SOW_AHU 4 and AHU 5 (ZLA) Final Specs_ Rev.2.pdf

Federal Aviation Administration Western Service Area

ZLA ARTCC (ZLA)

REPLACE AHU-4 AND AHU-5 IN ROOM

110A

JCN 1705233

SPECIFICATIONS

OCTOBER 2023

EN-ROUTE ENGINEERING CENTER, LOS ANGELES

AJW-2W12C

ZLA ARTCC (ZLA) SPECIFICATIONS

REPLACE AHU-4 AND AHU-5 IN ROOM 110A October 2023

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TABLE OF CONTENT 00 01 00-1

SECTION 00 01 10 - TABLE OF CONTENT

SECTION 00 01 10 - TABLE OF CONTENT

SECTION 01 11 00 - SUMMARY

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

SECTION 01 29 00 - PAYMENT PROCEDURES

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

SECTION 01 33 00 – SUBMITTAL PROCEDURES

SECTION 01 35 29 – HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

SECTION 01 45 00 - QUALITY CONTROL

SECTION 01 50 00 - TEMPORARY FACILITIES AND CONTROLS

SECTION 01 73 00 - EXECUTION

SECTION 01 77 00 - CLOSEOUT PROCEDURES

SECTION 22 11 16 - DOMESTIC WATER PIPING

SECTION 23 05 00 - COMMON WORK RESULTS FOR HVAC

SECTION 23 05 19 - METERS AND GAGES FOR HVAC PIPING

SECTION 23 05 23 - GENERAL-DUTY VALVES FOR HVAC PIPING

SECTION 23 05 48 - VIBRATION AND SEISMIC CONTROLS FOR HVAC

SECTION 23 05 53 - IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

SECTION 23 05 93 - TESTING, ADJUSTING, AND BALANCING FOR HVAC

SECTION 23 07 19 - HVAC PIPING INSULATION

SECTION 23 09 23- DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC

SECTION 23 21 13 - HYDRONIC PIPING

SECTION 23 81 23 - COMPUTER-ROOM AIR-CONDITIONERS

SECTION 26 05 00 - COMMON WORK RESULTS FOR ELECTRICAL

SECTION 26 05 05 - LOCK-OUT TAG-OUT PROCEDURES

SECTION 26 28 16 - ENCLOSED SWITCHES AND CIRCUIT BREAKERS

END OF SECTION 00 01 00

SUMMARY 01 11 00 - 1

SECTION 01 11 00 - SUMMARY

GENERAL

RELATED DOCUMENTS

Contract documents: consist of drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections. Other applicable contract documents may include but not limit to:

1. Contract Addendums issued by the Contracting Officer.

2. Answer or clarification to pre-bid site walk questions issued by the Contracting Officer.

3. Contract award and terms, including applicable contract clauses.

SUMMARY

Section Includes:

1. Project information.

2. Contract documents

3. Contract coordination

4. Work covered by Contract Documents.

5. Work by Owner.

6. Security requirements

7. Access to site.

8. Coordination with occupants.

9. Work hours and restrictions.

10. Specification and drawing conventions.

Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

PROJECT INFORMATION

Project Identification: Replace AHU-4 and AHU-5 in Room 110A.

1. Project Location: 39464 East 25th Street, Palmdale, California.

2. Facility designation: ZLA

Owner: Federal Aviation Administration.

SUMMARY 01 11 00 - 2

CONTRACT DOCUMENTS

The contract documents cover the requirements of the Federal Aviation Administration (FAA), hereinafter referred to as the Government, for the replacement of two (2) Computer Room Air Conditioning units in Room 110A of the facility main building.

Intent of contract documents

1. Titles: Titles to divisions and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work are used for convenience and do not imply any separate contractual arrangements of work assignments. Such separations into titles, divisions, sections, or notes should not be construed to establish limits between the Contractor and its subcontractors.

2. Reference to known standards within the Contract Documents means the latest edition in effect on the date of solicitation, unless specified otherwise.

3. Where Contract Documents refer to “Related Work in Other Sections” or “Related Requirements”, the Contractor should not consider the list of specification divisions/sections to be all-inclusive. These lists are provided as a convenience for cross-reference and coordination.

4. Order of Preference: Generally, the written word takes precedence over the drawings. Figures marked on drawings should be followed in preference to scale measurements. Large-scale drawings should govern small-scale drawings. The Contractor should not use dimensions scaled from the drawings. All dimensions shown on the drawings must be verified by the Contractor by actual measurements in the field. Any discrepancy between the drawings and specifications and the existing conditions must be referred to the Contracting Officer for resolution before any work affected is performed. The Contractor must compare all drawings and verify the figures before laying-out the work and will be responsible for any errors, which might have avoided thereby.

Specification and Drawing Review: The Contractor is responsible for complete knowledge and understanding of the Contract Documents throughout the life of the Contract. The Contractor must check the Contract Documents immediately upon their receipt and promptly notify the Contracting Officer of any discrepancies.

CONTRACT COORDINATION

Contracting Officer (CO): the person designated to act on behalf of the Government in the performance and administration of the contract.

Contracting Officer's Representative (COR): is the Contracting Officer’s authorized representative.

The COR is the point of contact for all work on site between the Contractor and Government. The Contractor will coordinate all work through the COR, or will keep the COR informed when dealing directly with the Contracting Officer. The Government will coordinate through the COR to the Contractor, except in case of urgency or emergency.

Correspondence: all correspondence must be addressed and delivered electronically to the Contracting Officer and the COR, and must be serially numbered commencing with number one (1), with no numbers missing or duplicated. All files/documents must be legible. Enclosures attached or transmitted with the correspondence must also be furnished electronically with copy to the COR.

Each serial correspondence must include the contract number and project name and must have only one subject. The Contractor must create and maintain a serial letter log that shows the serial

SUMMARY 01 11 00 - 3

letter number, date, topic, and disposition if applicable. The Contractor must submit the updated serial letter log monthly.

WORK COVERED BY CONTRACT DOCUMENTS

This summary does not cover all aspects of the work. See other specification sections and the drawings for more additional information.

General Requirements.

1. All material, labor, equipment, tools, layout, and supervision must be furnished by the Contractor to complete the work and provide complete operating systems.

2. The Contractor is responsible for the supervision, health and safety, inspection, and quality control of its own work, workers, work areas, and lower tiered subcontractors.

3. Work shall be performed to all local, state and federal codes including (but not limited to) ICC, NFPA, and FAA codes and standards, and manufacturers’ recommendations.

4. All work performed and all materials and equipment used will be subject to approval by the FAA. This must include, but not be limited to, construction, testing, inspection, scheduling, reporting, and submittals.

Scope of Work: The Project’s scope of work is defined by the Contract Documents and consists of the following:

1. Demolition and dispose existing AHU units in room 110A as specified in the contract documents, including all plumbing, HVAC piping and fittings, electrical and HVAC control associated with existing units.

2. Provide and install new AHU units per contract requirements. Work includes installation of equipment, plumbing, hydronic piping, electrical, and fire detection systems.

3. Integrate new units’ control with the facility BACnet system.

4. Provide contract management and documentations as required by contract documents.

Construction Schedule:

1. All work shall be completed within the performance period as defined in the Contract Award.

2. Works shall not start before issuance of the Notice to Proceed (NTP) by the CO.

3. Within 30 calendar days of contract award, the contractor shall submit the schedule and work plan. A Notice to Proceed will not be issued until the schedule is approved.

WORK BY OWNER

No government-furnished material will be provided.

FAA will not perform any portion of work under this contract, including installation of contractor-furnished product/materials.

SECURITY REQUIREMENTS

The following security regulations apply to all construction contractors, subcontractors, delivery crews and otherwise

SUMMARY 01 11 00 - 4

All employees are subject to vehicle and on-person search. Current procedures at FAA facilities include the "right to search". Access to the site constitutes consent to search. If in the judgment of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

1. All persons entering or delivering to this federal facility must have valid government issued identification. Valid issued government identification is:

a. ID issued by the federal, state, county, or city government or by the military. Real ID may be required to enter Federal Government properties. Verify with the Contracting Officer prior to project commencement.

b. Must have the person’s legal name.

c. Must have a unique ID number.

d. Must have an expiration date.

e. Must have a picture of the individual.

f. Must have the name of the agency issuing it (examples: state issued driver license or IDs, passports, or military ID.)

Badge must be worn at all times while on FAA property) on an outside garment and readily visible to other personnel.

1. Temporary employees or visitor must be escorted at all times while on FAA site. A visitor is defined as any employee who does not have a FAA Identification Media Badge. A minimum of two working days notification to the COR is required for admittance to the FAA facility.

Contractor personnel with a “PIV badge” shall escort the visitor at all times while on site. FAA employees will not escort contractor employees except when it is coordinated and approved by the COR.

a. Escorts shall keep visitor employees within sight and be within 25 feet of such employees

Security ID Badging Requirements: Contractor personnel shall be subject to a security investigation by the FAA and shall obtain FAA Identification Media Badge prior to start of on- site work.

1. After award, the Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request FAA Identification Media Badge. The list shall be kept current during the entire duration of the project. The contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP).

a. Minimum two badged personnel required for access and escorting purposes.

2. Badging Process:

a. VAP entry followed by coordination with the Security Office Representative. Submitting all necessary forms including FD 258 Fingerprint Card and FAA background check.

b. The Security Office Representative provides notification of “Interim Suitability” and directs contractor employees to make an appointment at a FAA PIV Center. Locations for PIV Centers can be provided upon request.

c. The badging process takes approximately 30 days to complete. Processing time varies depending on factors such as filling out forms timely, correctly and scheduling appointments at the PIV Center promptly, etc.

d. Each contractor employee must have their own individual email address (work or personnel) to complete the application process. Prior to receiving a FAA Identification Media Badge, the employee is required to take FAA Security Training.

e. Refer to Appendix A for current procedure.

SUMMARY 01 11 00 - 5

3. Types of FAA Identification Media Badge: FAA Identification Media consist of a Contractor PIV Badge that allows the contractor access to the grounds and work site and escort authorized visitors at the work site. Typically the contractor superintendent and subcontractor foreman/superintendent obtain Contractor PIV Badge. The FAA reserves the right to limit the number of “PIV” Badges issued.

4. Contractor’s personnel shall not violate any FAA security regulations. Violators will be removed from the premises with the right to reenter revocable.

5. Contractor's personnel shall not violate any security regulations pertaining to the facility.

Violators may be removed from the premises. Right to re-enter may be revoked.

Employee shall not enter into area marked "Restricted Area" without prior approval of the COR or authorized FAA personnel.

Secured Facility entrances and doors shall not be left unsecured or left unattended for any kind of reason. Do not prop open secured doors to aid in the delivery of equipment and material to or from job site without prior coordination with the COR.

Equipment, materials, vehicles and storage bins shall be located a minimum of 20 feet away from perimeter security fence.

Contractor's job superintendent cannot leave job site without notification to the COR. Failure to comply with this requirement may result in FAA to ask the rest of the Contractor's crew to leave until there is a superintendent/supervisor on job site. The cost/delay caused by this action is the Contractor's responsibility.

Persons entering on to FAA property are prohibited from having on their person or in their vehicle the following:

1. Liquor-opened or sealed. This includes empty beer cans or other alcoholic drink containers meant for recycling.

2. Illegal drugs, contraband or paraphernalia (pipes, holders, etc.)

3. Firearms or parts thereof to include empty gun shells.

4. Deadly or dangerous items such as pocketknives with 4" blades or greater, firecrackers or the like, etc. Guards will determine what is allowed or disallowed.

5. Combination of dissembled items that look or appear that if assembled, could make an incendiary explosive device (batteries, wire, timers such as digital clocks or watch parts), especially if the vehicle has those components and has an extremely strong, very sour smell.

6. Personnel without government-issued driver license, alien registration card, and permit to work in US will be not allowed to work on government jobs.

7. Personnel shall not violate any security regulations including those listed above. Personnel shall heed security guard instructions at all times. Violators may be removed from the FAA premises with the right to re-enter revocable.

8. Use of inappropriate language by any personnel will be not tolerated on FAA property.

ACCESS TO SITE

General:

SUMMARY 01 11 00 - 6

1. Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

2. The contractor shall confine operations, activities, storage of materials, parking within the designated areas as indicated on the drawings, or directed by COR.

3. Additional space deemed necessary by the contractor operations shall be obtained off site, at no additional cost to the FAA.

Access for the contractor, subcontractor, employees, deliveries, etc., will be the approximate locations as indicated on the construction-staging plan, or as coordinated with the COR.

1. Driveways, Walkways, Loading Dock and Entrances: Keep driveways, walkways, loading dock and entrances serving premises clear and available for FAA operations, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

c. Secured entrances shall be maintained at all times. If temporary unsecured access is required, the contractor shall coordinated access with the COR and provide personnel to monitor the entry point at all times.

Condition of Existing Buildings (interior and exterior), Paving, Lawns, Curbs, Sidewalks, Modular Building: Maintain portions of existing building affected by construction operations in a weather tight condition throughout construction period. Damage caused by Contractor’s activities shall be repaired. All cost of repairs shall be paid by the Contractor. After “Notice to Proceed” and prior to commencement of construction, the Contractor and COR shall conduct joint inspection of areas affected by construction to determine existing conditions.

COORDINATION WITH OCCUPANTS

The facility operation is critical and essential to air-traffic control operation in the region. It must remain operational at all time.

1. All areas of the facility, with the exception of areas under construction, will remain occupied and functional throughout the project. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage.

2. Perform the Work so as not to interfere with Owner's day-to-day operations.

3. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.

Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction. Maintain existing exits unless otherwise indicated.

4. Notify Owner not less than seven (7) calendar days in advance of activities that will affect Owner's operations.

Owner shared occupancy: the FAA reserves the right to enter construction spaces under but not limited to the following circumstances.

1. Critical repair and essential routine maintenance of adjacent equipment and building elements.

FAA will coordinate with contractor and schedule the events in advance through the COR.

SUMMARY 01 11 00 - 7

2. Safety and operational emergencies. FAA reserves full occupation priority of the affected areas.

WORK HOURS AND RESTRICTIONS

On-Site Work Hours: Limit work in the existing building to normal business working hours of 6:00 AM to 4:30 PM, Monday through Friday, unless otherwise coordinated with COR.

1. No work will take place on federal holidays without prior approval by the COR.

2. Weekend work and overtime is not authorized without approval by the COR.

3. Shutdowns and cutovers of environmental, utility and electrical systems impacting facility operations shall be accomplished between the hours of 10 p.m. and 6 a.m.

4. Hours for Noisy, Vibration Activity. Construction noise, vibration within the facility must be minimized between 7:00 a.m. and 8:30 p.m. Coordinate work hours for noisy work activity with the COR.

5. No work shall be scheduled or take place during the week of and the weekend preceding and following the Thanksgiving, Christmas and New Year Holidays. Only emergency work to restore critical services to the facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration.

Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify the COR not less than seven (7) working days in advanced proposed shutdowns and cutovers of environmental, utility and electrical systems. Note, all advanced installation for temporary systems shall be completed prior to schedule shutdown and/or cutover to minimize the duration of the shutdown.

Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, with the COR not less than 10 working days in advanced of proposed work

1. Contractor shall have in place mitigation measures such as local exhaust ventilation and perimeter seals during odorous work activity. Contractor shall prevent migration of odors to FAA Occupied Work Areas.

Nonsmoking Building: Smoking is not permitted within the building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

Controlled Substances: Use of tobacco products and other controlled substances [within the existing building] [on Project site] is not permitted.

SPECIFICATION AND DRAWING CONVENTIONS

Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

SUMMARY 01 11 00 - 8

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations [published as part of the U.S. National CAD Standard] [and] [scheduled on Drawings].

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

PRODUCTS (Not Used)

EXECUTION (Not Used)

END OF SECTION 01 11 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

GENERAL

SECTION INCLUDES

Contractor's option in selection of products

Substitution restriction

Requirements

OPTIONS FOR GENERAL PRODUCT SUBSTITUTION

Products specified by reference standards or by description only: Any product meeting those standards as approved by the COR.

Products specified by naming one or more manufacturers with a provision for substitutions: Provide submittal for substitute material as outlined in this Section.

Submittals Format: Unless noted otherwise, all submittals are to be provided to the FAA in electronic format.

REQUIREMENTS

General:

1. Manufacturer’s names, brand names, or model numbers may be specified for items as a basis of design a schedule, detail or in a list of approved products. This is not meant to be proprietary and the words "or equal" are implied if not expressly stated after every manufacturer's name, brand name, or model number stated in the Specifications.

2. Where manufacturer's names, brand names, or model numbers are specified for items, they set a standard for quality, function, and performance. Products of other manufacturers are not automatically precluded provided they are:

a. Equal or superior in construction, efficiency, utility, or function to the product(s) specified.

b. Of a similar profile, shape, size, style, and configuration and can be incorporated into the

Work in the space allocated in a reasonable manner reflective of good design and engineering practices.

c. Compatible for installation, connection, function and integration to existing and/or intended building system.

d. Accepted by the Engineer of Record, Contracting Officer (CO) and Contracting Officer’s Representative (COR), in writing, as meeting the specified criteria and fit (both physical and functional) within the project. Certain product’s manufacturer warranties may also require other related products be produced by the same manufacturer, or by a manufacturer approved by the product’s manufacturer.

3. The Contractor's submittal for approval of material or products of higher quality than that specified should not obligate the Government to pay any additional costs that may be associated with furnishing and installing the substitute material.

SUBSTITUTION PROCEDURES 01 25 00 - 2

a. The Contractor must, in such transmittals, state that there will be no additional costs borne by the Government resulted from the substitution. This will include

1) Any necessary adjustments of connections, piping or wiring, equipment pad resizing, finishing of exposed areas.

2) The need to coordinate with the function and compatibility of other equipment for the full-intended function of all individual pieces towards the desired design functional goal.

3) The costs to execute incidental work arising from the substitution to complete FAA design intent.

4) Any other newly required incidental work or changes to the provided design in accordance with this Section 01 25 00, "Substitution Procedures”.

Submittal

1. Submit for approval of materials, which are other than that cited in the Contract Documents.

a. Scale drawings including illustrating how the proposed substitution fits within the allocated space in a reasonable manner reflective of good design and engineering practices.

1) The contractor bears all responsibility for the adjustment of affected drawings resulted from the requested substitutions.

b. Product data, performance and test data of both the materials specified and the proposed substitution materials, so that a proper evaluation of the substitution request may be made.

c. Additional required documents as described in paragraph 1.3 B.5 in this section.

PRODUCTS (Not Used)

END OF SECTION 01 25 00

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

GENERAL

RELATED DOCUMENTS

Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

SUMMARY

Section includes administrative and procedural requirements for handling and processing Contract modifications.

Related Requirements:

1. Section 01 25 00 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

MINOR CHANGES IN THE WORK

FAA, through COR, will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

PROPOSAL REQUESTS

Owner-Initiated Proposal Requests: FAA, through COR under authorization by the CO, will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by FAA are not instructions either to stop work in progress or to execute the proposed change.

2. Within fourteen (14) days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the FAA COR.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 2

1. Include a statement outlining reasons for the change and the effect of the change on the Work.

Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 01 25 00 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

CHANGE ORDER PROCEDURES

All contract changes of scope or delivery methods that result in adjustment of project sum or time of project delivery, and/or reduction of deliverables’ quality must be approved and authorized by the Contracting Officer.

On Contracting Officer's approval of a Work Changes Proposal Request, a Contract Modification will be issued for signatures of Owner and Contractor.

No works can be commenced until a signed Modification is issued by the Contracting Officer.

Documentation: Maintain detailed records on a time and material basis of work required by the [Construction] [Work] Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 26 00

PAYMENT PROCEDURES 01 29 00 - 1

SECTION 01 29 00 - PAYMENT PROCEDURES

GENERAL

RELATED DOCUMENTS

Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

SUMMARY

Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

Related Requirements:

1. Section 01 26 00 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

SCHEDULE OF VALUES

Definition: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to FAA COR at earliest possible date, but no later than seven (7) days before the date scheduled for submittal of initial Applications for Payment.

Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Contractor's name and address.

c. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

PAYMENT PROCEDURES 01 29 00 - 2

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five (5) percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

APPLICATIONS FOR PAYMENT

Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by FAA COR and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

Payment Application Times: Submit Application for Payment to Contracting Officer by the day of the month indicated in the contract award or under the direction of the Contracting Officer. The period covered by each Application for Payment is one month, ending on the last day of the month.

PAYMENT PROCEDURES 01 29 00 - 3

1. Submit draft copy of Application for seven (7) days prior to due date for review by FAA COR.

Application for Payment Forms: Use forms provided by Owner for Applications for Payment. Sample copies are included in Project Manual.

Application Preparation: Complete every entry on a FAA-approved payment application form or invoice. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. FAA will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

Transmittal:

1. Can be submitted electronically under direction of the Contracting Officer.

Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

PAYMENT PROCEDURES 01 29 00 - 4

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms, acceptable to Owner.

Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Submittal schedule (preliminary if not final).

5. Initial progress report.

6. Report of preconstruction conference.

7. Certificates of insurance and insurance policies.

8. Performance and payment bonds.

Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims”.

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens”.

6. AIA Document G707, "Consent of Surety to Final Payment”.

7. Evidence that claims have been settled.

8. Final liquidated damages settlement statement.

PAYMENT PROCEDURES 01 29 00 - 5

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 29 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

GENERAL

SUMMARY

This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Administrative and supervisory personnel.

4. Project meetings.

COORDINATION

Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer’s Representative (COR) and separate contractors if coordination of their Work is required.

Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Pre-installation conferences.

6. Project closeout activities.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into the Work.

2. Comply with Section 01 74 19 with regard to construction waste management and disposal.

SUBMITTALS

Coordination Drawings: Prepare and submit for review and approval by the COR Coordination Drawings to illustrate maximum utilization of space for efficient installation of different components or where coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Refer to the individual specification sections for specific Coordination and/or Shop Drawing requirements.

Staff Names: Within 15 days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including office and mobile telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

ON-SITE PERSONNEL

Whenever work is performed on site, the Contractor must have a company-designated superintendent/foreman, Site Safety and Health Officer (SSHO), Quality Control (QC) Officer, and at least one worker with current CPR and First Aid certifications, and at least one Contractor telephone for emergency use. For this job, the superintendent/foreman, SSHO and QC officer positions can be held by one or more qualified workers, as designated by the Contractor’s management. Each position should have a designated alternate in case the primary person is not available.

1. The superintendent/foreman, SSHO, and QC Officer must have at least three years of experience in the type of work being performed and each must be designated by the Contractor’s management as being a qualified, competent person in their assignment.

All workers, including subcontractors, except for brief occasional visitors, such as delivery drivers who shall be escorted by the Contractor, must read, understand, and sign-off on the Contractor’s Safety Plan before working on site.

Site Safety and Health Officer (SSHO). In addition to assuring implementation and monitoring of the Contractor’s Safety Plan and project safety requirements in accordance with Section 01 35 26, “Health, Safety, and Emergency Response Procedures,” the Contractor’s SSHO will:

1. Conduct initial safety briefings to all workers before they start work on site, except for brief occasional visitors, such as delivery drivers who must be escorted by the Contractor.

2. Conduct at least weekly safety briefings on site when work is being performed. Notes about the weekly safety briefing, including topics and issues covered, will be attached to the report for that day, along with the signature list of attendees.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

3. Maintain lists of workers who have read and signed-off on the safety plan, attended an initial safety briefing, and attended weekly on-site safety briefings.

PROJECT MEETINGS

General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including COR even if he/she did not attend the meeting, within 3 days of the meeting.

Preconstruction Conference. Attend a preconstruction conference before starting construction, at a time convenient to Contracting Officer and Contractor but no later than 10 days prior to the start of construction. The conference will be held at Project site or another convenient location. The Contracting Officer will conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of FAA, Contractor, and its superintendent; major subcontractors and other concerned parties shall attend the conference. The Contractor will submit their list of attendees, including subcontractors (if applicable), five days before the meeting in accordance with Section 01 14 00. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: The Contracting Officer will distribute the agenda and discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Safety and Health Checklist items (Obtain proper form from COR for Reporting).

c. Phasing.

d. Critical work sequencing.

e. Designation of responsible personnel.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Use of the premises.

k. Badging and access.

l. Responsibility for temporary facilities and controls.

m. Parking availability.

n. Office, work, and storage areas.

o. Equipment deliveries and priorities.

p. First aid.

q. Security.

r. Progress cleaning.

s. Working hours.

Pre-installation Conferences: Conduct a Pre-installation Conference at Project site before each construction activity that requires coordination with other construction.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

1. Attendees: Installer and representatives of manufacturers (if determined necessary) involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Possible conflicts.

h. Compatibility problems.

i. Time schedules.

j. Manufacturer's written recommendations.

k. Warranty requirements.

l. Compatibility of materials.

m. Acceptability of substrates.

n. Temporary facilities and controls.

o. Space and access limitations.

p. Regulations of authorities having jurisdiction.

q. Testing and inspecting requirements.

r. Required performance results.

s. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements.

4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

Progress and Coordination Meetings: Conduct Progress and Coordination Meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests. Weekly Progress and Coordination Meetings are in addition to specific meetings held for other purposes such as Pre-installation Meetings.

1. Attendees: In addition to representatives of the FAA and the Contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to coordinate the work.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) One Week Look-Ahead Schedule

3) Sequence of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Work hours.

11) Activity Hazards Analysis Forms (Obtain forms from COR).

12) Progress cleaning.

13) Quality and work standards.

14) Change…