SOW-_ABQ_CRP___EPZ_HVAC_Repairs_06_12_26.pdf

Statement of Work

ABQ CRP & EPZ HVAC Repairs

Albuquerque, NM 2341 Clark Carr, Loop SE

Albuquerque, NM 87106

CRP- Corpus Christi, TX 426 Pinson Drive

Corpus Christi, TX 78406

EPZ- Santa Teresa, NM 7955 Airport Rd.

Santa Teresa, NM 88008

June 12, 2026

Background:

This project is for the National Weather Service (NWS) Weather Surveillance Radar (WSR) radar site in Albuquerque, NM (ABQ) and Weather Forecast Office(s) (WFOs) located in Corpus

Christi, TX (CRP) and Santa Teresa, NM (EPZ). Various systems at each site are in need of repair.

Scope:

Complete removal and replacement of ABQ WSR Bard air conditioners and repairs to CRP & EPZ

WFO AC units listed below. The NWS requires projects be accomplished by means that lessens the impact to 24/ 7 operation and functions of the WFO and WSR. Coordination will need to meet current weather forecasting and weather conditions.

This will be a turn key project for removal, replacement and repairs from start to finish. It is highly recommended that the contractor schedules a site visit for physical inspection of existing conditions prior to submitting a quote.

Vendors who are interested in scheduling a site visit may coordinate with the PRIMARY point of contact (POC), Jorge Negrete, and can include individual site POC’s as necessary:

POC’s:

Primary (All Sites):

Contracting Officer Representative (COR):

Jorge Negrete, Facilities Engineering Technician, 830-401-2055 jorge.negrete@noaa.gov

ABQ Secondary:

Pat Chando, Electronic Systems Analyst, 505-228-4638 pat.chando@noaa.gov

CRP Secondary:

Rich Martinez, Electronic Systems Analyst, 210-557-7479 richard.martinez@noaa.gov

EPZ Secondary:

David Beattie, Electronic Systems Analyst, 575-589-4088 david.beattie@noaa.gov

Tasks:

All Sites:

1. Provide all labor, tools, rigging, equipment, materials, testing, transportation, supervision, management and state and local permits necessary for completion of this project.

2. Provide qualified technicians with current HVAC licenses.

3. Sign in with local NWS staff when arriving on site each day.

4. Ensure safe work practices and compliance with all safety regulations. (i.e. Personal

Protective Equipment PPE, Lock Out Tag Out LOTO etc.)

5. Test and ensure proper function of repaired or replaced equipment.

6. Restore the facility to its previous condition and remove all debris offsite.

mailto:jorge.negrete@noaa.gov mailto:pat.chando@noaa.gov mailto:brian.read@noaa.gov mailto:david.beattie@noaa.gov

CLIN 0001 ABQ WSR Site:

1. Replace existing 2ea 6 ton wall-mounted Packaged Air Conditioner (PAC) units- Bard

Model#- W70A2-B09XX4XXX. Replace with brand name Bard or equal, based on specifications, matching supply and return vent penetrations, existing bolt patterns, and use of R454B refrigerant. Completely seal both supply and return vents and exterior perimeter. (Note: interior supply duct may need to be removed to provide access.)

ABQ- Radar Shelter Bard Units 1 & 2

ABQ- Inside Radar Shelter- Bard 1 & 2 supply and Return

SUBMITTALS- ABQ:

Submittal ID Description Type Due Date Approver

SUB-ABQ-0001

Packaged Air

Conditioner (PAC)

Product Data & Specs

Within 5 Days

Post Award

COR

CLIN 0002 CRP WFO Site:

1. Replace Fan Motor Assembly and Pressure Transducer on existing Computer Room Air

Conditioner (CRAC) unit #2 condenser unit- Trane-TR-SCS-MC-056-SEC-O1. All parts replaced shall be specific to the manufacturers specs and be functionally compatible with the current existing system (form-fit-function replacements).

CRP- CRAC Condenser Unit-1

2. Replace shorted AC-2 condenser compressor on existing unit- Trane-

TTA18044DAA01AS05. Perform system evacuation flushing to remove contaminated oil and replace the filter drier. All parts replaced shall be specific to the manufacturers specs and be functionally compatible with the current existing system (form-fit-function replacements).

CRP- AC Condenser Unit- 2

3. Clean all ducts and vents for AC-1, 2 & 3 units in the WFO. Work shall be performed in accordance with National Air Duct Cleaners Association (NADCA) standards.

a. Clean HVAC system components from the point where air enters the system to each point where air is discharged from the system.

b. Clean HVAC system components as indicated on Drawings.

c. Clean existing supply, return and exhaust air ducts in the building.

d. Clean supply and return air ducts serviced by Air handling Units (AHU)- AHU1, AHU2 and AHU3.

e. Clean registers, grilles, vents and diffusers.

f. Clean reheat coils and supply air ducts downstream of reheat coils.

g. Clean air handlers and associated existing return air ducts.

h. Clean building exhaust systems that service men’s and women’s restrooms.

i. Clean transfer fan unit between equipment and electrical rooms.

j. Clean air handler fan coil units, cabinets, coils, and blowers located within fan coil units.

CRP- Air Diffuser 1 (Typical)

CRP- Air Diffuser 2 (Typical)

CRP- Supply Air Duct at Air Handlers 1 & 2

CRP- Supply Air Duct at Air Handlers 3)

CRP- Return Air Duct at Air Handler 3

SUBMITTALS- CRP:

SUB-CRP-0001

Condenser Fan

Unit Assembly

(Trane CRAC)

Product Data &

Specs

SUB-CRP-0002

Pressure

Transducer

(Trane CRAC)

Product Data

SUB-CRP-0003

Compressor

(Trane AC-2)

SUB-CRP-0004

Filter Drier

(Trane AC-2)

CLIN 0003 EPZ WFO Site:

1. Replace Computer Room Air Conditioner (CRAC) unit #2 condenser Fan Motor

Assembly in existing unit- Liebert- MCM080E8ADM930. Parts replaced shall be specific to the manufacturers specs and be functionally compatible with the current existing system (form-fit-function replacements).

EPZ- CRAC Condenser 2

2. Replace AC-3 condenser fan motor, head pressure controller, contactor, fan blade and fan grille on existing unit- Trane- 38AUZA14A0A6. Parts replaced shall be specific to the manufacturers specs and be functionally compatible with the current existing system

(form-fit-function replacements).

EPZ- AC Condenser Unit 3

3. Humidifier Nortec- NHDI-045- Descale and replace in-line filter. Parts replaced shall be specific to the manufacturers specs and be functionally compatible with the current existing system (form-fit-function replacements).

EPZ- Humidifier

4. Storage Building Mini Split- Model# PHISKAM12000A4 - Provide and install a new wall-mounted thermostat for temperature control (the current existing thermostat is a remote control and is frequently misplaced). The thermostat should be functionally compatible with the current existing system (form-fit-function replacements).

5. Clean the evaporator and condenser coils on the following units (9 units 2 coils ea) using industry standards. Pictures below: (AC-1, 2 & 3; CRAC- 1 & 2; Mini Split) (PAC- Bard

1 & 2 and Marvair 1).

EPZ- Air Handler Units 1 & 2

EPZ- Air Handler Unit 3

EPZ- CRAC 1 & 2

EPZ- Condensers

EPZ- Radar Shelter Bard Units 1 & 2

EPZ- Transitional Power Maintenance Shelter (TPMS) Shelter Marvair Unit

SUBMITTALS- EPZ:

SUB-EPZ-0001

Unit Assembly

(Liebert CRAC)

SUB-EPZ-0002

Motor

(Trane AC-3)

SUB-EPZ-0003

Head Pressure

Controller

SUB-EPZ-0004

Contactor

SUB-EPZ-0005

Fan Blade

SUB-EPZ-0006

Fan Grille

SUB-EPZ-0007

Thermostat

(Mini-Split)

General Information

A. Compliance.

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work complies with the applicable, current codes and be responsible for all licenses, permits and fees required to complete this project. Typical codes are referenced here:

● Occupational Safety & Health Standards (OSHA ) Safety Requirements

● Uniform Building Code (UBC)

● Uniform Facilities Criteria (UFC)

● American National Standards Institute (ANSI)

● American Society of Testing & Materials (ASTM)

● American Society of Heating, Refrigerating, and Air-conditioning Engineers (ASHRAE)

● Sheet Metal & Air Conditioning Contractor’s National Association (SMACNA)

● National Air Duct Cleaners Association (NADCA)

● Applicable local, state, and federal codes and standards

● Energy Star Certification Program

B. Disposal.

The Contractor will be required to properly remove and dispose of all waste material in an environmentally friendly manner.

C. Guidelines.

The Project shall follow the guidelines stated in the Statement of Work. Blueprints and diagrams available on site if needed. All modifications must be submitted and approved by the

Contracting Officer.

D. Hours of Operation.

Work shall be performed between 7:00 am & 5:00 pm local site time, Monday through Friday, unless otherwise approved by the COR. The contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential

Proclamation:

New Year’s Day, Martin Luther King Day, Washington Birthday, Memorial Day, Juneteenth

National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving and Christmas.

Any work requested to be performed outside of normal duty business hours must be requested at least 48 hours in advance and approved by the COR.

E. Facility Access.

A Project sign-in sheet shall be completed each day for all contractors, contractor employees, and sub-contractors on site.

F. Government Contact.

The Contracting Officer Representative (COR) will serve as the Government’s point of contact for all submissions.

G. Documents.

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the

Contractor to confirm existing conditions and resolve discrepancies between documents.

H. Period of Performance The contractor shall, for each site, submit equipment submittals within 5 days after notice to proceed (NTP). Physical onsite installation shall be completed within 30 days of equipment delivery to the contractor, not to exceed a total performance window of 90 days unless delayed by documented manufacturer lead times.

Notification of Delays: The Contractor shall notify both the Contracting Officer (CO) and the

Contracting Officer’s Representative (COR) via email immediately, and in no event later than twenty-four (24) hours, upon identifying any actual or potential project delay. This written notification must detail the cause of the delay, the specific impact on the project schedule, and proposed mitigation steps.

Timely email notification to both the CO and COR is a strict condition precedent to any request for an extension of time or an equitable adjustment. Failure by the Contractor to provide such immediate email notification shall constitute an absolute waiver of the Contractor's right to seek an extension of performance, additional compensation, or an equitable adjustment at a later date. The

Contractor shall remain solely responsible for all impacts and costs resulting from uncommunicated delays.

I. Davis Bacon Act.

The Contractor shall comply with the current wages of the Davis- Bacon Act.

J. Warranty.

The Contractor shall provide a minimum 1 year warranty on installation. The contractor warrants that all equipment, materials, and parts furnished under this SOW shall be new (unless otherwise specified), of good quality, free from defects in material and workmanship, and compliant with all project requirements.

K. Key Personnel The contractor will provide the following Key Personnel positions prior to the start of the project.

These positions can be occupied by the same person but must be able to fulfill both positions. If

Key Personnel changes are made, the CO must be notified in writing prior to the change.

● Project Manager – Must be able to represent the contractor in regards to contract requirements and/issues.

● Onsite Manager (Superintendent) – Must be at the location of the project whenever work is being performed by contractor or subcontractors. Communication to NWS

COR/POC must be through this position.

The Contractor’s Project Manager and On-Site Manager must be readily available during working hours to ensure the project stays on schedule. Response times to inquiries from the CO or COR shall not exceed the following limits:

Emergencies/Safety Issues: Immediate response required, not to exceed one (1) hour by phone or text.

Routine Project Updates/Questions: Response required via phone or email within 24 hours.

Unresolved or repeated failure to meet these response times will be documented as a performance issue and may result in a request to replace the non-responsive personnel.

L. Post Award Conference

The Contractor must attend a Post Award Conference with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the

Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held via teleconference.

M. Project Plans

The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926

Subpart M for fall protection requirements.

The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service COR and site POC’s.

A. The contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site.

B. The contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit a plan to the Contracting Officer for review and approval.

SUB-PP-0001

Safety Plan and

Procedure

SUB-PP-0002

Emergency Plan and Procedure

N. Travel

Contractor travel must not be required for this requirement.

O. Government Furnished Resources

Unless otherwise indicated elsewhere in this SOW, the Government will not provide any data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the

Contractor to acquire additional information on behalf of the Government.

P. Progress Reports

The Project Manager must provide a weekly progress report while construction is occurring to the CO and COR via electronic mail. This report must include a summary of all Contractor work performed, including Work completed for the current week, work scheduled for the following week, schedule & budget status (anticipated completion date/% physically complete), any items/decisions needed from the

COR/Government, and photos (2-4 or more if necessary) attached showing current state of work.

Q. Government Acceptance Period

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted quote. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The COR will have 5 business days to review deliverables and make comments. The Contractor must have 5 business days to make corrections and redeliver.

All other review times and schedules for deliverables must be agreed upon by the parties based on the final approved Project Plan. The Contractor must be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor must work with personnel reviewing the deliverables to assure that the established schedule is maintained.

R. Deliverables

NUMBER

DELIVERABLE /

EVENT

REFERENCE QUANTITY DUE BY DISTRIBUTION

Post Award Conference and Draft Project

Documents

1 Each Within five (5) days of award

CO and COR

Project Safety Plan and

Emergency Plan 1 Each

Within five (5) days of the Post

Award

Conference

CO and COR

Sexual Assault and

Sexual Harrassment

Training

NAM 1330-52-

222-70

1 per contractor employee

Within 30 days of award

Security Processing

Requirements for

Contractor/

Subcontractor Personnel

Working on a

Department of

Commerce (DOC) Site

CAR 1352.237-

1 per contractor employee

As determined COR

5 Warranty(s)

1 Each Per

Equipment and Parts.

Upon Completion of Work

COR

6 Progress Reports As required As required for approval CO and COR

7 Submittals As required As required for approval

Contractor Personnel

Changes As required

Within 2 working days prior to making any permanent contractor personnel substitutions

***All submittals shall become the property of the U.S. Government***

END OF STATEMENT OF WORK