SOW 7.5.2023_6 pages.pdf

SCOPE OF WORK

PROJECT: 656-23-900 Modular Medical, Clinical Space

Date: July 5, 2023

Intention

The St. Cloud VA Medical Center (VAMC) located at 4801 Veterans Drive St. Cloud, MN 56303, has a need for a temporary, modular building that can be used as medical, clinical space for up to five (5) years.

SCOPE/BID ITEM #1 - Modular Building - Delivery and Setup

The scope of work includes the design, complete assembly, delivery, installation, and completion of all utility connections of a modular building complex at the St. Cloud VAMC.

The site has been previously prepared for the installation of a modular structure; all footings, concrete pilasters, and utilities including water, electricity, phone, data, fire alarm and building automation control systems are in place and prepared for final connections by this contract. It is the responsibility of this contract to complete these connections of the above-mentioned utilities and structural supports to the modular structure.

The design, layout, orientation, and approximate size shall be similar to the attachment 06, Modular Building Floor Plan; all variations from this floor plan shall be made known to and approved by the St. Cloud VAMC before construction of the modular trailers commences. All furnishings and equipment will be provided by the St. Cloud VAMC. However, the contractor shall arrange all utilities and supporting equipment to align with the modular building floor plan.

All existing utilities and footings were previously installed to support a previous modular building that was in place from 2018 to September 2023. The new structure will utilize the existing utilities and footings; all connections to these items will be the responsibility of this contract. It is the responsibility of the selected building supplier and contractors to review the site to ensure that all utilities and structural items will be suitable for use. Any alterations to the site including utilities and structural support will be the responsibility of this contract.

The contractor shall provide all maintenance of the building including but not limited to battery and filter changes. The contractor shall respond to all warranty and service requests within 24 hours of the initial request.

Period of Performance: 30 calendar days for design/layout submission and approval by VA, 120 calendar days to construct/deliver/install/utility connections, total: 150 calendar days from contract award date.

SCOPE/BID ITEM #2 - Modular Building – Rental/Lease

This requirement is for the rental/lease of the modular building, and includes a one (1) year base period plus four (4) one-year option periods. The base period will begin when the delivery and setup of the modular building is completed and building is ready for occupancy, and will continue for 1 year.

Period of Performance: Base period of one (1) year, plus four (4) one-year option periods.

SCOPE/BID ITEM #3 - Modular Building – Dismantle & Removal at End of Rental/Lease

At the end of the rental/lease period the contractor shall remove the trailers and all supporting utilities back to their origin including all electrical items to the existing pad mounted electrical cabinets, remove plumbing to existing curb stop, remove waste line to existing wastewater pump, remove data lines to existing pad mounted cabinet.

Period of Performance: 30 calendar days to complete work after end date of the rental/lease of the modular building.

General Requirements:

A. Contract shall include:

1. design and complete assembly of interior space, delivery of building(s), installation and set-up, utility preparation and connection,

2. lease of building(s) for duration of up to 5 years, and

3. at the end of the lease, the contractor shall be responsible for dismantling, and removal of the building(s).

B. Leased building(s) shall provide approximately 5300 SF of usable space and can be modular.

C. The contractor shall install the building(s) in the previously prepared site at the St. Cloud

VAMC campus. This area shall be verified by contractor to assure acceptability prior to proposal. See all attachments.

D. Components shall be designed so that they can be erected on the previously prepared site.

E. Standard commercial product. The prefabricated building(s) shall, at a minimum, be in accordance with the requirements of the attached specifications and shall be the manufacturer's standard commercial product. Additional or better features which are not specifically prohibited by the specifications but which are a part of the manufacturer's standard commercial product shall be included in the prefabricated building(s) being furnished. A standard commercial product is a product which has been sold or is being currently offered for sale on the commercial market through advertisements or manufacturer's catalogs, or brochures, and represents the latest production model.

F. Leased building(s) may be previously “used” if it is in acceptable condition and meets the requirements of this specification and concept floor plan drawing. A used building will be found acceptable condition if it meets one of the following:

1. ‘Like New Condition’- having been previously used, but appears to be in new condition

2. ‘Very Good Condition’ - having been previously used; shows minor signs of use to finishes not requiring repair, no structural defects.

G. The building(s) shall be single-story, have reception area, private offices, open offices, conference space, restrooms, break area, soiled linen, clean linen, medications room, medical supply room and IT Rooms. Building(s) shall be ADA compliant with an aluminum ramp with cover leading to entrance. Any doorways, ramps, entrance, exits, etc. shall be included with building(s) as part of lease

H. The assembled building(s) components shall provide a building(s) which shall operate for 5 years under weather conditions whose temperature range between -40F & +120F. The building shall maintain a consistent and constant temperature of 70 to 75 in all rooms during winter months and 68 to 72 in all rooms during summer months. See the below HVAC room requirements for individual rooms.

I. HVAC shall be accomplished by use of a contractor supplied decentralized air handling unit system. The air handling unit shall be roof mounted. Heating and cooling shall be accomplished by use of existing electrical system which is to include emergency power.

J. The building(s) components shall include all required windows, doors, fasteners, fittings,and necessary components for a fully functionable space.

K. The floor plan will be dependent on manufacturer’s designs, and shall incorporate an open floor plan where possible. The furnishing for the office areas and exam rooms will be a combination of contractor and VA supplied. In the Reception area the contractor shall supply work surfaces, overhead storage units with task lighting and IT connections as described in this document. The contractor shall also provide all items that are permanently affixed to the structure such as cabinets, plumbing fixtures, electrical terminations and equipment and HVAC equipment and terminations. The VA will supply medical equipment, computers, phones, seating and mobile under counter file storage.

The VA will also provide all furniture for individual offices, conference rooms, break/locker room and exam rooms. The VA will also provide and affix to walls all applicable and necessary signage.

L. Contractor shall supply all miscellaneous accessories, and all materials for complete assembly of prefabricated building(s). All building(s) components shall satisfy the design criteria described herein.

M. Interior arrangement requirements.

See Attachment 00 HVAC room data sheet, for HVAC requirements for all rooms listed below.

See Attachment A, example plan, for arrangement of HVAC, Electrical, Plumbing and general room layout and room requirements.

1. 16 (AUD01)/ patient encounter rooms (P.E.R) exam rooms at approximately 120 sqft each (See attachment A for requirements for Audiology Rehabilitating/ Counseling room - AUD01)

2. 4 single occupancy bathrooms to meet ADA requirements

3. 1 multi-purpose room at 120 sqft

4. 1 IT room at 100 sqft

5. 1 mechanical room sufficient to house mechanical items (water heater, fire suppression system, floor sink, etc) and allow room for service

6. 2 storage rooms at 120 sqft

7. 1 SPD supply room (SR504) at 120 sqft. Provide and install at SPD room; card reader access (card reader is to be compatible with existing on campus- HID PIV class RP40-mullion),

8. 1 medication storage room at 120 sqft (PHOD2). Provide and install at medication storage room; card reader access (card reader is to be compatible with existing on campus- HID PIV class RP40-mullion). Medication storage room shall maintain single positive pressure at all times in relation to surrounding rooms and corridors.

Room shall also be centrally located with no exterior walls.

9. 1 soiled linen room at 50 sqft. Soiled linen room shall have separate standalone exhaust fan capable of keeping room negatively pressurized at all times.

10. 1 soiled utility room at 50 sqft, with wall mounted clinic service sink. Service sink to have blow-out flushing rim with 1-1/2” top inlet, 1-1/2” top spud, 4” waste line, flush valve with vacuum breaker at 6.5 GPF. Include clear splash guard at operating side of sink. Soiled utility room to shall have separate standalone exhaust fan capable of keeping room negatively pressurized at all times.

11. 1 clean linen room (UCCL1) at 50 sqft

12. 1 (NSTA1) reception room sufficient to house 4 reception windows – four desks total and copier

13. 1 (WGT04) waiting room

14. 1 vestibule

N. The general arrangement shall be as shown on Attachment 06, Modular Building Floor plan or as approved by the St. Cloud VA Medical Center as possible suggested alternates by the contractor.

O. Contractor shall conduct an NFPA life safety review through an independent agency and submit all finding to the St. Cloud VA Medical Center.

The existing utilities and site drawings are attached for reference.

Construction Requirements

The below mentioned shall be included in the construction of the modular structure.

All construction shall follow NFPA Life Safety Code.

Prior to acceptance and occupying the modular trailer, a certified inspector specializing in NFPA life safety codes and compliance shall review the completed space. After ensuring compliance with NFPA a formal acceptance letter shall be generated and submitted to the St. Cloud VAMC.

Automatic fire suppression system per NFPA.

R-19 exterior wall construction R-30 minimum roof construction R-30 minimum floor construction Interior walls sound rated at an STC rating of 50 per AUD01 requirement sheet.

Birch solid core, 20-minute fire rated doors with steel frame with a minimum STC rating of 40 and meeting ADA requirements.

Gypsum covered interior walls to extend from finished floor to underside of roof deck for sound attenuation and smoke barriers.

Mortise style door hardware with lever type handle and Best Lock Corp. 7-pin core TE

Keyway (Contractor to supply cores, VA shall key each core).

All exterior facing offices and AUD01 (Patient Exam Rooms) to have Double Hung style window with privacy blinds.

Each AUD01 (Patient Exam Room) shall have sink with mirror above as shown on

Attachment A, typical examine room drawing.

All furnishings not built-in offices or in AUD01 rooms will be provided by St. Cloud

VAMC.

Workstation counter tops at Reception station as shown on Attacment 06 drawings by building owner. St. Cloud VAMC to choose from standard color options.

Base cabinets, countertop and upper cabinetry complete with all hardware and sink in multipurpose room. St. Cloud VAMC to choose from standard color options.

St. Cloud VAMC to provide staff Lockers.

Commercial grade carpet in public areas – Corridors, Waiting room and Reception Area.

St. Cloud VAMC to choose from standard color options.

VCT flooring to be installed in all rooms and vestibule. St. Cloud VAMC to choose from standard color options.

Bathrooms to be constructed per ADA/ABAAS regulations. Include sinks, toilet, garb bars, mirror above sink exhaust fan. St. Cloud VAMC shall provide wall mounted paper towel dispenser, toilet paper dispenser and soap dispenser.

Two water fountains in public locations near waiting room.

In wall flush mounted fire extinguisher cabinets per NFPA regulations. (St. Cloud VA to provide fire extinguishers) Mechanical room to have a floor mounted corner mop sink with hot and cold faucet capable of attaching water hose end.

Painted steel siding (owner to choose from contractors’ standard options) exterior finish along with matching building skirting to. Skirting shall completely surround building and enclose the interstitial space below the structure.

Aluminum ramp and stairs with cover to connect existing sidewalk to modular building, installed ramp is to conform to ADA and ABAAS regulations. (Orientation shall match existing layout)

Connect to existing stub-up in place water system for both domestic water and fire suppression. See attached drawings for existing stub up location.

Domestic hot water with recirculation loop to be within 10 lineal feet of service fixture. All lavatory fixtures are to be supplied with individual mixing valves capable of supplying hot water at no more than 120 degrees Fahrenheit.

50 Gal water heater to be placed in mechanical room and connected to all sink locations.

Lavatories faucets constructed of solid brass with washer less ceramic disc mixing cartridge type, rigid gooseneck spout with battery powered active infrared sensor for automatic operation.

Connect to existing stub-up in place sanitary sewer system.

Flush and sterilize domestic water lines in accordance with AWWA C651.

Intercept and connect to the existing electrical system which runs from modular trailer construction site to the exterior pad mounted main distribution panels including normal and emergency power.

Connect modular trailer electrical system to the exterior pad mounted main distribution panel.

All electrical installations shall follow NEC regulations.

Lockable electrical distribution panels for both normal and emergency power located internally to the building.

All electrical wiring shall be installed in EMT – no MC cable or slip joints.

Each room shall have at minimum one dedicated outlet along with lighting connected to the emergency power distribution system. Emergency power outlet shall be located by work desk. See Attachment A typical room layout for locating purposes

Lighting is to be LED troffer style.

Each exterior door shall be illuminated externally.

Phone and Data four post rack grounded and bonded with a rack mounted uninterruptible Power supply (ups) connected to both normal and emergency power to be installed in IT. Room. UPS sized to maintain system full load rating for 10 minutes.

Provide wire tray or D-rings from IT room through the corridor system and ¾” EMT pathway from corridor to each room for phone and data lines. Provide and install all data and phone lines.

Provide multiple plates (locations) per typical space with a minimum of 2 communication cables (CAT 6A) per wall box.

At each desk area, provide two in wall data boxes for each shown data symbol. Each box shall have a minimum of 2 communication cables (CAT 6A) per location.

Complete all final terminations at the data and phone patch panel.

Backbone cabling to be extended & terminated in IT closet from exterior telecommunications cabinet; connections are to extend from cable/fiber to equipment.

Final connections within the Telecommunications room to be done by St. Cloud VA OI&T staff.

Provide and install 2 single mode fiber (one connected (A side) and one spare (B side)) from technology cabinet at trailer site to the demark located in Building 4 I.T center and complete connections from demark to IT data center. Cable is to be pulled through existing pathway from technology cabinet at trailers site to Building 4 IT Center, approximately 2000’.

Provide and install at IT/Data room; card reader access (card reader is to be compatible with existing on campus- HID PIV class RP40-mullion), dedicated power of normal and emergency, ground bar, IT room camera to be compatible with (APC Netbotz Room Monitor 355), HVAC and fire suppression.

No piping or HVAC that does not serve the Telecommunications room shall be located within the room.

Install static dissipating VCT floor tile in Telecommunications room.

Self-contained HVAC system properly rated for climate zone of modular building installation at the St. Cloud VAMC in Minnesota.

HVAC system shall have manual and automatic options for change over from heating to cooling.

Provide a roof mounted, variable air volume HVAC system. Heating and cooling shall be accomplished by use of existing electrical system including use of emergency power.

Individual room controls.

HVAC controls and monitoring is to be through Johnson Control Metasys Building

Automation system.

Complete Testing and Balancing of system to meet requirements of Attachment 00

HVAC requirements data sheet. Submit report to St.Cloud VAMC for verification of results before VA will accept occupancy.

Attachments:

A - Example Plan (Audiology and Speech Path Design Guide pages) B - Specifications for Project: 656-23-900

Drawings:

00 HVAC Room Data Sheet 01 GI1_Cover 02 C003 Utilities_Site 03 C2_0 Existing Utilities 04 C3_0 Erosion Control Plan 05 S1_1 Existing Foundation Plan 06 Modular Building Floor Plan 07 E001 Electrical Legend 08 E201 Existing Electrical Site 09 E301 Existing Riser Diagram

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