Site Visit Agenda_4 pages.pdf

656-23-900 Modular Medical, Clinical Space

Site Visit Agenda

Wednesday, August 2, 2023, at 1:00 pm

Building 3, Room 207C, 4801 Veterans Dr, St. Cloud VAHCS

1. Solicitation Number: 36C26323Q0834

2. Project: 656-23-900 Modular Medical, Clinical Space

3. Solicitation Issue Date: July 27, 2023

4. Contracting POC: Teresa Kohlbeck (teresa.kohlbeck@va.gov)

5. Set aside: Service-Disabled Veteran Owned Small Business (SDVOSB) - listed as certified in the SBA certification database at https://veterans.certify.sba.gov/

6. NAICS: 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing

PSC: W054, Lease or Rental of Equipment - Prefabricated Structures and Scaffolding

7. If you have questions during or after the site visit, submit them via email to Teresa Kohlbeck at teresa.kohlbeck@va.gov. Any comments made during the site visit will not change the requirements of the solicitation. Any changes to the solicitation will ONLY be made via amendment to the solicitation posted to Contract Opportunities at www.sam.gov. QUESTIONS DUE: Tuesday, August 8, 2023 at 1:00 pm (CT)

8. Price Schedule:

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB __________________ __________________

PROJECT 656‐23‐900, MODULAR MEDICAL, CLINICAL SPACE

DELIVERY and SETUP

Includes the design, complete assembly, delivery, installation, and completion of all utility connections of a modular building complex at the St. Cloud VA Medical

Center, 4801 Veterans Drive, St. Cloud, MN 56303

Period of Performance: 30 calendar days for design/layout submission and approval by VA, 120 calendar days to construct/deliver/install/utility connections, total: 150 calendar days from contract award date.

12.00 MO __________________ __________________

BASE PERIOD LEASE ‐ MODULAR MEDICAL, CLINICAL SPACE

Includes the rental/lease of the modular building complex for one (1) year.

The contractor shall provide all maintenance of the building including but not limited to battery and filter changes. The contractor shall respond to all warranty and service requests within 24 hours of the initial request.

OPTION REMOVAL AFTER BASE PERIOD ‐ MODULAR MEDICAL, CLINICAL SPACE

At the end of the rental/lease period the contractor shall remove the trailers and all supporting utilities back to their origin including all electrical items to the existing pad mounted electrical cabinets, remove plumbing to existing curb stop, remove waste line to existing wastewater pump, remove data lines to existing pad mounted cabinet.

Period of Performance: 30 calendar days to complete work after end date of the rental/lease of the modular building.

OPTION YEAR 1 LEASE ‐ MODULAR MEDICAL, CLINICAL SPACE

The contractor shall provide all maintenance of the building including but not limited to battery and

OPTION REMOVAL AFTER OPTION YEAR 1 ‐ MODULAR MEDICAL, CLINICAL SPACE

OPTION YEAR 2 LEASE ‐ MODULAR MEDICAL, CLINICAL SPACE

The contractor shall provide all maintenance of the building including but not limited to battery and

OPTION REMOVAL AFTER OPTION YEAR 2 ‐ MODULAR MEDICAL, CLINICAL SPACE

OPTION YEAR 3 LEASE ‐ MODULAR MEDICAL, CLINICAL SPACE

The contractor shall provide all maintenance of the building including but not limited to battery and

OPTION REMOVAL AFTER OPTION YEAR 3 ‐ MODULAR MEDICAL, CLINICAL SPACE

OPTION YEAR 4 LEASE ‐ MODULAR MEDICAL, CLINICAL SPACE

The contractor shall provide all maintenance of the building including but not limited to battery and

OPTION REMOVAL AFTER OPTION YEAR 4 ‐ MODULAR MEDICAL, CLINICAL SPACE

GRAND TOTAL __________________

9. Quote Package:

(1) Standard Form (SF) 1449 shall be submitted fully completed. The contractor shall acknowledge all amendments to the solicitation that may be issued. In the quote package, address all information listed in the evaluation factors under Addendum to 52.212-2.

(2) Price Schedule at Section B shall be submitted fully completed.

(3) Completed form VAAR 852.219-75 Limitations on Subcontracting-Cert of Compliance - see attachment which must be completed, signed and returned.

10. Basis of Award: The Government will award a contract resulting from this solicitation to the responsible contractor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. If a prospective contractor takes an exception to any of the terms and conditions of the solicitation, its quote may be excluded from consideration for award.

The following factors will be used to evaluate the quotes:

1) Factor 1 – Technical Capability

2) Factor 2 – Delivery Time/Schedule

3) Factor 3 – Past Performance

3) Factor 4 – Price

When Factors 1, 2 and 3 are combined, they are significantly more important than price alone.

11. Timeline:

Questions Due Date and Time - Tues, Aug 8, 2023, at 1:00 pm (CT)

Proposal Due Date and Time - Fri, Aug 25, 2023, at 11:00 am (CT) – via email to Teresa Kohlbeck at teresa.kohlbeck@va.gov.

Period of Performance

Base Award:

DELIVERY and SETUP – 150 calendar days from contract award 30 days for design/layout approval by VA 120 days to construct/deliver/install/utility connections

BASE PERIOD LEASE – 1 year The base period will begin when the delivery and setup of the modular building is completed and building is ready for occupancy.

Options:

Removal following completion of lease Additional lease periods – up to 4 years

12. Scope of Work (SOW) and Drawings: COR will provide overview with attendees.

13. Site Walk