SOW 2025 Paper Contract .pdf

A. DESCRIPTIONS / SPECIFICATIONS WORK STATEMENT

1. SCOPE

The United States Government Publishing Office (GPO) has a requirement to procure paper, envelopes, and corrugated containers. This contract will require the successful contractor(s) to deliver all the items in various quantities within a specified timeframe (specified at each award). GPO reserves the right to pick up paper from the contractor's designated facility.

2. Summary of Specification for GPO Paper and Envelopes

Paper and envelopes described in this solicitation shall be a commercial match to the Government standard sample for color unless otherwise specified below. The tolerance permitted for a color match varies with the grade of paper and is stated below. A commercial color match generally should not exceed DE (CIELAB) = 5.0 from the Government's established color standard and subject to approval by the Government prior to the first delivery. The "white" color standards have been coded B through F while colors are designated as "business colors" or “vellum colors”.

The standard samples program is also described in greater detail in part 3 of the Government Paper Specification Standards. The written specification requirements can be viewed on GPO's website at the following address: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf .

Definition of Color Standard Code:

(1) SAE means "Same As Except".

(2) Standard samples for "business colors":

Buff ………………….

Blue ………………… Salmon ……………..

(3) Standard samples for

"vellum colors":

(4) Sand gray ……………… Dawn gray ………………

(5) Standard samples for "white":

B ………………

3. Minimum Content Standards for Paper and Envelopes

The specifications which are referenced in this solicitation incorporate the paper "Products Recovered Materials Advisory Notice" (Paper RMAN II) dated June 8, 1998 (63 FR 31217) under the authority of Sections 2002 (a) and 6002 of the Solid Waste Disposal Act of 1976, as amended, 42 U.S.C. 6912(a) and 6962, and Executive Order 13101, "Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition," dated September 14, 1998. Subsequent "Comprehensive Procurement Guidelines (CPG)" includes the 2007 "Buy Recycled Series Paper Products" available from the Environmental Protection Agency website. The minimum content requirement for recovered materials including cotton/linen and/or postconsumer fiber/material, as applicable has been summarized for each item required in this IFB and included in Section J.

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_12.pdf

Generally, the recovered and/or postconsumer fiber/material content follows the Government Paper Specification Standards. In some instances, GPO requires a minimum content that is different from what is stated in Government paper specifications book. The minimum content requirements (in Section J) are mandatory for all paper and envelope specified in the IFB.

4. Use of the Government Paper Specifications Standards (please see attached papes)

The contract resulting from this solicitation will be subject to the applicable provisions and supplemental specifications contained in the Government Paper Specification Standards, No. 13 dated May 2019, and as modified in this solicitation. Should the information not be available in No. 13, or on the web, consult the No.12 edition of the Government Paper Specification Standards. The specifications are available for viewing on the Internet address: https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

5. General Paper Requirements

Sizing: Paper shall be surface- and internal-sized suitable for satisfactory printing on both sides of the paper on high- speed offset presses and/or sheet-fed offset presses equipped with low voe dampening systems.

Pick Resistance: Sheet-fed offset: Average, each side, not less than 13-A Dennison wax number for sheet sizes exceeding 17 X 22 inches; 10-A Dennison Wax number for sheet sizes 17 X 22 inches or less.

Surface: Paper shall be free from lint, fuzz, or any particles which will pick, lift, fluff, or pile on the blanket under normal press conditions.

Size and Trim: Mixing of precision trimmed and guillotine trim paper for any item is not permitted.

Precision trimmed paper must be evenly jogged.

Sheets: Paper shall be furnished in the sizes(s) ordered and shall be flat, trimmed square on four sides with clean smooth edges, and evenly jogged. A tolerance of +/- 1/16 inch shall be allowed except for sheets 81/2 x 11 or less; then a tolerance of +/- 1/32 inch shall be allowed. Successive sheets within any package shall not differ from each other by more than 1/64 inch. Paper with the long dimension 32 inches or less shall be considered square if the variation does not exceed +/-1/32 inches over 32 inches +/- 1/16”.

Grain: Unless specified, the direction of the grain shall be optional.

Curl: Paper shall be flat and capable of coming into equilibrium with pressroom conditions of 24 +/- 2 °c and 45 +/- 8% relative humidity.

Watermark: Paper shall not bear any watermark or other similar impression, except as herein specified. Drawings of watermarks are illustrated in Section J. Stock used in making envelopes is exempt.

A Contractors will be permitted to sell mill sorting and rejected stock bearing the Government watermark. The Government watermark must not be applied to any paper other than ordered by a duly authorized officer of the U.S. Government.

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf

B. All watermarked paper shall be stacked on the skids so the watermarks are all facing the same direction. The watermark in the full-size sheet shall be oriented so when the full-size paper is cut down to 8-1/2 X 11 inches grain long; the paper grain shall run through the eagle's head to its feet.

C. Upon request, the contracting officer will supply the full-size watermark design required for each grade of paper.

Laser Printer Compatible: The following grades of paper shall be suitable for processing in laser printers before and after printing: JCP G45, G70, and 0-65.(please see attachements)

Color: Paper shall match the Government's standard sample for color. A deviation of DE(CIELAB) =

1.5 from the color standard is allowed unless otherwise specified. A color difference of 1.0 DE unit between the wire and felt sides is permitted.

White and Colored Papers

A. For WHITE stock, a commercial match to the Government's established color standard is acceptable, unless otherwise specified. A commercial color match should not exceed DE (CIELAB)

5.0 from the Government's established color standard. The commercial match is subject to acceptance by the Government prior to the first delivery and shall not exhibit a color variation between deliveries that exceed the specification requirement for color variation. For COLORED paper

1. Stock shall match the Government's established standard for "vellum colors."

Standard Samples illustrating these colors are available from the CO or the COR. The technical definitions of these standards are in Part 3 of the Government Paper Specification Standards.

6. General Envelope Requirements

All envelopes shall be of the dimensions given, shall be made in the most thorough and workmanlike manner, and shall be cut sufficiently high to prevent the adhesive from coming in contact with the contents of the envelope. The quality and width of adhesive applied on the flaps and seams shall be sufficient to ensure permanent adhesion of the seams and flap when sealing. Split gumming on flaps is permissible (unless otherwise specified), not to exceed the width of the seam it covers and to be positioned over the seams. Envelopes must be capable of being run on all types of automatic Inserting and sealing equipment. Care shall be exercised to prevent an excessive amount of adhesive being used on the seams, causing the inside seams to adhere to the inside of the envelope. The flaps must not stick to the body of the envelopes but shall be capable of being quickly and securely sealed by application of the specified pressure after moistening.

Style: The style shall be "high-cut diagonal seam" or Style A illustrated in Section J except when otherwise specified.

Window: Envelopes requiring a window shall be round cornered 1-1/4 X 4-3/4 inches in size located 3/4 inch from the left side of the envelope and 1/2 inch from the bottom. Window material shall be transparent and clear so that the printed matter inside is distinctly legible through the window.

Adhesive Quality: All adhesives used shall be free from ingredients which would tend to discolor the paper. They shall be clean and free from offensive odor, and of such consistency when applied to the seams and sealing flaps of the envelopes as to prevent curling of the envelopes after drying, or adhering of the sealing flaps prematurely in storage, use in common office laser printers, etc. The adhesive shall be able to resist the heat and pressure of common office laser printers so that the flap adhesive does not become soft and tacky causing the flap to stick to the body of the envelope, since the envelopes ordered will be addressed by a variety of office machines, including laser printers.

Envelopes will be rejected if they seal when subjected to the heat and pressure conditions common to office laser printers. Envelopes drawn from cartons opened for inspection shall not show curl or warping due to moisture in the adhesive and on the seams or sealing flaps.

Laser Printer Capable: Envelopes shall be suitable for processing in laser printers before and after offset printing.

7. General carton Requirements

All corrugated cartons shall be of the dimensions given, shall be made in the most thorough and workmanlike manner. All dimensions given are inside measurements and are in the following order, length, width, and depth. A tolerance of +Yz inch and -1/8 inch shall be allowed from the nominal size.

Style: Cartons shall be regular slotted container (RSC).

Corrugation: Carton shall be constructed with a B- or C-flute linerboard. B-flute is 47 to 53 flutes per linear foot and C-flute, 39 to 45 flutes per linear foot.

Flaps: The sealing flaps, both top and bottom, shall have the outer surfaces treated with a colloidal silica compound to prevent carton slippage when stacked on pallets.

Body Joints: At the joint, one edge of the corrugated board shall overlap the adjacent edge not less than 1-1/4 inches and shall be secured either by staples, stitching wire, glue, or adhesive. When metal fasteners are used, they shall be spaced not more than 2 inches apart and the distance between the outer stitches and the end of the joint shall not exceed one inch. An additional tie stitch shall be used about ½ inch from the outer stitches at each end of the body joint. Glue or adhesive when used, shall form a bond over the entire area of contact of the joint.

Bursting Strength: Cartons shall have either a minimum PSI or Edge Crust Test (ECT) rating. A bursting strength of 275 lb/in2 is equivalent to ECT, 44 lb/inch.

Printing: The inside dimensions of containers shall be printed on one outside lengthwise flap above the normal flap fold. Additionally, GPO property number shall be printed in the same location.

B. PACKAGING AND MARKING

PACKING, WRAPPING, AND LABELING REQUIREMENTS

Skids: Paper shall be delivered on standard size commercial-quality skids, which permit tiering without damage to the stock. Runners are to be one piece and run the full length of the skid. Loaded skids shall not exceed 60 inches in height.

Cut Sheets: Cut sheets include 8-1/2 X 11 inch and 17-1/2 X 22-1/2 inch sized paper.

Cut sheets, size 8-1/2 X 11 inch and 17-1/2 X 22-1/2 inch shall be trimmed square four sides, wrapped and securely sealed in 500-sheet packages, but so designated on skid labels and shipping memoranda as well as labeled, stamped, or stenciled on one end to show type of paper, quantity, color, size, paper weight, name of contractor, and GPO order number. Lot number 128a must be delivered on skids, in cartons. Cartons must be labeled to show type of paper, quantity, color, size, substance number, name of contractor, and GPO order number.

Envelope Packing: All envelopes shall be packed in a single row or layer, resting on their long dimension, with flaps up and closed and faced in the same direction. All envelope outer cartons shall have directional arrows stamped on side of carton indicating upright position and all cartons stacked on pallets according to direction of arrows.

Envelope Boxing: All envelopes shall be packed in strong interior chipboard or strawboard boxes.

Envelopes shall be securely packed so as to prevent curling or warping due to excessive space.

Boxes shall be labeled in such manner as to show the name of the contractor, property number, order number, date of manufacture, manufacturing run number, size of envelope, and quantity enclosed.

Envelope Quantity, to be packed as follows:

Lot # Property# Delivery Spec's

481 13528 4-1/8 x 9-1/2" 500 per box 2,500 per carton 24 Lb 488 13951 4-1/8 x 9-1/2" 500 per box 2,500 per carton 24 Lb

Envelope Palletzing: Envelope orders consisting of 2 or more tiers shall be banded or stretch wrapped and shipped on four-way entry pallets conforming to ASME MH1 a, part 9, dated 1993 Type 111, Four-way (Partial) Flush Pallet. Containers shall be securely stacked on a pallet without overhang and shall not exceed 60 inches in height and not damage the envelopes and containers. The American Society of Mechanical Engineers standard MH1 a can be obtained from the AS.ME, telephone 800-843-2763 (www.asmeny.org).

All cartons of envelopes shall be cross tied on the pallets and not stacked perpendicular (one on top of the other in a straight line). If false or empty containers are used, or if partially filled containers are included on the pallet, these containers shall be stacked on the top layer, and be conspicuously identified by either a bright color or by large lettering indicating these containers require special attention. Insert between the bottom 3 tiers of envelopes a binder's board with a minimum thickness of

0.0098 inch.

All flat paper shall be packed on skids. The gross weight shall not exceed 3,500 pounds. Single rolls are not to exceed 3,200 pounds. Ream markers are required. Grain direction must be shown on the label whether or not the grain is stated in the specifications. The height of a loaded skid shall not exceed 60 inches unless approved by the Contracting Officer.

All skids, pallets, or rolls shall be distinctly and accurately marked with barcoded labels. The supplier shall provide all labels.

The supplier shall use a linear, one dimensional (1D) barcode with Code 128 alphanumeric barcode symbology. The readable text for the applicable barcode can be located above, below, right or left of the barcode symbol. All barcodes shall have appropriate spacing between one another to ensure they can be clearly distinguished when being interpreted/read by a barcode scanner.

The barcoded labels shall show these required data fields consisting of person readable text and barcode or person readable text only as defined below:

Barcoded labels are to be pasted on the upper right corner of 2 sides of each pallet or skid at minimum and opposite sides of rolls at a minimum.

The vendor shall send examples of barcoded packaging labels to GPO two weeks prior first order filled under these barcoded label requirements. GPO will test whether our handheld scanners will read these barcodes properly.

http://www.asmeny.org/

The paper shall be securely banded on the skid with a minimum of four (4) plastic or steel bands.

Wrapping: All wrapping material for skids and/or rolls must be recyclable.

Sheet Stock: All paper shall be packed on skids and shall be carefully wrapped and completely encased, top, bottom, and all four sides, securely sealed at all joints with best commercial practice (asphalt-laminated wrappers not acceptable). The wrapping must be sufficient to give adequate protection against damage in transit and ordinary handling. All palletized loads that are stretch-wrapped must be stretch-wrapped all over except the top, which must not be covered with plastic film.

Labels and Shipping Memoranda: Labels shall be easy to read and entries printed, stenciled and/or stamped. Skids, pallets, and rolls shall be numbered in consecutive numerical order with no more than a four (4) digit number starting with "1" (one) for each purchase order. All labels are to be provided by the contractor.

All cartons of envelopes shall be distinctly and accurately marked on each end to show type of envelop, quantity, color, size, order number, lot and property numbers, and name of contractor.

Labels are to be pasted on both ends of cartons.

All skids, pallets, or rolls shall be distinctly and accurately marked with labels to show type of paper, quantity, color, size, substance; gross, tare and net weights on skids and gross weight only on rolls with non-returnable cores; order number, lot and property numbers; and name of contractor. Labels are to be pasted on the end and left side of skids and pallets, and on opposite sides of rolls, not on the ends.

On shipments made to the GPO Warehouse, shipping documents shall accompany each shipment to the GPO Warehouse. Failure to comply with these instructions may result in delay in payment or rejection of shipment.

Additionally, an electronic manifest must also be furnished and emailed to Quality Control & Inventory Management Department qcimd@gpo.gov for each shipment. The contractor shall provide a manifest in accordance with the EMBARC standard. An alternate format may be acceptable and provide the following information subject to acceptance by the Government:

supplier name, ship date, shipping weight, total items in shipment, and a detailed skid/roll listing with basis weight, stock description, skid/roll identifier, size, tare weight and gross weight, and sheet count. Information on EMBARC standards is available through www.idealliance.org:

On direct shipments made to other federal agencies, the shipping documents shalt be emailed to Paper Control at papercontrol@gpo.gov within 2 days after delivery has been made. Requested Proof of Delivery documents are to be furnished within three working days.

mailto:qcimd@gpo.gov http://www.idealliance.org/ mailto:papercontrol@gpo.gov

J-7: PC Calculation Form for Cartons

( CALCULAT/ON OF PC CONTENT OF CORRUGATED CONTAINERS

(August 2008)

Using data on the llnerboard and corrugated medium lo calculate the postconsumer fiber content

Manufacturer Grade ¾PC (A) Llnerboard #1

Linerboard #2

Medium ( .flute)

The postconsumer fiber content of a carton calculated in accordance with the following EPA example Is %.

(If either /inerboard or medium /s less than 35%, use form be/ow to oa/culate % PC)

CALCULATION OF POSTCONSUMER FIBER CONTENT OF A CORRUGATED CONTAINER

(BJ

{C) r AKE-UP FACTOR: c..flute has a take-up factor of approximately 1.44, which means that for each one foot of combined corrugated board there ls 1.44 feet of fluted medium, This factor fs used lo calculate the weight of paperboard in a given area of combined corrugated board, from whtch !he basiS weight of the board Is derived.

EPA SAMPLE CALCULATION

Linerboard #1: 42 •• X 1.00 = ... 42.0 Medium: 26 X 1.44 = .................. 37.4

. L1nerboard 112. 42 X 1.00 - ........... 42.0

Combined Board Weight ............. 121.4 "Board BW (lb/msf)

In the above example, each llnerboard Contributes 35% of lhe BW (42/121.4).

The medium contributes 30% of the total

I Basis Weight (lb/msf) of Linerboard #1: x 1.00 = (1) I Basis Weight (lb/msf) of Medium X take-upfactor x =

I Basis Weight (lb/msf) of Llnerboard #2: x 1.00 = (3) I Combined Board Weight: [(1) + (2) + (3)] (4) Jlinerboard#1 contribution: (1)+(4) + = (5) I Medium contribution: (2) + (4) + = (6) I Linerboard #2 contribution (3) + (4) + = (7) I PC content:

BW (37.4/12·1.4). If the linerboard used I PC of Linerboard 111 [(A)x(5)] x_= (8) has 20% PC and the medium has 80% PC, I +PC of Medium ((8) X (6)] X _ = (9) Iha resulting total PC content Is:

I Total PC content:[(8)+(9)+(10)] x 100% Linerboard 111: 0,35 X 0.20=0.07 (or 7%)

I +PC of Llnerboard 112 [©x(7)] x_- = _ _:(10)

Medium: 0.30 X 0.80 = 0.24 (or 24%) Linerboard #2: 0.35 X 0.20 = 0.07 (or 7%)1

100% X ( + + ) = % xxxxxxxx xxxxxxxx

J-8: Corrugated Carton drawing with 3 additional scorings

: Corrugated Container (3 additional scoring)

(Lots 508, 508b, 508c)

ABUT A0011"10NAL SCORING

FLAP FLAP

10mm

LENGTH WIDTH DEPTH

( · r--1"'· t

NORMAi:·

.!J mm A SLOT FOLD x xx xx xx "' printing on ons outside, lengthwise frap

NOTE: NOT DRAWN TO $CALE,

Sea each lot number and carton specification for specific detalls, xxxxxx t

J-9: Corrugated Carton drawing with 4 additional scorings

Corrugated Container (4 additional scoring)

(Lots 521, 523)

ABUT ADDITIONAL SCORING

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NOTE: NOT DRAWN TO SCALE.

See each lot number and oartcm speclftoatkm for speolfrc details.

f-··:

J-10: Corrugated Carton drawing with no additional scorings

Corrugated Container (4 additional scoring)

(Lot 517, 519a)

..j f--- t

NORMAi

02mm A SLOT .(Lot 517 must be 10 mm wide) xx xx x x =printing on one outside, lengthwise flap, except for Lots GP516 and 617 which have special printing requirements

FOLD

See each lot number and carton $psclflci:itlon for speclllc details.

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F'LAP

LENGTH

WIDTH ..

,I I

DEPTH

xxxxxxx xxxxxxx

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Attachment J.14 - SPECIFICATION FOR JCP

JCP A55 Heat-set Web Offset Book March 1, 2011 Printing Paper (for in-plant use) FSC 9310

Use Information: This paragraph is informational only and is not exclusively definitive of the end use.

For simultaneous face and back, web offset printing of books, pamphlets, catalog, folders, circular, etc. The 40-pound stock may not be suitable for solid reverses or heavy halftones. Printed matter may include text, line illustrations and halftones up to 150-line screen. Slitting and pasting and/or cross perforating are included in press capabilities.

Stock: Ground woodpulp not to exceed 1%. The total lignin content of the paper shall not exceed 3% of the fiber weight.

Note: Not less than 30% postconsumer fiber. Any percent over 30 percentage points are encouraged, provided that the requirements of this Standard are met.

Acidity: pH value shall average not less than …. 6.5

Sizing: Paper shall be surface- and internal-sized suitable for satisfactory printing on both sides of the paper on high-speed heat-set web presses equipped with low VOC dampening systems.

Basis weight: 25 by 38 inches, 500 sheets (pounds)………… 40 50 A tolerance of +5% shall be allowed.

60 70 80

Tensile strength: Average not less than— Machine direction (kg/in) …… 6.4 9.0 9.7 10.5 11.5 Cross direction (kg/in) ……… 3.1 3.6 4.1 4.6 5.1

Bursting strength: Average not less than (lb/in2) …………………. 13 15 18 22 25

Opacity: Average not less than (percent) ……………………... 86 89 91 92 94 No individual specimen shall average less than (percent) ….. 84 87 89 90 92

Thickness: Average (mils)….. 3.0 3.9 4.7 5.5 6.3 A tolerance of +0.0005 inch shall be allowed. Paper shall be uniform and shall not vary more than 0.0004 inch from edge to edge.

Pick resistance: Average each side not less than 10-A Dennison wax number No individual specimen shall average less than 8-A Dennison wax number

Surface: Shall be free from lint, fuzz, or any particles which will pick, lift, fluff, or pile on the blanket under normal press conditions.

General appearance: Paper shall conform to the standard sample(s) established by the Government.

Brightness: Shall target 81% or as specified.

Color: The paper in the order (or publication) shall be uniform and the color variation shall not exceed DE(CIELAB) = 1.0. A deviation of DE(CIELAB) = 0.5 from the color standard is allowed.

For information, the CIELAB values (Ill D65, 10o observer) of the color standard are

L* = 93.3 a* = 1.0 b* = _2.0

Finish and formation: Shall be uniform.

Cleanliness: The dirt count for each side of the paper shall not exceed 650 specks per square meter. No sample sheet (600 to 650 cm2 in size) shall contain more than one defect with equivalent area of 0.25 mm2 or greater.

Pressroom conditions: The bulk of this paper will be used in air-conditioned pressrooms maintained at 24oC +2oC and 45% +8% relative humidity.

Testing: Shall be conducted in accordance with methods in Part 2, Government Paper Specification Standards. The acceptance criteria in Part 4 shall apply.

VOC = Volatile organic compounds; refers to organic chemical compounds which have significant vapor pressures and can affect the environment and human health.

JCP A55 Heat-set Web Offset Book March 1, 2011 Printing Paper (for in-plant use) FSC 9310