Sources Sought Keesler Laughlin Combined FINAL.pdf

Request for Information (RFI)/Sources Sought (SS)

Keesler Air Force Base (AFB) and

Laughlin Air Force Base (AFB)

Base Operations Support (BOS)

Disclaimer This Request for Information (RFI)/Sources Sought (SS) seeks information regarding availability and capability of all qualified sources, large and small businesses, to perform a potential requirement. Responses received will be used for acquisition strategic decision making purposes only and will not be disclosed outside this agency. This announcement is for informational purposes only. The information obtained may be used for acquisition planning purposes and to determine whether the acquisition may be set aside for small businesses. This announcement does not constitute an Invitation for Bids, Request for Proposals, or a Request for Quotations, and is not to be construed as a commitment by the Government to issue a contract or otherwise pay for the information solicited. The Government does not intend to award a contract on the basis of this notice. Companies responding to this RFI/SS notice are advised that participation does not ensure involvement in future solicitations or contract awards. No proposals are being requested or accepted under this notice, and this announcement shall not be construed as a commitment by the Government to issue a solicitation or to ultimately award a contract, nor does this synopsis restrict the Government to a particular acquisition approach. Contact with Government personnel, other than those specified in this RFI/SS, by potential Offerors or their employees regarding this requirement is not permitted. The Government will not pay for any information submitted in response to this announcement. Any costs associated with providing information to either this notice or any follow-up information requests shall not be reimbursed.

Costs incurred as a result of this announcement shall be borne solely by the respondent and shall not be payable by the Government.

Description of the Requirement The 338th Enterprise Sourcing Squadron (ESS), at Joint Base San Antonio (JBSA) – Randolph, Texas (TX), is seeking information concerning the availability of technically and financially capable contractors to provide non-personal services for BOS at Keesler AFB in Biloxi, Mississippi and Laughlin AFB in Del Rio, Texas.

KEESLER AFB: This requirement involves providing mission support for the 81st Training Wing located at Keesler AFB, MS. The Service Provider (SP) would be expected to meet all requirements and responsibilities in this section applying it to all the service areas. The required services include, but are not limited to the following:

-Provide staff that is fully trained, qualified, certified, and licensed, to meet local, state, Air Force (AF), Department of Defense (DoD), and Federal requirements.

-Focus on customer’s needs and consistently provide responsive, flexible, and cost effective service.

-Ensure compliance with all directive publications listed in Base-Wide Support (BWS), Civil Engineering (CE), Vertical Transportation Equipment (VTE), Grounds Maintenance, Community Services, Logistics (LG), Human Resources (HR) and Weather

(OSF).

-Partner with the Keesler community in continuously improving the quality of programs and service offered to customers.

-Respond to complaints from Congressional Inquiries, Air Education and Training Command (AETC) Headquarters, 81st Training Wing (TRW), Air Staff Inspector General, or Commander Complaints Action Line, Freedom of Information Act (FOIA) requests -Provide Required Reports and suspenses in a timely manner.

-Keep all required legacy systems accurate and up-to-date.

-Promote and maintain the appearance of all Keesler facilities.

-Provide support to 24/7 surge requirements in response to natural/man-made disasters including, but not limited to hurricanes, contingencies, and exercises.

-At Administrative Contracting Officers (ACO) approval, reduce operations in noncritical Base Operating Support (BOS) areas and direct resources to meet surge requirements.

LAUGHLIN AFB: This requirement involves providing mission support for the 47th Flying Training Wing located at Laughlin AFB, TX. The SP would be expected to meet all requirements and responsibilities in this section applying it to all the service areas. The required services include, but are not limited to the following:

-Provide staff that is fully trained, qualified, certified, and licensed, to meet local, state, Air Force (AF), Department of Defense (DoD), and Federal requirements including providing all necessary parts, tools, equipment, training, and materials -Focus on customer’s needs and consistently provide responsive, flexible, and cost effective service.

-Ensure compliance with all directive publications listed in Vertical Transportation Equipment (VTE), Grounds Maintenance, Prime Base Engineer Emergency Force (BEEF)/Unit Deployment Management, Supply Services, and Vertical Transportation Equipment (VTE) -The SP is expected to partner with the Laughlin Air Force Base community in continuously improving the quality of programs and services offered to customers.

-The SP shall follow applicable AF, Air Education and Training Command (AETC), and 47th Flying Training Wing (FTW) instructions and local procedures concerning the management of environmentally sensitive operations and shall cooperate with base officials in resolving incidents and taking corrective action to prevent recurrence when divergences from sound environmental practices occur within service area of responsibility.

-Provide input to AETC Headquarters, Air Staff Inspector General, or Commander Complaints Action Line, Freedom of Information Act (FOIA) requests, Required Reports, complaints from Congressional Inquiries and suspense’s in a timely manner.

-Keep all required legacy systems accurate and current.

-At Administrative Contracting Officers (ACO) direction, reduce operations in non-critical Base Operating Support (BOS) areas and direct resources to meet surge requirements in response to natural and man-made disasters including, but not limited to, tornados and hurricanes.

For purposes of this RFI/SS Notice, the main North American Industry Classification System (NAICS) code for the requirement is 561210 - Facilities Support Services, size standard is $41.5 million.

Applicable to BOS. Provide operations support to the base populace and assigned units as described below. (NOTE: These descriptions are general in nature and may not be all inclusive.)

a. Civil Engineering (CE): Populate and maintain, with support and assistance of Air Force Civil Engineer Center (AFCEC), Sustainment Management System (SMS) with complete, current, and accurate asset data needed to generate sustainment, maintenance and repair requirements for the installation’s built infrastructure.

Incorporate ongoing built infrastructure asset data collection, validation, and management into day-to-day operations and maintenance activities. Assist AFCEC and MAJCOM with verifying/addressing SMS data issues. Use requirements identified by SMS to develop and program projects per AFCEC-provided business rules based on gap analysis and risk assessment efforts. Ensure vendors accomplishing maintenance/repair work by contract provide the needed updates to asset inventory/condition, including equipment/components, in the appropriate SMS format. Provides input identifying attributes such as ownership, geographical/functional area, and grouping of the linear utilities assets based on maintenance records, and any other knowledge. Supports in-house field evaluations.

Comprises of the Utilities AMP Manager, Operations Engineering, and the Shop, wherein the Utilities AMP Manager retains final authority in accepting segmentation assignments. Responsible for designing and/or managing the design of new utilities by ensuring designs meet linear segmentation guidelines and providing as-builts of existing utilities (where available) and new facilities upon completion. The Shop assists in the identification of geographical / functional areas and segment grouping based on the linear segmentation rules for utilities

b. Community Services: Community Services shall be dedicated to providing and promoting a broad range of core and enhanced programs and services which includes Community Services consisting of but not limited to: Fitness Centers, Library, Sports Programs and Community Centers for the installation using standard business practices. These programs and services promote wellness, fitness, relaxation and self-improvement. Provide safe and clean equipment and facilities/grounds that enhance the quality of life for the community. The SP shall be responsible for providing complete programs for customers, in compliance with all applicable Air Force Activity Standards, AFIs, and IG checklists. The SP shall provide Marketing Plans for each Community Services activity, and ensure all advertising required is coordinated and processed through Marketing and Publicity. The SP shall provide innovative and cost effective programs and services based on customer demand. The SP works within approved Appropriated Funds (APF) and Non-Appropriated Funds (NAF) and budgets. Provides oversight of the following program and services:

Community Center/Digital Library and Sports and Fitness.

c. Emergency Management: The Readiness and Emergency Management (EM) activity is responsible for managing and providing engineering readiness support, peacetime disaster response, and contingency operations for all hazard spectrums and any attached or related properties under the control of the installation. This includes, but not limited to EM and Expeditionary Engineering.

d. Grounds Maintenance: The SP shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed, as well as other attached or related properties under the control of the installation to include Utilities Privatization (UP), Housing Privatization (HP) Enhanced-Use Lease (EUL) properties in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Maintain all airfields IAW Bird Air Strike Hazard (BASH) standards. Adhere to higher headquarters and Keesler AFB Sustainable Landscape Plan(s) Guide(s). The SP shall comply with applicable federal, regional, state, and local laws as well as commercial standards.

e. Human Resources (HR): Provide HR services dedicated to providing a broad range of HR support to the installation to support active duty, guard, reserve, Department of Defense (DoD) civilian employees, retirees, its surrounding communities, Geographically Separated Units (GSU’s), and eligible family members. Provide technical, accurate and timely customer service, provide military Personnel Systems Management, administer and manage education and training programs, provide appropriate assessment and counseling services, provide effective management of military and DoD civilian awards programs, provide testing administration and management, and support for special interest events. Manage the HR services and perform quality work performance in accordance with applicable directives, standards and guidelines.

f. Prime Base Engineer Emergency Force (BEEF)/Unit Deployment Management: The technical scope and complexity of these programs necessitates subject matter expertise (SME) and technical assistance from combat readiness Expeditionary Air Force missions and Civil Engineer combat readiness missions including Chemical, Biological, Radiological, Nuclear and High-yield Explosive (CBRNE). The SP support will provide advanced experience to installation to prepare civil engineer specialties for deployment operations and report the status to higher headquarters.

The SP will be required to implement requirements as identified in Air Force Instructions (AFI) 10-210, Prime BEEF Program and AFI 10-403, Deployment Planning and Execution and all supporting base level AFIs, plans, or other guidance.

This SP will be required to schedule, track, and report all training status as well as tracking and reporting individual’s deployment readiness and status.

g. Supply Services: Provide installation with a broad range of supplies, munitions, equipment, mobility bags-training gear, weapons and other materials required, associated units, and DoD agencies located in the local area IAW host tenant support agreements. These services will be provided in a responsive and timely manner as specified in all applicable directives. Services provided must meet mission requirements of the supported organizations with emphasis placed on mission support and technically compliant processes in accordance with applicable directives. Utilize Materiel Management Information Technology System (MMITS), replacements, and supplementary systems as required to track and manage supplies. Provide immediate support for short notice or no-notice deployments, contingencies, and exercises for supported organizations to include Unit Training Assembly (UTA) weekend support.

Account for, order, receive, issue, ship, and inspect authorized assets utilizing Supply ADS ensuring compliance with applicable directives. Air Force standard information systems for tracking and managing assets will be utilized to include all required technical changes, training to upgrade systems, and to include migration to new information systems.

h. Vertical Transportation Equipment (VTE): The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at the installation in a manner that will ensure continuous and safe operation (full maintenance and repair. The term “VTE” includes freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

i. Weather: Weather services are required and dedicated to supporting safe, effective airfield, flying and ground operations and resource protection for the agencies, tenant units, and transient aircrews on the installation. These services are essential to the safety and success of the installation operations, which carries out Hurricane Hunter and tactical airlift missions. Mission support may periodically require extending airfield, and weather service, hours beyond normal duty hours, or to 24-hours. Severe weather conditions may require performance of services outside the normal hours of operation in order to provide adequate resource protection to the installation.

Small Business Information The Government reserves the right to determine whether a Small Business (SB) set-aside is appropriate for this acquisition based on responses to this notice. In order to support a Government SB set-aside determination, interested SB concerns must provide sufficient written information to indicate their capability to successfully perform and manage all the requirements of this magnitude.

Business type (Large Business, Small Business (SB), Small Disadvantaged Business (SDB), 8(A)-Certified Small Disadvantaged Business (8a), Hubzone Small Business (HUBZone), Woman-Owned Small Business (WOSB), Veteran-Owned Small Business (VOSB), Service- Disabled Veteran-Owned Small Business (SDVOSB)) based upon North American Industry Classification System (NAICS) code 561210, Size Standard $41.5M

Acquisition Information The magnitude of this requirement is between $200M and $400M. The Government is contemplating a multiple year contract with a total life cycle of 5 to 10 years (60-day mobilization period, 1-year base + four 1-year option periods) with up to five 1-year incentive option periods. The Government anticipates issuing a single Request for Proposal RFP and awarding ONE OR MULTIPLE hybrid contract with both Firm Fixed Price and Cost Reimbursable CLINs. Information contained in this RFI/SS is subject to change. The Government intends to post an identical RFI/SS on both GSA eBuy and Beta.Sam.gov. Firms need not respond to both RFI/SS notices. It is the responsibility of interested parties to check regularly for any changes or updates.

Response Submission All interested parties who believe they can meet all aspects of the requirements are invited to complete Attachment 1, Contractor Capability Survey, describing their capability and qualifications to provide the aforementioned support services. The purpose of using the survey format, in lieu of a free format, is to obtain pertinent and uniformed information from all interested potential Offerors. Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for payment from any Department of Defense activity.

Information on registration and annual confirmation requirements may be obtained at www.SAM.gov. Please e-mail the completed survey to the primary point of contacts, Melissa Gonzalez at melissa.gonzalez.6@us.af.mil, Kevin Searles at kevin.searles.2@us.af.mil, and Pamela Bryerton at pamela.bryerton@us.af.mil as soon as practicable, but no later than 4:00 p.m.

CST on 20 October 2020.

NOTE: The Government is under no obligation to consider information received after the due date as part of the formal market research for this acquisition.

Contracting Office Address Department of the Air Force, Air Education and Training Command, 338th Enterprise Sourcing Squadron, 2021 First Street West, JBSA-Randolph, TX, 78150-4302

Place of Performance Keesler Air Force Base (AFB) and Laughlin Air Force Base (AFB)

Attachment:

1. Contractor Capability Survey