SOO 252 Video Audio IT 12 May 2025_Redacted.pdf

Statement of Objective (SOO)/Technical Requirements Package (TRP)

12 May 2025

1. SOO/TRP for Products Purchases (Multi- purpose)

Media Video/Audio.

2. Purpose has a requirement to provide new audio-visual media technology for multi-purpose room within the to enhance mission capability in support of our test missions and unit function. The vender will provide all equipment and installation, ensure full functionality, provide training and tech support for multi-purpose room.

3. Scope of Work

The contractor will provide an estimated 15’ ft length by 4.5’ ft height seamless DVLED Display with a minimal 1.25 mm pixel and hanging speakers throughout the multi-purpose room. A camera will be mounted on the opposite side of the room across from the video wall with the capability to capture the speaker at the front (distance approximately 40 ft away). The ceiling array microphone

(24 inches) will be installed in an area that will capture the presenter’s/speaker’s voice clearly. The control system (rack) will be set up at the entrance area of the multipurpose room covering approximately 143 sq feet.

• Display System

The contractor will provide and install a minimal (1.25 mm pixel) DVLED display system, with a 3840 x 1080 resolution, 600 nits brightness, and 100,000-hour lifespan. This will include the trim kit and a minimum of 8-year warranty, and 7% spare panels. This system component will include the H2 Videowall Splicer, LED 4K sending card, and H-Series

HDMI input cards. The installation of the plywood on top of the sheet rock is required for stabilization of the display system and to ensure the surface area is flat as possible.

• Video Distribution System

The contractor will provide and install 4K60 4:4:4 HDR Encoders, Decoders, and

Encoder/Decoders cards for the signal distribution across the video wall. This system will include an 8-slot Digital Media card chassis, DM Lite 4K60 transmitter with RS-232 and the

IR extension, DM lite receiver, 12E HDBT One link HDMI camera system, and Media Port

200 HDMI and audio-to-USB bridge supporting conference and recording.

• Control System

The contractor will provide and install 4-Series control processor, distribution block for centralized AV control for signal distribution to include network switches, standard mount

Keypad for simplified room control and minimal 10.1 tabletop touch screen.

• Audio System

The contractor will provide and install a minimal 24’ inches, square ceiling array microphone, with low profile tri-element hanging ceiling microphones for distribution throughout the room layout. The ceiling loudspeakers will be mounted with all the audio & amplifier components to cover the whole dimension layout of the multi-purpose room at approximately 1343 square feet.

• AV Enclosure

The contractor will provide and install configurable AV rack, base for rack mobility, expandable rack/tower UPS, power strips, universal shelf kit, and the necessary mounting components and panels.

• Miscellaneous

The contractor will provide and install all AV/IT cabling, adapters, and required components for all systems.

• Wall Reinforcement

The contractor will provide the marine grade sanded plywood, ultra flat, and in 5/8 inches thick. This will be surface mounted on the drywall wall.

4.0 Technical Requirements

The contractor shall ensure that all applicable Commercial-Off-The-Shelf (COTS) IA and IA-enabled products, IT hardware, firmware, and software components or products incorporated into

DoDIN must comply with evaluation and validation requirements of the 96th Communication

Squadron’s policy.

4.1 Dimension/Layout

6.0 Installation

Installation of all components in order table and respective programming to be completed by the contractor.

7.0 Technical Contractual Requirements

7.1 Technical Refresh

In order to ensure new design enhancements and technological updates or advances, the contractor shall offer, under this DO, hardware and software components available to the contractor's commercial customers.

Furthermore, the contractor shall make available any commercially available updates to the hardware and software provided under this DO. If such updates are available to other customers without charge, then they shall also be made available to the Government without additional charge. The contractor will ship these updates to existing customers who have acquired the hardware/software being updated under this DO. Vendor commercial product offerings shall include “state of the art” technology, i.e., the most current proven level of development available in each product category.

7.2 Authorized Resellers

The contractor may be an authorized reseller of new equipment for OEMs proposed under this

DO. The contractor may also procure directly from the OEM or utilize other legitimate distribution channels to provide the required products in accordance with the OEM’s policies on reselling. Any contractor’s channel relationships with their OEM partners (gold, silver, etc.) will be represented in the best pricing offered. If the contractor is not an OEM reseller, the contractor shall clearly identify this on the submitted proposal and list the OEM resell partner’s registered relationship with the OEM. DOs may restrict the use of authorized resellers, specific OEMs, or identify required OEMs. The contractor shall ensure all products are genuine and eligible for any OEM warranties, maintenance agreements and licensing as offered. Genuine products are those products the OEM, by their policy, considers not

“secondary”, destroyed, stolen or scrapped.

7.3 Items on Backorder

In their response to a Request for Quote (RFQ), the contractor shall provide notification, if applicable, that a particular item is on back order, the expected lead time to fulfill the order, etc.

It shall be implicit that a response to an RFQ with no items identified on backorder is a declaration that the items are available at the time of quote submission.

7.4 Warranty

The contractor shall provide any OEM pass-through warranty and standard commercial warranties applicable to the products being purchased at no cost. This shall apply to new equipment.

7.5 Hardware and Associated Software and Peripherals

All hardware delivered under this DO shall include associated software, documentation and associated peripherals required for operations (such as controllers, connectors, cables, drivers, adapters, etc.) as provided by the OEM. This is true only if the applicable OEM provides such items with the product itself.

7.6 Software

For all software that is outside of hardware and purchased independently, the contractor shall provide the software license registered to the customer’s organization.

7.7 Customer Support

The prime contractor shall provide 24x7 live telephone support during the warranty period to assist in isolating, identifying, and repairing software and hardware failures, or to act as liaison with the manufacturer in the event that the customer requires assistance in contacting or dealing with the manufacturer.

7.8 Product Maintenance

The contractor shall provide associated maintenance and upgrades to include spares/parts and emergency support worldwide, during the warranty period.

8 Security

8.1 Safeguarding Classified Information

The contractor shall transmit and deliver classified material/reports IAW the National Industrial

Security Program Operations Manual (NISPOM) and the National Industrial Security Program

Operating Manual (DoD 5220.22-M). These requirements shall be accomplished as specified in the

Delivery Order. All Classified Contracts must have at a minimum, the Clause 52.204-2 Security

Requirement, incorporated into the contract.

9 Delivery Requirements

9.1 DO Order Shipping Date

NLT 120 days after Receipt of Order.

10 Delivery Delays

Contractors are required to meet the timeframes as stated in section 9.1 unless Department of

Commerce approval and/or review activities prevent the contractor from meeting these timeframes. In the event that the contractor determines they are unable to achieve the stated timeframes, the contractor shall notify the Contracting Officer within two (2) business days of such determination, or immediately upon such determination if operating under the

Emergency/War Tempo timelines.

Shipping Information

All products shall be shipped to: