Solicitation W912WJ26QA095.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Contractor shall provide all labor, materials, equipment and transportation to provide HVAC System repairs to Buffumville Lake, Charlton, MA in accordance with the Statement of Work.

North American Industry Classification System (NAICS): 238220 Pricing Arrangement: Firm Fixed Price

1 Job

W912WJ26QA095

Section C - Description/Specifications/Statement of Work

INTERESTED VENDORS SHALL REVIEW SECTION L AND SECTION M OF THE

SOLICITATION FOR INSTRUCTIONS AND EVALUATION CRITERIA. VENDORS ARE

RESPONSIBLE FOR ENSURING THEIR QUOTE SUBMISSION MEETS ALL REQUIREMENTS.

FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED NON-RESPONSIVE AND

REMOVED FROM CONSIDERATION.

THE MANDATORY SOLICITATION SURVEY SHALL BE COMPLETED IN ITS ENTIRETY AND

RETURNED WITH QUOTES. FAILURE TO DO SO MAY RESULT IN QUOTES BEING DEEMED

NON-RESPONSIVE AND REMOVED FROM CONSIDERATION.

STATEMENT OF WORK:

HVAC SYSTEM REPAIRS

U.S. ARMY CORPS OF ENGINEERS

BUFFUMVILLE LAKE

CHARLTON, MA

STATEMENT OF WORK

A. General Description of the Work to be Performed

1. Location and Background of Project: The dam at Buffumville Lake lies across the Little River in Charlton, about eight miles northeast of Southbridge and 50 miles southwest of Boston. From Worcester, the dam can be reached by traveling south on U.S. Route 395 to exit 4B, then two miles on Charlton Street. Construction of Buffumville Lake started in September 1956 and was completed in June 1958.

2. Description of Work: The general description below is given to indicate the approximate scope of this project only. It does not limit the work required under the specifications.

The work of this project involves replacing aging HVAC systems and solving issues with thermal comfort. Both Fan coil units and condensing units shall be replaced with new heat pump systems, with ceiling hung electric unit heaters for auxiliary heat. New heat pump systems should be controlled via programmable thermostats. Air ventilation shall be provided to the building through a new energy recovery ventilator. All existing finned tube shall be cleaned. All existing and new heating hot water piping and domestic hot and cold-water piping shall be insulated. The existing radiant slab is not currently working, and the accessible components shall be removed with the existing under slab piping abandoned in place.

3. Time of Year Restrictions on Site Work: No restrictions.

4. Photographs: Attached at the end of this document are drawings with photographs taken at the project site during a recent site visit during 2025. The photographs are intended to show the approximate conditions existing at the site. Items shown are not generally shown in their entirety.

The Government does not guarantee that the conditions shown in the photographs will exist at the time of the performance of the work, and the Contractor is advised to make his own investigation of existing conditions. (during the preconstruction site visit)

5. Site Visits and Requests for Information: No extra payment will be allowed for perceived additional work caused by unfamiliarity with site conditions and requirements. Scheduled site visits will be provided for all interested vendors, with a date and time to be listed in the solicitation. The Technical Point of Contact (TPOC) for this project is Park Manager Nicole Giles: (978) 318-8411 (Office line) or via email at Nicole.C.Giles@usace.army.mil.

6. Schedule: The period of performance shall be 180 days from Notice to Proceed. Work shall be performed Monday through Friday between the hours of 7:00 AM and 3:30 PM unless otherwise approved by the TPOC. Any proposed changes to an approved schedule must be submitted to the TPOC in writing and are not finalized until approved. No work shall be done on weekends or government holidays.

B. Measurement and Payment

The Payment item for the work of this contract for which contract job payments will be made is listed in the Bidding Schedule and is described below. The job price payment made for the item listed shall constitute full compensation for furnishing all labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and performing all work required for which separate payment is not otherwise provided. All costs for items of work which are not specifically mentioned to be included shall be included in this item.

a. Item Number 0001, "HVAC Repairs".

All costs for labor, equipment, and materials for all work required for the HVAC repairs, in accordance with the Statement of Work and the technical specifications.

C. General Project Requirements

1. Work Site. The site of the work is at the US Army Corps of Engineers New England District Facility at Buffumville Lake, in Charlton, Massachusetts. All rules and regulations of the facility covering general safety, security, sanitary requirements, pollution control and traffic regulations shall be observed by the Contractor. Information regarding these requirements may be obtained by contacting the Technical Point of Contact (TPOC), who will provide such information.

2. Security. The Contractor shall report any vandalism, suspicious activities or devices to the TPOC or local police as soon as possible. The TPOC will notify the Contractor of any heightened security measures and will expect vigilant monitoring of equipment, grounds and security fencing while working. At a heightened security posture, there may be work areas that are restricted. The TPOC will notify the Contractor of these restricted areas, and work may be delayed or restricted or will be performed in these areas under the direct supervision of U.S. Army Corps of Engineers personnel.

At the close of each workday, Government facilities, equipment, and materials shall be secured.

The Contractor shall be responsible for maintaining a secure construction site and ensure the area of the scope of this contract is secure at all times during and after work hours.

All project work and conduct of construction activity shall comply with security requirements, regulations, and policies as directed by the TPOC.

No alcoholic beverages or drugs are allowed on the project site. If found in violation the violator shall be requested to leave the premises immediately.

3. Identification of Equipment and Tools. Affix to Contractor or Subcontractor-owned machinery, motor vehicles, equipment, and tools, clearly legible identification showing the Contractor's or Subcontractor's name, and where space permits, address and telephone number, so as to distinguish them from Government-owned items and can be returned to the rightful owner if inadvertently left on Government property.

4. Contractor's Responsibility. The Contractor shall furnish all labor, equipment and materials and carry out all operations as necessary to accomplish the work of this project as described in this document and on the contract drawings.

5. Commencement, Prosecution and Completion of Work. The Contractor shall employ ample personnel and sufficient equipment to accomplish the work of this project within the prosecution period specified in the SPECIAL CONTRACT REQUIREMENTS, Subpart COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984) FAR 52.211-10. Restrictions concerning the prosecution and completion of work are as follows:

a. The Contractor shall attend a Preconstruction Conference within 14 days after the Notice to Proceed prior to the start of on-site construction work (see paragraph entitled "Preconstruction Conference", below).

b. The on-site work is restricted to 0700 (7:00 AM) to 1530 (3:30 PM), Monday through Friday. See Paragraph B.12 "Hours of Operation" for additional information.

6. Superintendence by the Contractor. At all times during the performance of the contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent project superintendent who has the authority to act for the Contractor.

The qualified superintendent, and competent alternate, shall be capable of reading, writing, and conversing fluently in the English language.

The project superintendent must have a minimum of five years' experience in construction with at least two of those years as a superintendent on projects similar in scope, size, and complexity.

The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The TPOC may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question. The superintendent may have duties as CQC Manager and/or SSHO but must meet the specified requirements for those positions.

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend quality control meetings.

The project superintendent shall always maintain a physical presence at the site when work is in progress and be responsible for all construction and related activities at the site. Failure to comply with these requirements shall be deemed as cause for a non-compensatory stoppage and suspension of work until the deficiency is remedied.

7. Contractor Personnel Conduct. The Contractor personnel's conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. Contractor's employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on Government Property.

8. Traffic Regulation and Control. During construction the Contractor shall provide access as necessary to maintain traffic and to provide vehicle access to all residential and commercial structures in the project area.

9. Access to the Project Site. Access to the project site is currently available for construction. The Contractor shall be responsible for providing and maintaining access necessary for his equipment to and from the work site.

10. Construction Site Plan. Prior to the start of work, the Contractor shall submit a site plan showing the locations and dimensions of temporary facilities including layouts and details, equipment and material storage areas, access and haul routes, avenues of ingress/egress to fenced areas (e.g., the assigned storage and staging area), details of the fence installation (if used), and the number of trailers to be used. Identify any areas which may have to be graveled to prevent the tracking of mud. Indicate if the use of a supplemental or other staging area is desired.

Show locations of safety and construction fences, site trailers, construction entrances, trash dumpsters, temporary sanitary facilities, and worker parking areas, as appropriate. The plan shall also show where temporary utility hook-ups are to be located, if required, and how grounding of equipment and trailers will be achieved, as appropriate. The storage and staging area will be discussed at the Preconstruction Conference. Any items removed from the property shall be recycled to the furthest extent possible.

11. Hours of Operation. On-site work hours are as stated in Part B.5.b, above. The Contractor will not be permitted to perform on-site work on Saturdays, Sundays, or legal holidays, unless otherwise authorized by the TPOC. The exclusion of work on Saturdays, Sundays, and legal holidays has been considered in computing the performance time of this contract. The following legal holidays are observed:

January 1st

Third Monday in January

Third Monday in February

Last Monday of May

June 19th

July 4th

1st Monday of September

2nd Monday of October

11th of November

Fourth Thursday of November

25th of December

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work outside the hours of operation requires TPOC approval. The request to work outside the hours of operation shall be made in writing to the TPOC 10 calendar days prior to such work to allow arrangements to be made by the Government. The request application shall include specific dates, hours, location, type of work to be performed, contract number and project title, and names of all individuals who will be working outside the hours of operations. If work is performed during periods of darkness, the different parts of the work shall be lighted in a manner approved by the

TPOC.

12. Initial Progress Schedule. The initial project schedule shall be in the form of a chart graphically indicating the sequence proposed to accomplish each work feature or operation. The chart shall be prepared to show the starting and completion dates of all work features on a linear horizontal time scale beginning with date of Notice to Proceed and indicating calendar days to completion. The Contractor shall indicate on the chart the important work features or operations that are critical to the timely overall completion of the project. Key dates for such important work features and portions of work features are milestone dates and should be so indicated on the chart. This schedule will be the medium through which the timeliness of the Contractor's construction effort is appraised. Anticipated adverse weather delay days shall be included in the schedule.

13. Periodic Schedule Updates. An updated schedule showing actual progress shall be submitted monthly and with each pay request. Changes to the base-line schedule shall be outlined in a narrative describing the reason for the change.

14. Weekly Progress Meetings. Conduct a weekly meeting with the Government (or as otherwise mutually agreed to) for the purpose of jointly reviewing the actual progress of the project as compared to the as planned progress, and to review planned activities for the upcoming two weeks. Use the current approved schedule update for the purposes of this meeting and for the production and review of reports. At the weekly progress meeting, address the status of RFIs, RFPs and Submittals.

15. Rate of Progress. Should the Contractor fail to maintain a satisfactory rate of progress in accordance with the Contractor's approved progress schedule, the TPOC may require additional personnel and equipment be placed on the work and that weekend and overtime work be performed, in order that the work be brought up to schedule and maintained at no additional cost to the Government.

16. Preconstruction Conference. The TPOC will conduct a Preconstruction Conference after receipt of Notice to Proceed by the Contractor and prior to the start of on-site construction activities. The date, time, and place for this conference shall be mutually agreed upon by the Contractor and the TPOC. It is mandatory that the Contractor's project site supervisory personnel assigned to this project attend the conference; no personnel substitutions will be permitted. The purpose of the conference is to review contract requirements and to establish a working relationship between the Contractor's staff and the U.S. Army Corps of Engineers personnel who will be closely associated with the project. During the conference, the TPOC will inform the Contractor concerning job safety, project phasing, work hour restrictions, traffic control, quality control, labor relations, and environmental protection. The Preconstruction Conference will be arranged by the TPOC.

17. Material Substitutions. This contract is based on the materials and methods as shown on the contract drawings and as described in this document. The Contractor shall not substitute materials or methods unless such substitution has been specifically approved in writing by the TPOC.

18. Quality Assurance. All items of work not addressed in the contract documents shall be completed in strict accordance with the manufacturers' specifications.

The Government is not obligated to inspect the Contractor's work, or to protect the Contractor from the consequences of its work. Government inspections are a general examination of the Contractor's conduct and workmanship and are solely for the purpose of the Government.

Government-designated Quality Assurance Representatives (QARs) do not have the authority to accept work, nor is a Government inspection to be construed as conclusive.

Government agents including QARs and project engineers are not authorized to change the contract without the written approval of the TPOC; this lack of authority extends to all situations in which the action of these agents could be construed as constituting a change.

The quality of workmanship is subject to audit by Government or Government-designated QARs at any time during the contract. The Contractor shall cooperate fully and provide all information necessary for this audit.

The Contractor shall submit all requests for changes in writing to the TPOC. Do not proceed with changes without possession of written authorization of the TPOC.

The Contractor shall not conceal any work unless the TPOC has approved all items of work which are to be concealed. The Contractor shall notify the TPOC of its intention to conceal work at least 24 hours in advance of concealment.

19. Utility Outages and Interruptions. Make utility outages and interruptions, if required, during hours that will cause least impact to daily operations. Coordinate all utility outages and interruptions, and utility cutovers with the TPOC.

Where applicable, Utility Outage/Interruption Requests and Utility Cutover Requests shall be submitted in writing at least 5 calendar days in advance of the date desired for outages, interruptions, and cutovers; include at least one alternate date. Services shall not be interrupted or cutover until permission of the requested hours and dates is received from the TPOC. The request

(s) shall include the following information: Location(s) of outages and interruption(s), hours and dates of interruption(s), and which facilities, utilities and services are affected. The Contractor is cautioned that outages and/or interruptions may not be granted on the date(s) requested.

Interruptions shall be defined as any Contractor operation that interferes with services such as, but not limited to, building systems, heating and cooling equipment, electrical service, medical equipment, water, sanitary sewer, fire alarms, telephone service and data, interior and exterior lighting, generators, or roads.

Ensure that new utility lines are complete, except for the final connection or cutover before interrupting existing utility service(s).

The Contractor shall not be entitled to additional or overtime payment for utility outages, interruptions, and connections required to be performed outside the regular work hours.

20. Utilities. The Government will furnish water and electricity from existing points of supply on the facility. The Contractor shall make his own investigations as to the location and suitability of these supplies for use on this project. Water and electricity required in the prosecution of the work in excess of that available from existing points of supply shall be furnished by the Contractor at his own expense. The Contractor shall conserve Government furnished water and electricity.

21. Temporary Electrical Equipment and Connections. The Contractor, at his own expense and in a workmanlike manner satisfactory to the TPOC, shall install and maintain all necessary temporary connections and distribution lines. All required temporary electrical equipment and lines shall be furnished, installed, connected, and maintained by the Contractor according to EM 385-1-1, NFPA 241 and NFPA 70, Article 305-6(b), "Assured Equipment Grounding Conductor Program". All temporary equipment and lines shall be removed prior to final acceptance of the work. Materials and equipment need not be new but must be in good repair and serviceable condition. Periodic inspections of systems and devices will be made by the Contractor at intervals not to exceed one week.

22. Location of Underground Facilities. Should excavation of any sort become necessary, obtain necessary digging permits prior to the start of excavation. Verify the elevations of existing piping, utilities, or any type of underground obstruction in locations to be impacted by the work. For excavation work, call "Dig Safe" at 811 or 1-888-DIGSAFE or visit www.digsafe.com. Notification shall not be earlier than 30 days prior, or later than 3 days prior, to the planned excavation.

23. Environmental Protection. The Contractor shall minimize environmental pollution and damage that may occur as the result of construction operations. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract. Comply with all applicable environmental Federal, State, and local laws and regulations. Any delays resulting from failure to comply with environmental laws and regulations will be the Contractor's responsibility.

a. Environmental Protection Plan: Prior to commencing construction activities or delivery of materials and equipment to the site, the Contractor shall submit an Environmental Protection Plan for review and approval by the TPOC. The purpose of the Environmental Protection Plan is to present a comprehensive overview of known or potential environmental issues which the Contractor must address during construction. Issues of concern shall be defined within the Environmental Protection Plan. The Contractor shall address each topic at a level of detail commensurate with the environmental issue and required construction task(s). The Environmental Protection Plan shall be current and maintained onsite by the Contractor.

24. Waste Management. The Contractor shall provide on-site containers for the collection of demolition debris, waste materials, construction debris, and rubbish. The Contractor shall clean the project site on a daily basis to prevent the accumulation of waste materials and rubbish resulting from construction activities. The Contractor shall transport all solid waste off the project site and dispose of it in compliance with Federal, State and local requirements for solid waste disposal.

Upon completion of the construction work, the project site shall be returned to its pre-work condition. No waste shall enter the stream from work. Any accidental discharge shall be fully mitigated at Contractor's expense and no additional cost to the project.

25. Drawings. Drawings showing the work required by this contract are included with this document.

26. Damages. The Contractor shall exercise caution and follow sound construction practices in the conduct of the work to avoid construction-related damage to existing features to remain.

27. Sequence of Work. The work shall be performed in the following sequence: existing conditions verification, preparation of submittals, material procurement, establish site safety, construct new work, and project close out. Coordinate this sequence with the requirements of Paragraph 13, "Progress Schedule".

28. Contractor's Receipt of Supplies. The Contractor shall be responsible for all arrangements for the receipt of materials and supplies at the job site. Government personnel are not permitted to receive or sign for items delivered to the site.

29. Storage Area. An area for storage and staging storage and staging area is available for use by the Contractor for work, storage of equipment, materials and trailers during the life of this contract.

This area is shown in the contract drawings. The storage area is in the general vicinity of the work area within the limits of the Buffumville Lake facility and will be discussed at the Preconstruction Conference. The Contractor shall confine his storage area to the limits as designated or approved by the TPOC and shall be responsible for the security of the area. Upon completion of the contract, the Contractor shall remove all equipment and materials, except as otherwise specified, and restore the site to its original condition as approved by the TPOC at no additional cost to the Government.

Trailers, equipment, or materials must not be open to public view with the exception of those items which are in support of ongoing work on any given day. Do not stockpile materials outside the storage area in preparation for the next day's work. Park mobile equipment, such as tractors, wheeled lifting equipment, cranes, trucks, and like equipment within the storage area at the end of each workday.

The Contractor may construct a temporary six-foot-high galvanized chain link fence around trailers and materials at the storage/staging area if desired. Galvanized chain-link fence shall have a minimum height of six feet. The fence posts shall be placed in concrete or metal bases on the ground. Fence posts shall not be driven. Except for equipment and materials which are in support of ongoing work on any given day or unless such equipment or materials are assigned a separate and distinct storage area by the TPOC away from the vicinity of the construction site but within the project site boundaries, equipment and materials shall be stored and placed inside the temporary chain-link fencing, if used.

Trailers, if utilized by the Contractor for administrative or material storage purposes, shall present a clean and neat exterior appearance and shall be in a state of good repair. Trailers which, in the opinion of the TPOC, require exterior painting or maintenance will not be allowed on the project site.

The temporary six-foot-high chain link fence, if used, shall be kept in a state of good repair and proper alignment. Should the Contractor elect to traverse, with construction equipment or other vehicles, grassed or unpaved areas which are not established roadways, such areas shall be covered with a layer of gravel as necessary to prevent rutting and the tracking of mud onto paved or established roadways; gravel gradation shall be at the Contractor's discretion. Grass located within the boundaries of the construction site shall be mowed for the duration of the project. Grass and vegetation along fences, buildings, under trailers, and in areas not accessible to mowers shall be edged or trimmed neatly.

30. Restoration of Storage Area and Other Areas. Upon completion of the project remove barricades, temporary utilities, sanitation facilities, construction vehicles, materials and equipment, temporary chain-link fencing if used, and any other temporary equipment, materials, or products from within and around the work areas and temporary storage areas and all other impacted areas.

Clean and repair damage caused by installation or removal of temporary materials, equipment, or utilities. Areas used by the Contractor for the storage of equipment or material, or other use, shall be restored to the original or better condition, including pavement repair, or topsoil and seeding as necessary.

31. Contractor Use of Premises. Work shall be restricted to the project office, and related adjacent areas as needed to complete the work, access routes to the work site, and to storage areas assigned to this Contractor. Access to the project site is currently available for construction traffic.

The Contractor shall be responsible for providing and maintaining access necessary for his equipment and plant to and from the work site.

32. Protection and Security of Property and Personnel: Protection to Contractor personnel or their equipment cannot be provided by the Government at the worksite nor at the travel routes to/from the worksite.

The Contractor shall protect all workmen, civilian and Government personnel and the general public from injury. The Contractor shall coordinate and schedule all work with the TPOC.

The Contractor shall conduct all work so as to cause the least interference possible with the normal activities of the Buffumville Lake facility and the surrounding areas.

33. Subcontractors and Personnel Contacts. Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

34. Work Limits. Work shall be restricted to the immediate area of the HVAC repair work, in addition to storage areas assigned to this Contractor. Travel through any other parts of the installation or into any other buildings by Contractor personnel will not be permitted unless under escort by a Government employee.

35. Damaged Property. Work shall proceed in a manner which will minimize disturbance or risk of damage to surrounding structures, interior finishes, personal belongings, equipment, or infrastructure. The Contractor shall repair such items damaged by the Contractor in the course of carrying out the work at no additional cost to the Government. All repairs shall match adjacent similar existing items in all aspects. All replacements will be in kind.

36. Emergency Contacts. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. Contractor personnel shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the TPOC as required by EM 385-1-1.

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

The Contractor shall prepare and submit a list of emergency contacts to be used in the event of an emergency. The list shall include the contact names, addresses, and telephone numbers. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

37. Cleaning Up. The Contractor shall, at all times, keep the premises free from accumulation of waste materials or rubbish caused by work under this contract. At the end of each workday and upon the completion of all work, the Contractor shall leave interior and exterior property in the condition in which it was found just prior to start of work.

38. No Smoking Policy. Smoking is prohibited within and outside of all buildings of the Buffumville Lake site, except in designated smoking areas. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The TPOC will identify designated smoking areas.

39. Snow Removal. The Contractor shall be responsible for snow removal in their assigned exterior storage area(s).

40. Sanitary Facilities. In accordance with EM 385-1-1, provide, maintain, and make available to all workers provisions for sanitation. Maintain these provisions at all times without nuisance. Upon completion of the work, all sanitary provisions and facilities shall be removed from the premises by the Contractor, leaving the premises clean and free from nuisance.

In accordance with EM 385-1-1, The Contractor shall provide, maintain, and make available to all workers an adequate supply of potable water for both drinking and personal cleansing. During hot weather, the Contractor shall provide cool drinking water.

In accordance with EM 385-1-1, provide, maintain, and make available to all workers adequate minimum field-type portable toilets. Portable toilets shall be properly secluded from public observation in such a manner as required or approved by the TPOC. Periodically empty wastes into a municipal, district, station sanitary sewage system, or a commercial facility. Include provisions for pest control and elimination of odors. Any penalties and/or fines associated with improper discharge of wastewater shall be the responsibility of the Contractor. Government toilet facilities will not be provided.

41. Sustainability. In accordance with the provisions of the various technical specifications, and as otherwise appropriate to the work, all reasonable efforts shall be made to use recycled, recovered and biobased materials in the execution of this work. Deliverables shall be printed double-sided on paper that contains post-consumer fiber content. To the extent feasible, materials with recycled content per EPA-Designated Recovered Materials Requirements as described at https://www.epa.

gov/smm/comprehensive-procurement-guidelines-construction-products shall be used. Also the Contractor shall meet the USDA-Designated Bio-preferred Program requirements at https://biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml as feasible.

42. Preparation of As-Built and Record Drawings: Maintain at the jobsite one set of full-size contract drawings marked to show all deviations which have been made from the contract drawings, including buried or concealed construction and utility features revealed during the course of construction. Record the horizontal and vertical location of all buried utilities that differ from the contract drawings. Upon completion of the work, submit the original marked set of prints to the TPOC for approval. In the event there are no changes to the drawings, the Contractor shall submit a clean copy of the design documents stamped "RECORD DRAWINGS" to the TPOC.

The entries shall be made in the jobsite set of prints at the time field changes are made, pertinent information collected, or need for corrections established, as a continuing process during the life of the contract. As revised drawings are issued by the TPOC, revised prints shall be introduced into the set to replace the superseded drawings and all applicable notations previously made on the superseded drawings transferred to the current prints. Carefully prepared sketches, not less than 8- 1/2 inch by 11 inches, may be used to depict changes or added information in lieu of notations on the actual prints. Staple sketches to the prints affected by the change. All plan views, sections, elevations, profiles, diagrams, details, or schedules affected by a change shall be marked up as required to reflect the change. All notations or changes made to the prints shall be in sufficient detail to clearly depict the change. Colored pens or pencils shall be used to make notations on the record prints as follows:

Red pen or pencil shall be employed to indicate added or corrected work or information.

Green pen or pencil shall be used to show the deleted or incorrectly depicted work or information.

Blue or black pen or pencil shall be used to show information not to be recorded on the drawings but included on the marked-up prints for explanatory or clarification purposes for the benefit of the

TPOC.

D. Safety

1. Accident Prevention Plan: The Contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. It shall include an Activity Hazard Analysis (AHA) as described in 2 below. All work shall be conducted in accordance with the APP, the U.S. Army Corps of Engineers Safety and Health requirements Manual (EM 385-1-1, most recent edition), and all applicable Federal, State, and local safety and health requirements. A copy of EM 385-1-1 can be accessed electronically at Headquarters USACE website under publications using the following link:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6293_Aug%202024%20-%

20FINAL.pdf

The APP shall detail how safety and health will be managed during the project. The APP shall address the requirements of applicable Federal, State, and local safety and health laws, rules, and regulations. The Contractor shall comply with Federal Acquisition Regulation Clause No. 52.236- 13 for Accident Prevention, which is added by reference. Special attention shall focus on the requirements of EM 385-1-1, specifically Chapter 2. The APP shall be developed by a Competent Person using mandatory ENG Form 6293. The contractor shall be responsible for documenting the Competent Person's credentials. Work shall not proceed until the APP has been reviewed by the TPOC and deemed acceptable for use on the project.

The APP shall interface with the Contractor's overall safety and health program. Any portions of the Contractor's overall safety and health program referenced in the APP shall be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the "controlling authority" for safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract, the penalties for noncompliance, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

The contractor shall provide on-going evaluations of the APP throughout the life of the project.

Changes to the accepted APP must be made with the knowledge and concurrence of the TPOC.

For projects that exceed 12 months in duration, the APP shall be reviewed annually with a signed copy submitted to the TPOC.

2. APP Appendices:

a. Activity Hazard Analysis. An Activity Hazard Analysis (AHA) shall be submitted for each major phase of work. A major phase of work is defined as an operation involving a type of work presenting hazards not experienced in previous operations or where a new subcontractor or work crew is to perform the work. The AHA shall be developed in accordance with EM 385-1-1, Chapter 2, Section 2-6. Work shall not proceed on a phase of work until the AHA has been accepted by the TPOC. A preparatory meeting shall be conducted by the contractor to discuss the AHA contents with all engaged in the activity. The preparatory meeting shall be conducted by the prime contractor and shall include all subcontractors and Government on-site representatives. The AHA shall be continuously reviewed and revised to address changing site conditions or operations as appropriate.

b. Fall Prevention Plan. The Contractor's Fall Competent Person shall develop and submit a site-specific Fall Prevention Plan outlining the methods, procedures, and systems to be implemented to eliminate or control new or existing fall hazards. Written Fall Protection Procedures and Rescue

Plan shall adhere to EM 385-1-1, Chapter 21 and ANSI Z359.2. These requirements are applicable to all contractor personnel when employees are working at heights or are exposed to fall hazards and/or using fall protection equipment. Workers exposed to fall hazards shall be protected from falling to a lower level by the use of standard guardrails, work platforms, temporary floors, safety nets, engineered fall protection systems, personal fall arrest systems, or the equivalent, where a fall hazard exists.

c. Hazardous Energy Control Program. The contractor shall prepare a Hazardous Energy Control Program (HECP) in accordance with EM 385-1-1 Chapter 12, 29 CFR 1910.147, ANSI Z244.1, and ANSI A10.44.

3. Site Safety and Health Officer (SSHO): The Contractor shall designate one individual as the Level Two SSHO who shall have the qualifications detailed in EM 385-1-1, Chapter 2, Section 2- 3b:

Level Two SSHO: A designated employee with Level Two SSHO responsibility that meets and follows the requirements of EM 385-1-1. Level Two SSHOs cannot be assigned to projects that have a residual Risk Assessment Code (RAC) of high or extremely high.

All SSHOs will be designated on Form 6282, provided by the TPOC prior to initiating work or can be accessed electronically using the following link:

https://www.publications.usace.army.mil/Portals/76/Eng_Form_6282_2023Aug28.pdf

4. Safety Reporting:

a. Safety Briefing and Equipment Inspection Documentation. The Contractor shall conduct a safety meeting at the project site on the first day of work, whenever a new activity or phase of work begins, or at least weekly during the progress of work. All safety meetings shall be documented. A copy of a suggested weekly safety meeting form will be provided by the TPOC's Representative.

Records of the safety briefings shall be submitted to the TPOC weekly.

b. Incident Reporting. All work-related incidents, including injuries, illnesses, near misses, and property related accidents (excluding on the road- vehicle accidents), shall be immediately reported to the TPOC and documented appropriately. All incidents shall be investigated to identify all root causes and recommended hazard control measures.

ENG Form 3394 shall be completed for all OSHA recordable injuries or illnesses and property damage accidents, for which property damage exceeds $5,000.00 and submitted to the TPOC within seven (7) business days. A Lessons Learned Document shall also be submitted separately within seven (7) business days of the incident.

c. Exposure Hour Reporting. The Contractor shall complete the attached "USACE Contractor Monthly Summary Record of Injuries/Illness and Work Hour Exposure" (for prime and its subcontractors) and forward the completed form to the TPOC no later than close of business on the 5th calendar day of the following month. The method of transmission by the prime contractor to the TPOC shall be electronically.

E. General and Administrative Submittals Required

1. Items for Submission. The Contractor shall submit the items identified below for approval to the TPOC. Government acceptance, as defined in EM 385-1-1, is required for safety related submittals (identified below with an "S" after the submittal name). The Contractor shall submit an electronic PDF copy of each submittal item (unless otherwise indicated) using a completed ENG FORM 4025- R cover sheet (a blank copy of this form is attached at the end of these specifications). The Contractor will be informed at the Preconstruction Conference to send all submittals to the TPOC.

2. Preconstruction Submittals. The following submittals shall be made by the Contractor and review action completed by the TPOC prior to the commencement of work at the site.

Construction Site Plan: Prior to the start of work, the Contractor shall submit a site plan showing the locations and dimensions of temporary facilities.

Initial Progress Schedule: In accordance with the contract clauses, the Contractor shall, within 30 calendar days after receipt of Notice to Proceed (NTP), or as otherwise determined by the TPOC, submit for approval a practicable Initial Project Schedule.

Emergency Contact List.

Accident Prevention Plan (APP) (S): The Contractor shall prepare an Accident Prevention Plan (APP) specific to the activities being performed. It shall include an Activity Hazard Analysis (AHA) for each major phase of work, and all appropriate appendices as per Paragraph D.2 of this document.

SSHO Qualifications (S): Documentation of SSHO qualifications shall be submitted for approval.

3. Other Submittals: The following submittals shall be made by the Contractor to allow sufficient time for review action to be taken by the TPOC and to comply with the approved Project Schedule, as appropriate.

Request to Work Outside Hours of Operations: The Contractor shall submit a written request, subject to approval by the TPOC, when work is to be performed outside the normal hours of operations as described in this document.

Periodic Project Schedule Updates: Monthly, and when payment is requested, or when changes are authorized that result in contract time extensions, the Contractor shall submit a revised project schedule for approval by the TPOC.

Utility Outage/Interruption Requests.

Utility Cutover Requests.

As Built/Record Drawings.

4. Approved Submittals. The TPOC's approval of submittals shall not be construed as a complete check but will indicate only that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Quality Control requirements of this contract is responsible for the satisfactory construction of all work. The Government reserves 21 calendar days for review and approval action on all submittals from the time of receipt of the submittal by the Government. After submittals have been approved by the TPOC, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

5. Disapproved Submittals. The Contractor shall make all corrections required by the TPOC and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice shall be given promptly to the TPOC.

F. Technical Submittals Required

Submittals addressing the technical requirements of this project are listed in this paragraph. The Contractor shall follow the procedures outlined in Part E "General and Administrative Submittals Required", above, when making technical submittals. All submittals listed below are for Government approval. Submittals are grouped by technical discipline and sub-discipline (mechanical or electrical) and description of type (SD-xx) of submittal.

MECHANICAL SUBMITTALS:

23 05 93 Testing, Adjusting, and Balancing:

SD-03 Product Data

i. Equipment and performance data

SD-06 Test Reports:

i. TAB execution

ii. Calibration and TAB Verification

iii. TAB report

iv. DALT report

23 07 00 Thermal Insulation for Mechanical Systems

SD-03 Product Data:

i. Pipe Insulation Systems Manufacturers Data and Instructions

ii. Duct Insulation Systems Manufacturer Data and Instructions

23 09 53 Space Temperature Control Systems

SD-02 Shop Drawings:

i. Control Systems Diagram for Each System

ii. Sequence of Operation for Each System

SD-06 Test Reports:

i. Performance Verification Test Plans and Procedures

SD-07 Certificates:

i. Certificate Of Completion

ii. Maintenance Manuals

23 30 00 HVAC Air Distribution

SD-03 Product Data:

i. Manufacturers Installation Instructions

S-06 Test Reports:

i. Performance Tests, SD-07 Certificates:

i. Manual Balancing Dampers

ii. Operation and Maintenance Manuals

23 81 00 Decentralized Unitary HVAC Equipment

SD-02 Shop Drawings

SD-03 Product Data:

i. Unitary Heat Pumps

SD-06 Test Reports:

i. Refrigerant Tests, Charging, and Start-Up

SD-07 Certificates:

i. Operation and Maintenance Manuals

ii. Ozone Depleting Substances

iii. Quality Assurance Submittals

ELECTRICAL SUBMITTALS:

SD-02 Shop Drawings:

i. Marking Strips Drawings

SD-03 Product Data:

i. Conductors

ii. Switches

iii. Circuit Breakers

iv. Manual Motor Starters

Firestopping Materials

SD-06 Test Reports:

i. 600-volt Wiring Test

SD-07 Certificates:

i. Firestopping Materials

G. Technical Requirements

1. MECHANICAL REQUIREMENTS

23 05 93 Testing, Adjusting, and Balancing:

A. Submittals: See Paragraph "F. Technical Submittals Required".

B. Quality Assurance: Ensure the tab agency is a first-tier subcontractor who is not affiliated with any other company participating in work on this contract, including design, furnishing equipment, or construction. Perform tab in accordance with the requirements of the standard under which the tab firm's qualifications are approved, i.e., AABC MN-1, NEBB procedural standards, or SMACNA 1780. Use the provisions of the tab standard, including checklists, report forms, etc., as nearly as practical, to satisfy the contract requirements.