Solicitation - W911SD26QA036.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Branded Merchandise Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Branded Merchandise Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Branded Merchandise Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Branded Merchandise Pricing Arrangement: Firm Fixed Price

12 Months

Option Line Item

Branded Merchandise Pricing Arrangement: Firm Fixed Price

12 Months

W911SD26QA036

Continuation of Description

Requirements L4: 30 Jan 2026 -ZS PCF Cabinet # PANMCC-26-P-0000 039490 ****See Attachments**** Project Title: Branded Merchandise (PPI) Activity: DAD Contract # and Option Year: NA POP: 1 Apr 26 - 31 Mar 27 L1: Nick McCoy nicholas.mccoy@westpoint.edu L4: G8_SEco

Product Service Code : R499 North American Industry Classification System (NAICS) : 541890

Option Line Item 1001 Product Service Code : R499 North American Industry Classification System (NAICS) : 541890

Option Line Item 2001 Product Service Code : R499 North American Industry Classification System (NAICS) : 541890

Option Line Item 3001 Product Service Code : R499 North American Industry Classification System (NAICS) : 541890

Option Line Item 4001 Product Service Code : R499 North American Industry Classification System (NAICS) : 541890

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept

DoDAAC: W16BC3 CountryCode: USA

W1FB US MILITARY ACADEMY

US MILITARY ACADEMY SSA ODIA, BLDG 639 HOWARD ROAD

WEST POINT, NY 10996-1595

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept

DoDAAC: W16BC3 CountryCode: USA

W1FB US MILITARY ACADEMY

US MILITARY ACADEMY SSA ODIA, BLDG 639 HOWARD ROAD

WEST POINT, NY 10996-1595

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept

DoDAAC: W16BC3 CountryCode: USA

W1FB US MILITARY ACADEMY

US MILITARY ACADEMY SSA ODIA, BLDG 639 HOWARD ROAD

WEST POINT, NY 10996-1595

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept

DoDAAC: W16BC3 CountryCode: USA

W1FB US MILITARY ACADEMY

US MILITARY ACADEMY SSA ODIA, BLDG 639 HOWARD ROAD

WEST POINT, NY 10996-1595

UNITED STATES

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept

DoDAAC: W16BC3 CountryCode: USA

W1FB US MILITARY ACADEMY

US MILITARY ACADEMY SSA ODIA, BLDG 639 HOWARD ROAD

WEST POINT, NY 10996-1595

UNITED STATES

Continuation of Deliveries or Performance

0001 Delivery Schedule Delivery On Or Before Delivery Date 01 Apr 2026

12 MonthsQuantity

Address and POC Ship To DoDAAC: W16BC3

Period of Performance From 03 Apr 2026 To 02 Apr 2027

Option Line Item

Delivery Schedule Delivery On Or Before Delivery Date 01 Apr 2026

12 MonthsQuantity

Address and POC Ship To DoDAAC: W16BC3

Period of Performance From 03 Apr 2026 To 02 Apr 2027

Option Line Item

Delivery Schedule Delivery On Or Before Delivery Date 01 Apr 2026

12 MonthsQuantity

Address and POC

Ship To DoDAAC: W16BC3

Period of Performance From 03 Apr 2026 To 02 Apr 2027

Option Line Item

Delivery Schedule Delivery On Or Before Delivery Date 01 Apr 2026

12 MonthsQuantity

Address and POC Ship To DoDAAC: W16BC3

Period of Performance From 03 Apr 2026 To 02 Apr 2027

Option Line Item

Delivery Schedule Delivery On Or Before Delivery Date 01 Apr 2026

12 MonthsQuantity

Address and POC Ship To DoDAAC: W16BC3

Period of Performance From 03 Apr 2026

To 02 Apr 2027

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-6 Restrictions on Subcontractor Sales to the Government.

2020-06

52.203-6 Restrictions on Subcontractor Sales to the Government. (Alternate I)

2020-06 Alternate I

2021-11

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation)

2026-02

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(Deviation)

2026-02

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Deviation)

2026-02

52.212-4 Terms and Conditions-Commercial Products and Commercial Services.

(Deviation)

2026-02

52.219-6 Notice of Total Small Business Set-Aside.

(Deviation)

2026-02

52.219-8 Utilization of Small Business Concerns.

(Deviation)

2026-02

52.219-33 Nonmanufacturer Rule. (Deviation) 2026-02

52.222-35 Equal Opportunity for Veterans. (Deviation) 2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation)

2026-02

52.222-37 Employment Reports on Veterans.

(Deviation)

2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation)

2026-02

52.222-41 Service Contract Labor Standards.

(Deviation)

2026-02

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (Deviation)

2026-02

52.222-50 Combating Trafficking in Persons.

(Deviation)

2026-02

52.222-54 Employment Eligibility Verification.

(Deviation)

2026-02

52.222-62 Paid Sick Leave Under Executive Order 13706. (Deviation)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.229-12 Tax on Certain Foreign Procurements. 2021-02

52.232-33 Payment by Electronic Funds Transfer- System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation) 2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.243-7002 Requests for Equitable Adjustment. 2022-12

252.247-7023 Transportation of Supplies by Sea. 2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-14 Limitations on Subcontracting.

(Deviation)

Limitations on Subcontracting (Feb 2026) (Deviation)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to-

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5;

and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[Contracting Officer check as appropriate.]

[ ] By the end of the base term of the contract and then by the end of each subsequent option period; or

[ ] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires.

2014-05

Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

Laborer, General WG-03 Step 2 - $20.32 per hour + standard Federal fringe benefits

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2in1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W911SD Admin DoDAAC W911SD Inspect By DoDAAC W16BC3 Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) W16BC3 Service Acceptor (DoDAAC) W16BC3 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Addendum to Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation)

2026-02

52.222-3 Convict Labor. (Deviation) 2026-02

52.223-23 Sustainable Products. (Deviation) 2026-02

52.240-91 Security Prohibitions and Exclusions.

(Deviation)

2026-02

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation)

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. 1991-12

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel.

2023-01

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.217-8 Option to Extend Services. 1999-11

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days[insert the period of time within which the Contracting Officer may exercise the option].

52.217-9 Option to Extend the Term of the Contract.

2000-03

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days[insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 Days days[60days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 Months(months) (years).

List of Contract Documents, Exhibits, or Attachments

PWS, Wage Determination

*** END OF NARRATIVE ***

Identifier Document Name

Document Description

Reference Identifier

Date Line Item

Page Numbers

Document Type

Provided Under Separate Cover

0001 Performanc e Work Sta tement

Performance Work Statement

Mar

2 Attachment No

0002 Wage Deter mination

Wage Determination

Mar

3 Attachment No

0003 Attachment 1 Consent

Attachment 1 Consent

Mar

3 Attachment No

0004 Attachment 2 Specifi c Relevant Contracts

Attachment 2 Specific Relevant Contracts

Mar

2 Attachment No

0005 Attachment 3 Past Pe rformance

Attachment 3 Past Performance

Mar

2 Attachment No

Solicitation Provisions

FAR Provisions Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.204-7 System for Award Management- Registration. (Deviation)

2026-02

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

DFARS Provisions Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls.

2016-10

252.204-7024 Notice on the Use of the Supplier Performance Risk System.

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime.

2022-05

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

2023-06

DFARS Provisions Incorporated by Full Text

Date

Alternate Deviation

Variation Effective

Date

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

2021-05

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision)

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Instructions to Offerors

A. Quote Submission and Inquiries.

These instructions prescribe the format for the quote and describe the approach for preparation and presentation of quote data, They are designed to ensure that Offerors submit the required information essential to the Government's understanding of quotes. Offerors are cautioned and encouraged to follow these instructions completely and carefully. Quotes shall not rephrase requirements set for in the solicitation. Noncompliance with these instructions may be cause for rejection of the Offeror's quote. Quotes which merely offer to perform work in accordance with the solicitation or which fail to present more than a statement indicating the company's capability of compliance without elaboration will be deemed unacceptable and will not be further considered.

1. Quotes shall be submitted on 27 March 2026 at 3:00 PM EST as identified on the SF 1449 to the following address:

MICC - West Point

W911SD-26-Q-A036 - Branded Merchandise

Attn: Lakenia Brown, Contract Specialist

681 Rogers Pl, 1st Floor

Room 104

West Point, NY 10996-1514

2. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through commercial/Government carrier or hand carried. In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD-ROM In accordance with IT Security Standards (the Government cannot accept USB Drives) disk in Microsoft Word, Power Point and or/Excel or Adobe Acrobat (PDF) as outlined.

3. All questions regarding this solicitation shall be submitted in writing via email to: lakenia.m.

brown.civ@army.mil not later than 23 March 2026, 4:00 PM EST, subject line shall reference the solicitation number W911SD-26-Q-A036. Questions and Answers will be posted on SAM.

gov, via amendment, without Offeror identification. Questions received after the deadline may not be answered.

B. General Instructions

1. The Government intends to make award to the lowest priced technically acceptable quote. Quotes will be evaluated using the criteria under 52.212-2 Evaluation - Commercial items Addendum. Noncompliance with the Request For Quote (RFQ) requirements may hamper the Government's ability to properly evaluate he quote and may result in elimination of the Quote from further consideration of contract award. Offerors shall respond to the solicitation as posted. Offerors who alter the solicitation (except from completing appropriate "fill in" blocks and certifications) may be considered not in compliance with the requirements of the solicitation and therefore ineligible for award.

2. - The submission of the documentation specified below will constitute the The Quote Offeror's acceptance of the terms and conditions of the RFQ; concurrence with the Performance Work Statement (PWS), and contract type.

2.1. Period of Acceptance of Offerors. The Offeror agrees to hold prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

2.2. It is the Government's intention to award without discussions. Offerors are encouraged to present their best Experience Capability, Past Performance, and prices in their initial proposal submission. These instructions prescribe the format for the quote and describe the approach for the development and presentation of quote data.

2.3. If the Offeror believes that the requirements in these instructions contain an error, and ambiguity, omission, or otherwise unsound, the Offeror shall immediately notify the Contract Specialist in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received without discussion.

2.4 In accordance with FAR Subpart 4.309 - (Storage, Handling, and Contract Files) Agencies will retain one copy of unsuccessful quotes. All referenced documents for this solicitation are available on the SAM.gov website at Potential contractors are https://www.sam.gov/.

encouraged to subscribe for real time email notifications when information has been posted to the website for this solicitation.

3. - Quote Format - Offerors shall submit the original and specified Quote Preparation number of copies listed in accordance with the solicitation.

3.1 Exceptions. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Experience requirements, in addition to those identified as evaluation factors and elements. Failure to meet a requirement may result in a Quote being ineligible for award. If the Contractor finds it necessary to take exception to any of the requirements specified in this solicitation, the Contractor shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Contractors are cautioned that taking an exception may render the Quote ineligible for award. It is recommended that the Contractor contact the Contracting Officer immediately/prior to solicitation closing, upon identifying an area that may result in an exception. This information shall be provided in the format below.

W911SD26QA036

https://www.sam.gov/.

Solicitation Document

Page/Paragraph Requirement/Portion Rationale and Impact

CLIN Structure.

PWS, 52.212-1,

52.212-2, etc.

Applicable Paragraph and Page Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

3.2 Offerors Quote shall consist of four (4) separate volumes. Each hard copy volume of the Quote shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Contractor's name.

The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationery and logos are acceptable). Hard copies shall be double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable. Printing shall be easily readable (12-pitch type or 10-point proportional spacing.)

Cross references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the Quotes, digital copies shall be provided on CD-ROM (In Accordance with IT Security Standards) The Government CANNOT accept USB DRIVES) disks in Microsoft Word, PowerPoint and/or Excel or Adobe Acrobat (PDF) as outlined in this solicitation.

The file name shall be "Company Name - Initial" for the first submission. The file name of later submissions (if necessary) shall be "Company Name - Revision X' with X indicating the number of the revision. Electronic submissions via e-mail or facsimile will not be accepted. Quotations shall be mailed through a commercial/Government carrier or hand carried.

Page limitations are as follows:

Volume Title No. Hard Copies

No of Digital Copies

Page Limits

I General 1 1 N/A

II

Experience Capability

III

Past Performance

20 (does not include questionnaire responses)

IV Price 1 1 N/A

4. : Quote Content

4.1 . Quote Form (Standard Form 1449) - original signature and date; Volume I - General Contract Administration Data; SAM UEI Number; Acknowledgement of Solicitation Amendments.

4.1.1 TAB A, The SF 1449 - The SF 1449 shall be fully completed upon submission. The Offeror is cautioned that the SF 1449 must contain an original signature in block 30(a) of the form. The contractor shall acknowledge any amendments to the RFQ in accordance with the instructions on the SF 30 and with FAR provision 52.212-1. The Contractor shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your Quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

4.1.2 TAB B, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the Quote preparation must be identified.

4.2 Volume II - Experience Capability.

4.2.1 The Experience Factor submission shall address factors listed in the ADDENDUM to FAR 52.212-2 EVALUATION and clearly identify the factors being addressed. The submission shall not exceed 15 pages, using 11 size font and Times New Roman font style.

4.3 .Volume III - Past Performance

4.3.1 Contractors shall use Solicitation Attachments listed in ADDENDUM to FAR 52.212-2 EVALUATION for their past performance submission, which requires completing parts of the forms and submitting to past customers for input. The past performance submission shall include recent and relevant contracts for the same or similar scope. Each identified contract shall include the following information: contract numbers, points of contact of Government personnel who accepted/received the products/services, phone numbers and email addresses for those Government personnel, a description of the requirement and an explanation of how it relates to the current requirement. Recent contracts are those contracts with ordering periods or deliveries occurring, at least in part, within the last three (3) years. Relevance, for the purposes of this procurement, is defined as substantially similar to the current requirement in terms of effort, complexity, dollar value, contract type and subcontract/teaming. Contractors shall provide no more than three (3) examples of past performance. The past performance quote shall be no longer than 20 pages, using 11 size font and Times New Roman font style.

4.4 - Volume IV- Price The Contractor shall complete the CLIN Structure contained in the solicitation. For the Price Volume, the hard copy version will take precedence for any differences noted between the hard copy and electronic versions of a Contractor's Quote.

4.4.1 TAB (1)(a) The title page shall include a total price for each of the contract years (phase-in; base year, and each option year) and a total of the overall proposal price. This excel spreadsheet (Attachment A) shall have pricing for all contract line items filled out completely.

The Offeror shall not include any additional information besides vendor name at the top. The excel spreadsheet shall remain unlocked.

4.4.2 TAB (1)(b) Filled-in line item (CLIN) pricing on Solicitation/Contract/Order for Commercial Items Form (Standard Form 1449). During review of the pricing and determining price reasonableness, the Government reserves the rights to request other than cost and pricing data in support of the Offerors line-item pricing.

4.4.3 TAB (1)(c) A formal stipulation as to the period of validity of the proposal. Offers predicated on acceptance by the Government in less than 180 calendar days from the date of receipt of offers will be considered unacceptable.

Failure to comply with these formatting requirements may result in rejection of your proposal.

Offerors are responsible for the "readability" of submittals. Submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal /quarantine software exists.

*** END OF NARRATIVE ***

Point of Contact: MAJ JORDAN HAAS 845-938-5739

Point of Contact: MAJ JORDAN HAAS 845-938-5739

Point of Contact: MAJ JORDAN HAAS 845-938-5739

Point of Contact: MAJ JORDAN HAAS 845-938-5739

Point of Contact: MAJ JORDAN HAAS 845-938-5739

Evaluation - Commercial Products and Commercial Services

FAR Provisions Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation)

Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

[Insert evaluation factors in the relative order of importance. For requests for proposals, state: Evaluation factors other than price when combined are [significantly more important than price/approximately equal to price/significantly less important] than price. For invitations for bids, list only price and price-related factors.]

Factor 1- Experience Capability

Factor 2 - Past Performance

Factor 3 - Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to Evaluation - Commercial Product and Commercial Services

(a) The Government will award one (1) Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) This is a Lowest Price Technically Acceptable source selection conducted in accordance with Federal Acquisition Regulation (FAR) as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS) utilizing the Lowest Price Technically Acceptable (LPTA) process. Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose Quote is technically acceptable, conforms to the solicitation requirements, is found responsible, and whose Quote, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the lowest price.

1. The Government intends to award one (1) contract as a result of this solicitation. Offers received for less than the stated number of items listed in the SF1449 Continuation Sheet will be considered ineligible for award. As set forth in FAR 52.212-2, the Government intends to evaluate Quotes and award a firm fixed price contract without discussions (except clarifications as described in FAR 15.306(a), Clarifications and award without discussions). Therefore, the Offeror's initial Quote should contain the Offeror's best terms from a price and technical standpoint.

2. The Quote will be evaluated under three (3) evaluation factors:

Factor 1: Experience Capability

Factor 2: Past Performance

Factor 3: Price

3. In a Lowest Price Technically Acceptable (LPTA) procurement, while technical acceptability and past performance are important, the relative significance of these factors is outweighed by the primary emphasis on selecting the offer with the lowest evaluated price that meets acceptable technical standards.

3.1 Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," etc., may be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience. The Government will base its evaluation on the information presented in the Offeror's Quote.

3.2 Factor 1: Experience Capability. The Government will evaluate the Offeror's demonstrated experience producing branded merchandise similar in scope and complexity to the requirements identified in the Performance Work Statement (PWS). The Offeror shall provide examples of recent and relevant experience demonstrating the capability to manufacture or supply branded merchandise that includes logo reproduction, embroidery, printing, or other branded elements. The experience provided should reflect the Offeror's ability to produce items of similar type, quantity, and complexity as required under this solicitation. The Government will evaluate the Offeror's experience to determine whether the Offeror has successfully performed work of similar scope and complexity and possesses the capability to meet the requirements of the solicitation.

Rating Methodology for Factor 1:

Table 1. Experience Capability Acceptable/Unacceptable Ratings

Rating Description

Acceptable

The Offeror demonstrates relevant experience producing branded merchandise similar in scope and complexity to the requirements of this solicitation

Unacceptable

The Offeror does not demonstrate relevant experience producing branded merchandise similar in scope and complexity to the requirements of this solicitation

3.3 Factor 2: Past Performance. Past Performance is assessed at the factor level after evaluating aspects of the offeror's recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the offeror's Quote and data obtained from other sources.

A relevancy determination of the offeror's (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror's contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the Quote and obtained from other sources will be used to establish the relevancy of past performance.

Each offeror will receive a performance confidence assessment rating based on the Offeror's recent past performance, focusing on performance that is relevant to the Contract requirements.

- Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 3 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

- Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than three (3) years from the RFP release date; relevant in terms of similar nature of work, size and complexity.

A relevancy determination of the offeror's (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. In establishing what is relevant for the acquisition, consideration should be given to what aspects of an offeror's contract history would give the most confidence that the offeror will satisfy the current procurement. The past performance information provided in the Quote and obtained from other sources will be used to establish the relevancy of past performance.

Rating Methodology for Factor 1:

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown.

Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

3.4 Price - Price will not be scored or rated. The Government will evaluate price to determine price reasonableness. The total evaluated price will be the sum of all Contract Line Item Numbers (CLINs) submitted by the Offeror. The Government will evaluate price analysis techniques such as comparison of quotations received in response to the solicitation, comparison with the Independent Government Estimate (IGE), and comparison with historical prices paid for the same or similar items, if available.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.