Solicitation Section L - Instructions Conditions and Notices to Offerors.pdf

DEPARTMENT OF THE AIR FORCE

Air Force Installation contracting center

24 May 2023

Section L - Instructions, Conditions, and Notices to Offerors

SECTION L

McConnell Air Force Base (AFB) Optimized Remediation Contract (ORC) Instructions, Conditions, and Notices to Offerors or Respondents

INFORMATION TO OFFERORS (ITO) AND

INSTRUCTIONS FOR PROPOSAL PREPARATION

PROGRAM STRUCTURE AND OBJECTIVES

This requirement is for environmental remediation activities in accordance with the Performance Work Statement (PWS) under this Optimized Remediation Contract (ORC) using a competitive Firm-Fixed Price pricing arrangement under FAR Part 15. This effort is being solicited under North American Industry Classification System (NAICS) code 562910, Environmental Remediation Services.

GENERAL INSTRUCTIONS

a) The Offeror's proposal (prime contractor’s or JV, not sub-contractor proposals) must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the PWS and its Attachments and Enclosures. Non-conformance with the instructions provided in this ITO may result in an unfavorable proposal evaluation.

b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide detailed rationale for the Offeror’s approach and address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation exclusively on the information presented in the Offeror's proposal and CPARS reports.

c) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

d) The proposal acceptance period is specified in Section L of the solicitation. The Offeror shall make a clear statement in Section A of the contract documentation volume that the proposal is valid for 365 days.

e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

General Information

Phased Evaluation Approach Proposals will be evaluated in ascending order from lowest priced to highest priced. Evaluation of proposals will continue until at least one (1) proposal is evaluated with both a Substantial Confidence rating for Past Performance, and a fair and reasonable Total Evaluated Price (TEP).

Once at least one (1) proposal that meets the above criteria has been evaluated, evaluation of proposals will continue until at least two (2) additional proposals with both a Neutral Confidence rating or higher for Past Performance and a fair and reasonable TEP have been evaluated.

Once three (3) proposals total with both a Neutral Confidence rating for Past Performance or higher and a fair and reasonable TEP to include at least one (1) proposal with both a Substantial Confidence Rating for Past Performance and a fair and reasonable TEP have been evaluated, no more proposals will be evaluated.

If no proposals are evaluated with a Substantial Confidence rating for Past Performance, or there are less than three (or no) proposals evaluated with a Neutral Confidence rating or higher for Past Performance, the evaluation process will be continued until a proposal representing the best value to the Government is determined.

Proposals rejected due to unbalanced pricing, incompleteness or any other disqualifying deficiency will not be counted toward the total of three proposals with a Neutral Confidence rating or higher for Past Performance required to end the evaluation process.

Point of Contact The Contracting Officer (CO) is the sole point of contact for this acquisition. Offerors should address questions, concerns, or requests for clarification in writing via email only. Questions received via telephone, fax, or letter will not be answered. All questions, concerns, or requests for clarification must be received by the point of contact (POC) listed below.

Contracting Officer:

Stephen Dimitriou Phone (831) 915 1441

Email: stephen.dimitriou@us.af.mil

Debriefings The CO will promptly notify Offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing.

However, Offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

Debriefings may be conducted orally, in writing, or by any other method acceptable to the contracting officer.

Discrepancies If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

Electronic Reference Documents Government Furnished Information (GFI) documents are available on the U.S. Air Force Civil Engineer Center (AFCEC) Administrative Record website at https://ar.afcec-cloud.af.mil/.

Additional GFI documents may be made available to all Offerors on compact disc (CD) or other storage media. All other referenced documents for this solicitation are available on the SAM.gov (formerly FedBizOpps) website at http://sam.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Oral Presentations Oral presentations will not be used for this requirement.

Communications Exchanges of source selection information between Government and Offerors will be controlled by the CO. Email may be used to transmit such information to Offerors only if the email can be sent and received encrypted and includes “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

Organization/ Page Limits The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.2. The contents of each proposal volume are described in the ITO paragraph as noted in the table below:

https://ar.afcec-cloud.af.mil/ http://sam.gov/

Table 2.2 Proposal Organization

Volume

ITO

Paragrap h Number

Title Page Limit

I

3 VOLUME I – CONTRACT DOCUMENTATION

3.1 Volume Organization

Unlimited

3.2 Contact Information

3.3 Executive Summary

3.4 Standard Proposal

Information

3.5 Validity Statement

3.6 Organizational Conflict of

Interest

3.7 Teaming Arrangements and/or Letters of Intent:

Letters of Withdrawal

3.8 Exceptions to Solicitation

Requirements

II

4 VOLUME II – FACTOR 1: PAST PERFORMANCE

4.1 Volume Organization

Unlimited

4.2 Standard Proposal

Information

4.3 General Instructions

4.4 Specific Content

4.5 Organizational Structure

Change History

4.6 Past Performance Information Sheets

No more than 10 (2 pages per project)

4.7 Past Performance

Questionnaires

Unlimited 4.8 Consent Letters

4.9 Client Authorization Letters

4.10 Subcontracting Report

III

5 VOLUME III – FACTOR 2: PRICE

5.1 Volume Organization

Unlimited

5.2 Standard Proposal

Information

5.3 General Instructions

5.4 Completed Schedule B

Proposal Format

Guidance

a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

b) The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

c) All the requirements specified in this solicitation are mandatory.

d) The Offeror is representing its firm will perform all the requirements specified in the solicitation by submitting a proposal.

e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the solicitation is inadequate.

f) The Offer shall comply with the requirements as stated in the solicitation.

Sufficient Detail

a) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims (e.g., demonstrated success of proposed technology through quantitative results and regulatory approval).

b) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Price Information All pricing information shall be addressed ONLY in the Price Proposal Volume (Volume III).

The electronic version of Schedule B shall be in both Microsoft Word and pdf. Prices shall be provided in whole dollar amounts in both the hardcopy and electronic version of Schedule B of the RFP.

No Cross-Referencing

a) Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

b) Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal.

Tab Indexing

a) Tab indexing shall be used to identify sections within each volume.

b) Tabs for items identified in the Title column of Table 2.2 Proposal Organization shall be utilized.

c) Tabs do not count against the page limitations for their respective volumes.

d) Note: DO NOT include proposal information on tabs.

Table of Contents

a) Table of Contents.

i. Each volume shall contain a detailed table of contents to delineate the sub-sections within that volume.

b) Master Table of Contents.

i. Volume I, Contracting Documentation, shall contain a consolidation of the individual

Tables of Contents for all Volumes (I through IV).

ii. A separate e-file of the Master Table of Contents shall be provided in accordance with Electronic Copy requirements in paragraph 2.3.9.3.

c) The Table of Contents will not count against the page limitations for their respective volumes.

List of Tables and Figures

a) Each volume shall contain a list of all tables and figures within that volume.

b) The List of Tables and Figures will not count against the page limitations for their respective volumes.

Glossary of Abbreviations and Acronyms

a) Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

b) One glossary may be developed for the entire proposal and provided in each volume.

c) Glossaries do not count against the page limitations for their respective volumes.

Electronic Copies

a) All copies of an Offeror’s proposal must be submitted together.

b) All Prime and Team Member(s) information must be incorporated into one coherent submittal.

c) Be sure to apply all appropriate markings including those prescribed in accordance with

FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

d) One redacted copy of Volume II free of company markings and any other identifying markings must be provided.

The Offeror shall submit Volumes I through III in electronic format via email. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format searchable by Microsoft (MS) Word 2007, 2010, or 2016; MS Excel 2007, 2010 or 2016; and Adobe Acrobat (PDF).

All Offerors intending to submit a proposal in response to this solicitation shall request a DoD SAFE link no later than 4:00 PM CDT 28 June 2023. The email request shall include the name of the company, point of contact, phone number and email address. It is the Offeror’s responsibility to follow up with the Contracting Officer if they do not receive a DoD SAFE link.

Although the DoD SAFE link will be valid be 14 days after receipt, the proposal due date and time for this solicitation is 4:00 PM CDT 10 July 2023. Proposals received after 4:00 PM CDT 10 July 2023 will be considered late.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044

All Offerors shall submit a proposal in response to this solicitation no later than 4:00 PM CDT 10 July 2023. The email shall include the name of the company, point of contact, phone number and email address. It is the Offeror’s responsibility to follow up with the Contracting Officer.

The proposal due date and time for this solicitation is 4:00 PM CDT 10 July 2023.

Proposal Submission Deadline:

Volume I Contract Documentation and Volume II Past Performance are requested to be submitted by 4:00 PM CDT 10 July 2023.

Volume III Price is required to be submitted no later than 4:00 PM CDT 10 July 2023.

All items required herein must be received no later than 4:00 PM CDT 10 July 2023. Proposals received after 4:00 PM CDT 10 July 2023 will be excluded from the evaluation.

Proposals shall be submitted to the CO. If applicable, be sure to advise the Administrative Contracting Officer (ACO) and the Defense Contract Audit Agency (DCAA) for prime and subcontractors that the proposal is “Controlled Unclassified Information CUI” and “Source Selection Information – See FAR 2/101 and FAR 3.104”. Any formal communication shall be submitted in writing (via e-mail) to the CO. It is the Offeror's responsibility to confirm receipt of all formal communications.

Page Format Restrictions and Limitations

Page Format

a) Unless otherwise specified, pages shall be 8.5 x 11 inches, not including foldouts.

b) Text pages shall be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information.

c) Pages shall be typed with single line spacing.

d) No condensed fonts allowed. Times New Roman, Arial, or similar font preferred. The font size shall be no less than 10 point.

e) Margins on all four edges of each sheet will be at least one inch.

f) Proprietary statements, security markings, and page numbers can fall within the defined margin area.

g) Except for the Price Volume, each required section within a volume shall be numbered consecutively.

h) These page format restrictions shall apply to responses to Evaluation Notices (ENs).

Foldouts

a) Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics.

b) Foldout pages may not be used for pages of text.

c) Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc.

d) These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size.

e) All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

f) Foldout pages shall fit entirely within the volume.

Page Limitations

a) Page limitations shall be treated as maximums.

b) Each side of each 8 ½ x 11-inch sheet that displays printed material shall be counted as 1 page for page limitation purposes.

c) Each side of each 11 x 17-inch sheet that displays printed material shall be counted as 2 pages for page limitation purposes.

d) Compliance with page count limits shall be verified via the hardcopy.

e) If page limits are exceeded, the excess pages (1) will be destroyed; and (2) will not be read or considered in the evaluation of the proposal.

f) Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror(s).

Pages Counted No pages shall be counted except the following:

a) Volume II – Past Performance Information Sheets

VOLUME I - CONTRACT DOCUMENTATION

Volume Organization

a) Executive Summary

b) Master Table of Contents

c) Table of Contents

d) List of Tables and Figures

e) Glossary of Abbreviations and Acronyms

f) Validity Statement

g) Contact Information

h) Teaming Arrangements and/or Letters of Intent

i) Exceptions to Terms and Conditions

j) Representations and Certifications

k) Estimating Methodology

Contact Information The Offeror shall identify the point of contact (POC) in the cover letter [name, phone number, and e-mail address] for any questions regarding the submitted proposal and the POC shall have authority to negotiate and bind the company.

Provide company/division's street address, county, and zip code; Commercial and Government Entity (CAGE) code; Data Universal Numbering (DUNS) code; Taxpayer Identification Number (TIN); size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other location(s). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

Executive Summary

a) The Executive Summary is a concise narrative summary of the entire proposal, excluding price.

(i) The summary shall include key mission capability features describing key technical, performance, and management features of the Offeror.

(ii) The summary shall also include key contract features describing subcontractors, or TAs, delivery schedules for the period of performance including schedules for the basic and all options.

b) The salient features shall tie in with Section M evaluation criteria.

c) Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

Standard Proposal Information

a) Provide a Master Table of Contents for the entire proposal (all volumes).

b) Provide a Table of Contents for Volume I per ITO paragraph 2.3.6.

c) Provide a List of Tables and Figures for Volume I per ITO paragraph 2.3.7.

d) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph

2.3.8.

Validity Statement

a) The cover letter shall include the Offeror’s confirmation that the proposal is valid for 365 days.

b) The proposal acceptance period is specified in the SF 33, Page 1, Block 12 of the model contract/solicitation.

Organizational Conflict of Interest (OCI) Analysis and Mitigation Plan

a) If the Offeror (including Teaming Partners, subcontractors, subsidiaries, and legacy companies) performed any related work in the past/present at sites identified in as part of this requirement, the Offeror shall submit identifying information – scope, applicable sites, specific document titles and descriptions, and contract or task order number in Volume 1, Contract Documentation. The Offeror shall identify any potential OCI issues or appearance of any potential OCI the Offeror, (including all Teaming Partners, subcontractors, subsidiaries, and legacy companies) may have with respect to the scope of effort as outlined in the PWS. For example, Offerors should report on any Advisory & Assistant Services (A&AS) support for related projects such as work that supports the ORC program. OCIs may exist at least in the following three ways:

i. Unequal access to information- access to non-public information that gives a contractor an unfair competitive advantage.

ii. Biased ground rules- when a contractor has in some sense set the ground rules for another procurement action creating the potential that the contractor may have tilted the playing field in the new competition (usually toward its own strengths and away from its weaknesses).

iii. Impaired objectivity - when the contract requires exercise of judgment and the independence of its judgment may be affected (e.g., when the contractor may be required to evaluate its own work in a way that could be adverse to its economic interests).

b) If the Offeror (including Teaming Partners, subcontractors, subsidiaries, and legacy companies) performed past/present related work at the sites for this ORC, a mitigation plan shall be submitted in Volume I, Contract Documentation Volume to show how the Offeror will either satisfactorily mitigate or eliminate any potential OCI issues or appearance of any potential OCI. If the Offeror, including Teaming Partners, subcontractors, subsidiaries, and legacy companies, has not performed any work on the sites included as part of this requirement, then the Offeror must so state.

c) Any submitted OCI analysis and plan will not be evaluated unless the Offeror is considered the Apparent Successful Offeror under the evaluation Factors listed in this RFP. If the OCI analysis and plan needs to be evaluated, the Government will determine if an OCI exists and whether adequate mitigation is proposed. If adequate mitigation is not proposed, the Government may engage in exchanges with the Apparent Successful Offeror to determine if the problems with the mitigation plan may be resolved. If an OCI exists that cannot be adequately mitigated, the Government may seek waiver of the OCI issue or may award to another Offeror who does not have an OCI, or who has an OCI and has submitted a mitigation plan that is adequate or may be made so after exchanges between the Government and the Offeror.

Teaming Arrangements and/or Letters of Intent: Letters of Withdrawal

a) If applicable, Offerors shall provide a Teaming/Subcontracting List. This information is subject to a page limit of five (5) pages (per appropriate volume) as noted in Table 2.2 Proposal Organization.

b) If applicable, Offerors shall provide written contract teaming arrangement agreements, subcontracting letters of intent and other necessary agreements associated with joint ventures and mentor-protégés. All associated parties must sign the corresponding agreements. This information will not be counted towards Offerors page limitations (unlimited) as noted in Table 2.2 Proposal Organization.

Exceptions to Solicitation Requirements

a) Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award. Offerors shall clearly identify any exceptions to Terms and Conditions of the model contract.

Exceptions are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

b) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

c) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

d) This information shall be provided in the format and content of Table 3.8. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table 3.9 – Solicitation Exceptions

Solicitation Document

Paragraph/Page Requirement/Portion Rationale

PWS, solicitation paragraph, ITO, etc.

Applicable page and paragraph numbers

Identify the requirement or portion to which exception is taken

Justify why the requirement can/will not be met

VOLUME II – FACTOR 1: PAST PERFORMANCE

Volume organization The Past Performance Volume (Volume II) shall consist of the following sections:

a) Executive Summary (duplication of executive summary in Volume I, Contract Documentation)

b) Table of Contents

c) List of Tables and Figures

d) Glossary of Abbreviations and Acronyms

e) Teaming Arrangements and/or Letters of Intent

f) Present/Past Performance Summary

g) Organization Structure Change History

h) Past Performance Information Sheet

i) Present/Past Performance Cover Letters and Questionnaires (PPQ) (Attachment L-2)

j) Consent Letter(s) (Attachment L-3)

k) Client Authorization Letter(s) (Attachment L-4)

Standard Proposal Information

a) Provide a Table of Contents for Volume II per ITO paragraph 2.3.6.

b) Provide a List of Tables and Figures for Volume II per ITO paragraph 2.3.7.

c) Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph

2.3.8.

General Instructions Each Offeror shall only submit one (1) past performance volume with its proposal, containing past performance information (PPI). PPI submitted shall include at a minimum the company name, cage code, contract or task order number, location of performance, dollar amount, period of performance, project information, and Offeror’s role (i.e., prime, subcontractor). The Government will not consider performance on a project that concluded more than five (5) years prior to the date of the solicitation. For projects that are actively being performed, the Offeror must have been working on that project for at least 365 days (as of the date of solicitation). The Government will use data provided by each Offeror in this volume and data obtained from other sources to evaluate past performance.

Past Performance Summary Each Offeror is requested to submit a maximum of five (5) recent (within the last 5 years) stand-alone C-type contracts or Indefinite Delivery/Indefinite Quantity (IDIQ) task orders. Of these five contracts/task orders, a minimum of two (2) must have been performed by the Prime Offeror. Joint Venture Partners constitute Prime Offerors for purposes of this section. For a description of characteristics or aspects the Government will use to determine recency and relevancy, see Section M of the solicitation. The below information shall be included in the Past Performance Summary IAW Section 4.3:

a) Describe the role of the Prime and each team member that will perform on the McConnell AFB ORC and identify the percentage of the proposed effort each will perform.

b) Discuss how the projects submitted for evaluation demonstrate the Offeror’s ability to meet the current solicitation requirements as defined in the PWS.

c) Discuss how the projects submitted demonstrate the Offeror’s experience in the following Relevancy Areas:

Relevancy Area 1.1: Program Management and Quality Assurance Relevancy Area 1.2: Regulatory Interaction and Stakeholder Coordination Relevancy Area 1.3: Analysis and Data Management

For detailed information on relevancy rating methods, refer to Section M, Evaluation Factors for Award part 3.0.

This information is to assist the evaluators in determining the relevance of projects submitted for past performance evaluation by confirming the role of the team member compared to the scope of the projects submitted for evaluation.

Specific Content Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

The Present and Past Performance Information shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers.

Organizational Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of the Offeror (including Prime Contractor and all teaming partners).

A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts submitted for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" should be both specifically applicable to the identified efforts and general enough to apply to efforts on which the Government receives information from other sources.

Past Performance Information Sheets The Offeror shall provide copies of the project summaries in the Past Performance Information (PPI) Sheets (Attachment L-1) as a part of the submission for this Factor. Projects must demonstrate relevant experience in that projects submitted are of a similar nature to the efforts addressed under this solicitation in terms of size, scope, and technical and regulatory complexity.

The Government will not consider performance on a project that concluded more than five (5) years prior to the date of the solicitation. For projects that are actively being performed, the Offeror must have been working on that project for at least 365 days (as of the date of solicitation). For projects where the Offeror was involved in a joint venture or was a subcontractor, the Offeror must have been directly involved with at least 40% of the work performed in order for the project to be considered. Information provided in the Past Performance Information (PPI) Sheets will assist the Government in determining both the relevance and confidence ratings for past performance.

Past Performance Questionnaires (PPQs)

a) Each Offeror is requested to submit the information shown in the project summaries for each relevant project identified and in accordance with (IAW) Section 4.6. The responsibility to track and ensure the completion/submission of the PPQ rests solely with the Offeror. Offerors shall ensure that the information is submitted directly to the CO. The PPQ form is included as Attachment L-2 to this solicitation.

b) Each Offeror shall complete Section 1 of the Past Performance Questionnaire (PPQ).

PPQ(s) shall be e-mailed to all points of contacts (POCs)/references that the Offeror has listed in their PPI. The POCs/references will complete the questionnaires and forward them by e-mail, directly to the POC listed in this paragraph. Completed questionnaires can be provided as soon as possible but no later than the due date for receipt of proposals.

c) Even though the assessment of Past Performance is separate and distinct from

Determination of Responsibility required by FAR 9, past performance information contained herein may be used to support the Determination of Responsibility for the successful awardees.

d) Information provided on PPQs assist the Government in determining both the relevance and confidence ratings for past performance.

Consent Letters The Offeror shall provide original consent letters from each team member and/or joint venture partner using the format (or similar) provided at Attachment L-3. This letter allows the release of team member adverse present/past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance. Offerors are cautioned that the Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past performance.

4.10 Client Authorization Letters

a) The Offeror shall provide original client authorization letters for the Prime and each team member and/or joint venture partner who identifies present/past performance efforts for a commercial customer using the format (or similar) provided at Attachment L-4, Example Format for Client Authorization Letter. This letter allows the release of Prime and team member present/past performance information from the commercial customer to the government.

b) The Prime and each team member and/or joint venture partner shall execute a Client Authorization Letter for commercial customers.

c) Client Authorization Letters are evaluated only to the extent that they are complete and present for each team member, and/or joint venture partner that presented past performance information for a commercial customer in the proposal.

VOLUME III – FACTOR 2: PRICE

5.1 Volume Organization

a) Table of Contents

b) List of Tables and Figures

c) Glossary of Abbreviations and Acronyms

d) Exceptions, Assumptions, and Rationale

5.2 Standard Proposal Information

a) Provide a Table of Contents for Volume III per ITO paragraph 2.3.6.

b) Provide a List of Tables and Figures for Volume III per ITO paragraph 2.3.7.

c) Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph

2.3.8.

5.3 General Instructions

This section is to inform the Offeror of the information submittal requirements to evaluate the Completeness, Reasonableness, and Balance of Offeror’s proposed prices. Compliance with these requirements is mandatory and failure to comply may result in rejection of Offeror’s proposal.

a) The responsibility to substantiate the credibility of proposed prices rests with the Offeror at the time of proposal or during subsequent discussions (if any are held).

b) Compliance with these instructions is mandatory.

c) Failure to comply may render the proposal ineligible for award.

d) Data beyond that required by this instruction shall not be submitted unless it is considered essential to document or support the price.

e) All information relating to the proposed price must be included in the section of the proposal designated as the price volume.

f) In accordance with FAR 15.305 (a)(1), adequate price competition is anticipated which will establish price reasonableness. However, if after receipt of proposals, the PCO determines that there is inadequate price competition, and none of the exceptions in FAR 15.403-1 apply, the Offeror shall be required to submit cost or pricing data.

g) Unreasonably high Total Evaluated Price (TEP) may be grounds for eliminating a proposal from the competition. Unbalanced pricing may also be grounds for eliminating a proposal from competition if the unbalanced pricing is determined to present an unacceptable risk to the Government.

h) The Offeror shall propose a price on a FFP basis in accordance with the proposed Contract Line Item (CLIN)/SubCLIN structure. The total price proposed shall be inclusive of all options including a FAR 52.217-8 Option to Extend Services, 6-month extension of services. Pricing of the 6-month extension should be determined based on the total price per month of the last option equal to the number of months exercised under this clause. Pricing of the 6-month extension will be included in the TEP for evaluation purposes.

i) Price Proposal documents shall not be password protected.

j) All Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format (no PDF).

5.4 Submission of Schedule B

Schedule B, as included in this RFP, contains parent CLINs for each site included in this requirement. Parent CLINs shall not be altered. Sub-CLINs will be utilized IAW CLIN/Sub- CLIN Structure and Guidance provided in the PWS. Prices proposed for Sub-CLINs must equal the parent CLIN total proposed for the applicable site.

5.5 Submission of Optimization Cost Savings

Schedule B, as included in this RFP contains parent CLINs for each site with Sub-CLINs delineated for each Option Period included for the site. Offerors shall provide reduction in costs through optimization efforts for each Option Period Sub-CLIN identified as Long-Term Management (LTM) in Schedule B. Reduction in costs over time shall be provided separately for each LTM Option Period Sub-CLIN and shall demonstrate cost savings achieved due to decrease in manpower through optimization efforts.

EXCHANGES

The Government intends to award without discussions and make an award based on initial proposals; however, discussions or negotiations may be held and result in a Final Proposal Revision (FPR). If it is determined to be in the best interest of the Government to hold discussions, the Government will make a Competitive Range determination, ENs may be issued to Offerors in the competitive range, responses will be requested from applicable Offerors, and discussions will be opened. The competitive range may be further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2). Formal responses to ENs (if applicable), discussion items, and final proposal revisions will be considered in making the award decision.

Any revision or non-concurrences to contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the Team’s opportunity to revise figures (e.g., prices, rates, etc.); rather, it is intended to preclude any misunderstandings by the Government, which could result if new or revised terms and conditions are submitted in the FPR that have not been fully disclosed, discussed, and understood during discussions or negotiations.

Hence, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

Teams are cautioned to submit sufficient information in the format specified in Section L.

Teams may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision.

LIST OF SECTION L ATTACHMENTS

L-1 Past Performance Information Sheets L-2 Past Performance Questionnaire L-3 Consent Letter L-4 Client Authorization Letter