Solicitation No. 36C24226Q0190 VA NJ HCS SPS RO Critical Water System Replacement.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 60

36C24226Q0190 X

12-17-2025

561-26-1-5112-0002 N/A

36C242

Department of Veterans Affairs Network Contracting Office 2 New York Harbor Healthcare System 800 Poly Place Brooklyn NY 11209

Department of Veterans Affairs Network Contracting Office 2 New York Harbor Healthcare System 800 Poly Place Brooklyn NY 11209

Labady, Mitchelle 973-676-1000

The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for the Replacement of the Sterile Processing Service (SPS) Reverse Osmosis Critical Water System and Water Quality Testing at the VA New Jersey Healthcare System East Orange Campus in accordance with the Statement of Work.

Completion Time: 30 Days Calendar Days from the Notice to Proceed

This is a 100% Small Business set aside procurement. In order to be eligible for award, Contractor must be registered in the System Award Management (www.sam.gov) with a Unique Entity Identifier (UEI) at the time of offer submission and before award of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 221310 with the US SBA Business size standard of $41 Million.

Magnitude of Construction: Between $100,000 and $250,000.

Contractor will be responsible to coordinate and schedule work typically during duty hours of 8 AM to 4:30 PM eastern standard time to ensure continuity of the medical center daily operations except as noted in the general conditions and as approved by the CO or CO's designated representative. Work shall comply with VA Specifications and regulations, shall comply wiall applicable Federal, State and Local codes, including specific regulations related to working at the VA New Jersey Healthcare System East Orange Campus.

A site visit is scheduled for 10:00 AM EST Monday, December 22, 2025. Prospective offerors shall meet at the Facilities Management Services (FMS) Conference Room in Building 5A 385 Tremont Ave, East Orange, NJ 07018.

NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and requests for information (RFIs) must be submitted in writing to Contracting Officer, Ms. Mitchelle Labady at mitchelle.labady@va.gov. Questions must be received no later than 4:00 PM EST Friday, December 26, 2025. Please submit your cost proposal via email to the CO at mitchelle.labady@va.gov no later than 4:00 PM EST Tuesday, December 30, 2025. Please include a cost breakdown of proposal. FAR 52.225-2 Buy American Act Certificate is on page 15 of the solicitation. The signed certificates must be received with the proposal. NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

EVALUATION OF OFFERS AND BASIS FOR AWARD: The Government will evaluate offers using comparative evaluation process outlined in FAR 13.106-2 (b)(3) and award a single contract from this solicitation. Evaluation of Offers & Basis for Award will be in accordance with FAR 13.106 with appropriate consideration given to the following evaluation factors:

(1) TECHNICAL, (2) PRODUCT DESCRIPTION, (3)PAST PERFORMANCE, and (4) PRICE. TECHNICAL FACTOR: Offerors shall submit an offer demonstrating experience project info in a healthcare setting including qualification of the Competent Person / Project Supervisor who will be assigned to this project. Please see attached Page 12 for detailed evaluation factors

10 30

X 52.211-10

X TEN (10) DAYS

4:00 PM EST

12-30-2025

X mailto:mitchelle.labady@va.gov

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C242

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

MITCHELLE R. LABADY

CONTRACTING OFFICER

36C24226Q0190

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 STATEMENT OF WORK

AUTODESK MANAGEMENT

A.4 PRICE/COST SCHEDULE

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 EVALUATION FACTORS

2.2 SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE

MODIFICATION RATE (EMR):

2.3 RESPONSIBILITY REQUIREMENTS

2.4 SPECIAL NOTES REGARDING FAR 52.229-3: FEDERAL, STATE AND LOCAL

TAXES:

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.6 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

2.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB 2024)

3.2 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

GENERAL CONDITIONS

4.1 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.2 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.4 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.6 WAGE DETERMINATION

A.3 STATEMENT OF WORK

STERILE PROCESSING CRITICAL WATER SYSTEM

WATER QUALITY TESTING

EAST ORANGE VAMC

1.) Introduction: The contractor shall provide, install and maintain, a critical water treatment and distribution system in the Sterile Processing Service (SPS) located at the East Orange VA Medical Center.

2.) Specific Tasks and Requirements: The system must produce water meeting all requirements of the Association for the Advancement of Medical Instrumentation (AAMI) ST108 Critical Water Quality Specifications. System requirements include but are not limited to:

• All work shall adhere to established medical center protocols and policies including but not limited to security/badging process, safety provisions including Lockout-Tagout and Infection Control Risk Assessment (ICRA) process.

• All offerors are required to attend an on-site walkthrough as part of the solicitation process. During the walkthrough, all offerors will have the opportunity to inspect and measure the existing space allocated for the system. The contractor shall ensure that all required system components can be accommodated within the space parameters allotted by the VA.

• Vendor shall mobilize to the site and remove the existing critical water system, including equipment and piping. The demolition and removal work shall follow all applicable facility ICRA procedures. Vendor shall be responsible for the proper off-site disposal of materials removed, other than any items specifically designated for salvage by the Contracting Officer’s Representative (COR).

• Upon award of the contract, the vendor shall provide detailed schematics and specifications for the proposed new system to the COR, including details of all equipment components and distribution piping to points of use. At a minimum, the system shall incorporate the following water treatment technologies: appropriate pre-treatment including multi-media filter to remove suspended solids, water softener, carbon filter, deionization, reverse osmosis, ultraviolet light disinfection and endotoxin filtration. Vendor shall provide and install additional treatment steps/technologies as necessary to ensure that critical water meeting ST 108 is reliably produced by the system.

• System shall deliver acceptable quality critical water (as defined by AAMI ST 108) to designated use points within the existing SPS suite including decontamination sinks, washer disinfectors and other devices designated. The vendor’s system shall provide Critical Water meeting all the quality requirements outlined in Table 2 of AAMI ST 108.

This includes, but is not limited to, specified quality requirements for pH, Conductivity/Resistivity, Total Alkalinity, Total Hardness, Heterotrophic Plate Count (HPC) Bacteria, Endotoxin, Color and Turbidity, Total Organic Carbon (TOC), Endotoxin, and Ionic Contaminants (Aluminum, Chloride, Copper, Iron, Manganese, Nitrate, Phosphate, Sulfate, Silicate and Zinc).

• As stipulated in ST 108, the system shall be designed to divert treated water to drain when water quality falls outside of the defined parameters. The systems shall have an alarm or other means of notifying end users when this occurs.

• As stipulated in ST 108, distribution piping to be installed shall consist of Schedule 80 polyvinyl chloride (PVC), polypropylene, or high-density polyethylene. A fully recirculating loop shall be installed and the return velocity to the water treatment system origin or storage tank should be monitored with a flowmeter to ensure a flow of 3 to 5 feet per second under full load water usage by all devices requiring critical water.

• Dead-legs in the pipework shall be minimized through appropriate design. In accordance with ST 108 guidance, piping should not exceed three times the branch diameter as measured from the inner diameter pipe wall to center line of the point-of-use valve where significant stagnation potential exists. The number of threaded or glued socket joints with gaps shall be minimized.

• System shall have sufficient production capacity to provide adequate supply of critical water to all SPS devices and outlets in accordance with equipment manufacturer’s specifications (for washer disinfectors and other equipment) and maximum demand from simultaneous use of all decontamination sinks.

• Critical water storage tank must have a conical or bowl-shaped base in accordance with ST 108 and must be fully drainable. Tank shall have a tight-fitting lid and be vented through a 0.2 micron hydrophobic air filter.

• The vendor shall install sanitary water sampling ports at all designated locations including: utility water upstream of treatment system; critical water supply and return points; upstream and downstream of critical water storage tank; upstream of washer disinfectors and other points of critical water use. Sampling ports shall enable collection of representative critical water samples “midstream” of piping to ensure that they are representative. Ports shall be designed to avoid particle buildup and growth of biofilm, upon project inception, submit specification sheets for ports to the VA COR for review and approval.

• The system shall be equipped with built-in gauges providing the following parameters:

flowmeter to ensure recirculation loop delivers requisite flow; floor-mounted leak detector with solenoid to shutdown system in the event of tank failure of piping leak;

indicator of remaining life of UV bulbs; digital monitor (Thornton M300 or equivalent) measuring conductivity/resistivity and pH; pressure differential meter across RO membrane; and other critical parameters as required to ensure efficient operation and alert facility personnel of system problems.

• System startup validation testing: following completion of system installation, the vendor shall complete three (3) consecutive days of sampling for the parameters outlined in table 2 of AAMI ST 108, specifically: pH, Total Alkalinity, Heterotrophic Plate Count (HPC) bacteria, endotoxin, Total Organic Carbon (TOC), color and turbidity. Day one sampling shall also include: aluminum, chloride, conductivity, copper, iron, manganese, nitrate, phosphate, sulfate, silicate, toral hardness and zinc.

• If any of the sets of startup validation testing are out of range per ST 108, the vendor must repeat testing at no additional cost until it is established the water quality meets all applicable standards per ST 108.

• Training: upon system startup and annually thereafter, the vendor shall conduct a one-hour-training for facility employees consisting of an overview of system function and operation. Include review of system alarms and any troubleshooting procedures that employees should be cognizant of.

3.) Water Quality Testing Requirements

The contract includes all water quality testing as required and stipulated by AAMI ST 108.

Refer to the table enclosed. The vendor shall adhere to strict quality control procedures to ensure sample integrity, as outlined below.

The Contractor must furnish all sample collection equipment. Bottles must be sterile, appropriate for the analysis, properly preserved and promptly transported to the laboratory after sample collection under strict chain of custody procedures.

All samples shall be analyzed by a New Jersey State Environmental Laboratory Approval Program (ELAP) certified laboratory with experience in microbial and chemical testing of potable water. The lab shall also possess American Industrial Hygiene Association (AIHA) accreditation under the Environmental Microbiological Laboratory Accreditation Program (EMLAP).

Bacteriological Sampling:

i. Pursuant to AAMI ST 108, “Critical Water” (reference is made to the definition within the AAMI standard) shall be tested at time of startup and commissioning, for bacteria. Bacterial tests must be performed via the “Heterotrophic Plate Count” (HPC) methodology as outlined in AAMI ST 108.

Note: in the event that bacterial results exceed the recommended threshold of 10 Colony Forming Units Per Milliliter (CFU/ml), the outlets exceeding the threshold should be evaluated for potential sources of contamination. The frequency of sampling should be increased until the situation is resolved (as indicated by a minimum of two consecutive rounds of testing with acceptable results).

ii. The consultant performing sampling shall collect samples utilizing the nomenclature and from locations stipulated by the VA.

iii. Samplers shall utilize dedicated sterile bacteriological sampling bottles provided by the certified laboratory. Bottles must have a plastic tamper evident seal to ensure that they are sterile. The seal shall only be removed immediately before sample collection. The volume of the sample container should be in the range of 100 to 300 milliliters.

iv. The sampler shall do a clean pair of nitrile gloves prior to sampling. Sanitize the gloves with Purell or other alcohol-based hand sanitizers.

v. Per the AAMI Directive, locations to be sampled for bacterial analysis must be flushed for a minimum of five (5) minutes prior to sample collection.

vi. Following the initial flushing period, immerse the distal point tap/faucet/outlet/sprayer in a solution of minimum 70% alcohol for at least five

(5) minutes. Following the alcohol immersion, run the tap again for at least 30 seconds prior to sample collection.

vii. When opening the sampling bottle for sample collection, take care to ensure that the “sample contact area of the cap” does not come in contact with any surface. The caps should be set down on a clean surface, topside against the clean surface.

viii. Fill the bottle without allowing the bottle to come into contact with the faucet/distal point in question. Do not overflow.

ix. Following sample collection, immediately seal the bottle with the cap. Ensure the bottle is labeled in accordance with stipulated sampling nomenclature as well as filling in any information required by the laboratory such as collection time.

x. As stipulated by AAMI, lab analysis should begin within 8 hours of sample collection. By no means should more than 24 hours elapse between sample collection and analysis. Exceeding the 24 hour threshold will invalidate the results.

xi. Immediately upon sample collection, samples shall be put on ice or refrigerated such that temperature is maintained between 2°C and 8°C (35.6°F and 46.4°F). Samples should be delivered to the laboratory as soon as feasible following collection.

4). Analytical Reporting:

• The consultant shall provide complete laboratory reports including VA stipulated sampling location nomenclature, results summary, chain of custody and original laboratory reports to SPS Chief and other designated VA representatives.

• Exceptions (Water Quality Issues/Exceedances of the AAMI guidelines) shall be promptly reported to the SPS Chief, Engineering Chief and Safety Manager.

5.) Response Actions for Water Quality Exceedances

If water quality leaving the vendor’s treatment system is found to be “out of range” as defined in AAMI ST 108, the vendor is responsible for promptly making all needed corrections at no cost to the VA. This may include but is not limited to: flushing and resampling, filter changes, sanitization and other preventative measures. All required response actions must be undertaken and completed with a maximum of 24 hours following receipt of “out of range” results from the laboratory. Following the completion of required response actions, the vendor shall submit resamples to the certified lab in order to verify that acceptable water quality is being provided by the vendor’s system.

6). Performance Monitoring (if applicable).

Work shall be coordinated with facility through the Contracting Office Representative (COR). COR will monitor the contractor’s work performance on daily basis, and the contractor is required to submit daily’s progress reports to the COR.

7). Security Requirements.

General Contractor’s employees shall not enter the project site without appropriate security badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

No photography of VA premises is allowed without written permission of the Contracting Officer except as specifically required by the scope of the work.

VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

8). Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

9). Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. Not Used

b. Identification of Potential Conflicts of Interest (COI). Not Used

c. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services.

10). Hours of Coverage

Contractor shall take all measures for safety & infection control and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

11). Place of Performance.

VA NJ Healthcare System, 385 Tremont Ave. East Orange, NJ 07018

Minimize interference of construction activities with flow of Medical Center traffic, keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

a.) Standard hours are from 8:00 am through 4:00 PM Monday through Friday, excluding Federal Holidays; all work done outside the normal coverage time should be coordinated through the COR.

12). Period of Performance.

Contractor to start immediately ordering equipment and material after receiving the Notice to Proceed (NTP), also providing a completion date estimated Not-to-Exceed (NTE) 30 days based on delivery of equipment and material.

AUTODESK MANAGEMENT

SECTION 01 32 00

CONSTRUCTION DOCUMENTATION

PART 1- GENERAL

1.1 DESCRIPTION:

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro- Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1.2 REQUIREMENTS:

A. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples:

Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 Business days.

B. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

C. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

D. The contractor shall only use the ACC platform for all contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration include but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

E. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor’s ability to maintain required utilization of the platform.

F. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

- - - E N D - - -

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 JB __________________ __________________

Installation of a new critical water treatment and distribution system in the Sterile Processing Service (SPS) department of the VA NJ HCS East Orange Campus but not limited to delivery, uncrating, assembly, final electrical and plumbing work and all required commissioning

Labor: ___________________________ Material: _________________________

0002 1.00 JB __________________ __________________

Testing & Validation IAW the Association for the Advancement of Medical Instrumentation (AAMI) ST108 Critical Water Quality Specifications

GRAND TOTAL __________________

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 EVALUATION FACTORS

(a) Basis for Award: The Government will issue a contract to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered.

Evaluation Approach is Comparative Analysis. The Government will evaluate proposals using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where proposals will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a proposal other than the lowest price that provides additional benefit(s). Proposals may exceed minimum requirements of the solicitation. The Government reserves the right to select a proposal that provides benefit to the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate offers. The evaluation will consider the following:

(1) Technical or Quality: The contractor must provide a narrative depicting their qualifications and technical capability to include:

i. the company’s ability to provide a compliant critical water system for the Sterile Processing Service (SPS) department pursuant to in the Statement of Work (SOW).

ii. at least three (3) examples of experience and technical competence required critical water systems for SPS as a prime contractor on a requirement of this scope and magnitude. This work must have been in the past five (5) years. The experience should include government contract numbers for government work, point of contacts for which the entity was performed, and a brief description of the scope of the work.

iii. Provide certifications and licensing of the laboratory performing the validation testing.

Reference AAMI quality standards, laboratory quality control procedures, etc.

The proposal will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to proposals section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a proposal’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the proposal’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: include itemized breakdown of labor, material, and equipment costs.

http://www.cpars.gov/ http://www.cpars.gov/

2.2 SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE

MODIFICATION RATE (EMR):

All Bidders/Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information will be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead may obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR will obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

2.3 RESPONSIBILITY REQUIREMENTS

A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make the Determination of Responsibility. Failure to affirm being within the guidelines above or submit this information may result in a determination of “non-responsibility” for the bidder/offeror.

NOTE: Any information received by the Government that would cause for a negative Determination of Responsibility may make the bidder/offeror ineligible for award.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

2.4 SPECIAL NOTES REGARDING FAR 52.229-3: FEDERAL, STATE AND LOCAL

TAXES:

Offerors are hereby notified that under the New Jersey Statutes Annotated, 54:32B-9 (2), the United States of America, any of its agencies and instrumentalities, are not subject to sales or use tax when it is the purchaser, user, or consumer of personal property. Pursuant to New Jersey Administrative Code § 18:24-5.3, a contractor’s purchase of such building and construction materials within the State of New Jersey to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from the state of New Jersey sales tax. To take advantage of the tax exemption the successful offeror under this solicitation must complete FORM ST-13 “Contractor’s Exempt Purchase Certificate” when it purchases construction materials for this contract and keep on file as required by the state of New Jersey tax laws.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption, and therefore should not include the state of New Jersey sales tax for incorporation into VA real estate under this contract.

2.5 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY

SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.6 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

Line item No. Country of origin Exceeds 55% domestic content (yes/no)

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

2.7 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

REPRESENTATIONS AND CERTIFICATIONS

52.204-19 INCORPORATION BY REFERENCE OF

REPRESENTATIONS AND CERTIFICATIONS

DEC 2014

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS – NOTICE

AND REPRESENTATION () (DEVIATION SEP 2025

JUN 2020

3.1 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (FEB

2024)

(a) Definitions. As used in this provision—

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran or;

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (b) of this provision.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127) means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)(1) The North American Industry Classification System (NAICS) code for this acquisition is 221310.

(2) The small business size standard is $41 million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce (i.e., nonmanufacturer), is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(c) Representations.

(1) The offeror represents as part of its offer that—

(i) It [ ] is, [ ] is not a small business concern; or

(ii) It [ ] is, [ ] is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __________________.]

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is, [ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1001.

(3) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a women-owned small business concern.

(4) Women-owned small business (WOSB) joint venture eligible under the WOSB Program.

The offeror represents as part of its offer that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __________________.]

(5) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents as part of its offer that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR part 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __________________.]

(6) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a veteran-owned small business concern.

(7) SDVOSB concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(6) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not an SDVOSB concern.

(8) SDVOSB joint venture eligible under the SDVOSB Program. [Complete only if the offeror represented itself as a SDVOSB concern in paragraph (c)(7) of this provision.] The offeror represents as part of its offer that it [ ] is, [ ] is not a SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [The offeror shall enter the name and unique entity identifier of each party to the joint venture:__.]

(9) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that—

(i) It [ ] is, [ ] is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as…