Solicitation No. 191N3025Q0002.docx

Solicitation No. 191N3025Q0002 U.S. Consulate General, Kolkata

Date: 1 July 2025

Dear Prospective Offeror:

Subject: Request for Quotes: Solicitation No. 191N3025Q0002: Replacement of Fire Detection System

Enclosed is a Request for Quotes (RFQ) for replacement of Fire Detection System in the American Center building at Kolkata, India. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 04:00 pm on July 21, 2025 (walk through can be scheduled between July 7 – July 9, 2025). No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to GouldB@state.gov with Cc to ChakrabortySX2@state.gov and PoddarAX@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

6. NDAA889 Representation

7. Certification of Anti-Discrimination Law Compliance (Ref. E.O. 14173)

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

Enclosure:

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Standard Form 25, “Performance and Guaranty Bond” Attachment 2: Standard Form 25A, “Payment Bond” Attachment 3: Sample Letter of Bank Guaranty Attachment 4: Breakdown of Price by Divisions of Specifications Attachment 5: Drawings Attachment 6: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 GOODS AND SERVICES TAX (GST).

The Contractor shall include GST as a separate line item in the quotation and charge as a separate line item on the invoices.

A.2 LINE ITEMS

The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified herein. This price shall include all labor, materials, overhead and profit.

(INR / USD)

Cost of equipment/materials only:

Pricing breakdown to be provided separately.

Note: Exclude import duties in the cost of any items that have to be imported from overseas. See details under Section-C of this document.

1 Lot

Cost of labor including overhead and profit.

Pricing breakdown to be provided separately.

1 Job

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

Statement of Work for Installation of one-to-one replacement of Fire Detection System American Center, Kolkata, West Bengal

Synopsis The Embassy of the United States of America is procuring replacement of the fire detection/alarm system at the American Center in Kolkata by a qualified company specializing in that work.

The American Center is a seven-story office building with basement. Currently a system 3 system is installed in the building which is to be replaced.

The scope of the project is a one-for-one replacement of devices (detectors, pull stations, annunciators, etc.) using the existing infrastructure (i.e. conductors, etc.) along with a complete replacement of the main panel with an addressable primary panel and secondary panel.

GENERAL REQUIREMENTS

The contractor will be responsible for technically qualified labor, specialized materials and associated tools and equipment required to carry out all works, unless stated otherwise in other section(s) of this SOW.

The contractor is to prepare and submit quote formulated from this scope of work and a walkthrough of the site to see the existing condition.

The contractor is to provide a work schedule as part of the project submittal requirement after contract award. Schedule is to conform to the contract required duration.

The contractor is to submit as part of the submittals a safety and quality control plan for the project for review and approval.

Contractor quote shall accompany cut sheets for the detectors, primary and secondary panel for evaluation purposes. Contractor quote shall also mention that the proposed materials is latest and availably upon requirement.

The contractor shall be responsible for any additional wiring required as per addressable system wiring requirement from floor to floor (current system is not addressable).

All material and work statements need to be approved by Subject Matter Experts back in US.

The contractor must abide by all necessary safety requirements and standards during the construction. Specific safety requirements for this work would be proper PPE and working at heights over 1.5m per work requirement. Nonconformance to proper safety requirements may lead to project suspension and possibly cancellation. The U.S Government is not liable for injuries or provision of required safety equipment.

The contractor shall provide 48 hours in advance a request for access of staff, providing full names, type of vehicles with plate numbers, intended to access the compounds and any material delivery intended to be brought into the compound.

Work hours for this project will be typical U.S. Embassy business hours of 08.30 hours to 17.00 hours, Monday to Friday. No work will happen on Saturday, Sunday or mission holidays. Different or additional workdays or hours as may be needed must be pre-approved by the COR and must be requested a minimum of 48hrs in advance from the contractor.

All installations shall be in accordance with the NFPA 72, National Electric Code and National Fire Alarm Code requirements The contractor is responsible for removal and disposal offsite (at an approved disposal site) of all debris arising from the construction.

BIDS SUBMISSION REQUIREMENTS:

PROJECT REQUIREMENTS:

Contractor shall prepare shop drawings showing location of all the detectors on all the floors along with location of the primary panel and secondary panel.

Proposed shop drawings shall also show any new requirement for wiring and new circuits from each floor to the primary and secondary panel. Product information for the devises and panels shall be submitted for approval along with shop drawings. Location of primary panel is fixed at the ground floor and secondary panel in the FAC office in basement.

No work shall start without any approved shop drawings/product submittals and work schedule.

Contractors will be shared with drawings as available with USG.

Actual measurements and verification of conformance of the design is the responsibility of the contractor.

Contractor shall prepare a tentative BOQ based on their design proposal and submit along with their quote for understanding of the evaluator about the design concept and devises used.

Currently below items are part of the existing fire detections system. Any change in the system due to any replacement or repair and impacting functionality shall bring the system back to the existing working group. To ensure these items shall be tested towards end of the project while carrying out final testing and commissioning of the system. Contractors will be liable to check the condition of the wiring and to ensure that condition of the wiring is good to go for another 10-15 years.

SCOPE OF WORK

The contractor shall provide all supervision, labor, tools/equipment, and material to safely install a fire detection/alarm system. At a minimum, the following work must be done:

Where required, Contractor is to provide and install GI electrical conduits to link conduit boxes to be used for smoke detectors, horn/strobe and manual call station devices. All conduits are to be run to the proposed location for the fire alarm control panel located at the ground floor.

Where required, support for the conduits can be done with properly sized GI saddle / clips or any other means deemed feasible and approved by the Contracting Officer Representative (COR) for the contract. Any coring and drillings through walls and floor slabs shall strictly be coordinated with the COR to minimize any impacts to the building’s structural integrity.

Project will be divided in to following phases:

Phase I

Phase II

Phase III

Phase IV

1. Testing, Commissioning and final approval from COR.

WIRING

A. Low Voltage System Wiring per relevant codes:

1. Wire shall be data grade low capacitance sized for initiating device circuits, with signaling line circuits, no less than 1 mm and not larger than 1.5 mm as required by manufacturer.

2. Minimum size for notification appliance circuits is 2.5 mm (14 AWG), maximum 4 mm (12 AWG).

3. Provide surge suppression for all circuits, connected prior to any system devices within the structure.

4. Conductors and cables for initiating device circuits, signaling line circuits, and notification appliance circuits that are not run underground shall be approved/listed for such use and shall be listed for environmental conditions in which they are installed.

Contractor shall provide two fire alarm control panels (FACP) (one as primary panel in the guard booth and repeater panel in FAC office in basement) thus

a. MAIN FIRE ALARM CONTROL PANEL A. The main fire alarm systems controls shall:

1. Be an analog-addressable and network capable.

2. Be capable of optical fiber network communications.

3. Be provided with a minimum 80-character screen or LCD.

4. Not incorporate integral radio transmitters.

5. Incorporate programmable function means, such as a momentary key operated switch or keypad.

6. Have capability to be placed in maintenance bypass mode temporarily so that NAC circuits are not energized upon input of specific device address or zone. Maintenance bypass shall require a key or password to be activated and shall restore to normal mode automatically after 4 hours if not returned to normal mode manually. Upon de-activation of notification appliances, any existing alarm shall be transferred to a visual indicator on main FACU and FAAP. Any subsequent alarms from other zones shall cause the alarm notification appliances to re-activate.

7. Be capable of supporting a system printer. Contractor to provide printer for proposed system.

8. Receive and indicate common trouble and supervisory (if applicable) from remote power supplies (NAC extenders), secondary control units, and any other interconnected control units, including suppression system controls.

9. Include USB port(s) for system upload / download.

10. Main FACP to be situated at ground floor next to the guard post.

System power supplies:

1. Primary power supply:

a. Obtain primary power for FACP from a dedicated emergency power circuit and terminated in accordance with relevant codes.

b. Supply shall be accessible only to authorized personnel. Identify supply as “FIRE ALARM CIRCUIT” using label or phenolic plate; either shall be red.

c. Provide transient surge protection at the power input to each cabinet.

2. Secondary power supply:

a. Provide sealed valve regulated lead acid (VRLA) batteries as secondary power supply.

b. Secondary power supply shall supply energy to system with sufficient capacity of 24 hours under maximum quiescent load and at end of that period shall be capable of operating all alarm notification appliances used for evacuation for five minutes.

Size batteries at 120 percent of calculated size to compensate for alarm reserve and aging.

d. Provide automatic battery-charging circuitry for each standby battery bank in system.

All system battery charge rates and terminal voltages shall be read using fire alarm control panel LCD display in service mode, indicating directly in volts and amperes All battery boxes shall be produced by the same manufacturer as the FACP and shall be Any new item to be introduced in the system must be L/CE listed. SENSITIVE BUT UNCLASSIFIED System Programming Software: Provide latest software revision. Programming shall be Microsoft Windows based. Use of Virtual PC add-ons is not permitted. Configure system with most current version or revision. Proprietary software shall be licensed to the U.S. Consulate, Kolkata for life of system at no additional charge (no annual fee from manufacturer). Site-Specific Software (database): Provide two copies of the configuration (site-specific software, using nonvolatile memory) for U.S Embassy use upon system acceptance. One copy shall be left inside the control unit, and the second copy shall be provided to COR at time of Commissioning.

Remote FACP Panel shall be compatible with main system controls and shall be produced by same manufacturer as Main FACP system.

The Remote FACP system controls and Main FACP system controls shall be networked using optical fiber cable run in minimum of 25mm schedule 40 GI.

Interiorly, the cables shall be run in the same GI conduits surface to the walls and fastened as necessary to relevant building members and terminated in the panels using necessary termination conduit accessories.

SYSTEM DEVICES

A. Initiating Devices.

1. Signal Transmission: By copper wire or fiber optic only. Aluminum conductors are not permitted.

2. Smoke Detectors: Addressable multi-criteria smoke detectors that can be programmed to use a combination of smoke, heat, and time for specific applications.

3. Heat Detectors: Shall be selected to operate at a temperature no less than 11 deg C (20 deg F) above the maximum expected ambient temperature.

4. Bases, Smoke and Heat Detectors: Shall be programmable only using switches on the base or detector. Separate handheld or stationary programming units shall not be used.

5. Manual fire alarm boxes: Shall be of the addressable type and shall conform to accessibility requirements of the Architectural Barriers Act (ABA) and shall be red in color. Break glass type manual fire alarm boxes shall not be permitted.

B. Notification Devices:

1. Visible Notification Appliances: UL 1971 compliant and synchronized as required by NFPA 72. Visible notification appliances shall be multi-candela, red in color, and SENSITIVE BUT UNCLASSIFIED labeled “FIRE” with white letters

2. Audible Notification Appliances: Electronic horns, sounder-bases or speakers complying with UL 464.

Audible notification appliances shall be silence able using “Alarm Silence” function. Visible notification appliances shall remain activated after audible silence until control panel reset.

Contractor shall perform system’s testing and commissioning in accordance with the systems manufacturer’s provisions as stated in the systems operations and maintenance manuals. Such tests shall be coordinated with and witnessed by the contracts COR. The commissioning reports shall be submitted in both hard and soft copies as part of the project close out submissions.

Contractor is to provide an as built drawing for the installed system and submit two hard copies and a soft copy in a CD format. Soft copy of the drawing shall be saved in both CAD and PDF formats.

FINAL ACCEPTANCE

When requested by the contractor, a preliminary acceptance inspection shall be scheduled. The contractor shall make good all defects, deficiencies and omissions noted down during

SENSITIVE BUT UNCLASSIFIED

preliminary acceptance inspection and shall inform in advance the USG representative of the need for conducting a final inspection.

After a final acceptance inspection is completed by the contractor and the USG and all previous deficiencies are found to be addressed, final acceptance shall be communicated in writing through the Contracting Officer Representative (COR) to the contractor.

Contractor shall submit all testing and commissioning reports and as built drawings in the required formats to the COR within two weeks of project close out completion.

Estimated duration of performance of all works is 3 weeks from date of Notice to proceed.

END OF STATEMENT OF WORK

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

C.1 The Contractor shall follow the below instructions for import of materials, if applicable:

In case the offeror needs to import any equipment/materials from overseas to India, the Consulate will work with the concerned ministry of the local government to obtain the prior permission for duty-free import before the consignment is shipped. The contractor shall wait until a green signal is given for shipment by the Consulate. The contractor shall provide an Invoice-cum-Packing List that reflects the item description (with brochure, if available), model, quantity, and value, to obtain clearance from the Ministry of External Affairs (MEA).

The following information shall be mentioned on the shipment documents for the subject shipment:

Description: DIPLOMATIC CARGO-OFFICE SUPPLIES (Item description…… make, model and serial number of the cargo/item, if any)

Value: _____________ for Customs Purpose Only (NCV)

Shipper:

Shipper’s name Shipper’s address

Consignee:

American Consulate General 5/1 Ho Chi Minh Sarani Kolkata 700071, India Port of shipment (by sea): Kolkata Port Port of shipment (by Air): NSCB International Airport, Kolkata Airport code: CCU

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance. Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

· Satisfactory completion of all required tests,

· A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

· Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

The Contractor shall be required to:

(a) commence work under this contract within 15 working calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 Calander days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of $300.00 USD or its equivalent in local currency (INR) for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as “5 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule; it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during 8:00am-6:00pm Monday through Saturday. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE –

A preconstruction conference will be held 10 days after contract award at the American Center Kolkata to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Rohit Soni, Civil Engineer.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

The Contractor shall show Goods and Services Tax (GST) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten (10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) Bodily injury on or off the site, stated in U.S. dollars:

(2) Property damage on or off the site, stated in U.S. dollars:

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 15-20 days to perform. For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Copy of Government Photo ID Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

· obtaining proper zoning or other land use control approval for the project

· obtaining the approval of the Contracting Drawings and Specifications

· paying fees due for the foregoing; and,

· for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

COMMERCIAL ITEMS

52.2522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: Acquisition.gov this address is subject to change.

DOSAR clauses may be accessed at: https://acquisition.gov/dosar

FEDERAL ACQUISTION REGULATION (48 CFR CHAPTER 1) CLAUSES:

NOV 2024

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

NOV 2021

FEB 2025

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS

AUG 2018

MAY 2020

DEC 2007

MAR 2023

NOV 2021

52-222-12

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

CYBERSECURITY SUPPLY CHAIN RISK MANAGEMENT REQUIREMENTS (FEB 2023)

(a)Definitions. As used in this clause:

Covered article - The term "covered article" includes- (1)"Information and Communications technology" which means--

(i)any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use of that equipment, or of that equipment to a significant extent in the performance of a service or the furnishing of a product.

(ii)computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; however, does not include any equipment acquired by a federal contractor incidental to a federal contract.

(2)"Telecommunications Equipment", which means equipment, other than customer premises equipment, used by a carrier to provide telecommunications services, and includes software integral to such equipment (including upgrades).

(3)"Telecommunications Service", which means the offering of telecommunications for a fee directly to the public, or to such classes of users as to be effectively available directly to the public, regardless of the facilities used.

(4)“Cybersecurity Supply Chain Risk”, which means the risk that a person may sabotage, maliciously introduce unwanted function, extract data, or otherwise manipulate the design, integrity, manufacturing, production, distribution, installation, operation, maintenance, disposition, or retirement of covered articles to surveil, deny, disrupt, or otherwise manipulate the function, use, or operation of the covered articles or information stored or transmitted on the covered articles.

(b)Contractor Cybersecurity Supply Chain Risk Management Responsibilities. The Contractor shall take all prudent actions and comply with all Government direction (as identified in paragraph (c)) to regularly identify, assess, monitor, and mitigate cybersecurity supply chain risks when providing covered articles or services affecting covered articles to the Government. The Contractor shall maintain artifacts that document its compliance with this paragraph and shall provide these artifacts to the Government within 48 hours of request.

(c) Supporting Government Cybersecurity Supply Chain Risk Assessments. The Government may perform a cybersecurity supply chain risk assessment at any time during contract administration to identity, assess, and monitor the cyber risks of the Contractor’s supply chain. The Contractor agrees that the Government may, at its own discretion, perform on-site assessments to collect information for the cybersecurity supply chain risk assessment. In performing the cybersecurity supply chain risk assessment, the Government may review any information provided by the Contractor, along with any other information available to the Government from public, unclassified, classified, or any other sources. Examples of information that the Government may collect for the cybersecurity supply chain risk assessment includes the following:

1. Functionality and features of covered articles, including access to data and information system privileges.

2. The user environment where a covered article is used or installed.

3. The ability of a source to produce and deliver covered articles as expected.

4. Foreign control of, or influence over, a source or covered article (e.g., foreign ownership, personal and professional ties between a source and any foreign entity or legal regime of any foreign country in which a source is headquartered or conducts operations).

5. Implications to Government mission(s) or assets, national security, homeland security, or critical functions associated with use of a source or covered article.

6. Vulnerability of Federal systems, programs, or facilities.

7. Market alternatives to the covered source.

8. Potential impact or harm caused by the possible loss, damage, or compromise of a product, material, or service to an organization’s operations or mission.

9. Likelihood of a potential impact or harm, or the exploitability of a system.

10. Security standards of the supplier as demonstrated by cooperation with assessments.

11. Security, authenticity, and integrity of covered articles and their supply and compilation chain.

12. Capacity to mitigate risks identified.

13. Factors that could lead to inability of the supplier to provide security updates.

14. Factors that may reflect upon the reliability of other supply chain risk information.

15. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or authenticity of covered articles or sources.