Solicitation Letter - July 6, 2026 (updated).pdf
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- Solicitation number
- RFI-123818
- Issued by
- Virginia
About this file
This solicitation letter from the Virginia Department of Transportation (VDOT) Northern Virginia District announces the opening of the electronic M7B bidding site for snow and ice removal services on July 6, 2026, at 4:30 p.m. The M7B Agreement bidding portal will remain open until September 30, 2026, at 11:59 p.m., with awards made on a rolling basis as the department's quota is met. Contractors will be notified of mandatory contractor meetings by October 15, 2026, which all approved contractors must attend to review contract requirements, special terms, and snow removal operations for the 2026-2027 winter season. Submitted agreements will be reviewed and sent to Area Headquarters for physical vehicle inspections, with additional agreements potentially offered to other headquarters or placed on a surplus list for later contact if needed.
All prospective contractors must be actively registered in the Virginia eProcurement Portal (eVA) with current information and a valid W-9 on file prior to bidding. Contractor registration on the Plow4VA site must match exactly with the business name and address as they appear in the eVA profile for security verification purposes. Contractors are encouraged to establish direct deposit arrangements for payment processing. Supporting documentation, including the M7B Agreement, NoVA Special Terms, Snow Removal Agreement Process, AVL Aid information, and Insurance Requirements, is available on the eVA advertisement. Small business certification through the Department of Small Business and Supplier Diversity is encouraged. Questions or assistance should be directed to Wanda Meinhardt at the contact information provided or through eVA Customer Care.
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Text version
DEPARTMENT OF TRANSPORTATION
1401 East Broad Street Richmond, Virginia 23219-2000
Stephen C. Brich, P.E. Commissioner
July 6, 2026.
Prospective Snow and Ice Control Contractors, The Virginia Department of Transportation (VDOT) is pleased to announce the electronic M7B bidding site for the Northern Virginia (NOVA) District will be opening July 6, 2026, at 4:30pm. We will be reviewing Agreements until our quota has been met and submitting them to the requested Area
Headquarters for physical vehicle inspection. Any Agreements received after our business needs have been met can be offered to another AHQ or placed on a surplus list for potential contact later in the season should services be needed. The electronic M7B site is located at https://plow4va.vdot.virginia.gov.
All new and returning Contractors must be actively registered in the Virginia eProcurement Portal (eVA) in order to do business with the Commonwealth of Virginia. The M7B Agreement must match (name or business entity) your EVA/W9 profile.
YOU MUST SIGN-UP ON PLOW4VA SITE EXACTLY AS YOUR NAME APPEARS IN EVA. For example, if you are registered in eVA as John Doe Trucking, you must sign up as John Doe Trucking in plow4va and not simply John Doe. Your W9 must remain consistent.
The electronic M7B bidding site will require a match of the contractor's eVA ID and address used in your eVA profile for security purposes. Please ensure that all of your information within eVA remains accurate prior to the start of registration. Please note an up-to-date address is required by
VDOT and eVA within 3 business days of the change. Contractors are strongly encouraged to sign up for direct deposit for all payments by using the link below.
NoVA staff will be hosting contractor meetings to review M7B contract requirements, Special Terms conditions, and snow removal requirements. Dates of these Mandatory Meetings will be sent to approved Contractors by email on or before October 15, 2026. Attendance by all approved contractors for the 2026-2027 season is MANDATORY.
The Electronic Snow Removal Equipment Agreement will close on September 30, 2026, at 11:59PM.
Below are links to assist in gaining access to items needed to complete the M7B Agreement:
To begin eVA Registration:
eVA - Virginia's eProcurement Marketplace
For assistance, please contact eVA Customer Care at 1-866-289-7367.
Access Commonwealth of Virginia W-9 and sign up for direct deposit:
Forms - Virginia Department of Accounts
Hotline: (804) 692-0473 Email: edi@doa.virginia.gov https://eva.virginia.gov/index.html https://www.doa.virginia.gov/forms.shtml#edi tel:(804)%20692-0473 tel:(804)%20692-0473 mailto:edi@doa.virginia.gov
State Corporation Commission (SCC) https://cis.scc.virginia.gov/
All qualified businesses are encouraged to certify their business with the Department of Small
Business and Supplier Diversity (SBSD). The Contractor may sign up on the internet at http://www.sbsd.virginia.gov/ or call 804-786-6585 or 800-223-0671 for registration assistance.
We appreciate your interest in doing business with VDOT and look forward to another successful year removing snow and ice from our transportation network.
Supporting documentation is posted on the eVA advertisement. It is imperative that you read the NoVA Special Terms which identifies specific contract requirements for 2026-2027 winter season. Please read and familiarize yourself with:
M7B Agreement 26-27 NoVA Special Terms Snow Removal Agreement Process AVL Aid Insurance Requirements
Sincerely, Wanda Meinhardt
Wanda Meinhardt VDOT, NoVA Infrastructure.
wanda.meinhardt@vdot.virginia.gov
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcis.scc.virginia.gov%2F&data=05%7C01%7Cwanda.meinhardt%40vdot.virginia.gov%7C59b2c8c5d5fd47db8bfa08db6dd5ce4c%7C620ae5a94ec14fa086415d9f386c7309%7C1%7C0%7C638224537275641520%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Qc2AxXMorzVqHsUKn44tfwv6SrXIwjur0mj%2Ff8bOSG4%3D&reserved=0 http://www.sbsd.virginia.gov/ mailto:wanda.meinhardt@vdot.virginia.gov
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