Insurance Requirements 26-27.pdf
PDF 467 KB Posted
- Solicitation number
- RFI-123818
- Issued by
- Virginia
About this file
This is an Insurance Requirements document for the 2026-2027 M7B Snow Removal Services program administered by the Virginia Department of Transportation (VDOT) Northern Virginia (NOVA) District. Prime contractors and commercial applicants must provide Certificates of Insurance (COI) or Declarations Pages—not insurance cab cards—documenting minimum Automobile Liability Coverage of $500,000 combined single limit per accident and Commercial General Liability of $500,000 per occurrence. VDOT must be listed as both an Additional Insured and Certificate Holder on all policies. All vehicle identification numbers (VINs) for the prime vendor's trucks must be listed on the COI or Declarations Page. Contractors with two or more pieces of equipment must also provide Workers' Compensation/Employers Liability coverage with a minimum of $100,000. Insurance policies must remain current throughout the contract term, which extends through April 30, 2027.
Renewal insurance and vehicle registration updates submitted mid-season will be accepted via email only, with submissions directed to the appropriate VDOT residency location based on geographic jurisdiction (Loudoun, Fairfax, or Prince William counties). Contractors must use specific email addresses for their respective regions and include a subject line identifying the company name followed by "Insurance Update" or "Policy Change Information." Submission of incorrect or incomplete documentation will result in rejection of the M7B Agreement. Any lapse in insurance or vehicle registration will result in removal of the contractor's vehicles from call-out status and revocation of end-of-season bonus eligibility. Contractors are responsible for ensuring their insurance carriers are aware of all VDOT requirements.
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Text version
2026-2027 INSURANCE REQUIREMENTS
You must submit your insurance coverage as a Certificate of Insurance (COI) and/or Declarations Page. VDOT contract requirements do not permit acceptance of insurance cab cards. For subcontractor insurance, please refer to subcontractor form embedded in M7B Agreement. Submission of incorrect or incomplete documentation will result in rejection of your M7B Agreement.
Your insurance must meet the following criteria:
Minimum $500,000
Automobile Liability Coverage
(Combined single limit each accident)
Commercial applicants must provide Commercial General
Liability for a minimum of $500,000
(each occurance)
VDOT must belisted as an Additional Insured and a
Certificate Holder
All VINs for the prime vendor's trucks must be listed on the COI/Dec Page.
VDOT must belisted as an Additional Insured and a
Certificate Holder
Policy must remain current throughout the Term of this Agreement
(April 30, 2027)
Two or more pieces of equipment will require Workman's Comp/Employers
Liability with a minimum of $100,000
Renewal insurance and vehicle registrations mid-season will be accepted via email only. NO PICTURES permitted. Please review the below for email remittance instructions via your VDOT work location. It is important that your insurance and registration updates are routed to the correct
Residency as a lapse in insurance or vehicle registration will remove your vehicle(s) from call-out status and revoke end of season bonus eligibility.
LOUDOUN FAIRFAX PRINCE WILLIAM
FairfaxInsCerts@vdot.virginia.gov PrinceWmInsCerts@vdot.virginia.gov
Arcola AHQ Hillsboro AHQ Leesburg AHQ St Louis AHQ
Merrifield AHQ Chantilly AHQ Clifton AHQ Van Dorn AHQ Lorton AHQ Mt Vernon AHQ McLean AHQ Reston AHQ Burke AHQ
Gainesville AHQ Manassas AHQ Dumfries AHQ Lake Ridge AHQ
When submitting your updates or any changes to policy information, please address your subject line as “Company Name – Insurance Update”.
For example: “Joe’s Trucking – Insurance Update” or “Joe’s Trucking – Policy Change Information”.
It is the contractor’s responsibility to ensure your insurance carrier is aware of these requirements.
LoudounInsCerts@vdot.virginia.gov
File details come from the government source that posted it. Updated .