Contractor Training Plow4va 2026 - Returning Vendors.pdf
PDF 3 MB Posted
- Solicitation number
- RFI-123818
- Issued by
- Virginia
About this file
This is a contractor training guide issued by the Virginia Department of Transportation (VDOT) for returning vendors participating in the 2026-2027 M7B Snow Removal Services program for the Northern Virginia (NOVA) District. The document provides step-by-step instructions for returning vendors to register and submit their equipment and service packages through the Plow4VA online platform at https://plow4va.vdot.virginia.gov. Returning vendors must verify their identity using their eVA number, review and update their vendor information for accuracy, select previously used equipment from the prior year or add new equipment, designate their preferred Area Headquarters locations within the NOVA district, and complete truck information including vehicle identification numbers, registration details, insurance documentation, and requested hourly rates. The guide outlines the requirement for vendors to review and sign the M7B Agreement terms and conditions before package submission.
Vendors must ensure all submitted documentation, including certificates of insurance and vehicle registrations, are uploaded and validated within the system before final package submission. The process requires vendors to sign their packages with their legal name, obtain a Package ID/Agreement number for records, and monitor submission status through the Plow4VA portal for approval, rejection, or assignment notifications. Rejected packages may be resubmitted after vendors address identified issues. For additional information or assistance, vendors should contact Wanda Meinhardt at 703-259-1791 or email novasnowremoval@vdot.virginia.gov. eVA Customer Care is available at 866-289-7367 for vendor profile updates and technical support.
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Text version
Returning Vendors
M7B Contractor Training Plow4va 2026
Virginia Department of Transportation 1
Click symbol to show menu to access Vendor sign in
New home screen for Plow4va https://plow4va.vdot.virginia.gov
Virginia Department of Transportation 2
• Enter your eVA Number
• Click SEND VERIFICATION EMAIL - an email from plowsnow@vdot.virginia.gov will be sent to the email listed on your eVA profile
• There will be a notice in green in the bottom right corner Verification Email Sent
• Enter the verification code from the email, then click on VERIFY CODE Do not use your browser’s back button to close windows or refresh page or you will lose all your progress.
Please use the arrows at the top right to navigate pages.
Virginia Department of Transportation
This screen will populate, click on VENDOR INFORMATION button
A user guide is available by clicking on this page if needed
Virginia Department of Transportation 4
• Your information will pre-populate in the top section It is imperative you review for accuracy
• If updates are needed, click on the orange button to update info online or call eVA Customer Care 866-289-7367
Vendor Name (Business Entity if applicable) must be consistent with Ins., SCC and/or D/B/A status.
Virginia Department of Transportation 5
• Answer the questions in Company information
• Select the option that applies for SCC and enter info as needed
• Enter expiration dates in field (mm/dd/yyyy) & upload certificate(s) of insurance (COI)/Declaration Page(s) NO ID CARDS
• Documents once uploaded should turn green
• Click SAVE VENDOR INFORMATION
Click ADD TRUCKS FROM LAST YEAR to add selected equipment previously used
Virginia Department of Transportation 6
Virginia Department of Transportation 7
Add Trucks From Last Year:
• Click in the box to select the equipment you want to add/use
• Click CREATE PACKAGE FROM SELECTED TRUCKS
Virginia Department of Transportation 8
Package Information / Location Information
• Select NOVA as your district
• Select the Area Headquarters in order of preference
• Click SAVE PACKAGE
• Make note of package information #
Virginia Department of Transportation 9
Package Information / Agreement
• Review the agreement (scroll down with scrollbar )
• Enter your initials and click the slider to agree the M7B Agreement terms
• Warning will pop up are you sure you want to sign -
• Click SAVE PACKAGE
Virginia Department of Transportation 10
Package Information / Truck Information
• Click on VIN to review and add information for each piece of equipment on the truck information page (next page)
• If you need to add equipment not listed, click ADD TRUCK
Virginia Department of Transportation 11
Truck Information
• Enter/Confirm accuracy of Truck Information and Requested Hourly Rate fields
• If insurance is not automatically uploaded, attach here (NO ID CARDS)
• Complete registration date and upload registration
• Once documents are uploaded button should turn green
• If the truck is a subcontractor, click the slider button and agree to the terms and conditions
• Click SAVE TRUCK
Virginia Department of Transportation 12
Package Information / Truck Information
• If you need to add additional pieces of equipment, click on ADD TRUCK
• When all information for individual equipment is entered the red circle will turn green under Validation
• Once all equipment is showing and all validation circles are green click SAVE PACKAGE
Virginia Department of Transportation 13
Package Information / Review Dates
• Review critical contract dates
• If compliant with terms and conditions of M7B Agreement, type your name to sign the package
• Click SUBMIT PACKAGE (only clicking save package will not submit package for review)
• Successfully submitted packages will get this pop-up
• After submission, PRINT PACKAGE to obtain your
Package ID/Agreement for your records
Virginia Department of Transportation 14
Log into Plow4va and click on PACKAGES to check status of submitted package (submitted, approved, rejected or assigned)
If a package has been rejected you will receive an email from plowsnow@vdot.virginia.gov and the status reflect Rejected as shown below. Click on the line of the package to resolve issues
Virginia Department of Transportation 15
Click on the line of truck(s) that needs to be modified, make changes and click SAVE PACKAGE
Click SUBMIT PACKAGE to resubmit package
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