REQUEST FOR QUOTATIONS

Defense Finance and Accounting Service Indianapolis, IN (DFAS-IN)

Hard Drive and Tape Destruction Services Solicitation HQ042326QE043

INSTRUCTIONS TO OFFEROR’S/EVALUATION FACTORS

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Defense Finance and Accounting Service (DFAS) issuing a Request for Quotation (RFQ) for secure, on-site destruction of Government-owned media, including hard drives and magnetic tapes based on the attached Statement of Work (SOW). DFAS intends to award a firm-fixed price purchase order based on this solicitation.

This solicitation and anticipated contract award are subject to applicable provisions and clauses in effect through Federal Acquisition Circular 2026-01, located at https://www.acquisition.gov.

This requirement is solicited as full and open competition as a total small business set-aside. The associated NAICS is 561990 and the small business size standard is $16.5M.

This RFQ is issued by:

DFAS Contract Services Directorate 3990 E. Broad Street, Bldg. 21 Columbus, OH 43213-1152

Issuing Points of Contact: Contract Specialist: Coleman Dieger; e-mail:

dcoleman.dieger.civ@mail.mil: Contracting Officer: Terri Davis; e-mail address:

terri.l.davis34.civ@mail.mil:

PERIOD OF PERFORMANCE

The period of performance shall consist of one (1) 12-month base period and one (1) additional option period.

During the base period, the Contractor shall complete the initial media destruction requirement within thirty (30) calendar days from the date of contract award. Following completion of the initial destruction requirement, the Contractor shall provide additional media destruction services on an as-needed basis throughout the remainder of the base period.

PLACE OF PERFORMANCE

Destruction/shredding site:

DFAS Indianapolis 8899 E. 56th Street Indianapolis, IN 46249 http://www.acquisition.gov/ mailto:dcoleman.dieger.civ@mail.mil mailto:civ@mail.mil

EVALUATION

The basis for award selection is Lowest Price Technically Acceptable (LPTA). An award will be made to the quoter that provides the lowest overall price and meets the Government's Acceptable rating for Technical Capability. To be considered technically acceptable, the quoter shall submit an official quote, including a description of services and price. To be considered technically acceptable the quoter must also not take any exceptions to the RFQ. To be considered for award, offerors must have an active SAM.gov registration.

SUBMISSION INSTRUCTIONS

Price: Offerors shall submit their price quote as firm-fixed price. Price reasonableness will be determined in accordance with FAR 12.204 and FAR 13.106-3.

Base Year Pricing:

• Mixed Media Hard Drive Destruction: The Contractor shall provide a single unit price per hard drive that accounts for the mixed media composition (HDD and SSD).

Offerors shall base their pricing on the requirement to meet all applicable destruction standards including the most stringent requirements where applicable.

Note: The Government will not segregate or identify hard drives by type prior to destruction, and the exact quantity of each type is unknown. The estimated number of mixed media is 7,891.

• Tape Destruction: The Contractor shall provide pricing for tape destruction on a per-unit basis. The Government has an estimated quantity of 1,353 magnetic tapes requiring destruction.

Option Year Pricing:

Option CLINs are Not-To-Exceed (NTE) amounts for as-needed services. Although Option CLINs are structured as Each (NTE), which represents a funding ceiling and does not reflect a single delivery. The Contractor shall provide the following:

• Supporting unit pricing (e.g. per tape and per hard drive) for evaluation and invoicing purposes. Payments will be based on actual quantities performed and shall not exceed the established NTE ceiling as indicated in the Solicitation (HQ042326QE043) document’s CLIN structure.

The following conditions apply:

• The Government does not guarantee any minimum quantity.

• Services will be ordered and invoiced based on actual quantities performed.

• Payment will be based on awarded unit prices for actual quantities destroyed.

• The total cumulative amount invoiced shall not exceed the stated NTE ceiling for each

CLIN.

The Contractor shall complete and submit the Government provided Pricing/CLIN Structure document. The document establishes the required CLIN structure and pricing format for this solicitation. Offerors shall ensure all pricing is presented consistent with this structure.

Technical Capability: Technical Capability submissions shall successfully demonstrate the quoter's capability to meet the solicitation requirements and perform in accordance with the SOW, including the requirements identified in sections 6.0 and 7.0.

Acceptable The quote meets the Technical Capability Submission Instructions and successfully demonstrates the quoter's ability to meet the solicitation requirements and perform in accordance with the SOW, including the requirements identified in section 6.0 and 7.0.

Unacceptable The quote does not meet the Technical Capability Submission Instructions and/or does not successfully demonstrate the quoter's ability to meet the solicitation requirements and perform in accordance with the SOW, including the requirements identified in section 6.0 and 7.0.

To permit a thorough and effective evaluation, all submissions shall be as concise, complete and clear as possible to permit the Government to make an evaluation without further discussions.

The Government reserves the right to make a determination based solely on the information submitted and proceed without clarifications or discussions.

Quotes shall remain valid for a minimum of 60 days.

CYBERSECURITY MATURITY MODEL CERTIFICATION (CMMC)

REQUIREMENTS

The Contractor shall comply with Cybersecurity Maturity Model Certification (CMMC) Level 1 requirements for the protection of Federal Contract Information (FCI), as applicable to this contract. This requirement is limited to safeguarding FCI that may be provided to or generated by the Contractor in performance under this contract. This requirement does not involve the processing, storage, or transmission of Controlled Unclassified Information

(CUI).

The subject requirement is designated as CMMC Level 1, which focuses on basic protection of Federal Contract Information (FCI). To meet this requirement, contractors must complete a CMMC Level 1 self-assessment in the Supplier Performance Risk System (SPRS). The Level 1 self-assessment includes 15 basic security practices, as required by FAR 52.204-21, Basic Safeguarding of Covered Contractor Information Systems.

To complete the self-assessment, you will need the “SPRS Cyber Vendor User” role in PIEE. If you do not currently have this role, you may request it through PIEE. The Contractor shall complete the Level 1 self-assessment prior to award.

The Government will verify the Offeror’s CMMC status in the Supplier Performance Risk System (SPRS).

The offeror shall provide the CMMC Unique Identifier (UID) once the self-assessment is complete and includes the UID as part of their response to this RFQ. For additional information on the CMMC program, please visit: https://dodcio.defense.gov/cmmc/About/

Quotations shall be received by email to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 12:00 PM EST on April 30, 2026. There is a 15MB limit for all email submissions.

Questions regarding this solicitation are due to Coleman Dieger at dcoleman.dieger.civ@mail.mil and Terri Davis at terri.l.davis34.civ@mail.mil by 4:00 PM EST, April 22, 2026. Questions will be answered at the discretion of the Contracting Officer.

DFAS reserves the right to accept a late quote if the late quote would not unduly delay the acquisition and the contracting officer makes the determination that it is in the best interests of the Government to accept the “late” quote.

PROVISION/CLAUSE FILL-INS:

The provisions/clauses below shall be completed in the Quoter's Reps and Certs on SAM.gov;

otherwise, the quoter shall submit the full text version with fill-ins completed at the time of quotation. Full text of provisions/clauses may be accessed electronically at www.acquistion.gov.

PROTESTS:

Companies protesting this procurement may file a protest 1) with the contracting officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office. A protest filed with the agency per # 3) should clearly state that it is an "Agency Level Protest under Executive Order No.

12979." Absent a clear indication of the intent to file an agency level protest, a protest will be presumed to be a protest to the contracting officer. Upon request, the agency will consider an independent review at a level above the contracting officer for protests filed with the agency per #3).

https://dodcio.defense.gov/cmmc/About/ mailto:terri.l.davis34.civ@mail.mil mailto:terri.l.davis34.civ@mail.mil