IS Media RFQ Questions and Answers.pdf
PDF 119 KB Posted
- Solicitation number
- HQ042326QE043
- Issued by
-
Defense Finance and Accounting Service
About this file
This is a Questions and Answers document for a Defense Finance and Accounting Service (DFAS) Indianapolis Request for Quote (RFQ) for information systems media destruction services on SAM.gov.
The procurement requires destruction of approximately 7,891 hard drives (mixed Hard Disk Drives and Solid-State Drives) and 1,353 data tapes (primarily Linear Tape-Open format with some older Digital Data Storage and Digital Linear Tape types). All materials will be available and ready for destruction simultaneously at contract award. The correct NAICS code for small business size determination is 561990. Destruction must occur on-site at the DFAS-IN facility in the presence of the Contracting Officer's Representative or designated Government personnel, with Government staff responsible for staging materials. The contractor must provide its own destruction equipment and be entirely self-sufficient on-site; the Government will provide access to the dock area for equipment but will not supply dedicated workspace, electrical power, or a staging area. Site visits are not accommodated prior to quote submission but may be arranged post-award. Contractor personnel will require escorted facility access in accordance with SOW paragraph 8 Security Requirements. Offerors must submit quotes according to the SOW, RFQ, and Pricing Schedule with pricing based on the Unit of Measure and performance outcome assessment methods specified in those documents rather than alternative bulk or containerized approaches.
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DFAS – Indianapolis IS Media SAM.gov RFQ Questions
Q1. The SF 1449 (Block 10) lists NAICS code 541519, while the Solicitation Instructions document references NAICS 561990. Which NAICS code governs this procurement for small business size standard determination purposes?
Answer: The correct NAICS code is 561990 and has been applied via Solicitation Amendment to this file.
Q2. Will the Government schedule or accommodate a site visit to DFAS-IN prior to the quote submission deadline so that offerors may assess facility access, dock/loading areas, available workspace, and power availability for destruction equipment?
Answer: No site visit will be scheduled or accommodated prior to quote submission or award.
However, after award, the successful Contractor may coordinate with the Contracting Officer’s Representative (COR) to arrange a site visit prior to the start of performance. Facility access will be escorted IAW the SOW paragraph 8 Security Requirements.
Q3. What are the physical access and badging requirements for contractor personnel to enter the DFAS-IN facility, including required background check type, estimated credentialing lead time, and escort policy during performance?
Answer: Regarding the staging area, that will be the dock that the truck will pull up to. The govt will stage pallets of Hard Drives/Tapes. The Govt will not be providing power or a dedicated work space. DFAS will provide access to the Dock where the mobile destructing truck can pull up.
Q4. Will the Government provide a staging area, electrical power supply, or dedicated workspace for the contractor's destruction equipment, or must the contractor be entirely self-sufficient on-site?
Answer: Please review paragraph 8, Security Requirements in the SOW. Access to DFAS-IN facilities will be escorted.
Q5. Can the Government provide an estimated ratio of HDDs to SSDs within the 7,891 mixed media quantity to assist offerors with accurate pricing?
Answer: Please review the SOW paragraph 6, Media Destruction Requirements. The Government anticipates that hard drives requiring destruction will consist of a mixed population of media types, including both Hard Disk Drives (HDDs) and Solid-State Drives (SSDs). The Government will not segregate or identify hard drives by type prior to destruction, and the exact quantity of each type is unknown with approximately 7891 Hard Drives.
Q6. Will all 1,353 tapes and 7,891 hard drives be available and ready for destruction simultaneously at contract award, or will they be released in batches? If batches are anticipated, what is the expected release schedule or frequency?
Answer: All 1,353 tapes and 7,891 hard drives be available and ready for destruction.
Q7. Does the Government require witnessed destruction, meaning a Government representative must be present during each destruction event? If so, what advance scheduling notice is required?
Answer: Please review the SOW paragraph 6.3, General Requirements. All destruction shall occur on-site in the presence of the Contracting Officer’s Representative (COR) or designated Government personnel. Government personnel will stage the materials for destruction at the designated location.
Q8. The solicitation references the statement of work (SOW); I don’t see a SOW posted in SAM.gov. Can you please post the SOW in SAM.gov and a possible extension?
Answer: the Government apologizes for any inconvenience this may have caused. The SOW has been added to SAM.gov posting on 4/17/26.
Q9. Please could you specify which data tape storage type is to be destroyed?
RO Response required? pending C.O. input
1. Linear Tape-Open (LTO)
2. Digital Data Storage (DDS)
3. DLT (Digital Linear Tape)
Answer: The majority of the tapes are LTO, but there are some of the older types as well waiting to be destroyed.
Q10. Please clarify whether offerors may:
Answer: Base CLIN 0001 pricing on a bulk, containerized tape-destruction approach rather than on individual contractor-counted tapes at the point of service; and
Please submit any quote being compiled according to the SOW, RFQ and Pricing Schedule. The above varies from the Unit of Measure and how the performance outcome will be assessed.
File details come from the government source that posted it. Updated .