Solicitation for New York Job Corps Center (Wrap Around Services 1-9-2023).pdf

4. TYPE OF SOLICITATION

3. SOLICITATION NUMBER

1605JW-23-R-00006

RATING 1. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

5. DATE ISSUED

SOLICITATION, OFFER AND AWARD

2. CONTRACT NUMBER

PAGE OF PAGES

1 102

6. REQUISITION/PURCHASE NUMBER

7. ISSUED BY CODE

US Department of Labor 90 7th Street Suite 18-300 San Francisco CA 94103

8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in See Section L until 02:30 P.M. ET local time (Hour)

02/17/2023 (Date)

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

John Chang

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

chang.chin-jen@dol.gov AREA CODE NUMBER EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES 52

X B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 6 X J LIST OF ATTACHMENTS 66

X D PACKAGING AND MARKING 16 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 18 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 19

X G CONTRACT ADMINISTRATION DATA 26 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 82

X H SPECIAL CONTRACT REQUIREMENTS 41 X M EVALUATION FACTORS FOR AWARD 97

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within 365 calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

AWARD (To be completed by government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304 (c) ( ) 41 U.S.C. 253 (c) ( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97) Prescribed by GSA - FAR (48 CFR) 53.214(c)

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232.8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

NUMBER

15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE EXT.

mailto:chang.chin-jen@dol.gov

SOLICITATION NUMBER: 1605JW-23-R-00006 New York Job Corps Center with OA/CTS

TABLE OF CONTENTS

PART I: THE SCHEDULE

SECTION B. SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C. STATEMENT OF WORK

SECTION D. PACKAGING AND MARKING

SECTION E. INSPECTION AND ACCEPTANCE

SECTION F. DELIVERIES OR PERFORMANCE

SECTION G. CONTRACT ADMINISTRATION DATA

SECTION H. SPECIAL CONTRACT REQUIREMENTS

SECTION I. CONTRACT CLAUSES AND PROVISIONS

SECTION J. LIST OF ATTACHMENTS

SECTION K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFERORS OR QUOTERS

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

SECTION M - EVALUATION FACTORS AND SELECTION CRITERIA

SECTION B. SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 BACKGROUND

The U.S. Department of Labor, Job Corps has a requirement for providing wrap-around services at the New York City Job Corps Centers. The New York City Job Corps Centers are include the South Bronx Job Corps Center located at 1771 Andrew Lane, Bronx, New York 10453 and the Brooklyn Job Corps Center located at 585 DeKalb Avenue, Brooklyn, New York 11205.

The North American Industry Classification System (NAICS) code for this acquisition is 611519. The small business size standard is $41.5M.

The Contractor shall provide wrap around services at the aforementioned Job Corps Center, which includes providing academic, career technical, career success skills, and career development training, and related support services, for a PLANNED On Board Strength (OBS) total of:

a) South Bronx campus: 250 students consisting of 108 residential male students, 105 residential female students, 18 nonresidential male students, and 19 nonresidential female students.

b) Brooklyn campus: 75 nonresidential male students, and 70 nonresidential female students.

The Contractor shall provide Outreach and Admissions services at a location(s) determined by the contractor to ensure the arrival of a minimum of 1,705 students into the Job Corps program annually for residential male and female students, and nonresidential male and female students. The Contractor shall undertake all measures and efforts necessary to ensure that the center attains and/or maintains an average monthly OBS equal to 100% of the center’s planned OBS (planned OBS for this Center is set out at Section C.2.B below).

The Contractor shall provide Career Transition Services for all graduates and former enrollees of the center, regardless of where the graduate or former enrollee resides or matriculates. The Contractor shall be responsible for providing CTS services for all graduates and former enrollees within their eligibility period that separated under the prior operator.

For purposes of this procurement, the Contractor should estimate annual inflow of students for providing CTS in accordance with the contractor’s approach to operating this center.

All operations, services, and deliverables under these items will be provided as specified in Sections C and F of this solicitation.

B.2. PRICING SCHEDULE

This is a cost-reimbursement, plus fixed fee type contract. The amount to be reimbursed to the contractor for purchased Government Furnished Property (as defined in the Job Corps Policy and Requirements Handbook (PRH) Appendix 505, 505a, 505b, and ETA Property Management Handbook, Issue 359, including revisions and amendments thereto), is provided in the pricing schedule below.

The contractor agrees that the costs generated under construction, rehabilitation, equipment and Career Technical Skills Training (CTST) shall be maintained in a separate accounting classification to be entitled "Capital Expense Accounts," as outlined in PRH Chapter 5 and Appendix 502.

LINE

ITEM

(CLIN)

DESCRIPTION ESTIMATED

COST

NTE

CEILING

FUNDS

OBLIGATED

Transition/Phase-in Period of Performance: September 1, 2023, through September 30, 2023 0001 Transition-in Period (A) N/A

Base Period of Performance: October 1, 2023, through September 30, 2025 0002 Center Operations N/A 0003 Outreach/Admissions N/A 0004 Career Transition Services N/A

0005 Construction, Rehabilitation, and Acquisition (CRA) N/A

0006 Equipment N/A 0007 Career Technical Skills Training N/A Option 1 Period of Performance: October 1, 2025, through September 30, 2026

1002 Center Operations N/A 1003 Outreach/Admissions N/A 1004 Career Transition Services N/A

1005 Construction, Rehabilitation, and Acquisition (CRA)

N/A

1006 Equipment N/A 1007 Career Technical Skills Training N/A Option 2 Period of Performance: October 1, 2026, through September 30, 2027 2002 Center Operations N/A 2003 Outreach/Admissions N/A 2004 Career Transition Services N/A

2005 Construction, Rehabilitation, and Acquisition (CRA)

N/A

2006 Equipment N/A 2007 Career Technical Skills Training N/A Option 3 Period of Performance: October 1, 2026, through September 30, 2027 3002 Center Operations N/A 3003 Outreach/Admissions N/A 3004 Career Transition Services N/A

3005 Construction, Rehabilitation, and Acquisition (CRA)

N/A

3006 Equipment N/A 3007 Career Technical Skills Training N/A Transition Out 5001 Transition-out N/A

SECTION C. STATEMENT OF WORK

INTRODUCTION

The contractor shall provide all personnel, materials, supervision, and other items and non-personal services necessary regarding Center Operations, Outreach and Admissions services as well as Post-Center Career Transition Follow-Up Services (hereafter, Wraparound Services).

This Statement of Work sets forth the contract performance requirements for the operation and management of the New York City Job Corps centers located at 1771 Andrew Lane, Bronx, New York 10453 and the Brooklyn Job Corps Center located at 585 DeKalb Avenue, Brooklyn, New York 11205. The contractor shall perform to the standards in this contract.

Traditionally, the Department of Labor (DOL) has relied on one contractor to provide all services to students. DOL is dividing the contracts for the South Bronx and Brooklyn Job Corps Centers into two separate contracts: one contract for Learning and verified initial placement, and a separate contract for Wraparound Services which include but are not limited to residential living, food service, facilities management, basic health and wellness services, student transitional needs support, and follow-up placement services. The Wraparound Services contractor will collaborate with the Learning contractor on scheduling, career planning, and post-enrollment transition services, and will have primary responsibility for all student outreach and admissions, center operations, and post-center career transition follow-up placement services.

INCORPORATION OF CONTRACTOR’S PROPOSAL AS REQUIREMENTS OF THE

CONTRACT

The contractor’s proposal, including but not limited to the technical approach and staff resources section, is incorporated by reference. The contractor’s entire proposal may be incorporated into the contract. As a result, the offeror’s proposed technical and staffing approaches, including specific staffing resources, processes, and tasks, which are described in the proposal and which go beyond the minimum requirements stated in the SOW and PRH, shall become requirements.

C.1 GENERAL

A. Background

The U.S. Department of Labor (DOL) fosters and promotes the welfare of the job seekers, wage earners, and retirees of the United States by improving their working conditions, their opportunities and ensuring the adequacy of America's workplaces. The Employment and Training Administration (ETA) administers the Job Corps program, job training and worker dislocation programs, federal grants to states for public employment service programs, and unemployment insurance benefits. Job Corps, a DOL-ETA program, is the largest nationwide residential career training program in the country and has been operating for more than 50 years.

Job Corps is a national, residential training and employment program administered by the U.S.

Department of Labor to address the multiple barriers to employment faced by historically under-resourced youth in poverty, 16-24 years of age, throughout the United States. Job Corps provides educational and career technical skills instruction, and support services. The combination of services provided by Job Corps is intended to prepare youth in their pursuit of further postsecondary education or training, participation in a Registered Apprenticeship, obtaining and holding gainful employment, or satisfying entrance requirements for careers in the Armed Forces.

At Job Corps, students have access to room and board for up to three years while they learn skills in specific training areas. In addition to helping students complete their education and obtain career technical skills to gain employment, Job Corps also provides transitional support services, such as help finding employment, housing, childcare, and transportation. The South Bronx Job Corps Center serves approximately 250 residential and nonresidential students. The Brooklyn Job Corps Center serves approximately 145 nonresidential students.

Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is the Workforce Innovation and Opportunity Act, Public Law 113-128 (29 U.S.C. Sec. 3101, et. seq.) (WIOA).

B. Governing Statute, Regulations, and Handbook

The Contractor shall comply with the requirements of WIOA and DOL’s implementing regulations for the Job Corps Program, found at Title 20, Chapter V, Part 686 (“Regulations”).

Additional operations and reporting requirements for the Job Corps’ program are found in DOL’s Policy and Requirements Handbook (PRH). The Contractor shall comply with the PRH, which is hereby incorporated by reference in the Contract.

DOL routinely updates and amends the PRH. The Contractor shall be responsible for complying with all updates and amendments. The PRH is available at:

https://prh.jobcorps.gov/Pages/Home.aspx.

In the event of any direct and irreconcilable conflict between a provision in the PRH and another term of this contract regarding Job Corps operation and reporting requirements, the contract controls.

C. Objective

The contractor shall provide all personnel, materials, supervision, and other items and non-personal services necessary regarding Center Operations, Outreach and Admissions services as well as Post-Center Career Transition Follow-Up Services. The provision of these resources will take place on a daily basis. The Contractor shall provide enrolled students, meeting Job Corps’ eligibility criteria, as identified in WIOA and the PRH, with a comprehensive range of Wraparound Services leading to employment and long-term attachment to the workforce. In collaboration and coordination with the Learning contractor, the Wraparound Services Contractor shall:

1. Provide career success, employability, and independent living skills training.

https://prh.jobcorps.gov/Pages/Home.aspx

2. Conduct program operations in a setting that is clean, well maintained, and safe.

3. Provide basic health care, counseling, and other support services as required by the PRH. The Wraparound Services Contractors shall be responsible for all Student Administrative Services as outlined in PRH, Chapter 6, with the following exceptions: student attendance, leave and absences (PRH, 6.1), and Records Management (PRH 6.4 R7 – R11) for which both Operators will be jointly responsible.

4. Assist youth in obtaining employment, additional education, or entry into the Armed Forces

5. Provide transitional needs support that prepares graduates to maintain long-term attachment to the labor market or further educational opportunities

6. Integrate center operations with the local workforce development systems, employers, the business community, and community-based organizations

7. Provide Career Transition Services, in accordance with PRH Chapter 4: Placement Services, for all graduates and former enrollees of the center, regardless of where the graduate or former enrollee resides or matriculates. Student placement shall be monitored and supported for sustainment by the Wraparound Services contractor. Student placement will begin with initial placement by the Learning contractor. The Learning contractor shall be responsible for providing initial Placement Services for all graduates (PRH 4.2, R3) and former enrollees (PRH 4.2, R2.)

The Wraparound Services contractor shall be responsible for Transitional Support Services to graduates per PRH 4.2 R4 and follow-up placement supports and services for the year after program separation. Coordination and communication will be required between the Learning contractor and the Wraparound Services contractor on ensuring student transitional needs are met to ensure a successful placement.

C.2 COLLABORATION WITH THE LEARNING CONTRACTOR

Both contractors are expected to work together to produce the best possible outcomes for students. This includes holding planning meetings, sharing student records, coordinating activities as it relates to student onboarding, scheduling, and progress towards goals. While each contractor will have individual goals to meet, collaboration is required and is key to ensuring that students have a smooth experience as they transition into and out of their Job Corps training.

Specific areas for collaboration include but are not limited to:

• Career Management services

• Career Management Team meetings

• Center Safety and Security

• Center Standards and Incentives (behavior management system)

• Evening and Weekend Studies programming

• Extracurricular activities

• Facilities maintenance

• Mental Health and Wellness services

• Career Pathway Planning services via the My Pathway to Achieving Career Excellence (MyPACE) system

• Performance Management planning

• Placement services

• Records review

• Scheduling services

• Social Development services

• Staff Scheduling

• Student progress assessment

• Student retention

• Student transition services Job Corps reporting requirements

• Transportation and scheduling for off-site learning and work opportunities

To this end, the contractor shall

a. Develop a written agreement with Learning contractor detailing collaboration processes, tools, and timelines;

b. Develop or adopt a common assessment of employability skills;

c. Develop a data sharing protocol that allows for both parties to update and access student records easily and centrally; and

d. Develop a consultation protocol for collaboration on matters of individual student behavior, progress, and needs.

Contractor primarily responsible for:

Responsibility Learning Contractor Wraparound Services Contractor

Academic Instruction X Administrative Services X X Career Preparation Period X Career Technical Training

X

Counseling & Transition Needs Support

X

Work Based Learning (WBL) – Identification of WBL Opportunities

X

WBL – WBL

Delivery

X

Follow-up Placement Supports & Services

X

High School/Academic/CTT Records

X

Career Transition X X

Readiness Initial Verified Placement X MyPACE X Onboarding & Admissions

X

Residential Services X Safety X Student Exit Date X Transportation X Job Corps Performance Measurement System

X X

C.3 SITE SPECIFIC INFORMATION

The New York City Job Corps centers are located at 1771 Andrew Lane, Bronx, New York 10453 and the Brooklyn Job Corps Center located at 585 DeKalb Avenue, Brooklyn, New York 11205. The property and site are described in the Facility Survey dated January 2018, which is available as an electronic attachment to this RFP in Section J. Attachment J-9

Outreach and Admissions

The contractor shall perform outreach and admissions activities as required by this contract, which ensure that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers, and state and local workforce development systems.

1. Center’s Role in Outreach and Admissions:

a. Outreach: The contractor shall promote positive public awareness about the Job Corps program and shall ensure that the center is an active partner within the local community and with the state’s workforce investment system. The contractor shall ensure that the center is maintained at overall design capacity. The contractor shall establish relationships with and mechanisms to integrate into the local community, employers, and business organizations in the operation of the Job Corps center through its Workforce Councils and Community Relations Council activities and other proposed strategies. Public education and community/employer involvement shall be conducted in accordance with PRH 1.1.

b. Admission: The contractor shall establish procedures for applicant file review on the center level to include processes for the review of applicant health information. The contractor shall ensure that all assigned students are contacted by the center prior to arrival.

The contractor shall establish procedures for assignment of applicants to the center in accordance with the regional office guidelines to ensure the center maintains contracted student enrollment capacity as per PRH 1.4.

Youth screened for the Brooklyn and South Bronx shall come from Job Corps Recruitment Zone NYRZ01, which consists of the following geographic areas:

New York City Long Island.

1. Eligibility Determination and Screening Factors: The contractor shall assess, verify, and document applicant eligibility for the Job Corps program, in conformity with the criteria and procedures listed in PRH 1.2 and Exhibit 1 1.

2. Information to Applicants: The contractor shall provide applicants with accurate information about the Job Corps program, and about specific Job Corps centers, in accordance with PRH 1.3.

3. Applicant Assignments: The contractor shall provide a regular flow of applicants for assignment to centers in accordance with regional procedures and PRH 1.5.

4. Readmission: The contractor shall assess and verify that applicants for readmission meet criteria found in PRH 1.2.

The contractor shall be expected to recruit and screen sufficient numbers of applicants to generate arrivals in accordance with the delivery schedule in Section F. Note: This could include recruiting and screening arrivals for more than one Job Corps Center.

The contractor will perform recruitment activities only within the designated Recruitment Zone. Prospective applicants who reside within the Recruitment Zone will be automatically referred to the appropriate admissions office. A digital map of Job Corps recruitment zones is available at https://neapmap.com.

A. The center can expect to receive arrivals from other contractors performing Outreach and Admissions as follows:

N/A

B. The center shall operate at a planned, average on-board strength as noted below:

South Bronx

Category Number

Residential Male Students 108

Residential Female Students 105 Subtotal Residential Students 213

Nonresidential Male Students 18

Nonresidential Female Students 19 Subtotal Nonresidential Students 37

Total Planned Average On-Board Strength 250

Brooklyn

Category Number

Residential Male Students NA

Residential Female Students NA https://neapmap.com/

Subtotal Residential Students 0

Nonresidential Male Students 75

Nonresidential Female Students 70 Subtotal Nonresidential Students 145

Total Planned Average On-Board Strength 145

The contractor shall continue to pursue activities to ensure OBS levels are maintained in accordance with the contract throughout the contract period. The OBS is a measurement of the contractor’s capacity utilization on the Job Corps centers. An OBS average is a calculation of the center’s capacity utilization over an identified period of time. The contractor agrees to maintain the OBS level as specified above in Section C.2.B. Center Design. The requirement to operate the center at 100% OBS applies independently of the annual arrivals’ requirements. The contractor is required to deliver enrollees at higher numbers than specified here if that is necessary to attain and/or maintain full capacity (100% OBS) at the center they are operating

C. The contractor shall provide Career Transition Services (CTS), in accordance with

PRH Chapter 4 Placement Services, for all graduates and former enrollees of the center, regardless of where the graduate or former enrollee resides or matriculates.

The contractor shall be responsible for providing CTS for all graduates and former enrollees within their eligibility period that separated under the prior operator. The Learning contractor shall be responsible for providing initial Placement Services for all graduates (PRH 4.2, R3) and former enrollees (PRH 4.2, R2.) The Wraparound Services contractor shall be responsible for Transitional Support Services to graduates per PRH 4.2 R4 and follow-up placement supports and services for the year after program separation. Coordination and communication will be required between the Learning contractor and the Wraparound Services contractor on ensuring that students’ transitional needs are met to assure a successful placement.

D. The contractor shall provide direction, management, and administrative support to all functions and activities specified in the Statement of Work of this RFP. In collaboration with the Learning contractor, the Wraparound Services contractor shall establish systems that ensure:

Effective program organization and management.

Program integrity and accountability.

Staff professionalism and development.

At a minimum, the program shall consist of:

1. Program Management: The contractor shall establish systems that ensure achievement of program goals and maintenance of quality performance.

Expected procedures for monitoring and tracking operations and outcomes are listed in PRH 5.1.

2. Personnel: The contractor shall recruit, hire, and retain qualified staff to support the Wraparound Services outlined in this RFP and in accordance with the requirements of PRH 5.2 and Exhibit 5-3. The contractor shall develop and implement policies which promote a working environment of equal opportunity that is free of race, gender, or ethnic bias.

3. Staff Training: The contractor shall provide training opportunities which ensure that staff possesses the knowledge and skills necessary to perform their job duties and enable them to serve as positive role models for students. Specific training requirements are detailed in PRH 5.3 and Exhibit 5-4.

4. Personal Safety and Security: The contractor shall develop and implement procedures to ensure students feel safe and secure on center and their rights are protected. Rules for protection of students, staff, and property are outlined in

PRH 5.4.

5. Management and Reporting of Significant Incidents: The contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the Job Corps program. Guidelines for reporting and managing significant incidents are detailed in PRH 5.5.

6. Procurement and Property Management: The center shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with Government policies. The contractor shall also establish systems to provide procedures for receipt and accountability of Government-owned property, materials, and supplies, in accordance with PRH

5.6 and Appendices 505, 505a, and 505b. The contractor shall establish and maintain the Job Corps vehicle fleet in accordance with PRH 5.13 and Appendices 506, 507, and 508.

7. Financial Management: The contractor shall develop and maintain systems to effectively plan, budget, and control expenses that shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The contractor shall establish and maintain a financial management system for the Wraparound contract that meets all of the requirements of PRH 5.7 and Appendices 502 and 503.

8. Facilities: The contractor shall establish and maintain a system for facilities maintenance in order to provide a safe and clean environment for students and staff. Facilities shall be maintained and managed in accordance with PRH 5.9, 5.10, and 5.11.

9. Energy and Water Conservation: The contractor shall operate an energy conservation program to promote energy conservation and reduce overall operations costs, in accordance with PRH 5.12.

Introduction to Environmental Safety and Occupational Health: The contractor shall ensure that students and staff work and live in environmentally healthy surroundings, in accordance with PRH 5.14.

10. Safety Plans, Inspections, Reporting and Recordkeeping: The contractor shall provide a safe training, living, and working environment and provide opportunities for students to learn and practice workplace safety procedures in accordance with PRH 5.14 through 5.20.

Contractors shall be accountable for understanding and complying with the new federally mandated Presidential initiative, Protecting Our Workers and Ensuring Reemployment (POWER), which begins in Fiscal Year (FY) 2011, and with Departmental goals relating to the measurable outcome of 100% timely filing of first aid, and Compensation Act – 1 and 2 (CA-1 and CA- 2) claims in the Safety and Health Information Management System (SHIMS). As part of POWER, Job Corps must improve performance in the following areas:

a. Reduce total injury and illness case rates.

b. Increase the timely filing of workers’ compensation claims.

c. Increase the timely filing of Form Number CA-7 (Claim for Compensation).

d. Increase the timely filing of Form Number CA-16 (Authorization for

Examination and/or Treatment).

e. Speed up employees’ (i.e., students') return to work in cases of serious injury or illness.

Staff Housing ( is is not available at this center):

If applicable, the contractor shall operate and manage staff housing associated with this Center. The contractor shall ensure that rates are charged in accordance with OMB Circular A-45, which implements 5. U.S.C. Section 5911 (1976). This Circular requires that basic rental rates be set at rates prevailing in the area for similar housing.

The following is a sample description of staff housing provided:

The Contractor shall submit a plan and schedule of rates pursuant to PL 88-459 for housing for non-students to the Contracting Officer’s Representative (COR), no later than 30 days after contract award.

On-Center Child Care Program ( is is not required):

If required, the Contractor shall provide a structured child development program at the campus for approximately children. Child development programs shall

Example: The center has four (4) 1-bedroom apartments and two (2) 3-bedroom ranch style houses available. With the apartments, every two apartments share a laundry room.

Utilities are also included in the rent. The units are available to staff only and are located in the lower portion of the campus (on the outskirts of the center).

be operated in accordance with the PRH.

Administration of Residential Parent/Child Program ( is is not required):

If required, the Contractor shall provide a residential training program for approximately single parents and their children. Parents and children shall live together in a dormitory specifically designed to accommodate children. The Contractor shall provide a safe, healthy living environment for parents and their children by implementing procedures for handling emergencies and illness, and for ensuring the operator of the on-site Child Development Center follows similar procedures. Minimum requirements are found in the PRH.

Phase-In and Phase-Out

The Government recognizes that if the incumbent contractor is not the successful Offeror, the successful Offeror will then assume responsibility over the Job Corps center operations or Wraparound Services, as identified under this contract. The incoming non-incumbent contractor will have a one-month phase-in period to become familiar with the center, as well as time to interview and hire staff necessary to operate the center. The successful Offeror will be required to take over operation of Wraparound Services at the center as designated by their contract once the phase-in period is complete. There will be only one contractor responsible for Wraparound Services at any given time. When the new contractor assumes operation or Wraparound services, the former contractor shall not cause any unreasonable disruption/interference upon departure.

Phase-In and Phase-Out must also recognize that DOL is dividing the contracts for the South Bronx and Brooklyn Job Corps Centers into two separate contracts: one contract for Wraparound Services which include but are not limited to residential living, food service, facilities management, basic health and wellness services, student transitional needs support, and follow-up placement services, and a separate contract for Learning and verified initial placement.

The incoming Learning contractor will also have a one month, phase-in period to become familiar with the center, as well as time to interview and hire staff necessary to provide academic education, career technical training, and placement services. The successful Learning Offeror will be required to take over academic education, career technical training, and placement services activities once the phase-in period is complete. There will be only one contractor responsible for academic education, career technical training, and initial verified placement activities at any given time.

Phase-In preparations shall not cause any unreasonable disruption/interference with the departing contractor's operation.

SECTION D. PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E. INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES "INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-5 INSPECTION OF SERVICES--COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the Contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the Contracting Officer’s Representative (COR) at the Contractor's offices, the Job Corps Center, or the U.S. Department of Labor, Employment & Training Administration, as applicable.

SECTION F. DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

F.2 TYPE OF CONTRACT

This is a cost-plus fixed fee contract.

F.3 PERIOD OF PERFORMANCE

Phase In: If appropriate, for the purpose of assuming the responsibility of center operations, the contractor shall perform necessary phase-in functions for a period of 30 days (or one month).

Wrap Around Services, Outreach and Admissions and Career Transition Services: The Period of Performance shall be a two-year base period, plus three, one-year options. As outlined in Section B.

Phase Out: If appropriate, for the purpose of transitioning the responsibility of center operations, the contractor shall perform necessary phase-out functions.

F.4 PLACE OF PERFORMANCE

Identified in Section C of this solicitation.

F.5 DELIVERABLES

In addition to those deliverables required in the PRH, the contractor shall, when applicable adhere to the following input schedule below:

The contractor should take into consideration arrivals that will be delivered by other contractors performing Outreach and Admissions, as specified in section C.3 above. However, the requirement to operate the Center at 100% OBS (see Section C.3.B), applies independently of the annual arrivals requirements in these tables and arrivals anticipated from third party Outreach and Admissions contractors. The contractor is required to deliver enrollees at higher numbers than specified here if that is necessary to attain and/or maintain full capacity (100% OBS) at the Center they are operating.

Annual Arrival by Center - Enrollee Assignment Plan*

Center Male

Residential Male Non

Residential Female

Residential Female Non Residential

Total

Brooklyn/S. Bronx 225 120 210 110 655 Oneonta 130 0 130 0 260 Northlands 50 0 50 0 100 Iroquois 50 0 50 0 100 Edison 75 0 75 0 150 Delaware Valley 105 0 105 0 210 Cassadaga 68 0 67 0 135 Glenmont 48 0 47 0 95

Grand Total 1,705

*Note that https://neapmap.com provides information on arrival goals and designated recruitment zones. In the event that there is a discrepancy between https://neapmap.com and the contract, the contract takes precedence over the neap map.

Brooklyn/South Bronx Annual Arrivals by Month Month Male Female Total January 28 27 55

February 29 26 55

March 28 27 55

April 29 27 56

May 29 27 56

June 30 27 57

July 29 26 55

August 28 27 55

September 28 26 54

Brooklyn/South Bronx Annual Arrivals by Month

October 29 27 56

November 29 27 56

December 29 26 55

Total: 345 320 665

Oneonta Annual Arrivals by Month

January 10 10 20

February 11 11 22

March 11 11 22

April 11 11 22

May 11 11 22

June 11 11 22

July 11 11 22

August 10 10 20

September 11 11 22

October 11 11 22

November 11 11 22

December 11 11 22

Total: 130 130 260

Northlands Annual Arrivals by Month

January 4 4 8 February 4 4 8

March 4 4 8

April 5 4 9

May 4 5 9

June 4 4 8

July 4 4 8

Northlands Annual Arrivals by Month

August 4 4 8

September 5 4 9

October 4 5 9

November 4 4 8

December 4 4 8

Total: 50 50 100

Iroquois Annual Arrivals by Month

January 4 4 8

February 4 4 8

March 4 4 8

April 5 4 9

May 4 5 9

June 4 4 8

July 4 4 8

August 4 4 8

September 5 4 9

October 4 5 9

November 4 4 8

Total: 50 50 100

Edison Annual Arrivals by Month

January 6 6 12 February 6 7 13

March 7 6 13

April 6 6 12

May 6 6 12

Edison Annual Arrivals by Month

June 7 6 13

July 6 7 13

August 6 6 12

September 7 6 13

October 6 7 13

November 6 6 12

December 6 6 12

Total: 75 75 150

Delaware Valley Annual Arrivals by Month

January 9 9 18

February 8 9 17

March 9 9 18

April 9 8 17

May 9 9 18

June 8 9 17

July 9 9 18

August 9 8 17

September 9 9 18

October 8 9 17

November 9 8 17

December 9 9 18

Total: 105 105 210

Cassadaga Annual Arrivals by Month

January 6 5 11 February 6 6 12

March 6 6 12

Cassadaga Annual Arrivals by Month

April 6 6 12

May 6 5 11

June 5 6 11

July 6 6 12

August 5 6 11

September 6 5 11

October 5 6 11

November 6 5 11

December 5 5 10

Total: 68 67 135

Glenmont Annual Arrivals by Month

January 4 4 8

February 4 4 8

March 4 3 7

April 4 4 8

May 4 4 8

June 4 4 8

July 4 4 8

August 4 4 8

September 4 4 8

October 4 4 8

November 4 4 8

Total: 48 47 95

F.6 PERFORMANCE MEASURES

The Contractor’s obligations regarding performance outcomes are set out in the PRH. Generally, the Government will measure performance through the program’s performance management system which is comprised of four Outcome Measurement System (OMS) Report Cards. The four Report Cards are Outreach and Admissions (OA) Report Card OAOMS; Center Report Card Center OMS; Career Transition Services (CTS) Report Card (POMS); and Career Technical Training (CTT) Report Card. Each report is designed to reflect results in a specific area of student services and represents a discrete pool of students.

To add to the quantitative components of the performance system, there are additional reports that evaluate center quality, providing an additional view of the program’s performance. These reports are the Student Satisfaction Survey (SSS); Weekly, Monthly and Cumulative On-Board Strength Reports; the Monthly Center Summary Report (MPO 35); and the Contractor Performance Assessment Report (CPAR). See Appendix 501 of the PRH.

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 DOLAR 2952.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

CLAUSE

(a) A Contracting Officer's Representative (COR) will be delegated upon award. A copy of the delegation memorandum will be provided to the COR and a delegation letter sent to the vendor.

(b) The COR is responsible, as applicable, for receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor, which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the contracting officer must issue such changes.

(End of clause)

G.2 INDIRECT COSTS

Indirect cost rates under this contract at the time of award are as follows:

Indirect Cost

Base of Allocation

Rate for each Contract Year 1 2 3 4 5

G&A

In accordance with contractor’s negotiated and approved Indirect Cost Rate Agreement, also excluding CRA, equipment, and

CTST.

Overhead Applicable Not Applicable

Total Direct Salaries and Wages (including/excluding fringe benefits)

Indirect Ceiling Rates or Ceiling Amounts - The Contracting Officer will impose the contractor’s general & administrative cost limitation (G&A ceiling) regarding the contract based on the documentation received. Please note that these “ceilings” do not exclude your organization from the responsibility of annually submitting an indirect cost rate proposal to the contractor’s Cognizant Agency of the Federal Government to establish the final, approved indirect cost rate(s). These terms and conditions in the cost principles below are applicable to all awardees receiving funds from multiple sources. Organizations receiving funds from only one source do not need an indirect cost rate (ICR) approved.

The contractor’s G&A ceiling rate is %.

You are governed by one of the categories of cost principles listed below. Please comply with your cost principles as appropriate to your organization:

(1) Private-for-Profit organizations - Federal Acquisition Regulation (FAR) Subparts 31 and

42.

(2) State and local governments and Indian Tribal governments - OMB Circular A-87.

(3) Educational Institutions - OMB Circulars A-21 and FAR 42.705-3.

(4) Nonprofit organizations - OMB Circular A-122.

In order to avoid major audit problems, disallowed costs, and to receive timely reimbursement of indirect costs, contractors should take those necessary steps to comply with the clause 52.242-4, Certification of Final Indirect Costs, as well as the critical timeframes for submission of indirect cost proposals.

Note that the contractor must obtain approval from the Contracting Officer to reallocate planned expenses from direct cost budget line items to the indirect cost budget line item to accommodate higher approved indirect cost rates

Support for Indirect Cost Claims

A copy of the indirect cost rate negotiation agreement will be requested to verify the rate information (rate approved, type of indirect cost rate(s) approved, and allocation base) received from the Federal cognizant agency (Federal agency providing the preponderance of direct federal funds to the organization).

For billing purposes, indirect costs shall be calculated using the approved provisional rate, until a final rate is established and retroactively applied. In the absence of an approved provisional rate, a negotiated/proposed rate shall be used.

Temporary Billing Rate (TBR) – For those contractors that do not have a federally approved indirect cost rate, the Contracting Officer may negotiates a (TBR) to allow initial indirect cost claims for the first 90 days of award.

During these 90 days, the offeror must submit an acceptable indirect cost proposal to your Federal cognizant agency to obtain a provisional indirect rate. Failure on your part to submit an indirect cost proposal within this 90 day period means that you shall not receive further reimbursement for your billing rate. Also, action may be taken to recoup all indirect costs already paid to you.

It is important to point out that all organizations are to submit a final indirect cost proposal to its Federal Cognizant agency annually and within 180 days after the end of the organization’s fiscal year.

If DOL is your Federal cognizant agency, proposals shall be sent to:

Chief, Division of Cost Determination (DCD) U.S. Department of Labor, OASAM 200 Constitution Avenue, N.W., Room S-1510 Washington, D.C. 20210 Tel. (202) 693-4100 http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.html

G.3 INVOICE REQUIREMENTS

DOL-2019-03 Submission of Invoices (August 2019)

A. Applicability Contracting Officers shall insert this clause in all solicitations and awards. For existing awards, the Contracting Officer will determine whether the contract action should be modified to incorporate the clause.

B. Definitions None

C. Requirements

1. Electronic Invoice Submittal

Standard Form 1034 shall be used for invoicing purposes and may be obtained at www.gsa.gov. Each invoice shall be numbered consecutively and shall include costs, G&A, and fixed and incentive fees (if any) incurred for the period along with an accompanying worksheet as backup for monthly and cumulative total costs, G&A, and total cumulative fees incurred.

Invoices for the services/goods provided under this award shall be submitted through the Department of Treasury’s Invoice Processing Platform (IPP). IPP is a Federal Government owned and operated website accessible to contractors free of charge. Information about IPP, including enrollment instructions, are available and should be obtained by the enrolled contractors directly from the Department of Treasury after award.

a. The following instructions apply to invoices submitted through IPP.Gov:

IPP invoice attachments SHALL NOT exceed the size limit of 10 megabytes (MB) each. However, you may submit multiple attachments of less than 10MB each with the invoices.

i. DO NOT submit an invoice or attachment that uses shading or color.

http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.html http://www.gsa.gov/ https://labornet.dol.gov/workplaceresources/Procurement/co-notices/2019/www.ipp.gov

A. An emailed Portable Document Format (PDF) image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

B. An emailed Tagged Image File Format (TIFF) image must be black and white.

ii. DO NOT submit more than one invoice at a time.

iii. DO NOT attempt to use the “Recall or Resend” email message feature.

b. Electronic invoices shall be in PDF or TIFF format.

2. Paper invoices shall no longer be accepted.

3. General Information

Payment due date is to be calculated from the date the invoice is received in accordance with FAR 32.905 and the instructions above.

Inquiries regarding invoices must be emailed to OCFOinvoiceinquiries@dol.gov. The relevant invoice must be attached to the inquiry email and the subject line of the email must state “INQUIRY”, as shown in the following example:

INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount> The contractor SHALL NOT use the DOL electronic invoicing email address for inquiries about any invoice.

Questions All questions regarding Electronic Invoicing shall be sent to the DOL Office of the Chief Financial Officer (OCFO) at OCFOinvoiceinquiries@dol.gov.

End of Clause

G.4 INTERPRETATION OR MODIFICATIONS

No oral statement of any person and no written statement of anyone other than the Contracting Officer shall modify or otherwise affect the terms or conditions of this contract. All requests for interpretations, modifications, or changes shall be made in writing to the Contracting Officer.

G.5 REMEDIES FOR CONTRACTOR FAILURE TO COMPLY WITH SEPARATION

AND LEAVE REQUIREMENTS

The contractor agrees to comply with the requirements in this Contract and the PRH regarding the separation of students from the program and the authorization and recording of student leave.

A violation of those requirements results in inaccurate enrollment numbers, which in turn leads mailto:OCFOinvoiceinquiries@dol.gov mailto:OCFOinvoiceinquiries@dol.gov to inflated payments to the Contractor and other costs to the Government, some of which are difficult-to-quantify opportunity costs.

The Contractor agrees that as a remedy for such violations, the Contractor will pay the Government an amount calculated by multiplying the total number of Invalid Days by fifteen percent (15%) of the Student Per Day Amount. The number of Invalid Days is the number of calendar days a student was improperly listed as enrolled (in the reported on-board strength) or granted invalid leave. If multiple students were improperly listed or granted invalid leave, the number of Invalid Days is the sum of such days for each student. The Student Per Day Amount is calculated as set forth in the Table below.

Calculation of Student Per Day Amount

Period of Performance

CLIN X002

Total Price for Period

Planned

OBS

Number of

Days in Period of

Performance

Student Per Period

Amount

(CLIN

X002/OBS)

Student Per Day Amount

(Student Per Period

Amount/Number of Days)

Base Period: $ Option Period One:

Option Period Two:

Option Period Three:

Average $

Please note that this clause is also applicable to circumstances where the contractor fails to properly separate a student from the program as a result of student misconduct.

G.6 REMEDIES FOR CONTRACTOR FAILURE TO COMPLY WITH OTHER

ENROLLMENT REQUIREMENTS

The contractor agrees to comply with the requirements for eligible enrollments. The contractor agrees that it will refund the Government for costs associated with an ineligible enrollment, which may include the cost to the Government for each day a student is improperly enrolled in the program (counted in the reported OBS).