_Solicitation - FA520923Q0039 final.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Solicitation/Contract Form

CARPETING AND PERIPHERAL PRODUCTS FOR YOKOTA AIR BASE AND REMOTE SITES, JAPAN

Proposal Identifier: FA520923Q0039 Date: 10 Jul 2023

FA520923Q0039

Supplies or Services & Prices or Costs

Additional Information/Notes

IDIQ NOTES

(1) The Government contemplates the award of a Multiple-Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract for the Purchase of Carpeting and peripheral products and incidental services resulting from this solicitation.

(2) The guaranteed minimum amount for the life of the contract is USD 500.00 (or JPY equivalent) and the collective maximum amount for the life of the contract is USD 7,500,000.00 (or JPY equivalent) in accordance with FAR 52.216-22, Indefinite Quantity.

(3) Solicitation provisions will be physically removed from any resultant award, but will be deemed to be incorporated by reference in that award.

(4) Submit offers in Japanese Yen, using whole numbers only, no fractions less than one (1) yen.

(5) Use the Exhibit (Attachment 1) for price proposal submission. Only the pricing provided through the exhibit will be used for price evaluation.

I. DELIVERY ORDER (DO) ISSUANCE PROCEDURES

(a) Delivery Orders (DO) issued under this contract will be firm fixed price . Each DO will contain applicable clauses and provisions.

(b) The Government will not be obligated to reimburse the contractor for work performed, items delivered, costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized or any by a duly executed DO

(c) Each Fair Opportunity Proposal Request (FOPR) will provide contractors with as much information as possible regarding the scope of work and quantity required.

(d) Work under this contract will be ordered in writing via DOs issued on a Standard Form 1449 (SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES) to the contractor.

(e) Each DO will identify the Procurement Instrument Identifier (PIID) number. The PIID must be reflected on all correspondence related to the DO.

(f) DOs may be modified by the Contracting Officer. Modifications will be issued on a Standard Form (SF) 30 which cites the DO PIID and other information as necessary.

II. COMPETITION

(a) The Government will solicit a FOPR to provide each awardee a fair opportunity for each order per FAR16.505(b)(1). Contractors are encouraged to participate in all site visits (if/when applicable) and submit proposals for any type of project .

(b) Repetitive failures to participate responsibly in site visits and provide proposals may result in the government's exclusion from further competition under the contract, or not exercising the option to extend the contract of any such contractor who does not demonstrate meaningful participation in FOPRs. Meaningful participation is defined as actively responding to FOPRs as described above in Para I.(c).

(d) Each DO will be awarded as a result of competition to the contractor who offers the best value to the government considering the criteria specified unless the Contracting Officer applies the following exception(s):

(1) The agency need is so urgent that providing a fair opportunity would result in unacceptable delays.

(2) Only one awardee is capable of providing the supplies or incidental services required at the level of quality required because the supplies or incidental services ordered are unique or highly specialized.

(3) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an Order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(4) It is necessary to place an order to satisfy a minimum guarantee.

III. DELIVERY ORDER (DO) ISSUING OFFICE

DO(s) will be issued by the following office under this contract:

Unit 5228, Bldg. 620, Yokota Air Base 374th Contracting Squadron Fussa-shi, Tokyo, Japan 197-0001

IV. On-Ramp/ Off-Ramp

(a) Government reserves the right to reopen competition at any time during the term of the contract. The Contracting Officer intends to periodically review the need for additional contractors during the contract Period.

(b) When an on-ramp is used, the Government will advertise the reopening of the competition on SAM.gov, and awardees shall meet the criteria established in the initial MAC solicitation. The solicitation process will be the same as during the original solicitation, but changes may occur if law, regulation, or policy have changed and require alteration to the process. Any new awardees will compete with any existing or remaining MAC Contractors for all delivery orders (excluding the need to meet the minimum obligation amount). Any additions due to on-ramps will not increase the contract ceiling and the ordering period for new awardees will not exceed the overall maximum term of the original contract. The Government will not consider unsolicited requests for addition to the competitive pool. The anticipated number of awards will be announced in the reopening announcement posted to SAM.gov; however, the Contracting Officer has the discretion to award more or fewer contracts than the number anticipated in the solicitation depending upon the quality of the offers received.

(c) The Government reserves the right to not exercise an option for any contractor who fails to achieve meaningful participation (Refer to the above Para II.(b)).

EXHIBITS

*PRICING SHALL BE INSERTED IN THE ATTACHED PRICING EXHIBITS A THROUGH E *

Exhibit Line Item (ELIN)

Contract Line Item Number (CLIN)

[Exhibit A] ELIN For CLIN 0001

[BASE YEAR 1]

ELIN DESCRIPTION Qty. Unit Price

Total Price

A001AA

MOHAWK Group Broadloom Carpet Pattern Name: BC399 // Color Name: CELESTIAL Color: #589 // Roll Size: 3.66Mx 42 M // 153.725 SqM per roll

8,000 SQM

A001AB Carpet - Model Number: ECR- 107 17,000

SQM

A001AC Pad Model DA-4, 4mm thickness 13,500

SQM

A001AD Patterned Carpeting for FSS 3,000 SQM

A001AE Specialized Carpeting for FSS 2,500 SQM

A001AF Covebase US model

METERS

A001AG Covebase JP model

METERS

A001AH Stainless Stair Tread 86 PCS

A001A J

Removal of Existing flooring for FSS 3,000 SQM

A001A K

Disposal of existing flooring for FSS 3,000 SQM

A001A L

Floor resurfacing for FSS 3,000 SQM

A001A M

Installation of carpeting for FSS patterned and specialized carpeting 3,000 SQM

A001A N

Installation of covebase for FSS

METERS

A001AP

Non-priced Items (NPI) Price(s) will be negotiated per Delivery Order on an as needed basis

[Exhibit B] ELIN for CLIN 0001

[BASE YEAR 2]

ELIN DESCRIPTION Qty. Unit Price

Total Price

B001A A

MOHAWK Group Broadloom Carpet Pattern Name: BC399 // Color Name: CELESTIAL Color: #589 // Roll Size: 3.66Mx 42 M // 153.725 SqM per roll

8,000 SQM

B001AB Carpet - Model Number: ECR- 107 17,000

SQM

B001AC Pad Model DA-4, 4mm thickness 13,500

SQM

B001A D

Patterned Carpeting for FSS 3,000 SQM

B001AE Specialized Carpeting for FSS 2,500 SQM

B001AF Covebase US model

METERS

B001A G

Covebase JP model

METERS

B001A H

Stainless Stair Tread 86 PCS

B001A J

Removal of Existing flooring for FSS 3,000 SQM

B001A K

Disposal of existing flooring for FSS 3,000 SQM

B001AL Floor resurfacing for FSS 3,000 SQM

B001A M

Installation of carpeting for FSS patterned and specialized carpeting 3,000 SQM

B001A N

Installation of covebase for FSS

METERS

B001AP

Non-priced Items (NPI) Price(s) will be negotiated per Delivery Order on an as needed basis

[Exhibit C] ELIN for CLIN 0001

[BASE YEAR 3]

ELIN DESCRIPTION Qty. Unit Price

Total Price

C001A A

MOHAWK Group Broadloom Carpet Pattern Name: BC399 // Color Name: CELESTIAL Color: #589 // Roll Size: 3.66Mx 42 M // 153.725 SqM per roll

8,000 SQM

C001AB Carpet - Model Number: ECR- 107 17,000

SQM

C001AC Pad Model DA-4, 4mm thickness 13,500

SQM

C001A D

Patterned Carpeting for FSS 3,000 SQM

C001AE Specialized Carpeting for FSS 2,500 SQM

C001AF Covebase US model

METERS

C001A G

Covebase JP model

METERS

C001A H

Stainless Stair Tread 86 PCS

C001AJ Removal of Existing flooring for FSS 3,000 SQM

C001A K

Disposal of existing flooring for FSS 3,000 SQM

C001AL Floor resurfacing for FSS 3,000 SQM

C001A M

Installation of carpeting for FSS patterned and specialized carpeting 3,000 SQM

C001A N

Installation of covebase for FSS

METERS

C001AP

Non-priced Items (NPI) Price(s) will be negotiated per Delivery Order on an as needed basis

[Exhibit D] ELIN for CLIN 1001

[OPTION YEAR 1]

ELIN DESCRIPTION Qty. Unit Price

Total Price

D001A A

MOHAWK Group Broadloom Carpet Pattern Name: BC399 // Color Name: CELESTIAL Color: #589 // Roll Size: 3.66Mx 42 M // 153.725 SqM per roll

8,000 SQM

D001AB Carpet - Model Number: ECR- 107 17,000

SQM

D001AC Pad Model DA-4, 4mm thickness 13,500

SQM

D001A D

Patterned Carpeting for FSS 3,000 SQM

D001AE Specialized Carpeting for FSS 2,500 SQM

D001AF Covebase US model

METERS

D001A G

Covebase JP model

METERS

D001A H

Stainless Stair Tread 86 PCS

D001AJ Removal of Existing flooring for FSS 3,000 SQM

D001A K

Disposal of existing flooring for FSS 3,000 SQM

D001AL Floor resurfacing for FSS 3,000 SQM

D001A M

Installation of carpeting for FSS patterned and specialized carpeting 3,000 SQM

D001A N

Installation of covebase for FSS

METERS

D001AP

Non-priced Items (NPI) Price(s) will be negotiated per Delivery Order on an as needed basis

[Exhibit E] ELIN for CLIN 2001

[OPTION YEAR 2]

ELIN DESCRIPTION Qty. Unit Price

Total Price

MOHAWK Group Broadloom Carpet

E001A A

Pattern Name: BC399 // Color Name: CELESTIAL Color: #589 // Roll Size: 3.66Mx 42 M // 153.725 SqM per roll

8,000 SQM

E001AB Carpet - Model Number: ECR- 107 17,000

SQM

E001AC Pad Model DA-4, 4mm thickness 13,500

SQM

E001A D

Patterned Carpeting for FSS 3,000 SQM

E001AE Specialized Carpeting for FSS 2,500 SQM

E001AF Covebase US model

METERS

E001A G

Covebase JP model

METERS

E001A H

Stainless Stair Tread 86 PCS

E001AJ Removal of Existing flooring for FSS 3,000 SQM

E001A K

Disposal of existing flooring for FSS 3,000 SQM

E001AL Floor resurfacing for FSS 3,000 SQM

E001A M

Installation of carpeting for FSS patterned and specialized carpeting 3,000 SQM

E001A N

Installation of covebase for FSS

METERS

E001AP

Non-priced Items (NPI) Price(s) will be negotiated per Delivery Order on an as needed basis

Item Supplies/Service Estimated Quantity

Unit Unit Price

Amount

CARPETING AND PERIHPERAL PRODUCTS FOR YOKOTA AIR

BASE AND REMOTE SITES, JAPAN

BASE PERIOD XX XXX 2023 THROUGH XX XXX 2026

Refer to EXHIBIT A (A001AA~A001AP), EXHIBIT B (B001AA~B001AP) and EXHIBIT C (C001AA~C001AP)

Commodity Name: CARPET Product Service Code: 7220 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1 Lot

Option Line Item

CARPETING AND PERIHPERAL PRODUCTS FOR YOKOTA AIR

BASE AND REMOTE SITES, JAPAN

OPTION PERIOD 1 XX XXX 2026 THROUGH XX XXX 2027

Refer to EXHIBIT D (D001AA~D001AP)

Commodity Name: CARPET Product Service Code: 7220 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1 Lot

Option Line Item

CARPETING AND PERIHPERAL PRODUCTS FOR YOKOTA AIR

BASE AND REMOTE SITES, JAPAN

OPTION PERIOD 2 XX XXX 2027 THROUGH XX XXX 2028

fer to EXHIBIT E (E001AA~E001AP)

Commodity Name: CARPET Product Service Code: 7220 Claimant Program Code: A9 Pricing Arrangement: Firm Fixed Price

1 Lot

Description/Specifications/Statement of Work

STATEMENT OF WORK (SOW) FOR

CARPETING AND PERIPHERAL PRODUCTS FOR YOKOTA AIR BASE AND REMOTE SITES, JAPAN

1 20236 JUNE

The contractor shall provide all necessary labor, personnel, supervision, management, tools, 1. Description of Requirement.

equipment, transportation, materials, and any other items necessary to procure carpeting, peripheral products for carpet removal and installation and incidental services if/when needed for Yokota Air Base, GSUs, or remote sites. GSUs include but are not limited to Tama

. The requirements shall be conducted in accordance with this statement of Service Annex, Owada Communication Site, and Tokorozawa requirements, manufacturer standards; applicable Japanese laws; and, regulations, and commercial standards and business practices. The carpet delivery will require contractors to acquire the carpet inclusive of door-to-door shipment to their facility in Japan and transport to Yokota Air Base, Geographically Separated Units (GSUs), or remote sites.

1.1. General Information.

The requirement is for the purchase of carpeting, peripheral equipment and tools for the installation and 1.1.1. Background:

removal of carpet which includes but not limited to cove bases, carpet padding and glue and incidental removal and installation services on an as-needed basis.

1.1.2. The GR will be designated for each Delivery Order (DO). If there are general Government Representative (GR):

questions regarding this contract, they should be addressed to the authorized primary GR Mr. Koyano Hatano DSN: 225-8124 or the contracting Office. No contractual changes can be made by the GR.

1.1.3. This SOW is to highlight the general terms and conditions of the contract. If there is a separate Order of Precedence:

SOW attached at each individual DO level, the DO's SOW shall take precedence. If there is no SOW attached to the DO this SOW shall take precedence.

1.1.4. If during the performance of this contract, the required product(s) become discontinued, the Model Change:

contractor shall contact the GR and Contracting Officer (CO) and inform them of the change, differences in the main specifications highlighted in the below paragraph 1.2. and provide a catalog of the newly proposed model. Only after concurrence with the Government can the contractor supply the new model. Further, the Government reserves the right to request for a model change during the performance of the contract. In such instances, the terms and conditions of the new model shall be negotiated between the contractor and the Government.

The contractor is to procure products and services that adhere to the requirements listed below1.2. Specifications.

The scope of this ELIN is the procurement and delivery of 1.2.1. X001AA Broadloom Carpet for CE Operations Flight:

the referenced carpet to a designated site within the Kanto region, Japan. The carpet referenced below or a model equal in quality, rating, and color shall be offered. The carpet must be delivered directly to the designated site within the Kanto region and shipments through Government consolidation locations will not be accepted. Unless otherwise stated in a separate SOW attached at each individual DO level, the goods shall be delivered to the Delivery Point written below.

Product Type: Broadloom or equivalent

Construction: Tufted

Gauge: 1/10

Pile Thickness: 3.38mm

Fiber Type: Colorstrand SD Nylon

Density: 7,037

Flammability: ASTM E648 Class 1

Smoke Density: ASTM E662 Less than 450

Static Propensity: AATCC+134 Under 3.5KV

Pattern Number: #BC399

Color: Celestial

Color Number: #589

Misc.:

Must meet or exceed NFPA 253 (ASTM-E648)

Class 1 fire code requirements

Delivery Point:

374th Civil Engineer Squadron

Unit 5104, Bldg.930

Yokota Air Base, Fussa-shi Tokyo 197-0001

1.2.2. X001AB Carpet for Military Family Housing (MFH): The scope of this ELIN is the procurement and delivery of the referenced carpet to , Japan. The carpet referenced below or a model equal in quality, rating, and color shall be offered. The a designated site within the Kanto region carpet must be delivered directly to and shipments through Government consolidation locations will not be the designated site within the Kanto region accepted. Unless otherwise stated in a separate SOW attached at each individual DO level, the goods shall be delivered to the Delivery Point written below.

Product Type: ECR-107 (Ecoloa 100 series) or equivalent

Construction: Tufted

Gauge: 1/8

Pile Thickness: 7mm

Fiber Type: 100% Polyester (Sumitron)

Density: Gauge 1/8 inch Stitch 37/10 cm

Flammability: Flameproof test number EO 080176

Static Propensity:

Antistatic, 2,800V or less (JIS L-1021-16 23 25% RH Synthetic bottom

Pattern Number: Ecoloa 100

Color: ECR-107

Misc.:

Features: TF, Eco Mark, Anti-fouling water repellent, flame-retardant, anti-electricity, play hair prevention and heavy foot traffic

Delivery Point:

374th Civil Engineer Squadron

Unit 5104, Bldg.930

Yokota Air Base, Fussa-shi Tokyo 197-0001

1.2.3. X001AC Carpet Padding for MFH: The scope of this ELIN is the procurement and delivery of the referenced padding to a designated site , Japan. The padding for carpeting must be compatible to the carpeting required in the above Paragraph 1.2. 2.. The padding within the Kanto region must be delivered directly to and shipments through Government consolidation locations will not be the designated site within the Kanto region accepted. Unless otherwise stated in a separate SOW attached at each individual DO level, the goods shall be delivered to the Delivery Point written below.

Dimensions: 4mm x950mmx20m

Model: DA-4 or equivalent

Misc.: To have soundproof, anti-electricity, and flame-resistant qualities.

Delivery Point

374th Civil Engineer Squadron

Unit 5104, Bldg.930

Yokota Air Base, Fussa-shi Tokyo 197-0001

1.2.4. X001AD Patterned Carpeting for FSS: The scope of this ELIN is for the procurement and delivery of the referenced carpet. The carpet referenced below or a model equal in quality, and rating, shall be offered. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity. The carpet must be delivered directly to a designated site within the Kanto and shipments through Government consolidation locations will not be accepted.region

Product Type: POI (Precision Dye Injection) or equivalent

Construction: Tufted

Gauge: 1/10 inch

Pile Thickness: 0.271 Inches (6.88 mm)

Fiber Type: Fortis Nylon with Color Shield/Sentry Plus

Density: 5,353

Flammability: Meets or exceeds requirement Class 1

Smoke Density: 450 or Less

Static Propensity: Less than 3.5 K.V.

Backing Material: Weldlok (r)

Pattern Number: EH13P Color Shield Cut 40

Misc.:

Carpet must meet NFPA Class II interior floor finish regulations. Carpet shall meet or exceed the following US flammability test:

a. Pill test 16cfr-1630.4 (ff-1-70)

b. Flooring radiant panel astm e-648 class1

c. Smoke density ASTM e-662450 or less fire rating

Color/Design:

The Contractor shall provide enough time and opportunities for the GR to select the colors, design patterns, and other optional features within the budget. The GR may change details of the criteria and the proposed sketches at any time until the initiation of production within the constraints of the budget.

Asbestos:

Carpet, padding and adhesives cannot contain any asbestos-containing material above 0.1% (non-detect) in accordance with Environmental Protection Agency (EPA) Publication, 560/5-85-030a

Delivery Point: To be determined under execution of individual Delivery Order

1.2.5. X001AE Specialized Carpeting for FSS: The scope of this ELIN is the procurement of and delivery of specialized carpet for FSS that does not fall into the specifications . Specialized carpeting is defined as carpeting and other woven flooring of X001AD Patterned Carpeting for FSS material that may include but not limited to, glow-in the dark and children's carpeting. The pattern type and delivery point will be determined under each DO. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity. The carpet must be delivered and shipments through Government consolidation locations will to a designated site within the Kanto region not be accepted.

Prod uct

Typ e:

POI (Precision Dye Injection) or equivalent

Fla mm abili ty:

Meets or exceeds requirement Class 1

Mis c.:

Carpet must meet NFPA Class II interior floor finish regulations. Carpet shall meet or exceed the following US flammability test:

a. Pill test 16cfr-1630.4 (ff-1-70)

b. Flooring radiant panel astm e-648 class 1

c. Smoke density ASTM e-662450 or less fire rating

Col or/D esig n:

The Contractor shall provide enough time and opportunities for the GR to select the colors, design patterns, and other optional features within the budget. The GR may change details of the criteria and the proposed sketches at any time until the initiation of production within the constraints of the budget.

Asb esto s:

Carpet, padding and adhesives cannot contain any asbestos-containing material above 0.1% (non-detect) in accordance with Environmental Protection Agency (EPA) Publication, 560/5-85-030a

Patt ern Nu mbe r:

To be determined under execution of individual Delivery Order

Deli very Poin t:

To be determined under execution of individual Delivery Order

1.2.6. X001AF US model Cove base for FSS: The scope of this ELIN is the procurement of and delivery of US model cove bases. The color and height shall be coordinated between the GR and the contractor. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity. The cove base must be delivered directly to a designated site within the Kanto region and shipments through Government consolidation locations will not be accepted.

Height:

To be determined depending on site conditions 10.16cm ~15.875 cm (4" ~ 6".

25")

Material: Rubber or vinyl

Finish: Glossy or semi-gloss finish

Thickness: 3.175mm

Color: To be determined under execution of individual Delivery Order

Delivery Point: To be determined under execution of individual Delivery Order

1.2.7. X001AG Japanese model Cove base for FSS: The scope of this ELIN is the procurement of and delivery of Japanese model cove bases.

The color and height shall be coordinated between the GR and the contractor. The Contractor shall make full measurement of the specified area and inspect to ensure any potential problems are identified prior to the delivery. The contractor is responsible for informing the GR the needed quantity if there is a significant discrepancy from the Government requested quantity. The cove base must be delivered directly to a designated site within the and shipments through Government consolidation locations will not be accepted.Kanto region

Height: To be determined depending on site conditions 6cm~9cm

Material: Rubber or vinyl

Finish: Glossy or semi-gloss finish

Thickness: 3mm

Color: To be determined under execution of individual Delivery Order

Delivery Point: To be determined under execution of individual Delivery Order

The scope of this ELIN is to procure and deliver stainless stair treads if 1.2.8. X001AH Stainless Stair Tread for FSS:

needed. The specifics of the stair tread are to be coordinated and determined between the GR and the Contractor. The stair treads must be delivered directly to a designated site within the Kanto region and shipments through Government consolidation locations will not be accepted. The Delivery pint is to be determined under execution of individual Delivery Order.

The scope of this ELIN is to remove existing . The 1.2.9. X001AI Removal of Existing for FSS: Carpeting carpeting removal work shall be conducted in accordance with local Japanese regulations and commercial practice.

The scope of this ELIN is for the disposal of existing . 1.2.10. X001AJ Disposal of existing for FSS: Carpeting carpeting Existing shall be disposed of off-base, in accordance with Japanese regulation, Article3 of "Law of Disposal and carpeting Clearing of Waste (Haikibutsu noshori oyobi seisou ni kansuru horitsu)" and local regulations.

The scope of this ELIN is for resurfacing work. After the completion of Asbestos 1.2.11. X001AK Floor resurfacing for FSS:

survey/abatement by the Government, the contractor shall provide floor resurfacing services to ensure that the floor is level. This work includes but is not limited to leveling the floor and sealing cracks as needed to be conducted in accordance with local Japanese regulations and commercial practice.

The scope of this ELIN is to 1.2.12. X001AL Installation of carpeting for FSS patterned and specialized carpeting:

provide installation services for the carpeting provided under ELIN X001AD, X001AE and X001AN. The Contractors must have the necessary local licenses in order to install carpeting. Installation services shall be conducted in accordance with local

Installation of cove base for FSS: The scope of this ELIN is to provide installation services for the cove bases 1.2.13. X001AM provided under ELIN X001AF, X001AG and X001AN.Installation services shall be conducted in accordance with local

The scope of this ELIN is to provide supplementary tools, products and services 1.2.14. X001AN Non-priced Items (NPI):

needed to support the work in ELINS X001AA through X001AM. This includes but is not limited to delivery of the excess costs goods to any area outside of the Kanto region, purchase of tools and products needed for installation, or removal not work included in ELINS X001AA through X001AM, and any other special circumstance that require products or services not included in ELINS X001AA through X001AM. These items if/when needed will be negotiated per Delivery order on an as needed basis. All products must be delivered directly to the required site and shipments through Government consolidation locations will not be accepted.

1.3. General Requirements.

All procured carpet shall be unused and brand-new.1.3.1. Procurement of Carpet:

The contractor is responsible to provide all tools and equipment necessary for the delivery of the goods to 1.3.2. Delivery:

the designated delivery location(s). It is the contractor's responsibility to coordinate with the GR to ensure that the goods shall be delivered directly to the location specified under each order.

The contractor is responsible for coordinating with the GR on what tools and equipment the Government can 1.3.2.1. Forklift:

provide to assist in the delivery of the goods. Unless otherwise stated at the delivery order level, it is the responsibility of the contractor to provide forklifts, attachments, and any other motor operated tools and vehicles needed to deliver the products to the designated site(s).

Upon completion of above work, acceptance inspections shall be conducted by the contractor and the 1.3.3. Inspection:

GR. If any deficiencies are found during the inspection, the government will pursue the appropriate remedies available in accordance with FAR 52.212-4(a).

The contractor shall coordinate with the GR for the establishment of performance schedule and 1.3.4. Work Schedule:

submit a work schedule to GR no later than (NLT) 15 calendar days prior to the work start date specified in the applicable delivery order.

Any damages caused to U.S. Government property during the course of performing this contract shall be 1.3.5. Damages:

restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

1.3.6. Hours of Operation.: The contractor shall be performed on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours 0800 - 1600 hours unless prior arrangements have been made with the GR.

American Holidays

1 January New Year's Days

3rd Monday in January Martin Luther King Jr.'s Birthday

3rd Monday in February President's Day

Last Monday in May Memorial Day

19th of June* Juneteenth National Independence Day

4th of July* Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

11 November* Veterans Day

4th Thursday in November Thanksgiving Day

25 December* Christmas Day

Other Designated Holidays

3rd Monday in July Marine Day

11 Aug Mountain Day

1, 2 & 3 January New Year's Days

29,30 & 31 December Year End Days

1.4. Requirements for Installation, Removal, and other incidental services.

1.4.1. Qualifications: The qualifications described in this section refer to the qualifications needed for the installation and removal services only (ELINsX001AI, X001AJ, X001AK, X001AL, X001AM). The Contractor supervising personnel shall have a minimum of two (2) years of experience working with similar construction work. Superintendents of the project shall possess a valid business license in the category of 'Architecture' with authorization by the Prefectural Government or Government of Japan. At any time during the solicitation and construction process, the Contractor may be asked to present their license to the GR or Contracting Officer.

1.4.2. Government Furnished facilities and utilities:

a

Water, electricity, and sewage, where available from existing work sites, will be provided to the Contractor without cost.

b

The Government will provide spaces where the Contractor can securely store the equipment, supplies, and construction material for the duration of the project. NOTE: More information to be communicated with execution of Delivery Order.

c

Parking will be provided for vehicles including large-sized trucks to transport construction materials for the purpose of the construction.

d

The Contractor personnel may utilize the restrooms located at the designated site when needed. Restrooms must be returned to their original condition of cleanliness when used.

1.4.3. Disposal of Material: All debris and replaced parts shall be disposed of off-base by the contractor in accordance with Japanese regulation, Article 3 of "Law of Disposal and Clearing of Waste (Haikibutsu no shori oyobi seisou ni kansuru horitsu)" and local regulations.

1.4.4. Compliance with Local Labor Laws: The contractor shall comply with all Local laws, regulations, and labor union agreements governing work hours; and Labor regulations including collective bargaining agreements, workers' compensation, working conditions, fringe benefits, and labor standards or labor contract matters. The Contractor indemnifies and holds harmless the United States Government from all claims arising out of the requirements of this paragraph.

Requirements The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items necessary to procure carpeting, peripheral products for carpet removal and installation and incidental services if/when needed. The requirements shall be conducted in accordance with this statement of requirements, manufacturer standards; applicable Japanese laws; and, regulations, and commercial standards and business practices.

Packaging and Marking

Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: THE POC IS TO BE DETERMINED UNDER EACH INDIVIDUAL DELOVERY ORDER

DoDAAC: F4G3B4 CountryCode: JPN

374TH CES MAINT ENGIN OPS FLT

AF BPN NO MILSBILLS PROCESSES, UNIT 5104 BLDG 838 YOKOTA AB

FUSSA SHI

JAPAN

TBD

Telephone: TBD

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: POC IS TO BE DETERMINED UNDER EACH DELIVERY ORDER

DoDAAC: F4G3B4 CountryCode: JPN

374TH CES MAINT ENGIN OPS FLT

AF BPN NO MILSBILLS PROCESSES, UNIT 5104 BLDG 838 YOKOTA AB

FUSSA SHI

JAPAN

TBD

Telephone: TBD

Option Line Item

Inspection and Acceptance Location

Both Destination Instructions: POC IS TO BE DETERMINED UNDER EACH DELIVERY ORDER

DoDAAC: F4G3B4 CountryCode: JPN

374TH CES MAINT ENGIN OPS FLT

AF BPN NO MILSBILLS PROCESSES, UNIT 5104 BLDG 838 YOKOTA AB

FUSSA SHI

JAPAN

TBD

Telephone: TBD

Deliveries or Performance

Contractor Destination

Line Item Delivery Schedule Estimated Quantity

Address and POC Special Handling/Notes

Delivery Period From 29 Sep 2023 to 28 Sep 2026

1 Lot Ship To DoDAAC: F4G3B4 CountryCode: JPN

374TH CES MAINT ENGIN OPS FLT

AF BPN NO MILSBILLS PROCESSES, UNIT

5104 BLDG 838 YOKOTA AB

FUSSA SHI

JAPAN

TBD

Telephone: TBD

FoB Details Contractor Destination

Option Line Item

Delivery Period From 29 Sep 2023 to 28 Sep 2026

1 Lot Ship To DoDAAC: F4G3B4 CountryCode: JPN

374TH CES MAINT ENGIN OPS FLT

AF BPN NO MILSBILLS PROCESSES, UNIT

5104 BLDG 838 YOKOTA AB

FUSSA SHI

JAPAN

TBD

Telephone: TBD

FoB Details Contractor Destination

Option Line Item

Delivery Period From 29 Sep 2023 to 28 Sep 2026

1 Lot Ship To DoDAAC: F4G3B4 CountryCode: JPN

374TH CES MAINT ENGIN OPS FLT

AF BPN NO MILSBILLS PROCESSES, UNIT

5104 BLDG 838 YOKOTA AB

FUSSA SHI

JAPAN

TBD

Telephone: TBD

FoB Details Contractor Destination

DFARS Clauses Incorporated by Reference

Number Title Effective Date 252.247-7023 Transportation of Supplies by Sea. Jan 2023

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7008 Assignment of Claims (Overseas). Jun 1997

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. Jan 2023

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports WAWF payment instructions.

in WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

COMBO

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in Document routing.

WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5209

Admin DoDAAC FA5209

Inspect By DoDAAC ____

Ship To Code TBD under each individual Delivery Order

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC TBD under each individual Delivery Order

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

miya.nemoto.jp@us.af.mil

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

252.232-7007 Limitation of Government's Obligation. Apr 2014

As prescribed in 232.706-70, use the following clause:

LIMITATION OF GOVERNMENT'S OBLIGATION (APR 2014)

(a) Contract line item(s) is/are incrementally funded. For this/these item(s), the sum of $ [Contracting Officer insert after negotiations] of the total price is presently available for payment and allotted to this contract. An allotment schedule [Contracting Officer insert after negotiations] is set forth in paragraph (j) of this clause.

(b) For item(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "Termination for Convenience of the Government." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit, and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for a subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "Termination for Convenience of the Government."

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraphs (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "Disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "Default." The provisions of this clause are limited to the work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract is fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) and (e) of this clause.

(h) Nothing in this clause affects the right of the Government to terminate this contract pursuant to the clause of this contract entitled "Termination for Convenience of the Government."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C.

1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $ to be specified at the delivery order level

(month) (day), (year) $ to be specified at the delivery order level

(month) (day), (year) $ to be specified at the delivery order level

(month) (day), (year) $ to be specified at the delivery order level

(End of clause)

Special Contract Requirements

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. Jan 2023

As prescribed in 211.274-6(a)(1), use the following clause:

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at . https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers…