_Response Letter_FA520923Q0039_1-16_20Jul2023.pdf

DEPARTMENT OF THE AIR FORCE

374TH AIRLIFT WING

20 Jul 2023

MEMORANDUM FOR DISTRIBUTION

FROM: 374 CONS/PKBB

Unit 5228

APO AP 96328-5228

SUBJECT: Responses to the Questions received for RFQ No. FA520923Q0039, Carpeting and Peripheral Products for Yokota Air Base and Remote Sites, Japan

1. The purpose of this memorandum is to respond to the questions received by the prospective quoter(s).

2. The Government’s responses are hereby provided.

No. Reference Question Government’s Response

1. General Is it possible to apply for this tender with a Japanese manufacturer's product as a substitute?

Please submit the substitute model for Government determination of acceptability.

2. PWS

Para

1.2.1.

1.2.2.

1.2.3.

When is the due date for delivery of the following two types of carpets and pads?

・ELIN X001AA Broadloom Carpet for CE Operations Flight

・ELIN X001AB Carpet for Military Family Housing (MFH)

・ELIN 1.2.3. X001AC Carpet Padding for

MFH

The delivery dates required will vary under each Delivery Order. The vendor shall strive to deliver the materials as early as practicable.

3. PWS

Para

1.2.1.

1.2.2.

1.2.3.

Are the following two types of carpets and pads only procurement of materials?

・ELIN X001AA Broadloom Carpet for CE Operations Flight

・ELIN X001AB Carpet for Military Family Housing (MFH)

・ELIN 1.2.3. X001AC Carpet Padding for

MFH

Yes, the ELINS are only for procurement and delivery within the Kanto region of carpeting and padding.

4. PWS

Para

1.2.4

1.2.5

Are the following two types of carpets supplied by the Military?

If not, then please inform us of the manufacturer and stock numbers.

Also, inform us of the due date of the delivery.

・ELIN X001AD Patterned Carpeting for FSS

・ELIN X001AE Specialized Carpeting for

FSS

No, the vendor is to propose patterned and specialized carpeting that meets the requirements listed in the Statement of Work (SoW). The delivery date and exact type of carpeting required will be determined under each Delivery Order, if/when issued.

5. PWS

Para

1.2.6

1.2.7

1.2.8

Are the following three types of materials supplied by the Military?

If not, then please inform us of the manufacturer and stock numbers.

Also, inform us of the due date of the delivery.

・ELIN X001AF Cove base US model

・ELIN X001AG Cove base JP model

・ELIN X001AH Stainless Stair Tread

Please refer to the above response No.

4.

6. PWS

Para

1.2.9

Please give us the location, room configuration, and floor number of the following work. Along with that, please inform us how many rooms and how many square meters of work per day. Also, please tell us the number of working days per year.

・ELIN X001AJ Removal of Existing flooring for FSS

This is an Indefinite Delivery Indefinite Quantity Contract for the procurement of carpeting, its peripheral equipment, and incidental services. The average quantity that will be required annually is stated in the RFQ, however details such as the exact quantity, project site etc. is to be determined under each individual Delivery Order. When installation/ removal or other such incidental services are required, a site visit will be conducted so that the contractor(s) will be able to provide exact pricing for each individual project (Delivery Order).

7. PWS

Para

1.2.10

Are the following items to be disposed of at a designated location on base?

Or are they disposed of off base?

・ELIN X001AJ Disposal of existing flooring for FSS

Unless otherwise stated, at the Delivery Order level, all debris shall be disposed of off base.

8. PWS

Para

1.2.11

Are the working areas in the following description only the areas with uneven surfaces?

Or is it the entire 3,000 square meters?

In the latter case, floor level is raised and there is a possibility that doors and the floor may interfere with each other. Wouldn’t that be a problem? If the door interferes, is that treatment included in the contract?

・ELIN X001AK Floor resurfacing for FSS

This will depend on each individual project. If there is a specific project that requires special or excess work for floor resurfacing that is to be proposed at the Delivery Order level which may provide better specificity for dimension of floor size.

9. PWS

Para

1.2.11

Please give us the location, room configuration, and floor number of the following work. Along with that, please inform us how many rooms and how many square meters of work per day. Also, please tell us the number of working days per year.

・ELIN X001AM Installation of carpeting for FSS patterned and specialized carpeting

Refer to answer No. 6

10. PWS

Para

1.2.13

Please give us the location, room configuration, and floor number of the following work. Along with that, please inform us how many rooms and how many METERS of work per day. Also, please tell us the number of working days per year.

・Installation of cove base for FSS

Refer to answer No. 6

11. PWS

Para

1.2.5.

1.2.6.

1.2.8.

There is no description of Installation for the following three types of products.

Please inform us of the details.

・ELIN X001AE Specialized Carpeting for

FSS

・ELIN X001AF Cove base US model

・ELIN X001AH Stainless Stair Tread

A general description is provided in Para. 1.4. of the Statement of Work.

Further details, if/when needed will be provided at each individual Delivery Order Level.

12. General Is it necessary to assign a site supervisor for carpet replacement work?

This is to be determined under each individual Delivery Order. The Delivery order will provide more specificity in terms of scope and requirements.

13. General How many base passes can we obtain after signing the contract?

Does the base pass include escort rights?

Could carpet replacement workers get base passes? Or will they be escorted into the base each day?

Unlike a construction project or reoccurring services contract, as the requests may not be as constant, the base pass if issued most likely will not include escort rights. Base passes for carpet replacement workers will depend on the conditions of each individual requirement. For small requirements where work is not scheduled to take as long, the end-user may choose to escort workers onto the base each day.

Furthermore, as the procedures for base pass submission changes constantly a definite answer cannot be provided at this time.

14. General Will the military perform asbestos inspections of the Installation area?

The Government will conduct asbestos sampling/abatement on the area(s) if needed.

15. General When is the payment date? Standard Government payment terms of 30 calendar days within date of product or service acceptance in WAWF unless vendors discount terms apply.

16. Attachment

Per Attachment 5, it appears that SOFA status is being made available to Awardee. Please confirm this is correct understanding?

SOFA status will not be provided to the awardee(s) of the IDIQ. For incidental services under a Delivery Order that requires a U.S. vendor's performance, the U.S vendor will process SPOT request for temporary SOFA status .

3. If you have any questions regarding this memorandum, please contact Ms. Nemoto (E-mail:

miya.nemoto.jp@us.af.mil , Tel: 042-552-3011 or the undersigned (E-mail: benjamin.warren.7@us.af.mil), Tel: 042-552-3011).

BENJAMIN WARREN

Contracting Officer cc: 374 CES

374 FSS