_Response Letter_FA520923Q0039_17-29_31Jul2023.pdf

DEPARTMENT OF THE AIR FORCE

374TH AIRLIFT WING

31 Jul 2023

MEMORANDUM FOR DISTRIBUTION

FROM: 374 CONS/PKBB

Unit 5228

APO AP 96328-5228

SUBJECT: Responses to the Questions received for RFQ No. FA520923Q0039, Carpeting and Peripheral

Products for Yokota Air Base and Remote Sites, Japan

1. The purpose of this memorandum is to respond to the questions received by the prospective quoter(s).

2. The Government’s responses are hereby provided.

No. Reference Question Government’s Response

17. RFQ Pages 5,6,7,8,9,17,18

The number from A001AJ to A001AP on Page 5 (same from B to E on the following pages) don’t seem to match the number of

1.2.9.X001AI, 1.2.10.X001AJ,

1.2.11.X001AK, 1.2.12.X001AL,

1.2.13.X001AM, 1.2.14.X001AN. on P17 and P18. Please confirm that we can follow the numbers in the SOW.

The numbers on page five are correct.

Please find enclosed the amendment to revise the numbering in the PWS.

18. RFQ Pages

5,6,7,8,9,16

A001AH on P5(same from B to E on the following pages), X001AH on P16 Please describe more about the Stainless Stair Tread for FSS, the type of tread, size including the depth and the length, the finish material of the stairs, wood or carpet? On P5, it is written 86 PCS. Please let us know how many meters you need for each. Please provide more information of the location of the installation, if possible, such as residential house, office building, shops or school. Please provide the photo, if possible. Could you please confirm if they can be Japanese product or should be US product? If they are supposed to be US product, please provide the product name, number, and manufacturer’s name. If they can be Japanese product, is there any requirement such as product name, number, and manufacturer’s name, please let us know.

As provided in previous responses, this requirement will be a multiple award IDIQ. The specificy of each requirement will be provided under each Delivery Order made under the IDIQ. The location(s) for installation is to be determined and will range from office buildings, lodging facilities etc.

Photos of the site will be provided when each individual requirement is known. Information regarding whether the tread is a US model or a Japanese one is to be determined under each Delivery Order.

19. RFQ page 23 Contractor’s destination Option Line Item 1001: Delivery Schedule is written, from 2023 to 2026. Please confirm it is 2026 to2027. Option Line Item 1002: Delivery Schedule is written, from 2023 to 2026.

Please confirm it is 2027 to2028.

We confirm that Option period 1 (CLIN 1001 ) will be from 2026 ~ 2027 and Option period 2 will be from 2027~ 2028 .

20. RFQ page 17 X001AI Removal of Existing Carpet. What is the material under the existing carpet? Is it usually concrete?

It is assumed that the material under the carpet is concrete. If there is any material underneath the existing carpet that information will be informed to the contractors under each delivery order.

21. RFQ pages

5,6,7,8,9,17,18

A001AJ to A001AN on Page 5 (same from B to E on the following pages)

1.2.9.X001AI, 1.2.10.X001AJ,

1.2.11.X001AK, 1.2.12.X001AL,

1.2.13.X001AM, 1.2.14.X001AN. on P17 and P18. Can the construction work be done during the daytime on weekdays? Or do they have to be done during the nighttime or the weekend?

It is customarily that construction work for carpeting/flooring are conducted on Mondays through Friday from 0800 hrs. to 1630 hrs. However, the exact time and workdays are to be negotiated under each delivery order.

22. General Please let us know how many companies the government plans to award a contract.

IAW FAR 16.504(c)(1)(i) the Government plans to award to two or more sources

23. General The Japanese Obon Holiday season starts next week: Please let us know if it’s possible to extend the due date of quote submittal, since the most of Japanese contractors are difficult to contact. due to the Obon holidays.

We respectfully request the government extend the due date by two additional weeks.

Target date: Aug 25th.

It will not be possible to extend the submission date to 25 August. The initial draft SOW was posted along with the market research questionnaire on 21 April 2023, and a pre-solicitation notice with the draft RFQ was posted on 8 June 2023.

24. General Regarding transportation, we assume that the supplied carpets will be delivered to the warehouse within the base and then moved to each construction site. Can we consider transportation costs for distances up to around Saitama (e.g., Tokorozawa)? For on-base construction, we understand that there will be costs for on-site transportation as well. We plan to provide an estimate for these costs, but is our understanding correct?

Our understanding is that you are referring to the transportation fees pertaining to ELINs X001AA, AB and AC. As stated in the PWS, prices proposed for these ELINs shall be inclusive of shipping to a site within the Kanto Region. How the area is cut-off is up to the vendor.

25. General Will you be providing an annual construction schedule (3 years + 2 years extension), or will it be on an ad-hoc order basis? This information is crucial for our company to plan our annual schedule effectively.

This will be an ad-hoc ordering basis.

Annual ordering will be dependent on agency needs and available funding.

26. General In addition to construction supervision and work reports, we believe that managing construction data and database integration (including information on when, where, what, how much, and the evaluation and issues related to each job) will be necessary.

Are these costs included in the project?

(Note: Please note that my translation is based on the context provided, and certain terms may have specific meanings or requirements in your industry or field.)

It is unknown the extent of the question asked. If based on the SOW you believe that such work is to be included, it should be forecasted in your offer.

27. ELIN X001AJ

and X001AK

Please confirm if the existing floor finish material is only carpet, no wood flooring, or any other material?

We confirm that it is carpet only.

28. ELIN

X001AL

Please let us know the condition of carpet installation state. Are they only flat surface, or do they include the staircase floor?

Depending on the site, carpet installation may be needed on stairs.

This information will be provided under each delivery order.

29. General Historical Data: Please provide total number of job requests per year for FY 20-22.

The quantities requested under the ELINs are based on historic data from the previous two fiscal years. Due to different purchasing strategies utilized no other tangible data exists.

3. If you have any questions regarding this memorandum, please contact Ms. Nemoto (E-mail:

miya.nemoto.jp@us.af.mil , Tel: 042-552-3011 or the undersigned (E-mail: benjamin.warren.7@us.af.mil), Tel: 042-552-3011).

BENJAMIN WARREN

Contracting Officer cc: 374 CES

374 FSS