Solicitation.pdf

Charge the storm…let’s go

DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

22 August 2024

MEMORANDUM FOR ALL SAM.GOV CONTRACTORS

FROM: 6th Contracting Squadron/PKB

2160 Pink Flamingo Avenue MacDill AFB, FL 33621

SUBJECT: Request for Quotation (RFQ), Modular/Mobile Trailer Leasing and Support Services BPA

1. This is a Combined Synopsis/Solicitation RFQ in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 12.6, as supplemented with additional information included within this notice.

This RFQ is for the subject requirement to be awarded on a competitive best value source selection conducted IAW FAR 13.106, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS), and the specific requirements outlined in this request and attachments.

2. The RFQ number FA481424Q0008 shall be used to reference any quote provided under this RFQ.

3. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05; Effective 05/22/2024.

4. This is a 100% Small Business set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). The North American Industry Classification System (NAICS) code for this requirement is 531120 with a size standard of $34,000,000.00.

5. The Government intends to award multiple Blanket Purchase Agreements (BPA)s for temporary and swing space/modular facilities support services with a program ceiling value of $9,999,999.99. The Government anticipates awarding three (3) BPAs to the responsible vendors whose offer, conforms to the solicitation and provides the best value to the Government. The government reserves the right to establish more or less than three (3) BPA’s. The period of performance for each BPA will be 01 October 2024 through 30 September 2029. This RFQ will be a 100% small business set aside for Service- Disabled Veteran Owned Small Business (SDVOSB), via the SAM.gov website.

6. All relevant requirements will be competed amongst BPA holders. Payment method (line of accounting or Government Purchase Card) will be specified on each call. Future calls will be funded as described in Attachment 3, BPA Terms and Conditions (Purchase Limitations). A list of authorized users will be provided with finalized BPA’s.

7. The selection for award of these agreements will be made to the Vendors who are deemed responsible IAW FAR 9.104, as supplemented, and whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Addendum to FAR Clause 52.212-1 of the solicitation and is judged, based on the evaluation factors and subfactors, to represent the best value to the Government.

8. A BPA itself is not a contract. If, at any time, the government or the contractor decides the agreement has no future value for it, either party can simply provide the required notification to the other party to terminate the agreement. Each basic agreement should provide for discontinuing its future applicability upon 30 days’ written notice by either party.

9. The purpose of this Combined Synopsis/Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to establish 3 BPAs. The scope of BPAs includes leasing of turnkey (including furniture) temporary and swing space modular facility solutions to include site preparation, design, delivery, installation, maintenance/facility support, and removal. The configurations and requirements below will be requested; however, it is not an all-inclusive list.

a. Modular Office, size range – 8’x20’ - 50’x72’

b. Modular Storage, size range – 8’x20’ - 8’x40’

c. Modular Restroom, size range – 12’x28’ - 12’x60’

Portable Restroom trailers Single and multi-unit restrooms

d. Modular Office/Restroom combo, size range – 10’x36’ - 12’x56’

e. Furniture

f. Setting/leveling/skirting

g. Decks/ramps/steps installation

h. Utility hook-ups (Electrical, Sewer, and Water connections)

i. Fire alarm testing

j. HVAC testing

k. Communication hook-ups and testing

l. Generator hook-ups and testing

m. Waste Removal (Sewage)

n. Maintenance

o. Other modular buildings and services not listed above

10. Decking/leveling/skirting, site preparation, tie-downs, furniture, waste removal, site-restoration, and trailers not listed in the sample project (Attachment 2), are classified as variable cost items and will be priced at the BPA call level. Setup, hook-ups, testing, and teardown are all considered maintenance costs.

11. Place of Performance: MacDill AFB, Florida.

JASON T. WILKIN

Contracting Officer

RFQ Attachments:

Attachment 1 – Performance Work Statement Attachment 2 – CLIN Schedule (Sample Project) Attachment 3 – BPA Terms and Conditions Attachment 4 – Site Plan Design (Sample Project) Attachment 5 – WD 2015-4571 Rev. 24, Dated 22 July 2024 Attachment 6 – Provisions & Clauses

Addendum to FAR 52.212-1 – Instructions to Offerors-Commercial Products and Commercial Services

1. Instructions

1.1. FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government, however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (b)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Solicitation number;

(ii) Company Name and contact;

(iii) UEI Number;

(iv) Cage Code;

(v) Number of Employees (used to evaluate size status);

(vi) Total Yearly Revenue (used to evaluate size status);

(vii) Estimated Delivery (Standard and Expedited);

(viii) Price and any discount terms;

(ix) Payment Terms;

(x) FOB (Destination or Origin); and

(xi) Shipping Costs (Standard and Expedited).

2. Quotation Instructions

2.1 This section provides general guidance for preparing quotes. Section 4.0 will provide specific instructions on the format and content of the quote. The Vendor’s quote must include all data and information requested and must be submitted in accordance with these instructions. Any Vendor who submits an incomplete package may be considered ineligible for award. The offer shall be compliant with the requirements as stated in this RFQ and attachments. Non-conformance with the instructions may result in an unfavorable evaluation.

2.2 The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of all stated claims. The quote shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the Vendor intends to meet these requirements. Vendors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Vendor’s quote.

2.3 The Contracting Officer (CO), Mr. Jason Wilkin, is the sole point of contact for this acquisition. Address any questions or concerns you may have to the CO by 10:00 AM Eastern Time, 12 September 2024. Questions received after this date and time will not be addressed prior to the solicitation due date. Written requests for clarification may be sent to the email addresses listed below.

2.4 Complete quotes include an electronic submission (via email), no later than the required RFQ due date and time. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. The electronic submission shall be submitted in a format readable by Microsoft Word (*.docx), Microsoft Excel (*.xlsx), Microsoft PowerPoint (*.pptx), and/or Adobe (*.pdf).

2.5 All reference documents for this solicitation are available on the SAM.gov website at https://sam.gov/. Potential Vendors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

3.0 Organization / Number of Copies / Page Limits

3.1 The Vendor shall prepare the quote for this solicitation as set forth in Table 1 below. The titles and contents of the volumes shall be defined in the below table, all of which shall be within the required page limits as specified. The Volumes identified in Table 1 shall be submitted electronically to the CO by the RFQ due date. The contents of each quote are described in the Instructions paragraph as noted in the table below:

Table 1 – Quote Organization

ELEMENT REF. TITLE # OF

COPIES

MAXIMUM

# PAGES

Contracting Information

Volume I

3.3.1 Tab 1 – Master Table of Contents

No Limit

3.3.2 Tab 2 – Volume 1 Table of Contents No Limit

1.1(i) - 1.1(vii) Tab 3 – Company Information 3

Technical

Volume II 3.3.2 Tab 1 – Volume II Table of Contents 1 No Limit

4.3 Tab 2 – Technical Requirements 5

Price

Volume III

3.3.2 Tab 1 - Volume III Table of Contents

No Limit

1.1(viii) - 1.1(xi) & 4.4

Tab 2 – Sample Project Pricing (Attachment 2) 1

3.2 Page limitations shall be treated as maximums as indicated in Table 1 above. If exceeded, the excess pages will not be read nor considered in the evaluation of the quote. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and those noted in the Quote Organization Chart as ‘No Limit’.

3.3 Table of Contents

3.3.1 Master Table of Contents – Volume I, Contracting Information shall contain a consolidation of the individual Table of Contents for all Volumes (I through III). This will be referred to as the Master Table of Contents.

3.3.2 The Contracting Information, Technical, and Price Volumes shall contain a detailed table of contents to delineate the subparagraphs within that volume.

3.3.3 The Table of Contents will not count against page limitations.

4.0 Quote Organization Continued – Content of Volumes

4.1 The information requested in the following three volumes will be evaluated in accordance with the evaluation criteria listed at Addendum to FAR Provision 52.212-2 – Evaluation – Commercial Items.

4.2 VOLUME I – CONTRACTING INFORMATION

4.2.1 In addition to the requirements noted in the organization table, the Vendor shall provide a statement that the prices provided in Volume III (Price) are valid and will remain in effect for 60 calendar days after the RFQ closing date.

4.2.2 Vendors shall provide the name, title, email address, and telephone number of the company/division point of contact regarding decisions made with respect to the Vendor’s quote.

4.2.3 Vendors shall provide company/division’s street address, county and facility code, Commercial and Government Entity code, Unique Entity ID (UEI), and Tax Identification Number.

4.3 VOLUME II – TECHNICAL

4.3.1 To receive an “Acceptable” technical rating, offerors must provide the following:

4.3.1.1 Description of products/services offered.

4.3.1.2 Outline the methodology you would use for accomplishing/satisfying the requirement once an order is placed against your BPA. Describe in detail the site planning, procedures, and maintenance/service support efforts utilized to fulfill the Statement of Requirements (SOR) provided in Attachment 1.

4.3.1.3 Evidence that the offeror understands and can satisfy sections 2-5 of the BPA Terms and Conditions provided in Attachment 3.

4.4 VOLUME III - PRICE

4.4.1 Vendors shall populate Attachment 2, CLIN Schedule (Sample Project). The Vendor shall provide sufficient price information to allow the Contracting Officer to determine the reasonableness of the proposed price. The price shall be submitted utilizing Attachment 2. Formulations shall be rounded to two decimal places (i.e., $12.34) the price information shall be completed in accordance with the following:

4.4.1.2 Vendors shall provide rates (3 months, 6 months, 12 months) for ALL categories listed as such in Attachment 2. Failure to offer fixed-price rates for all categories may result in the Vendor being ineligible for award.

Addendum to FAR 52.212-2 – Evaluation – Commercial Products and Commercial Services

1. Evaluation of Quotations or Offers

Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

A sample event has been created and will serve as the basis for selecting 3 BPA recipients. Offerors shall review the Statement of Requirements (SOR) provided in Attachment 1, Sample Site Plan Design provided in Attachment 4, and provide a complete technical solution and pricing for the entire sample project contained in Attachment 2. Prospective offerors will be evaluated on their technical capabilities to meet all SOR requirements and on total price. The sample event is not funded, and quotes submitted will not result in the issuance of a call.

The Government reserves the right to award more or less than the anticipated 3 BPAs. The Government seeks to award to the Vendors who give the AF the greatest confidence that they will best meet or exceed, the requirements. The Government will conduct a price analysis to determine whether or not proposed prices are fair and reasonable.

2. Evaluation Factors

2.1 The following evaluation factors will be used to evaluate each quotation:

Factor 1: Contracting Information Factor 2: Technical Compliance Factor 3: Price

2.2 Factor 1: Contracting Information

2.2.1 The Government will first evaluate the offerors Volume 1 submission to include all requirements listed in the instructions of offerors. Only those quotes conforming to the requirements of this factor will be considered for technical evaluation.

2.3 Factor 2: Technical Compliance

2.3.1 The Government’s evaluation team shall evaluate the technical compliance on an acceptable or unacceptable basis, assigning one of the ratings described below. Only those quotes determined to be technically acceptable will be considered for award in accordance with the evaluation process described herein. The Vendor is reminded that the Government reserves the right to award this effort based on the initial quotes, as received, without interchanges. Therefore, the Vendor should submit its most complete and best offer for consideration.

Table 2. Technical Compliance Rating Method

Adjectival Rating Description Acceptable Quote meets requirements of the solicitation.

Unacceptable Quote does not meet requirements of the solicitation.

2.4 Factor 3: Price

2.4.1 The Government will review the Vendor’s price for completeness and reasonableness. In evaluating submitted price quotes, the Government will evaluate the Vendor’s quoted rates for reasonableness.

2.4.2 Completeness: Quotes will be evaluated for completeness and compliance with each of the requirements listed in Evaluation Criteria. The review will determine the adequacy of the Vendor’s quote in addressing and fulfilling the sample project requirements.

2.4.3 Reasonableness: For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business.

The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 15.404-1(b)(2).

3. Basis for Award

3.1 Lowest Price Technically Acceptable (LPTA). The Government will first evaluate the Contractor Information submission to ensure vendors meet all requirements listed in the instructions of offerors. For all vendors deemed responsive, in order of price (low to high), a technical advisor will compare a vendor’s quoted solution against the technical discriminators specified below and assign a technical rating of either “Acceptable” or Unacceptable”.

Evaluations will continue until three (3) “Acceptable" ratings are assigned or until all quotes have been evaluated. Vendors who receive a technical rating of "Acceptable" will further be evaluated on responsibility IAW FAR 9.104-1 to ensure all responsibility requirements are met. The government reserves the right to establish more or less than three (3) BPA’s.

4. Quote/Question Suspense & Submission Instructions

4.1. NOTE: Required method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government. Any offer not sent via email to the appropriate government POC’s, will be considered nonresponsive.

a. RFQ due date: 12 September 2024 RFQ due time: 10:00 a.m. EDT Email Quotes to: 6cons.pkm.flight@us.af.mil

b. All questions regarding this RFQ must be emailed to 6cons.pkm.flight@us.af.mil by 03 September 2024 at 10:00 a.m. EDT.

5. Provisions and Clauses

5.1 The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

5.2 Provisions and clauses may be obtained via the internet through the following website:

https://www.acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference Attachment 6 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference Attachment 6 for list of applicable DFAR Provisions and Clauses.