Attachment 1 - Performance Work Statement.pdf

Modular/Mobile Trailer Leasing and Support Services BPA

Performance Work Statement

For

MacDill AFB, FL

1.0 Background

The 6 ARW, USSOCOM, USCENTCOM, and mission partners, headquartered and/or stationed at MacDill AFB, FL, requires temporary modular/mobile facilities to provide command and control capabilities, accommodate and train deploying personnel due to building reconfiguration and personnel influx.

2.0 General Requirements:

The contractor shall provide all tools, equipment, materials, and personnel to design, prep, transport, deliver, install, and remove modular/mobile facilities once order expires. The contractor shall also be responsible for building serviceability and maintenance for leased modular/mobile facilities for the duration of the lease. Once a BPA call is funded by the government, the contractor shall be responsible for tear down, removal, and restoring the site to the condition it was in prior to trailer installation, or to a standard acceptable to the Contracting Officer (CO) if a lessor condition is allowed.

If, at any time, the government or the contractor decides the agreement has no future value for it, either party can terminate the agreement by providing the other party 30 days’ written notice. The performance of Calls will continue until complete or terminated unilaterally by the Contracting Officer or through bi-lateral agreement of the parties.

3.0 Facility Requirements:

The contractor shall provide turnkey (new, used, and/or refurbished) temporary and swing space modular/mobile facility solutions to include site preparation, design, delivery, installation, maintenance/facility support, and removal services as required. Each project solicited under this Blanket Purchase Agreement (BPA) will specify additional requirements (whether new, used, or refurbished is acceptable) within BPA Calls based on government needs.

ONLY THE DESIGNATED PROCUREMENT/ADMINSTRATION CONTRACTING OFFICER (PCO/ACO) IS

AUTHORIZED TO CHANGE ANY TERMS OF THIS BPA OR CALL AGAINST THIS BPA. THIS IS A NOT

TO EXCEED, FIRM FIXED PRICE BPA. CONTRACTOR SHALL NOTIFY THE PCO/ACO IMMEDIATELY

IF ANY REQUESTS ARE MADE TO CHANGE THE BPA TERMS OR PLACE/CHANGE A CALL AGAINST

THIS BPA, TO ALLOW THE PCO/ACO TO PROPERLY MAKE MODIFICATIONS OR PLACE A CALL.

ANY ADDITIONAL COST INCURRED PRIOR TO THE REQUIRED EXECUTION OF A MODIFICATION OR

CALL WILL BE AT THE RISK OF THE CONTRACTOR.

3.1 Office and Storage Requirements:

Multiple temporary and swing space modular/mobile facility configurations of office space is requested to accommodate building reconfiguration and personnel influx. See BPA Terms and Conditions (Attachment 3) for more information.

3.2 Structures shall be weather tight and sound: no weather intrusion at roof, building’s exterior, building joints, or doors. In the event of such intrusion, the contractor shall take all precautions necessary to mitigate damage to structure, government equipment and occupant materials.

3.3 The contractor shall maintain the modular/mobile facilities based on the details and specifications provided.

3.4 The contractor shall have all facilities setup and move in ready within 60 calendar days of notification, unless a sooner or later timeframe is required by the Contracting Officer.

3.5 The contractor shall maintain the tie-downs for building as required to resist wind loadings. Design wind velocity is 150 mph, Exposure C.

3.6 All structural unit anchors, unit tie-downs, stairs and handicap-accessible ramps shall be secure and free of cracking or other defects due to normal wear and tear or degradation.

3.7 Site Utilities are defined as any service provided to the facility from an exterior source. Site utilities include electrical, water, sewer, etc. in addition to any associated support work. The Contractor shall maintain tie-in connections for electrical, water, and sewer utilities from the facility up to the demarcation point.

3.8 Fire Alarms: Structures shall include fire alarms that can be tied into the base fire alarm monitoring system.

Fire alarm requirements will be identified at the BPA Call level.

3.8 Doors and door frames shall be sound and fully functional: level and true with no binding or impediments to full swing as designed. The hinges shall be tight, and the frame secure to the structure. Door closures shall function as designed and maintained IAW manufactures instructions. Door hardware shall be fully functional and maintained IAW manufactures instructions. Exterior door weather seals shall be maintained to provide a weather tight door. Internal door hardware will be addressed at the BPA Call level based on scope of work.

3.9 Interior/exterior walls, stairs, and handicap accessible ramp shall be sound and free of defects. All repairs shall match original structure & finish.

3.10 Ceilings: all components of the suspended ceiling shall be present, sound & secure and free of defect.

Replace damaged or missing components with similar quality materials as originally installed.

3.11 Flooring: Shall be secure with no sagging and damage from water.

3.12 Vinyl composition tile (VCT) or tile: Shall be secure and free of cracking or other defects due to normal wear and tear or structural fault of the floor.

3.13 Carpet: Shall be free of tears and fraying from normal wear & tear.

3.14 Plumbing system and fixtures shall be fully functional and operational as designed. Backed-up commodes, urinals and water leaks shall be repaired within 8 hours of being reported.

3.15 Lighting: Shall be functional at all times, bulbs not working shall be changed within 2 days of being reported, all switches/dimmers shall function as designed.

3.16 Power: Shall be on at all times except during an outage beyond the contractor’s control. A scheduled outage for maintenance shall be planned and scheduled with the Facility Managers/Occupants at least 2 weeks in advance. All breakers shall be checked periodically for evidence of sparking or arcing marks.

3.18 HVAC: Shall function at all the time; service calls or diagnosis is required within 24 hours. Filters shall be changed per manufactures requirements. In the event an HVAC repair is required, and parts are delayed due to supply chain issues, the contractor should provide a portable unit to cool/heat building. HVAC requirements will be identified at the BPA Call level.

3.19 The contractor shall respond to emergency trouble calls within 3 hours of notification which includes but is not limited to roof leaks, interior electrical outages, HVAC outages, fire alarm outages, or significant plumbing malfunctions (where total system failure or flooding may occur). Unless otherwise specified, all other trouble calls (routine) shall be responded to within 72 hours.

3.19.1 In the event the contractor fails to respond within the required time, the government may obtain necessary contracted services to effect repairs and deduct the bill from contractor’s payment.

3.19.2 The contractor may receive notification of facility issues (building system failures requiring repair services) from any building occupant or government representative. The contractor shall notify the Facility Manager and Contacting Officer of any requests not coming from the Facility Manager. The contractor shall document receipt of all such notifications and include a contractor generated work ID number, date, time, and name of individual submitting work request or trouble call, the specific issue, location and status of work.

3.19.3 Work requests for repair where the contractor believes the facility issue was due to other than fair wear & tear shall be forwarded to the Contracting Officer immediately with a written statement by the contractor.

4.0 Tear Down, Removal, and Site Restoration: Contractor shall be responsible for tear down, removal, and restoring the site to the condition it was in prior to trailer installation, or to a standard acceptable to the CO if a lessor condition is allowed.

4.1 Contractor shall have all facilities tore down and removed within 45 calendar days of notification, unless a sooner or later timeframe is required by the Contracting Officer.

4.2 The Contractor shall be responsible to properly dispose of all contractor generated debris in accordance with all local laws.

4.3 Contractor is responsible for clean-up of any Contractor generated hazardous material produced, delivered, or stored at the emplacement site. In the event of Contractor caused fuel or hazardous chemical spill, the Contractor shall be responsible for cleanup costs whether performed by the Government or the Contractor at the Government’s sole discretion.

5.0. General Technical Specifications:

5.1. The Contractor shall, without additional expense to the Government, be responsible for obtaining and necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the con

5.2 Absolutely no materials containing formaldehyde, asbestos, or lead shall be used in this project to include floors, walls, ceilings, furniture or carpeting. If any product containing these materials is installed by the Contractor, it shall be removed at the Contractor’s expense and replaced.

5.3 Codes and Regulations: The project must comply fully with all design and construction codes and regulations applicable at MacDill Air Force Base including but not limited to the following:

Military Regulations:

• Unified Facilities Criteria

• Air Force Instructions

• Air Force Handbooks

Consensus Standards:

• National Fire Protection Association’s (NFPA) National Fire Codes including but not limited to NFPA 101 Life Safety Code, NFPA 13 – Installation of Sprinkler Systems, NFPA 70 – National Electric Code, NFPA 72 – National Fire Alarm Code, NFPA 80 – Fire Doors and Windows, NFPA 10 – Portable Fire Extinguishers, and NFPA 90 – Installation of Air Conditioning and Ventilation Systems.

• International Building Code (IBC)

• International Plumbing Code

• International Mechanical Code

• Uniform Federal Accessibility Standards (UFAS)

• Use and Occupancy Classification: Business Group B as defined by Chapter 3 – Use and Occupancy Classification of the International Building Code, Section 304.

• Construction Type: The building must be combustible as defined for Construction Type V-B. Types of Construction in the International Building Code.

• The units to be constructed and installed to meet all local standards to include Florida wind borne debris zone – Wind load = 150 miles per hour (MPH).

6.0 Hours of Government Use/Operation: 24 hours per day, 365 days per year.

6.1 Normal Business Hours: Normal hours of operation are between 0700 to 1600 hours Monday through Friday except US Federal Holidays, or as agreed to outside these hours the sole discretion of the government.

6.2 Hazardous Material: All HAZMAT contemplated for use or brought on base for the purpose of this agreement, must be coordinated through the HAZMAT Pharmacy, located in Building 49 at Paperclips; Etc.

Contractor must provide the Quality Assurance Personnel with a copy of the MSDS (Material Safety Data Sheet) prior to using the HAZMAT and maintain a copy at the work site at all times that work is being performed.

Failure to comply with these requirements may result in withholding of payment.

6.3 Security Considerations: Contractor and/or subcontractor employees must wear clearly visible company identification while performing duties at MacDill AFB. Site Access instructions or contractor requesting access for initial survey must provide data sheet of personnel entering MacDill AFB for background verification and access approval prior to arrival. Commercial vehicles (2 Axles or more) must go through Tanker Way entrance gate, all others may use any gate. All personnel and vehicles are subject to random search and possible denial of access if security forces find unauthorized items or personnel. It is the contractor’s responsibility to adhere to the rules and regulations while on MacDill AFB, FL.

6.4 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

6.5 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on MacDill AFB.

6.6 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

7.0 Contractor Quality Control Requirements

7.1 The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the requirements of this BPA and associated Calls are provided and the performance standards are met. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

7.2 The plan shall provide procedures for an independent inspection program to cover tasks and services listed in the PWS. Independent meaning the inspector doing the quality control inspections does not perform the work and is not under direct supervision of personnel directly responsible for the work.

7.3 The plan shall include a requirement to ensure all requirements of the PWS are provided to the appropriate Government organization. A monthly report (hard copy and electronic) shall be provided to the CO addresses all performance metrics included in the Services Summary.

7.4 The plan shall address procedures covering key and badge control that includes the turn-in of issued keys and badges by personnel who no longer require access to locked areas or base entry, and control procedures for physical security of Government property. The plan shall establish and implement methods of ensuring lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

8.0 Service Summary

SS # Performance Objective PWS Paragraph Performance Threshold Surveillance Method

SS01

Provide a complete and usable facility free of defects as specified.

3.1

Any and all known defects shall be documented with status and get-well dates. No defect shall exist for greater than 30 days without justification, material delivery and estimated completion dates.

Periodic Government review and inspection.

100% Government review and acceptance of documentation.

SS02 Respond to trouble calls as specified. 3.17

No more than 2 instances of unexcused on-site support within the hours specified during performance year.

Periodic Government review and inspection.

SS03 Receive and document facility trouble calls. 3.17.2

Properly and completely document all trouble calls with no more than one (1) omission per month.

100% Government review and acceptance of documentation.

SS04 Teardown, removal and site restoration. 4.0

The amount of time needed will be discussed and mutually agreed upon by contractors and the Government.

100% Government inspection & acceptance.

SS05

Contractor quality control requirements 7.0 Establish and maintain QCP to ensure requirement are met.

Periodic Government review and inspection.

APPENDIX A

BPA Solicitation Procedures/Process

The following information provides the process/procedures to be utilized during BPA Call solicitation and award.

1.0 BPA Solicitation and Call Process

1.1 Ordering Period: BPA holders will be authorized to provide turnkey (new, used, and/or refurbished) temporary and swing space modular/mobile facility solutions to include site preparation, design, delivery, installation, maintenance/facility support, and removal services during the period of 01 October 2024 through 30 September 2029.

1.2 Maximum Value: Calls placed to all BPA holders combined will not exceed $9,999,999.99 over five years.

1.3 Request for Quotes (RFQ): As the need arises for performance under the terms of this BPA, CO or authorized representative will issue a RFQ providing a synopsis of the proposed requirements, define the government evaluation method(s) to be used for subsequent award of the BPA Call, and establish the date, time, and location of a site visit, when necessary. Each BPA Call will be competed among all successful contractors awarded this BPA, unless excluded due to poor past performance or other reasons as determined by the CO under the terms of the evaluation procedures. Attendance for site visits is mandatory for all contractors. Site conferences or other meetings for Calls may be conducted by video/photo at the government’s discretion.

1.4 Competition: Unless the CO applies an exception, each BPA Call will be awarded, as a result of competition to the contractor who offers the best value to the Government considering the criteria specified.

1.5 Response Time: Time duration for developing submission of the contractor’s quote for individual requirements will be agreed upon by the government and the contractors based on the scope and magnitude of the requirement; however, at no time shall this time period exceed 30 Calendar days.

1.6 Following award of the BPA Call, the successful contractor will begin execution of the requirements as stated within the specific project criteria as indicated in the Call. The Call shall detail the project specific requirements, i.e. furniture, additional fixtures/features, number of offices, restrooms, kitchens, conference rooms, etc., in conjunction with the General Provisions of the overall BPA.

1.7 BPA Call Participation: At a minimum, each contractor shall propose on 75 percent of the BPA Call requests in a 12-month period throughout the life of this BPA. If the contractor will not submit a quote on a BPA Call request, they must inform the contracting officer of their non-participation by the due date of the call request.

APPENDIX B

MacDill AFB Contractor Security

MACDILL AIR FORCE BASE, FLORIDA

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on MacDill Air Force Base (MAFB), Florida.

1. BPA Award.

1.1. Upon award of a BPA call/order, all contractors (including Small Purchase contractors), will have background checks conducted on all employees (including subcontractors or temporary employees) requiring access to MAFB.

1.2. The base Point of Contact (POC) is the unit or the base contracting office administratively who services the BPA. The authorized format used for submitting employee personal information for background checks is located at Attachment 1, Request for Background Check.

1.3. The contractor is responsible for providing their employees’ personal information to their base POC. Failure to provide all personal information required or providing fraudulent information will result in the employee’s base access being denied.

1.3.1. Full name to include middle names or any known alias.

1.3.2. Date of Birth. 1.3.3. Social Security number.

1.3.4. Driver’s license number and state of issue.

1.3.5. Project name and BPA and call number.

1.3.6. Requestor’s name.

1.4. Each base POC is appointed by their commander or management director on DD Form 577, Appointment/Termination Record – Authorized signature, and forwards a signed copy to the Visitor’s Reception Facility (VRF) annually.

1.5. The base POC sends a request, via email, to the 6 SFS/Background Check email address, which can be located on the Global Listing (MacDill). Personal employee information will be included on Attachment 1, Request for Background Check/Entry Access List (EAL).

1.6. The 6th Security Forces Squadron (6 SFS) will, upon receiving the EAL from the base POC, conduct a background check of contractor personnel using the approved local, state, and federal government web sites.

1.7. Any contractor employee found to have a criminal conviction listed below or have an outstanding warrant(s) will not be allowed entry to the base.

1.7.1. US Citizenship, immigration status, or Social Security Account Number that cannot be verified.

1.7.2. Barred from entry/access to any military installation or facility.

1.7.3. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.7.4. Name appears on any federal agency’s "watch list or “hit list” for criminal behavior or terrorist activity.

1.7.5. Any conviction for firearms or explosive violations within the last three years.

1.7.6. Incarcerated for 12 months or longer within the past three years, regardless of the offense.

1.7.7. Any conviction of espionage, sabotage, treason, terrorism, murder.

1.7.8. Conviction of a sexual assault, armed assault/robbery, rape, child molestation or kidnapping.

1.7.9. Drug possession with intent to sell or drug distribution.

1.8. Upon completion of the background check, the results will be electronically mailed to the requesting base POC. The email response will state whether the applicant is approved, denied, or pending further review by 6 SFS/S5 and base legal. Contractor employee(s) approved for base access will report to the VRF, Building 1089 to retrieve the AF Form 75, Visitor Pass.

1.9. Background checks are valid for two years unless the person is terminated from the job or is involved in a serious offense as listed paragraph 1.7. Requests for base access exceeding the two-year period will require another background check.

1.10. The base POC identifies and appoints responsible contractor supervisors to sponsor subcontractors and BPA call workers on base to perform services for no more than five business days (short-term) without a completed background check. Subsequent sponsorship (long-term) will require the proper completed background check by the VRF.

1.11. The base POC is responsible for identifying and retrieving all AF Form 75’s from contractor employees once the BPA call has expired or the contractor employee’s employment is terminated and returns the passes to the VRF.

2. Contractor Visitor Passes for Entry to MAFB

2.1. The base POC completes Attachment 2, Request for Issuance of AF Form 75, and the contractor employee hand carries the request to the VRF for issuance of the AF Form 75 for the duration of the BPA call, not to exceed one year.

2.2. Contractors must possess the proper photo identification media (driver’s license/state identification card, military identification card, or other authorized U.S. governmental photo media) to be issued a base pass. Non- U.S. citizens must provide original Immigrations & Naturalization Service photo media and Social Security card.

3. Contractor Vehicle Passes for Entry to MAFB.

3.1. Operators of vehicles must provide the following documentation to register vehicles.

3.1.1. Valid driver’s license.

3.1.2. Valid vehicle registration or rental agreement.

3.1.3. Valid insurance (except fleet vehicles) or rental agreement.

3.1.4. Drivers of borrowed vehicles must present a valid registration, insurance card (or policy), and power-of-attorney in the owner’s name.

3.2. Operators are required to sign a consent to search and impoundment disclaimer upon receiving their vehicle pass.

4. Contractor, Commercial, and/or Oversized Vehicles

4.1. All contractor, commercial, and oversized vehicles must enter MAFB through the Tanker Way Gate located off Interbay Boulevard.

4.2. The following are considered “commercial or oversized” vehicles.

4.2.1. All vehicles registered and licensed with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size having more than two axles.

4.2.3. All vehicles displaying a commercial plaque, logo, or emblem.

5. Contractor Vehicle and Personnel Processing Requirements

5.1. The Tanker Way Gate is open for personnel and vehicle processing from 0530 – 1700 hours Monday through Friday and 0530-1000 on Saturday. Holiday hours are 0530-1000; Thanksgiving, Christmas Eve, Christmas and New Year’s Day the gate will be closed.

5.2. During closure of Tanker Way Gate, contractor/commercial vehicles requesting entry will use the Dale Mabry Gate.

6. Subcontractors

6.1. All subcontractors are required to follow the same instructions listed above for their personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their base POC prior to access authorization.

6.3. Short term subcontractors will be issued a pass not to exceed one week.

8. Flight line Driving

8.1. NOT authorized.

8.2. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee.

8.3. If security forces or a military member detains a contractor or employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. During increased Force Protection Conditions (FPCONs) there may be limited entry to the installation.

9.2. Contractors ARE NOT AUTHORIZED to escort (vouch) any personnel entering MAFB unless designated by base POC.

9.2.1. Exceptions to this rule will be addressed on an as needed basis through the Contracting Officer.

9.2.2. The escorting contractor will be responsible for all individuals they escort onto the installation.

Contractors with installation access vouching authority will be authorized to vouch for personnel not to exceed one week.

9.2.3. Contractor escort privileges will be revoked if it’s determined the contractor is attempting to supersede normal installation access requirements.

9.3. Any contractor found in violation of this requirement will be escorted off the installation. They will be removed from the company EAL and not be allowed to reenter MAFB without the written permission of the installation commander.

9.4. Contractors are required to obey all entry requirements, traffic rules and regulations IAW AFI 31-204, MACD SUP 1, Traffic Supervision. Failure to comply with requirements could result in debarment from the installation.

9.5. Where applicable, the contractor must establish and maintain a Visitor/Vehicle Pass tracking system. This list shall be provided to the Contracting Officer prior to period of performance start and made available upon request.

10. Contact Information.

10.1. Questions regarding base access will be directed to VRF, (813) 828-2737 or (813) 828-3809.

10.2. Security related matters should be directed to the Security Forces Control Center, (813)828- 3322/3323/3324.