Solicitation.pdf

Document Number: 36C78625Q50311 PROCESSED Page 1 of 75

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F369403-25-2000012

PAGE 1 OF

5. SOLICITATION NUMBER

36C78625Q50311

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

08/04/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Roberto Escobedo

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

08/18/2025

01:00 PT

CODE 36C786

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 562111

SIZE STANDARD: S47 Million

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

369403CODE15. DELIVER TO

NATL MEMORIAL CEMETERY OF ARIZONA (914)

DEPT OF VETERANS AFFAIRS (914)

NATL MEMORIAL CEMETERY OF ARIZONA

2929 E PINNACLE PEAK ROAD

PHOENIX, AZ 85024

CODE 36C78616. ADMINISTERED BY

NATIONAL CEMETERY ADMIN (786)

NATIONAL CEMETERY ADMIN

DEPT OF VETERANS AFFAIRS-CENTRAL CO

5105 RUSSELL RD

QUANTICO, VA 22134

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

Waste and Recycling Disposal Service IDIQ at National Memorial

Cemetery of Arizona. See Statement of Work and Instructions to Offeror for Requirements. This acquisition will be in accordance with FAR Part 13

Procedures.

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Brian Trahan

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 36C78625Q50311 PROCESSED Page 2 of 75

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 36C78625Q50311 PROCESSED Page 3 of 75

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 Contract Guarantee Minimum.docx 1 SOW NMCA Waste Removal FY25 2.0 (006).docx 2 Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.217-8 Option to Extend Services (Nov 1999) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 (DEV) Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-6 Option for Increased Quantity (Mar 1989) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

852.219-73 (DEV) VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022) (DEVIATION JAN 2023)

852.219-75 (DEV) VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE

OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022) (DEVIATION JAN

2023)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

52.232-18 Availability of Funds (Apr 1984)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

3 WD 2015-5469 Rev 28 7 8 2025.pdf 4 Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.204-7 System for Award Management (Nov 2024) 52.212-3 (DEV) Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)

852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE

(JAN 2008)

52.216-1 Type of Contract (Apr 1984) 52.217-5 Evaluation of Options (July 1990) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Jun 2020) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)

4 System updates policy updates.docx 4 INSTRUCTIONS TO OFFERORS EVALUATIONS FAR 13 PRICE LPTA.docx

Document Number: 36C78625Q50311 PROCESSED Page 4 of 75

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

24.000000 MO

Description: ONE (1) General Waste - 40 Yard Roll-off dumpster : PICKUP Twice a Month

Period of Performance: 09/01/2025 - 08/31/2026

Reference Line: F369403-25-2000012 - 0001

Pricing Options: Base 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: TWO (2)General Waste - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2025 - 08/31/2026

Reference Line: F369403-25-2000012 - 0002

Pricing Options: Base 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Recycling - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2025 - 08/31/2026

Reference Line: F369403-25-2000012 - 0003

Pricing Options: Base 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0004 See Description Below

PSC: S205

12.000000 MO

Document Number: 36C78625Q50311 PROCESSED Page 5 of 75

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

Description: ONE (1) Concrete - 12 Yard Dumpster : PICK UP Once a Month

Period of Performance: 09/01/2025 - 08/31/2026

Reference Line: F369403-25-2000012 - 0004

Pricing Options: Base 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0005 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

3.000000 EA

Description: ONE (1) General Waste - 40 YARD Roll-off Dumpster

Period of Performance: 09/01/2025 - 08/31/2026

Reference Line: F369403-25-2000012 - 0005

Pricing Options: Base 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

10001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

24.000000 MO

Description: ONE (1) General Waste - 40 Yard Roll-off dumpster : PICKUP Twice a Month

Period of Performance: 09/01/2026 - 08/31/2027

Reference Line: F369403-25-2000012 - 10001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

10002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: TWO (2)General Waste - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2026 - 08/31/2027

Reference Line: F369403-25-2000012 - 10002

Pricing Options: 0002

Document Number: 36C78625Q50311 PROCESSED Page 6 of 75

10003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Recycling - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2026 - 08/31/2027

Reference Line: F369403-25-2000012 - 10003

Pricing Options: 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

10004 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Concrete - 12 Yard Dumpster : PICK UP Once a Month

Period of Performance: 09/01/2026 - 08/31/2027

Reference Line: F369403-25-2000012 - 10004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

10005 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

3.000000 EA

Description: ONE (1) General Waste - 40 YARD Roll-off Dumpster

Period of Performance: 09/01/2026 - 08/31/2027

Reference Line: F369403-25-2000012 - 10005

Pricing Options: 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

20001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

24.000000 MO

Description: ONE (1) General Waste - 40 Yard Roll-off dumpster : PICKUP Twice a Month

Period of Performance: 09/01/2027 - 08/31/2028

Document Number: 36C78625Q50311 PROCESSED Page 7 of 75

Reference Line: F369403-25-2000012 - 20001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

20002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: TWO (2)General Waste - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2027 - 08/31/2028

Reference Line: F369403-25-2000012 - 20002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

20003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Recycling - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2027 - 08/31/2028

Reference Line: F369403-25-2000012 - 20003

Pricing Options: 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

20004 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Concrete - 12 Yard Dumpster : PICK UP Once a Month

Period of Performance: 09/01/2027 - 08/31/2028

Reference Line: F369403-25-2000012 - 20004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

20005 See Description Below

PSC: S205

3.000000 EA

Document Number: 36C78625Q50311 PROCESSED Page 8 of 75

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

Description: ONE (1) General Waste - 40 YARD Roll-off Dumpster

Period of Performance: 09/01/2027 - 08/31/2028

Reference Line: F369403-25-2000012 - 20005

Pricing Options: 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

30001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

24.000000 MO

Description: ONE (1) General Waste - 40 Yard Roll-off dumpster : PICKUP Twice a Month

Period of Performance: 09/01/2028 - 08/31/2029

Reference Line: F369403-25-2000012 - 30001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

30002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: TWO (2)General Waste - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2028 - 08/31/2029

Reference Line: F369403-25-2000012 - 30002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

30003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Recycling - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2028 - 08/31/2029

Reference Line: F369403-25-2000012 - 30003

Pricing Options: 0003

Document Number: 36C78625Q50311 PROCESSED Page 9 of 75

30004 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Concrete - 12 Yard Dumpster : PICK UP Once a Month

Period of Performance: 09/01/2028 - 08/31/2029

Reference Line: F369403-25-2000012 - 30004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

30005 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

3.000000 EA

Description: ONE (1) General Waste - 40 YARD Roll-off Dumpster

Period of Performance: 09/01/2028 - 08/31/2029

Reference Line: F369403-25-2000012 - 30005

Pricing Options: 0005

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

40001 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

24.000000 MO

Description: ONE (1) General Waste 40 Yard Roll-off dumpster : PICKUP Twice a Month

Period of Performance: 09/01/2029 - 08/31/2030

Reference Line: F369403-25-2000012 - 40001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

40002 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: TWO (2)General Waste 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2029 - 08/31/2030

Document Number: 36C78625Q50311 PROCESSED Page 10 of 75

Reference Line: F369403-25-2000012 - 40002

Pricing Options: 0002

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

40003 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Recycling - 6 Yard Dumpster : PICK UP Once a Week

Period of Performance: 09/01/2029 - 08/31/2030

Reference Line: F369403-25-2000012 - 40003

Pricing Options: 0003

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

40004 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

12.000000 MO

Description: ONE (1) Concrete - 12 Yard Dumpster : PICK UP Once a Month

Period of Performance: 09/01/2029 - 08/31/2030

Reference Line: F369403-25-2000012 - 40004

Pricing Options: 0004

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

40005 See Description Below

PSC: S205

HOUSEKEEPING- TRASH/

GARBAGE COLLECTION

3.000000 EA

Description: ONE (1) General Waste - 40 YARD Roll-off Dumpster

Period of Performance: 09/01/2029 - 08/31/2030

Reference Line: F369403-25-2000012 - 40005

Pricing Options: 0005

Document Number: 36C78625Q50311 PROCESSED Page 11 of 75

Contract Guarantee Minimum/Maximum Aggregate Value

The guaranteed minimum amount for the life of the contract is $5,000.00.

The maximum aggregate value of the contract, inclusive of the Five One-Year ordering periods, shall not exceed $250,000.00.

The Government does not guarantee that it will place any orders under this contract more than the guaranteed minimum amount.

Document Number: 36C78625Q50311 PROCESSED Page 12 of 75

Statement of Work

Waste and Recycling Removal

National Memorial Cemetery of Arizona 2929 E. Pinnacle Peak Road Phoenix, Arizona 85024

1. Scope

This statement of work (SOW) outlines the requirements for the provision of waste and recycling disposal services at the National Memorial Cemetery of Arizona (NMCA), under the National Cemetery

Administration (NCA). The contractor shall furnish all labor, materials, equipment, and supervision necessary to perform scheduled and on-call waste disposal services, in accordance with the terms specified herein.

2. Period of Performance: The contract shall be a twelve (12) month base year plus four (4) twelve-month option years if exercised.

3. Place of Performance:

National Memorial Cemetery of Arizona

2929 E. Pinnacle Peak Road

Phoenix, AZ 85024

4. Type of Contract: The Government will award a fixed price Indefinite Delivery, Indefinite

Quantity (IDIQ) contract. Multiple tasks and/or delivery orders incorporating this SOW will be issued based on the Governments requirements.

5. Applicable Documents and Standards

All work performed under this contract shall comply with:

National Cemetery Administration standards for operations and maintenance

Local, state, and federal environmental regulations

Occupational Safety and Health Administration (OSHA) requirements

U.S. Department of Veterans Affairs (VA) policies and procedures

40 CFR Part 261- Identification and Listing of Hazardous Waste

6. Requirements

a. General Waste – One (1) 40 Yard Roll-Off Dumpster up to 4 tons: CLIN 0001

i. The contractor shall provide one (1), forty-yard roll-off dumpster for the disposal of general waste.

ii. The contractor shall perform pick-up (empty dumpster) twice a month. Twenty-four (24) 40yd dumpsters a year.

iii. The dumpster shall be located on the east end of the cemetery. The contractor shall contact NMCA personnel to ascertain the proper location for dumpster placement.

b. General Waste dumpsters - Two (2), Six-yard Roll-Off Dumpster: CLIN 0002

i. The contractor shall provide two (2), Six-yard roll-off dumpster for the disposal of General waste.

ii. The contractor shall perform pick up (empty dumpsters) every week (52 pick-ups per year).

iii. The dumpsters shall be located outside the southwest gate of the maintenance building. The contractor shall contact NMCA personnel to ascertain the proper location for dumpster placement.

c. Recycling dumpster - One (1), Six-yard Roll-Off Dumpster: CLIN 0003

i. The contractor shall provide One (1), Six-yard roll-off dumpster for the disposal of Recyclables.

Document Number: 36C78625Q50311 PROCESSED Page 13 of 75

ii. The contractor shall perform pick up (empty dumpster) every week (52 pick-ups per year)

iii. The dumpsters shall be located outside the southwest gate of the maintenance building. The contractor shall contact NMCA personnel to ascertain the proper location for dumpster placement.

d. Concrete Dumpster - One (1), 12-yard Roll-Off Dumpster: CLIN 0004

i. The contractor shall provide One (1) 12-yard roll-off dumpster for the disposal of concrete or similar materials.

ii. The contractor shall perform pick up (empty dumpster) once a month (12 pick-ups per year)

iii. The dumpster shall be located on the east end of the cemetery. The contractor shall contact NMCA personnel to ascertain the proper location for dumpster placement.

e. General Waste (1), 40 Yard Roll-Off Dumpster up to 4 tons: CLIN 0005

i. Upon notification of cemetery personnel, the contractor shall deliver, and pickup of one Forty-yard roll-off dumpster on an as needed basis. The government estimates that this service will be required 3 times (3 jobs) during each performance period of 12 months.

ii. The Contracting Officer Representative (COR) will contact the contractor to request the delivery of the dumpster. The contractor shall deliver the dumpster within 24 hours of receiving the call from the government. Cemetery personnel shall determine dumpster placement upon delivery of the dumpster.

iii. The Contracting Officer Representative (COR) will contact the contractor to request the retrieval of the dumpster. The contractor shall retrieve the dumpster within 24 hours of receiving the call from the government.

7. Performance Standards

Service Area Performance Standard Acceptable Quality

Level (AQL)

Performance incentive / incentive

Dumpster Delivery Delivered within 24 hours of request

95% compliance positive CPARS ratings/negative

CPARS ratings

Dumpster Pick Up Retrieved within 24 hours of request

95% compliance positive CPARS ratings/negative

CPARS ratings

Routine Service

Adherence

Adheres to scheduled pick-up frequency

98% on-time completion positive CPARS ratings/negative

CPARS ratings

Cleanliness &

Maintenance

Dumpsters shall be free of offensive odor, leaks, or damage

98% compliance positive CPARS ratings/negative

CPARS ratings

Customer

Satisfaction

Positive feedback from

COR and cemetery staff

95% satisfaction rate positive CPARS ratings/negative

CPARS ratings

Document Number: 36C78625Q50311 PROCESSED Page 14 of 75

8. Hours of Operation

All routine services shall be conducted during the cemetery’s normal operating hours: Monday through

Friday, 7:00am-3:30pm, excluding federal holidays. On-call services may be required outside of these hours with prior coordination.

Federal Recognized Holidays

New Year’s Day Independence Day

Martin Luther King Jr.’s Birthday Labor Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

9. Quality Control and Inspection

The contractor shall establish and maintain a quality control program to ensure services are performed in accordance with this SOW within 30-days of contract award. The government reserves the right to inspect all services and request corrective actions for deficiencies.

10. Contractor Requirements

a. Contractor Qualifications

Contractor shall have the necessary knowledge, skills, abilities, and resources to perform the work herein; within the best industry standards and practices; and have a minimum of five (5) years prior experience in the business of recycling and waste services. Furthermore, the Contractor represents that it is familiar with the scope and nature of the work required by the National Cemetery and understands the conditions under which it will be obligated to operate. The Contractor shall identify and submit with quote, to the Contracting Officer, the following information for the key personnel working directly on the project: name, title, role in the project and phone number. The Contractor shall describe the educational background, directly related work experience, professional development, and demonstrated performance record of key personnel.

b. Personnel Qualifications

i. Qualified personnel are essential for the performance of this contract to assure that requests for pick-ups are responded to in a prompt, responsive, and safe manner. All

Contractor personnel performing under this contract shall be able to speak English and communicate effectively.

ii. The Contractor shall provide drivers, as well as other employees necessary to work under this contract, that have participated in organizational driver training and OSHA required safety programs. Every driver performing under this contract shall possess a current, valid Commercial Driver’s License (CDL) with the appropriate endorsements when operating vehicles that require such licenses. Operators of any equipment or vehicles with-in the Cemetery shall follow all traffic rules and regulations such as but not limited to speed limits and weight restrictions.

iii. This individual is always subject to the rules and regulations of the National Cemetery

Administration while on National Cemetery property. Dress and appearance must be neat and reflect the professional image of the Contractor’s company. The selected individual shall always carry proper identification on them while on National

Cemetery property.

c. Contractor Uniforms

Document Number: 36C78625Q50311 PROCESSED Page 15 of 75

All workers on site shall be recognizable as employees of the contractor by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges which display the Contractor’s company and employee name.

d. Contractor Vehicles

The name or logo of the Contractor shall be clearly displayed on all vehicles used on the job site.

The contractor shall use vehicles constructed to prevent loss of recyclables, waste, or fluid/gray water from vehicle beds during transport and vehicles shall be covered or enclosed to prevent contents from escaping. Any material thrown from or falling off the truck shall be immediately collected and returned to the truck by the Contractor.

Any property damage resulting from an unsecure load or from material being thrown shall be the responsibility of the contractor and must be reported immediately.

The COR will inspect the Contractor’s vehicles, all containers, and surrounding areas for quality of service performed as stated in this contract.

All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements.

11. Contracting Officer Representative

Upon contract award, the Contractor shall furnish to the Contracting Officer the name of the person that has been designated and assigned to this contract as the Contracting Officer Representative

(COR). The COR will exercise overall management responsibility for the contract effort, receive technical direction, and handle problems arising under the contract, as well as serve as the primary point of contact for day-to-day operations of the program. The COR is further responsible for coordinating matters of mutual concern with the Government representatives. The COR may designate an inspector for purposes of this contract who may work with the contractor regarding extra pick-ups or minor issues if they arise.

12. Supervision

a. The COR will conduct spot checks of the waste and recycling dumpster removal services to ensure compliance with the terms and conditions of the contract.

b. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor shall be responsible for taking disciplinary actions with respect to Contractor’s employees as may be necessary.

c. The Contracting Officer may require removal from the job site any employee of the Contractor deemed to be unsuitable or otherwise objectionable or whose continued employment under this contract is deemed to be contrary to the public interest or inconsistent with the best interests of the Government.

13. Regulatory Compliance, Permits, Licenses.

a. The Contractor shall have applicable licenses and permits necessary to perform the work required under this contract prior to the start of performance. Copies of all such permits and licenses shall be current and valid. The Contractor shall provide to the Contracting Officer when requested, specifically, but not limited to, proof of all licenses, state, and local permits, as well as copies of organizational participation in driver training and safety programs. The Contractor shall provide evidence that every driver performing under this contract has a current and valid

CDL with the appropriate endorsements if the vehicles they operate require such certification.

b. Contractor shall, without expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and municipal laws, codes, and regulations.

c. The Contractor shall perform operations associated with this contract in accordance with all current State/Federal environmental protection regulations applicable to the management of recycled materials and solid waste.

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14. Disposal Sites and Facilities

a. The Contractor shall identify all sites/facilities to be used for waste disposal and single stream recycling disposal before contract performance

b. If at any time during the course of the contract, a disposal site/facility is used by the Contractor receives a Notice of Violation, the Contractor shall immediately notify the Contracting Officer.

c. Contractor shall utilize only disposal sites/facilities that are certified by Federal, State, local agencies, and the Environmental Protection Agency. Contractor shall submit a listing (by company name, address and type of material accepted), with quote, of all disposal sites/facilities intended to be utilized under this contract to the Contracting Officer.

15. Containers/Dumpsters

a. Container/Dumpster Type

The containers/dumpsters shall be painted in a single uniform color for trash recycling. All trash and recycling containers shall be pre-approved by the COR, washable, without holes, leak-proof with tight fitting lids, durable workable wheels and with all operable drain plugs (if applicable to the container).

b. Delivery of Containers/Dumpsters

Contractor shall provide a proposed delivery schedule to the Contracting Officer within 5 business days post-award.

After the Contractor submits a proposed delivery schedule of containers to the Contracting

Officer, the Contractor shall contact the Contracting Officer’s Representative (COR) to establish the container delivery schedule. If the COR is not available to be onsite for the delivery, the COR can designate the Cemetery Staff to work with the contractor on the establishment of delivery schedule. The exact location of the placement and the approval of all container styles and types prior to placement of container(s) should be provided to the

Contractor by the COR. The Contractor shall notify the COR, or the designated inspector of any problems associated with the delivery of containers/dumpsters to resolve any logistical problems or misinformation.

c. Contractor’s Responsibility for Containers

1. The Contractor shall be responsible for the delivery, maintenance, and removal of containers/dumpsters and equipment, throughout the contract period. All containers shall be kept free from holes, vermin, or foreign matter which might cause personal injury or damage to clothing. The containers must not emit unpleasant odors, as identified by the

COR or Cemetery representative. Unpleasant odors shall be immediately corrected by the

Contractor at the Contractor’s expense. The Contractor must have approval in writing from the COR prior to any chemical or biological agent application or use on government land/facilities prior to application. Contractor shall provide in advance to the COR an SDS sheet for any such agent prior to approved use. Failure by the Contractor to take action to correct a container(s) defective condition will be grounds for finding the Contractor in default and could cause the termination of this contract.

2. Containers/dumpsters shall always be kept in proper repair, cleaned, and sanitized in accordance with sanitation codes (Federal or County). Container’s exterior painted surfaces, lettering and decals shall be maintained in good condition without fading or missing components or information. Containers shall be generally free of graffiti, any graffiti containing profanity or offensive material will not be acceptable. Wastewater shall be emptied into the Contractor’s truck. All containers serviced by Contractor, under the terms of this contract, shall be pressure washed with a disinfecting Green Product twice a month during the period of April, May, June, July, August, and September and once a month during the period of October, November, December, January, February, and March.

The inside should be sprayed with an EPA and COR approved deodorizer after emptying.

The Contractor shall submit in writing to CO the method and product proposed for deodorizing containers for approval. All containers shall be steam cleaned on a quarterly basis. The Contractor shall submit to CO the method and any product proposed for the

Document Number: 36C78625Q50311 PROCESSED Page 17 of 75 pressure washing and steam cleaning of the containers. The Contractor shall furnish to the

CO, for approval, a schedule of deodorizing and steam cleaning containers, with the submittal of intended deodorizer and intended method of use within 30 days after contract award.

3. Containers/dumpsters shall be both picked up and returned/replaced empty on the same day. Lids shall be placed tightly on all containers that are equipped with lids, after emptying. Also, all containers shall be returned substantially on the landing pad after emptying (for those areas with landing pads).

4. The Contractor shall provide substitute containers/dumpsters within 24 hours of notification of defective container/dumpster, including weekends and holidays, for areas that the CO determines to be critical. The Contractor shall provide a substitute container within 72 hours for areas determined to be non-critical by the CO. Critical areas are defined as areas where the accumulation of waste presents a public health concern including the

Cabin Camp and Campground areas.

5. All containers/dumpsters shall be approved by the COR before use.

6. The Government will not be held responsible for damage to the Contractor's equipment.

All Contractor equipment shall be properly maintained by the Contractor to minimize mechanical problems and breakdowns. All vehicles shall have required standard safety equipment, spill kits and current valid state inspection, DOT and/or other endorsements/requirements. The contractor will be responsible for the immediate clean-up, proper disposal and reporting of all hazard waste spills with-in the Cemetery. All spills shall be reported to the COR and the Cemetery Director immediately for action and documentation. Failure to do so may result in criminal or civil action and grounds for finding the Contractor in default and could cause the termination of this contract.

7. Contractor shall remove all containers belonging to the Contractor from the site upon expiration of this contract.

16. Inspection of Services

a. Definitions- “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

b. The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

c. The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

d. If the Government performs inspections or tests on the premises of the Contractor or subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, without additional charge, all reasonable facilities and assistance for the safe and convenient performance of these duties.

e. In the event of missed pickups or other services that do not conform to contract requirements, the Government may require the Contractor to re-perform the services in compliance with the contract at no additional cost to the Government. The Contractor shall contact the COR within

24 hours to reschedule any missed pickups. If the deficiency cannot be corrected through re-performance, the Government may (1) require the Contractor to take corrective action to prevent future occurrences, and (2) adjust the contract price to reflect the diminished value of the services provided.

f. If the Contractor fails to promptly re-perform the services or take appropriate corrective actions to ensure future compliance, the Government may (1) perform the services by contract or other means and charge the Contractor for any resulting costs, or (2) terminate the contract for default.

g. The COR will inspect all containers, and surrounding areas for the quality of service performed.

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17. General Conditions

a. Maintaining the Container/Dumpster Sites.

a. The Contractor shall leave the service loading area in a clean and orderly condition.

Contractor shall pickup recyclables/debris/trash that is in immediate area (10 feet) of receptacle after each pickup. Lids shall be left in the closed position on all containers/dumpsters, where applicable, after being emptied by the contractor.

b. Receive Telephone and Email Notification.

a. The Contractor shall receive telephone and email notifications from the COR or designated Cemetery Staff for unscheduled pickup. Upon notification, the Contractor shall make all arrangements with the COR and the Cemetery Staff for pickup. The

Contractor shall have 24 hours from the time of telephone and or Email notifications to provide the requested container/dumpster pull.

c. In Case of Damage.

a. Contractor shall be responsible for all damage to persons or property that occurs because of Contractor’s fault or negligence. The Contractor shall take proper safety and health precautions to protect the worksites, workers, the public and property of the

Government and others. Any incidents/accidents involving the operation of the contractor’s vehicles or equipment shall be immediately reported to the COR and

Cemetery Staff. Failure to do so may result in criminal or civil action and grounds for finding the Contractor in default and could cause the termination of this contract.

b. Contractor shall be responsible for the repair or replacement of any, building structure, or landscape features, damaged by the Contractor in the performance of this contract.

Damaged areas or materials shall be restored, repaired, or replaced to the original condition, and to the satisfaction of the Contracting Officer, at no expense to the

Government.

d. Access to Government Facilities.

During the life of the contract, the rights of ingress and egress to and from Government facilities for the Contractor will be made available from sunrise to sunset.

e. Contents

The recyclables and trash generated are usually found at cemetery grounds, administrative offices, maintenance areas and in households.

f. Removal

Failure by the Contractor to remove the recyclables or waste within the time specified or to not comply with all other terms of the contract may result in the Contractor’s default in performance of this contract.

g. Dignity Clause

Respect for Headstones and Markers in National Cemeteries; Handling of Markers and

Headstones. Every action by contractor personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation.

Critically important is the awareness required of the contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Contractor personnel cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. No tools, equipment or other items will be placed or leaned on headstones or markers. Use care not to scratch or damage markers in any manner.

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Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the Contractor must contact the COR, Director/Assistant Director or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

The Contractor is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the

COR before work may begin.

Contractor Site Supervisor will ensure that no contractor personnel work will cause any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

18. Deliverables

Item Quantity Service Pick up (Frequency) Location/Deliverable email

40-yard dumpster

*requirement a

1 Bi-Monthly East end of cemetery

6-yard dumpster (general waste) *requirement b

2 Weekly SW gate of maintenance BLDG

6-yard dumpster

(recycling) *requirement c

1 Weekly SW gate of maintenance BLDG

12-Yard Dumpster

(concrete) *requirement d

1 Monthly East End of cemetery

40-Yard Dumpster (On-

Call) *requirement e

1 As needed East end of cemetery

List of Key Personnel *7a

Contractor qualification

1 Quote submittal Email to C/O

Quality Control Program

*6 Quality control and inspection

1 30 days of award Email to C/O

Delivery Schedule *12b containers/dumpsters

1 5 business days post award Email to C/O

SDS (Safety Data Sheets)

*12d containers/dumpsters

1 Prior to use of chemicals on dumpsters

Email to C/O

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19. Cemetery Site map

a. 6 yd waste and recycling dumpsters.

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b. 40 yd and 12 yd Dumpsters

End of Scope

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Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of clause) Clause Title Fill-ins

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment (Nov 2021)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of expiration. [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

(a) Definition. As used in this clause--

"Commercial and Government Entity (CAGE) code" means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity by unique location; or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

(b) Contractors shall ensure that the CAGE code is maintained throughout the life of the contract for each location of contract, including subcontract, performance. For contractors registered in the System for Award Management (SAM), the DLA Commercial and Government Entity (CAGE) Branch shall only modify data received from SAM in the CAGE master file if the contractor initiates those changes via update of its SAM registration. Contractors undergoing a novation or change-of-name agreement shall notify the contracting officer in accordance with subpart 42.12. The contractor shall communicate any change to the CAGE code to the contracting officer within 30 days after the change, so that a modification can be issued to update the CAGE code on the contract.

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(c) Contractors located in the United States or its outlying areas that are not registered in SAM shall submit written change requests to the DLA Commercial and Government Entity (CAGE) Branch. Requests for changes shall be provided at https://cage.dla.mil. Change requests to the CAGE master file are accepted from the entity identified by the code.

(d) Contractors located outside the United States and its outlying areas that are not registered in SAM shall contact the appropriate National Codification Bureau (points of contact available at http://www.nato.int/structur/AC/135/main/links/contacts.htm) or NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx to request CAGE changes.

(e) Additional guidance for maintaining CAGE codes is available at https://cage.dla.mil.

(f) If the contract includes Federal Acquisition Regulation clause 52.204-2, Security Requirements, the contractor shall ensure that subcontractors maintain their CAGE code(s) throughout the life of the contract.

(End of clause)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

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(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading…