S02 INSTRUCTIONS TO OFFERORS EVALUATIONS FAR 13 PRICE LPTA.docx

ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation.

A. GENERAL INSTRUCTIONS: This section provides general guidance for preparing the quote, as well as specific instructions on the format and content of the quote. The Offeror’s quote must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may have its quote considered to be unacceptable and removed from consideration for contract award. The offer shall be compliant with the requirements as stated in the solicitation. Non-compliance with the instructions to the solicitation may result in an unfavorable quote evaluation and may be grounds to eliminate the quote from consideration for contract award.

Offeror should thoroughly review the specifications and become familiar with the requirement prior to submitting a quote. Failure to understand the contract requirements shall not relieve the successful offeror from performing in accordance with the strict meaning and intent of the specifications.

Submission of offerors. Offeror must complete and return a complete package of all items required in two separate documents (Part-I Technical, Part II-Price) prior to the time specified in the solicitation to be considered for award. Offers received after the established response date/time will not be accepted.

Please review the following items before submitting your quote:

[ ] Contractor must include contractor information in section 17a (Company Name, Address, POC Information, Cage Code/Unique Entity ID) and print/sign/date section 30 (a-c) of first page of SF 1449.

[ ] Contractor must completely price with the “Unit Price” and Total of every CLIN, in Section 1 Price Schedule. Check your calculations!!!

[ ] Contractor must acknowledge any amendment (s), if applicable.

[ ] Contractor must provide two separate documents, Part-I Technical and Part-II Price (SF 1449).

( ) Complete all Provisions (fill-ins) and provide as Part II-Price (SF 1449), (52.212-3(Dev), 52.204-24, 52.209-7, 852.219-75)

B. TYPE OF ACQUISITION: This acquisition is a competitive solicitation; it will be 100% Service-Disabled Veterans Small Business (SDVOSB) set aside. The award will be made to the lowest price technically acceptable offeror that satisfies all the requirements in accordance with the Statement of Work. The Government intends to award a single firm-fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract.

C. PERIOD OF ACCEPTANCE OF OFFERS: The Offeror agrees to hold prices in its offer firm for a period of sixty (60) calendar days from the closing date of the solicitation.

D. PAST PERFORMANCE: The Government reserves the right to obtain past performance information from any available source and may contact references other than those identified by the Offeror when determining responsibility.

E. POINTS OF CONTACT (POC): Written requests for interchanges, questions, and/or concerns may be sent to Roberto Escobedo, Contracting Specialist, email: roberto.escobedo@va.gov, no later than 13 August 2025 1:00pm (PST). No questions will be accepted after the above date/time.

F. SITE VISIT: N/A

G. PROPOSAL SUBMISSION INSTRUCTIONS:

Submission via email to: roberto.escobedo@va.gov Subject line: 36C78625Q50311_Company Name Submission deadline: 18 August 2025 @ 1:00 PM PST

Do not make any changes to the files or the format of the files of the Solicitation and any attachments. Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.

· It is the Offeror’s responsibility to ensure that documents are complete, and submission is viewable/ readable and arrives to the CO/CS by the date and time required.

· It is the Offeror’s responsibility to fill in all applicable Solicitation provisions and are submitted.

· The Offeror must provide enough information for the evaluation team to determine technical acceptability. The technical evaluation team will only evaluate what is submitted.

· If any required documents are omitted with submission, the offer may be precluded from further consideration.

H. EVALUATION FACTORS: To assist the Contracting Officer in determining if the evaluation factor applicable to this procurement is met, Offerors are asked to provide the following information with their quotes. Failure to include this information could result in a Contracting Officer’s determination that an otherwise successful Offeror is not eligible for contract award.

Factor 1 Technical: The contractor must provide descriptions of proposed dumpsters (SOW paragraph 6 & 15). The contractor should include company relevant experience, permits, licenses, insurance information, and meet the vehicle requirements (SOW Paragraph 10 &13). Failure to meet any requirement in SOW will make your submittal unacceptable. (10) page maximum)

Factor 2 Price: This factor shall be used to assess the reasonableness of the Offeror’s price. For this factor, Offerors shall submit their price using standard Form 1449 price schedule.

(End of Addendum to 52.212-1)

Addendum 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. (Nov 2021)

(A) This procurement is being conducted pursuant to FAR Part 13 procedures. The Government intends to award an IDIQ contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose offered price is found fair and reasonable, and whose offer is found to be technically acceptable when considering the non-price evaluation factors described above. Offerors who fail to meet any technical acceptability evaluation factor below will not be eligible to receive contract award.

Factor 1: Technical: Contractor must comply with all the various dumpsters’ sizes and requirements in the SOW. Contractors must have a minimum of 5 years’ experience in the business of recycling and waste management. Contractors must have current federal, state, and or local government permits, licenses, and insurance. Contractors must be able to meet the schedule. (Failure to meet any of the requirements in the SOW will make your quote unacceptable).

Factor 2: Price: This factor shall be used to assess the reasonableness of the Offeror’s price.

(B) EVALUATION PROCESS: Offers will be evaluated in the following manner. The compliant lowest-priced offer will be identified. The offer will be evaluated to determine if the offer takes exception with any of the requirements for this procurement specified in the solicitation. If the offer does not take exception with any of the requirements for this procurement, the offeror who submitted this offer will be determined as the “lowest-priced offeror.” The Contracting Officer/technical evaluation team will then determine if the lowest-priced offeror’s offer is technically acceptable using the technical evaluation factors applicable to this procurement. If a contract award cannot be made to the lowest-priced offeror, the Contracting Officer will evaluate the next lowest-priced proposal following the procedures described above. This process will continue until a contract award can be made, or the Contracting Officer determines that no contract award can be made. The Government intends to evaluate offers and award a contract without interchanges with offerors. However, the Government reserves the right to conduct interchanges at any time if determined by the contracting officer to be in the Government’s interest.

(C) OPTIONS: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government will determine that an offer is unacceptable if the option prices are significantly unbalanced or if the proposed price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)