Solicitation Attachment 9 - 145 AW Contractor Security Guide.pdf

03059

145th Airlift Wing Contractor

SecurityRequirements

OPR: 145 SFS/S5 – March 2021

1. General. Welcome to the 145th Airlift Wing, North Carolina Air National Guard. The following information is provided for your reference and information. We will do our best to ensure your stay with us is pleasant. Please ensure the information contained in this package is shared with all employees. Attachment 3 of this pamphlet contains a list of important telephone numbers.

1.1. All contractors are encouraged to complete the Anti-Terrorism Level 1 training at https://jko.jten.mil/courses/atl1/launch.html.

2. Entry to the 145th Airlift Wing. The installation commander grants authority for you and your employees to enter this installation. Under authority of the Internal Security Act of 1950, Section 21, and 50 U.S. Code 797, the installation commander is held responsible for the protection of government resources. You, your employees, and equipment are subject to lawful search and seizure procedures upon entering, while on, or exiting the installation.

2.1. You and your employees will enter or exit the 145th Airlift Wing through the following point during normal work hours and on official business:

2.2. Construction Gate: Open 0700-1500 Monday-Friday. Visitor Passes and DBIDS Cards are issued at the Visitor Control Center (VCC) during those hours. Personnel on duty at Security Forces Pass and ID (Building 45/ SFS), will assist you with directions or in contacting your sponsoring activity.

2.3. Contractors that have been granted access beyond 1500, Monday- Friday, will be allowed to gain access onto the installation through the Main Gate.

3. Prohibited Items. Except as provided for in your contract, you or your employees may not bring or possess any of the following items while on the 145th Airlift Wing base:

3.1 Weapons. In the interest of public safety the items listed below are considered dangerous weapons.

3.1.1. Instruments capable of propelling a projectile by compressed air, gasses, springs, or other mechanical or physical means. Such weapons include, but are not limited to, firearms, paint ball guns, pellet guns, BB guns, blowguns, bows and arrows, underwater spear guns, hunting slingshots, and throwing spears.

3.1.2. An instrument, which has the capacity to inflict death and from the manner in which it is used is likely to produce or may easily and readily produce death. The following instruments are included in, but not limited to, this category. Knives in excess of 3 inches, spring-loaded knives (switchblades), swords, blackjacks, metal knuckles, "Nunchaku" fighting sticks, kung-fu stars, boomerangs, chains (wrapped), and billy clubs. Possession of these items is expressly prohibited at all times, except when they are in use as part of the bearer’s lawful "tools of the trade," such as craftsmen (electricians, carpenters, or other such trades).

3.1.3. Explosive Material: Consists of ammunition, gunpowder, firecrackers, and similar items.

3.2. Narcotics or drugs in any quantity except for those prescription drugs issued by a licensed pharmacist based on written prescription from a licensed medical doctor for health care purposes.

3.3. Alcohol which includes, but is not limited to, beer in open containers no matter what the quantity, is strictly prohibited from being on base and/or job site.

4. AFI 31-204, Air Force Motor Vehicle Traffic Supervision. It is recommended this publication be read to obtain in-depth knowledge of the various traffic requirements on the 145th

Airlift Wing, portions of this Supplement are outlined below for your information.

4.1. The North Carolina Motor Vehicle Laws apply to all drivers and is enforced on the 145th Airlift Wing.

4.2. You and your employees are responsible for maintaining current registration requirements. This means your state vehicle registration, driver’s license, vehicle insurance, etc., must be up to date at all times. Failure to do so may result in citations and cancellation of your base driving privilege.

4.3. If the vehicle you are operating, regardless of the type of vehicle, is equipped with seatbelts, they must be worn at all times while in motion. This applies to all occupants of the vehicle as well.

4.4. You and your employees must abide by base speed limits of 15mph. Failure to do so may result in a citation and cancellation of your base driving privilege.

4.5. If you have any questions about any aspect of our base traffic rules and instructions, please call Security Forces Base Defense Operations Center (BDOC) at (704) 391-4152 or on base extension 391-4152.

5. Obtaining Entry Credentials/Passes. Contractors will be permitted to enter the 145th Airlift id

Wing by following the procedures set forth in this pamphlet. Contractors with proper credentials allowing access to the 145th Airlift Wing will be permitted to do so through the aforementioned entry point. Retired military members and dependents of active duty or retired military members who are employed by your company should not use their retired or dependent Armed Forces Identification Card to enter the 145th Airlift Wing while accessing the base for work purposes.

All contractors will obtain a DBIDS Card through the Security Forces Visitor Control Center (VCC). Entry credentials are obtained in the following manner:

5.1. Contractors must provide two acceptable form of identification used in conjunction with a picture identification and all documents must be current and valid. Identification must meet the requirements outlined by the Department of Homeland Security, U.S. Citizenship and Immigration Service, I-9 Form, Employment Eligibility Verification, List of Acceptable Documents. See Attachment 1. Other forms of entification will NOT be accepted.

5.2. Upon award of a contract, the contractor will be issued a 145 AW Form 28 and Visitors EAL worksheet by the contract administrator in the 145th Base Contracting Office. The contractor will need to submit the required information for the Entry Authority List, to the contract administrator in the 145th Base Contracting Office prior to coming to the 145th Airlift Wing.

5.3. Upon initial entrance to the 145th Airlift Wing, contractors shall obtain a DBIDS Card from the Security Forces Visitor Control Center (VCC). Where the 145 AW Form 28 will be filed. DBIDS Cards will be valid for the duration of the contract (Not to exceed 1 year). The contractor will be required to resubmit a new 145 AW Form 28 upon exercising option years and contract renewals. Contract extensions will require an MFR from the Contracting Office stating the Name of the Contractor, Contract Number, the original Contract End Date and the new Contract End Date. The MFR must be signed by someone from the Contracting Office. See Attachment 3.

5.4. If contractors need access to the 145th Airlift Wing for time(s) outside of the performance period of the contract (i.e., administrative issues, warranty issues, site visits), they will need to be validated by the customer or supporting agency of the contract they are performing.

5.5. It is the sole responsibility of the contractor to add or delete employees to the EAL.

Please keep this in mind for employees you may dismiss from your company. In order to add names to the EAL the contractor must follow the same procedure used to submit the 145 AW Form 28 for the first time.

5.6. For existing contracts that are already in progress, contractors will follow the procedures mentioned above in 5.3 if any employee needs a new or updated pass.

5.7. If an employee loses or misplaces their DBIDS Card, an MFR must be submitted and signed by the Contractors Office in order to receive a new DBIDS Card. See Attachment 2.

5.8. A Visitors EAL Worksheet must be completed and submitted for vetting for any other instances where contractors (less than 10 days) need access to the 145th Airlift Wing.

This must be completed prior to their arrival, as all visitors/contractors will be vetted prior to gaining access to the installation.

5.9. All passes must be returned to the 145th Security Forces Pass & ID upon completion of the contract or change of personnel.

5.10. Vehicles owned by your firm will be permitted entry to 145th Airlift Wing. It will be necessary for you to obtain a temporary vehicle registration for each vehicle to be operated on the 145th Airlift Wing.

5.1.1. The individual will also be checked against the installation debarment, Be On Look Out (BOLO) listings, and the Initial Denial of Contractor Pass database prior to being issued a DBIDS Card. Background checks for proper vetting and a Visitors EAL Worksheet are required for all contractor personnel (Prime and Sub- Contractor). The Visitors EAL can be received from the contracting officer, this form is for base access less than 10 days. Those that need access to the base 10 days or more will need a Form 28, request this from the contracting officer.

5.1.2. All Visitors EAL Worksheets and/or Form 28s, need to be turned in to 145 contracting office, with all required signatures, at least 1 week prior to work beginning.

This will give proper time for vetting and expedite entry onto the installation.

5.1.3. A criminal history background and wants/warrant checks will be conducted using the NCIC/DCI/CJLEADS databases to determine if the individual has a criminal history or active wants/warrants. If the NCIC/DCI check produces any outstanding wants/warrants, or the individual has an additional causes as outlined below and/or in AFMAN31-113 Installation Perimeter Access Control will be denied. The Security Forces Pass and Registration Center (PRC) will notify the Contracting Officer, Contracting Specialist or Sponsoring Official who signed off on the 145 AW Form 28, see Attachment 1, of the denial. Charlotte Mecklenburg Police Department (CMPD) will be contacted to respond and take custody of any individual with outstanding wants/ warrants.

Table 1. Negative Fitness Determination Matrix for Installation Access vehicle pass at the Security Forces Visitor Control Center (VCC). Proof of ownership, proof of insurance and a current valid driver’s license are required for vehicle registration. You or your representative will be required to certify in writing that your firm carries insurance on your vehicle or vehicles as outlined below:

5.10.1. $10,000 Property Damage Liability.

5.10.2. $25,000 Personal Liability for each person.

5.10.3. $50,000 Personal Liability for each accident.

NOTE: Each vehicle must be insured for the above limits if not already covered in your contract.

6. Emergency Vehicles. Ambulances, Fire Department, and Security Forces vehicles have the right of way when their lights are flashing or sirens or horns are sounding. You are required to come to a complete stop on the right side of the roadway.

7. Failure to Obey Traffic Rules and Regulations. Failure to obey established state, local, and installation traffic rules and regulations may be grounds for the installation commander to suspend or revoke an individual’s driving privileges on the 145th Airlift Wing.

8. Base Exercises. The 145th Airlift Wing has peacetime as well as wartime missions. To ensure we can perform our missions, frequent exercises are conducted. Here are some things you should be aware of:

8.1. No one is automatically exempt from exercises.

8.2. There is someone in charge of each exercise. Contractors are generally exempt from participation. In rare cases a contractor or their employees may inadvertently be involved in an exercise.

8.3. Should you or your employees get stopped at a cordon (exercise perimeter) or told to evacuate an area, you may approach the guard and identify yourself, your purpose, and destination or work location. The sentry will pass the information along for an exemption determination. Please be aware this may take some time. (Note: Only company or properly marked vehicles may be allowed to cross a cordon when approved. Privately owned vehicles will be denied access.) In some cases it may be necessary for you to participate for your safety.

9. Contractor Security Requirements.

9.1. Your equipment and facilities, located within the boundaries of the 145th Airlift Wing, will be provided the normal protection you expect from our civilian counterparts.

The security of your property, when it is contained within a restricted area, is secondary to that provided for the priority resources located in the area. The government assumes

NO responsibility for lost or stolen material, equipment, or tools. The security of these items lies solely with the contractor.

9.2. As in the civilian community, you are expected to provide a reasonable degree of protection or “security” for your property stored on the installation. Although the installation is stringent with entry and internal controls, we still experience incidents of vandalism, breaking and entering, burglaries, etc. Should you be a victim or witness a crime or suspicious incident, report it immediately to the Security Forces Base Defense Operations Center (BDOC) located in Building 45. You may do this in person or by phone by dialing 704- 391-4152 or on base extension of 391-4152. For on base emergencies from a landline call 911, this will go directly to the Base Defense Operations Center. 911 calls from cell phones will go directly to CMPD and be routed back to BDOC after the appropriate services are dispatched.

10. Assistance. If you or your employees request or require assistance in understanding the cited requirements, please contact the contracting office or your sponsor. See Attachment 5.

(1) REAL ID-compliant driver’s license, enhanced driver’s license, or non- driver’s identification card issued by a State, territory, possession, or the District of Columbia.

(2) TWIC used in conjunction with a driver’s license issued by a State, territory, possession, or the District of Columbia that is not REAL ID-compliant bearing the same name and similar photograph. In this situation:

(a) The TWIC is the credential used to establish identity for the purpose of access control.

(b) The non-REAL ID-compliant driver’s license is used to establish identity for the purpose of force protection.

(3) VHIC used in conjunction with a driver’s license issued by a State, territory, possession, or the District of Columbia that is not REAL ID-compliant bearing the same name and similar photograph. In this situation:

(a) The VHIC is the credential used to establish identity for the purpose of access control.

(b) The non-REAL ID-compliant driver’s license is used to establish identity for the purpose of force protection.

(4) Original or certified true copy of a birth certificate bearing a raised seal, social security card, and driver’s license issued by a State, territory, possession, or the District of Columbia that is not REAL ID-compliant. All three documents must bear the same name or a former name as documented on acceptable name change documentation such as a court order, marriage certificate, or divorce decree. In this situation:

(a) The birth certificate and social security card are used to establish identity

(b) The non-REAL ID-compliant driver’s license is used to establish identity

Attachment 1

*REAL ID ACT deadline is 1 October 2021. Until then a state issued Drivers License (Non Real ID) is solely an acceptable form of identification for base access.*

List of Acceptable Documents

ATTACHMENT 2

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 145TH AIRLIFT WING

CHARLOTTE NORTH CAROLINA

Date

MEMORANDUM FOR: 145 SFS/S5

FROM: (Unit/Office Symbol):

SUBJECT: Lost/Misplaced DBIDS Card

1. On (Date) (First Name, Middle Initial, Last Name), reported that their DBIDS Card is missing/lost. (Name) stated that the last place they know for certain they saw their DBIDS Card was (Location). (Name) searched their house, vehicle, and clothing and was uable to locate their DBIDS Card. The loss of (Name) DBIDS Card was not a result of a security violation and I recommend reissue of their DBIDS Card.

2. (Name) was retrained on the proper procedures for safeguarding their DBIDS Card on (Date).

3. Any questions or comments concering this memorandum can be directed to (Unit Office Symbol) at (Duty phone number).

Contracting Officer Signature Block Duty Title

Attachment 3

DIRECTORY - POINTS OF CONTACT

SECTION TELEPHONE NUMBER

Contracting Office (LGC) 704-391-4209/4207

Civil Engineering Office (CES) 704-391-4140

Environmental 704-391-4327

Fire Department (Non-Emergency) 704-391-4242

(EMERGENCY - ON BASE LANDLINE) 911

Safety Office 704-398-4751

Security Forces Information Security Section (S5) 704-398-4833

Security Forces Administration and Reports (S5) 704-398-4833

Security Forces Base Defense Operations Center (BDOC) 704-391-4152

(EMERGENCY – ON BASE CELL PHONE) 911

**As noted earlier, dialing 911 from a base landline will send the call directly to SFS BDOC. Dialing 911 from a cell phone will go directly to CMPD 911 Center. CMPD will route the call back to SFS BDOC after dispatching the requested emergency services.

CRIMESTOPPERS HOTLINE: 398-4933 or (704)398-4933