Performance Work Statement (PWS) General Funds Enterprise Business System (GFEBS) Support

1. Introduction

The U.S. Army Test and Evaluation Command (ATEC), with its consolidated headquarters at Aberdeen Proving Ground (APG), MD, is the only organization within the Army and Department of Defense (DOD) providing evaluations through full spectrum developmental and operational test events. ATEC’s primary focus is to ensure the Soldier is equipped to address the current fight and the battles of tomorrow with effective, suitable, survivable and interoperable weapon systems and equipment that are superior to all on the battlefield.

1.1 Mission

ATEC is a direct reporting unit of the United States Army responsible for developmental testing, independent operational testing, independent evaluations, assessments, and experiments of Army equipment.

1.2 Background

The US Army Test and Evaluation Command (ATEC) is the Army’s independent test and evaluation component responsible for providing an unbiased, technical perspective on materiel being developed for our Army. ATEC serves as the conscience of the Soldier to examine and evaluate materiel associated with Army acquisition programs by assessing the effectiveness, suitability and survivability of those systems to support acquisition decision makers.

1.3 Scope

This PWS identifies the tasks and contractor deliverables required to ensure continued GFEBS support for the ATEC, Headquarters (HQ), which is inclusive of ATEC, HQ subordinate command elements.

1.4 Functional Overview

The contractor shall provide support and training on the seven GFEBS core business processes;

Financial (FI), Spending Chain (SC); Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO). Functional Support includes analysis of Interface Documents (IDOC) as well as data issues.

The contractor shall assist in the development of GFEBS business rules and processes, mentoring financial management staff and subordinate commands on new GFEBS business rules and GFEBS functionality, and documenting those business rules.

2. General Requirements

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer’s Representative (COR) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activities needed to execute the requirements of the contract. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract management and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at APG, MD and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions within the specified timeline. The Government COR and Subject Matter Expert for each task and the corresponding Contractor Task Leader will meet as necessary to determine and refine support requirements, products and timelines. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration

The contractor shall ensure all training requirements are up to date for all contracted employees during the lifetime of the contract/task order. The contractor shall make necessary travel arrangements for their employees.

2.3.4. Contractor Manpower Reporting

2.3.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for ATEC, UIC W3Q2AA via a secure data collection site. The contractor shall fill in all required data fields in the Service Contract Reporting (SCR) section of the System for Award Management (SAM) (https//sam.gov)

2.3.4.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), this runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

2.3.5 Training

The contractor shall develop a training program to ensure contractor personnel are trained to accomplish the requirements of this PWS. The contractor shall maintain records of all scheduled and completed accomplished training, which will be available for periodic inspections by the Government. In addition, copies of training certificates shall be available upon request by the COR as proof of training completion, as required. Continuous learning training does not relieve the contractor from ensuring that contractor personnel are qualified to perform their assigned tasks when they begin employment under this contract. The contractor shall look to identify efficiencies in training that will reduce costs to the Government as well as minimize duty hours spent completing training. The contractor shall meet ATEC’s annual mandated training requirements which will be provided by the Government. Labor and all associated cost for training, licenses, meetings and professional development not mandated by the Government shall be borne by the contractor. The Government will only reimburse the contractor one time for government mandated training in new technologies or unique skills that are required to perform unique aspects of this PWS and not for employee advancement.

All travel, training and per diem requirements for Government mandated training that are to be reimbursed to the contractor must be approved by the COR within ten (10) workdays prior to commencement of training/travel.

2.4 Pre-Hiring Qualification Review

The Contracting Officer’s Representative shall evaluate any new or replacement candidate resumes to assure candidates meet all personnel qualification requirements prior to hiring personnel to perform under this task order contract.

2.4.1 The contractor shall have at least 7 years of experience in the use of GFEBS transactions related to the following seven (7) core GFEBS functionalities: Financial (FI), Spending Chain (SC); Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO). The seven (7) years of experience must be within the last 10 years from the date when the COR receives the resume.

2.4.2 The contractor shall have the appropriate level of experience in GFEBS SC processes to include processing of Purchase Requests (PR), Purchase Orders (PO), Goods Receipts/Invoice Receipts (GR/IR), and clearing documents.

2.4.3 The contractor shall have the appropriate level of experience in GFEBS reimbursable processing to include establishing sales orders, evaluating results of the GFEBS billing process, and establishing funding or down payments are properly recorded in GFEBS.

2.4.4 The contractor shall have the appropriate level of experience in GFEBS Funds management processing to include establishing pre-commitment and commitment documents, establishing annual funded programs (AFP) and allotments; and the movement of AFP and/or allotment to cost objects.

2.4.5 The contractor shall have the appropriate level of experience in providing training and assistance to Users through multiple mediums such as over the shoulder, telephone, video teleconference, and web conferencing.

2.4.6 The contractor shall have the appropriate level of experience in producing job aides for GFEBS transactions and GFEBS business practices.

2.5 Contractor Personnel Experience Requirements

2.5.1 The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of training and experience. The contractor shall be in compliance with FAR 22.18 Employment Eligibility Verification.

2.5.2 The contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.5.3 Team composition shall consist of one (1) support personnel for ATEC HQ, APG MD, which is inclusive of ATEC, HQs subordinate command elements. Support can be provided on-site or remote.

2.5.3.1 All GFEBS support personnel provided under this contract must have at least seven (7) years of experience supporting all seven GFEBS core business functionalities as outlined in paragraphs 2.5.5 through 2.5.10 below. The seven (7) years of experience must be within the last 10 years from the date when the COR receives the resume to review under Section 2.4.

2.5.4 For training or certification that is not commercially available, and/or mandated by the Government post- award, contractor employees shall have a maximum of 90 days to complete.

Training or certification that cannot be completed within the 90 days based on availability or other significant factors can obtain an extension negotiated with the COR.

2.5.5 Personnel provided under this contract must have at least 7 years of experience in the use of GFEBS transactions related to the following seven (7) core GFEBS functionalities: Financial (FI), Spending Chain (SC); Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO). Each contractor personnel must be able to support all of the above functionalities.

2.5.6 Personnel shall have the appropriate level of experience in GFEBS SC processes to include processing of Purchase Requests (PR), Purchase Orders (PO), Goods Receipts/Invoice Receipts (GR/IR), and clearing documents.

2.5.7 Personnel shall have the appropriate level of experience in GFEBS reimbursable processing to include establishing sales orders, evaluating results of the GFEBS billing process, and establishing funding or down payments are properly recorded in GFEBS.

2.5.8 Personnel shall have the appropriate level of experience in GFEBS Funds management processing to include establishing pre-commitment and commitment documents, establishing annual funded programs (AFP) and allotments; and the movement of AFP and/or allotment to cost objects.

2.5.9 Personnel shall have the appropriate level of experience in providing training and assistance to Users through multiple mediums such as over the shoulder, telephone, video teleconference, and web conferencing.

2.5.10 Personnel shall have the appropriate level of experience in producing job aides for GFEBS transactions and GFEBS business practices.

2.5.11. Any replacement staff for personnel throughout the life of the contract shall have equal or better experience than what was proposed by the offeror.

2.5.12 The Contractor shall not hire any personnel to perform on the contract until the (COR) has accomplished a pre-hiring qualification review of a candidate’s resume and made a positive determination that the candidate meets personnel qualification requirements in the PWS. See paragraph 2.4 above for personnel pre-hiring qualification review requirements.

2.6 Locations and Hours of Work

2.6.1 For support at ATEC HQ, APG, MD, the contractors shall work either on-site or remotely.

Support provided to ATEC subordinate command elements shall be performed remotely.

However, as stated at PWS 2.7, travel and temporary duty to accomplish some tasks may require travel to ATEC HQ, APG, MD. Normal Government workdays are Monday through Friday except U.S. Federal Holidays. Government workers typically work eight (8) hours per day, 40 hours per week and flextime workers start not earlier than 0630 and not later than 0900. The Government core hours of work are from 0900 to 1500 daily. The on-site Government Security Officer will ensure that all security precautions and access privileges are in place.

2.6.2 INSTALLATION CLOSURES. The contractor shall adhere to curtailing operations of the Government which includes any time when the Government is in a non-operational status for events including but not limited to emergency situations, inclement weather, power curtailments, furlough, shutdowns, organization events, planned training days, etc. Contractors are expected to adhere to the Government curtailment or closure schedule; however, some contractor employees may be required to work during those periods and/or may be required to report to an alternate work site. Only personnel necessary for essential work will be scheduled for duty during these periods.

The COR will notify the contractor of the dates of curtailment and closure and of any contractor employees required to work that day. Additionally, the local television/radio stations will announce any such delays or closures.

2.6.3 FEDERAL HOLIDAYS. Federal Holidays in each calendar year are identified below. When such holidays fall on Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday is considered a holiday.

New Year's Day, January 1 (or observed) Martin Luther King, Jr. Birthday, the third Monday in January Washington's Birthday, the third Monday in February Memorial Day, the last Monday in May Juneteenth, June 19 (or observed) Independence Day, July 4 (or observed) Labor Day, the first Monday in September Columbus Day, the second Monday in October Veterans Day, November 11 (or observed) Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25 (or observed)

2.7 Travel / Temporary Duty (TDY)

Travel to other Government facilities may be required as specified below. All travel requirements (including plans, agenda, itinerary, anticipated costs, trip reason and dates) shall be pre-approved by the COR (subject to local policy procedures) and shall be invoiced under the Travel CLIN.

Travel shall be performed in accordance to the not to exceed (NTE) contract line items (CLINs) for each respective year. Reimbursement shall not exceed the maximum per diem rates set forth in the Federal Travel Regulation, Joint Travel Regulation, or Standardized Regulations. Costs for travel shall be billed in accordance with the regulations and FAR 31.205-46 Travel Costs (subject to local policy & procedures). Travel will include multiple locations throughout the Continental United States (CONUS). Travel may include but is not limited to the following locations:

Table 1. Base Year Travel Locations/Requirements

Destination No. of Trips

No. of Travelers No. of Days

APG, MD 1 1 5

DPG, UT 1 1 5

EPG, AZ 1 1 5

RTC, AL 1 1 5

WSMR, NM 1 1 5

YPG, AZ 1 1 5

Table 2. Option Period 1 Travel Locations/Requirements

Destination No. of Trips No. of Travelers No. of Days

APG, MD 1 1 5

DPG, UT 1 1 5

EPG, AZ 1 1 5

RTC, AL 1 1 5

Table 3. Option Period 2 Travel Locations/Requirements

APG, MD 1 1 5

DPG, UT 1 1 5

EPG, AZ 1 1 5

RTC, AL 1 1 5

Table 4. Option Period 3 Travel Locations/Requirements

APG, MD 1 1 5

DPG, UT 1 1 5

EPG, AZ 1 1 5

RTC, AL 1 1 5

Table5. Option Period 4Travel Locations/Requirements

APG, MD 1 1 5

DPG, UT 1 1 5

EPG, AZ 1 1 5

RTC, AL 1 1 5

In accordance with FAR 31.205-46, the contractor shall provide documentation for prime and subcontractor costs incurred by contractor personnel on official company business. These costs are allowable and are subject to the limitations contained in the FAR 31.205-46 subsections.

Costs for transportation shall be based on mileage rates, actual costs incurred (receipts), or a combination thereof, and shall not exceed per diem rates. Costs for lodging, meals, and incidental expenses shall be based on per diem, actual expenses (receipts), or a combination thereof, and shall not exceed per diem rates. Employee labor costs that exceed 40-hours per week due to travel are an allowable cost. Reimbursement for contractor employee travel labor costs that exceed 40-hours per week is at the employee fully burdened hourly labor rate accepted to establish the monthly Firm-Fixed-Price for services. The contractors shall have traveling employees maintain a travel log to record travel dates and times to determine travel hours that exceed 40-hours per week and submit log to the COR. Travel documentation shall be provided to the COR after travel has been performed to verify estimates versus actual costs, and to determine a reasonable charge.

Travel documentation will be included as an attachment to the invoice and monthly report in the Government’s Procurement Integrated Enterprise Environment (PIEE), in a contractor preferred (COR approved) format.

The travel CLINs shall have not-to-exceed amounts for each year, as specified in Section B of the contract award. Travel requires Contracting Officer Representative (COR) pre-approval and shall require an invoice submission to the COR within 10 days of the last day of travel. Travel exceeding $5,000.00 shall require Contracting Officer approval.

The Contractor shall submit a pricing proposal for the Travel to the COR or Contracting Officer within ten (10) calendar day of when the travel will commence. The pricing proposal shall contain sufficient support detail to allow for an expedited Government evaluation and for negotiations to take place, if necessary. Travel shall not commence until the COR or Contracting Officer has provided approval.

2.8 Conflicts of Interest

2.8.1 The contractor shall remain conflict of interest free during the entire duration of the Contract. Additional information pertaining to conflict of interest can be found in Title 10, U.S.

Code Section 2399 and FAR Subpart 9.5.

2.8.2 In the event that the prime or a subcontractor intends or becomes involved in development of DOD systems under eventual ATEC test evaluation oversight as part of its Title 10 responsibilities, the contractor shall provide written notification to the COR within three working days of this potential OCI issue. The contractor shall not begin or continue performance once the contractor becomes aware of a 10 USC 2399 violation or any other OCI situation without the Contracting Officer’s approval. The contractor shall own the burden to monitor, report and resolve any Title 10, U.S. Code Section 2399 violations and all potential OCI issues that arise during the performance of this TO.

2.8.3 The Contracting Officer will analyze all potential OCIs as prescribed by FAR Subpart 9.5 and make a determination if an actual OCI exists and whether an actual OCI can be mitigated. The Contracting Officer will provide the rationale for an OCI determination and request a mitigation plan when the OCI is of a type that can be mitigated. The Contracting Officer will evaluate the mitigation plan and either approve or disapprove the mitigation plan.

2.8.4 The contractor shall not employ off-duty CORs, nor any other person who is an employee of the U.S. Government or the DOD, either military or civilian, if such employment would create a conflict of interest.

2.8.5 The above requirements include the prime contractor and all subcontractors.

3. Performance Requirements

The following are tasks required under this Contract. The contractor shall perform all or some of these tasks concurrently.

3.1 The Contractor shall provide support for the Army’s General Fund Enterprise Business System (GFEBS) for approximately 600 Users in eight (8) Army commands located in six (6) CONUS installations. This support shall enhance ATEC Users GFEBS expertise by providing GFEBS expertise in the development of effective and auditable financial business practices.

3.2 Support End Users in the use of GFEBS transactions related to multiple GFEBS functionalities to include Financial (FI), Spending Chain (SC); Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling (CO).

3.3 Provide training/assistance of GFEBS SC processes to include processing of Purchase

Requests (PR), Purchase Orders (PO), Goods Receipts/Invoice Receipts (GR/IR), and clearing documents.

3.4 Provide training and assistance in GFEBS reimbursable processing to include establishing sales orders, ensuring that collections have been processed, and ensuring that funding has been recorded in GFEBS.

3.5 Provide training/assistance in development of GFEBS BI reports for multiple SAP functionalities to include FA, FM, SD, CO, and HR.

3.6 Train/assist Users through multiple mediums such as over the shoulder, telephone, video teleconference, and web conferencing.

3.7 Produce job aides to assist Users in processing and interpreting GFEBS transactions, Business Intelligence (BI) reporting, and GFEBS best business practices

3.8 The Contractor shall provide end-of-fiscal year surge support to the Government, when required. The additional support will be provided to the End Users to eliminate GFEBS contract close-out situations.

3.9 The Contractor shall maintain advanced working knowledge of GFEBS core business processes and relevant external systems.

3.10 The Contractor shall provide all services, personnel, audio visual aids, and training aids as needed for recommendations and informational purposes. Materials will be provided by the Government.

3.11 The Contractor shall have an understanding and knowledge of SAP IDOCs and how to resolve and troubleshoot IDOC errors

3.12 The Contractor shall provide End User and functions mapping.

3.13 The Contractor shall assess current End User capabilities.

3.14 RESERVED

3.15 The Contractor shall monitor change management activities, execute pivotal cutover activities and provide support to Users.

3.16 The Contractor shall prepare and submit weekly status reports (CDRL A001) to the COR.

This report will contain the type of support provided, and who received the support. The first report is due 30 days after contract award and weekly thereafter.

3.17 The Contractor shall provide a weekly work schedule (CDRL A002) to the COR. This schedule will forecast eight (8) weeks out and will include the work locations of the contractor support personnel.

3.18 The Contractor shall develop, and present business process flows (CDRL A003), and system process (CDRL A004) flows between all relevant business processes and systems.

3.19 The Contractor shall provide a monthly invoice in PIEE by the 17th of each month, inclusive of subcontractor costs incurred. Travel documentation will be included as an attachment to the invoice and monthly report in PIEE, in a contractor preferred (COR approved) format. This requirement includes the prime contractor and all subcontractors.

3.20 Contractors shall report labor hours (CDRL A005) to the COR weekly in a spreadsheet format (provided by the COR). Labor and travel that directly supports a specific program will be charged to the job number for that customer program, as specified by the COR. This requirement includes the prime contractor and all subcontractors. The current ATEC system for financial accounting is

GFEBS.

4. Special Requirements

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1 Smoking Policy. The contractor shall comply with AR 600-63 that establishes policies governing smoking in Government facilities and ranges.

4.2 Government Inspections.

4.2.1 Firm Fixed Price Inspections shall be in accordance with FAR clause 52.246-4, Inspection of Services Fixed Price. The Government’s Quality Assurance Surveillance Plan (QASP) shall become part of the contract and will describe how HQ ATEC will survey, observe, test, sample, evaluate, and document contractor performance in meeting the following performance requirements. The QASP will provide acceptable performance standards for performance and/or the deliverables required for each performance requirement listed below.

4.2.1.2. Support End Users in the use of GFEBS transactions related to multiple GFEBS functionalities to include Financial (FI), Spending Chain (SC); Fund Management (FM), Sales and Distribution (SD), Accounts Receivable (AR), Reimbursable Accounting (RA), and Controlling

(CO).

4.2.1.3. Provide training/assistance of GFEBS SC processes to include processing of Purchase Requests (PR), Purchase Orders (PO), Goods Receipts/Invoice Receipts (GR/IR), and clearing documents.

4.2.1.4. Provide training and assistance in GFEBS reimbursable processing to include establishing sales orders, ensuring that collections have been processed, and ensuring that funding has been recorded in GFEBS.

4.2.1.5. Provide training/assistance in development of GFEBS BI reports for multiple SAP functionalities to include FI, FM, SD, CO, and HR.

4.2.1.6. Produce job aides to assist Users in processing and interpreting GFEBS transactions, BI reporting, and GFEBS best business practices

4.2.1.7. Understanding and knowledge of SAP IDOCs and how to resolve and troubleshoot IDOC errors

4.2.1.8. Prepare and submit weekly status reports (CDRL A001) to the COR. This report will contain the type of support provided, and who received the support. The first report is due 30 days after contract award and weekly thereafter.

4.2.1.9. Provide a weekly work schedule (CDRL A002) to the COR. This schedule will forecast eight (8) weeks out and will include the work locations of the contractor support personnel.

4.2.1.10. Develop and present business process flows and system process flows (CDRL A003) (CDRL A004) between all relevant business processes and systems.

4.2.1.11. Report labor hours (CDRL A005) to the COR weekly.

4.2.2. A performance requirement may require some or all of the deliverables cited in the table at Paragraph 9 below. The QASP will provide the acceptable quality level standards for each deliverable for each performance requirement.

4.2.3 Other Direct Cost (ODC) Inspections shall be in accordance with FAR clause 52.246-4, Inspection of Services. Under contract terms and conditions, the Government controls the use of ODC CLIN as prescribed above at paragraph 2.7, Travel. Given the purpose of ODC is to reimburse contractor travel costs, surveillance shall be limited to a surveillance of supporting travel documentation to determine whether travel costs incurred are allowable to the extent they are reasonable, allocable, and determined to be allowable as prescribed by FAR 31.204.

4.3 Audits, and Surveys and Requests For Information and Technical Advice. The contractor shall respond to all requests for information and technical advice regarding the services in this contract.

Responses shall be either verbal or written, as specified by the requester. Types of action shall include:

4.3.1 Responding to inquiries and suggestions.

4.3.2 Providing written comments based on review of draft documents such as regulations that affect the operations in this Contract.

4.3.3 Providing information requested by customers, investigators, inspectors, auditors and members of special teams (both internal and external to ATEC), and responding to findings of such inquiries.

4.4 Lost and Found Property. If item(s) are found that do not belong to the contractor, the item(s) shall be turned into the COR.

4.5 Post Award Modifications.

4.5.1 Priced Option CLINs 0013 – 0017 are included in this contract to support unanticipated surge support most likely occurring at the end of each fiscal year. These CLINs are FFP Not-to-Exceed CLINs with both parties agreeing to reduce the firm-fixed price to the actual additional hours incurred should they differ from the total 160 hours utilized in proposals for award.

4.5.2 In-scope Determinations: GFEBS is a system that remains in development. Post award, it is possible that other GFEBS functionalities may come online that are mandatory for ATEC to use to meet Army mandates. Should other GFEBS functionalities other than those listed in PWS Section 3 come online, the Government may consider them as in-scope and supportable under this contract and will issue a modification for additional support to ensure ATEC's requirements are met.

Reduction or Increase of one Full-Time Equivalent (FTE): The Government reserves the right to either reduce or increase by 1 FTE the contractor personnel performing on the contract. The Government will notify the contractor 10 business days in advance of the date when one FTE contractor employee is no longer needed to support the contract. The contractor will provide a cost proposal 5 workdays from the date the contractor acknowledges the Government's request to reduce labor by one FTE. The Government will evaluate the proposal and finalize the FTE reduction through bi-lateral modification. The Government will notify the contractor when it needs to increase contractor personnel by 1 FTE. The contractor will have 14 business days to provide a cost proposal and at least two resumes with names redacted to be evaluated by Government personnel. The FTE addition will be confirmed through bi-lateral modification.

4.6 Transition

Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

Phase-in Period. The phase-in will begin upon contract award and will be no longer than 30 days in duration, consisting of two parts. The first part will consist of a start-of-work meeting for the contractor's management to ensure that the contractor is completely familiar with the working environment, equipment, and resources used in connection with this contract. The second part of the phase-in will continue until the end of the transition period. During part two, the contractor shall perform all administrative duties to include hiring personnel, transferring security clearances, and writing and submitting plans. Also, during part two of the phase-in, the Government will provide all applicable governing directives, provide a briefing of the technical requirements on the contract, provide a tour of the facilities if applicable, and explain procedures for day-to-day operations.

Phase-out Period. During the 30 calendar days immediately prior to the end of the contract, the contractor shall permit the designated employees of the succeeding contractor to observe all functions, procedures, and operations under this contract. The contractor shall complete ongoing work and otherwise prepare for an orderly transition to his successor. The contractor shall assemble all working papers in an orderly and logical manner and deliver them through the COR to the successor (such as drawings, charts, diagrams, notes on work performed, as well as any information of an administrative nature that the successor may require). The contractor shall not defer any requirements for the purpose of avoiding responsibility or transferring such responsibility to the succeeding contractor. The contractor shall fully cooperate with his successor and the Government so as not to interfere with their work or duties.

5. Protection, Security and Safety

5.1 Security: The contractor shall ensure all personnel have an appropriate security clearance at the commencement of the contract as called out in paragraph 10.

5.2 Foreign Personnel: In accordance with restrictions required by Executive Order 12470, the Arms Export Control Act (Title 22, United States [US] Code [USC]) (Sec 275), the International Traffic in Arms Regulation (ITAR), or DOD Directive 5230.25, Withholding of Unclassified Technical Data from Public Disclosure, no foreign persons will be permitted to work on a contract without notifying the Contracting Officer.

5.3 Non-U.S. Personnel: If the Non-U.S. Person is employed/used for contract performance, the company must have a Technology Control Plan (TCP) in place to inform the Government Contracting Activity (GCA)/Defense Security Service (DSS)/Cognizant Security Office (CSO) of what they will do to protect the technology and prevent "unauthorized disclosure." If the Company discloses, exports, deemed-export or otherwise releases the technology, remedies can, and most likely will be enforced through State Department export violations. DOD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) 10-509 apply.

5.4 Protection Program Training: Government provided and required security training includes initial and annual Cybersecurity, Antiterrorism, OPSEC, Threat Awareness and Reporting Program (TARP) training, ATEC Annual Security Awareness Training, and other command mandated training. The method of training reporting will be identified to the contractor through the COR prior to the start of training.

5.5 AT Level l Training: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete Antiterrorism (AT) Awareness Level l training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the Contracting Officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level l Awareness Training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html.

5.6 Access and General Protection/Security Policy and Procedures: Contractor and all associated subcontractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.7 iWATCH Training: The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO).

iWATCH training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the appropriate personnel. The Government will provide iWATCH training package to the contractor and associated subcontractor for execution.

iWATCH training shall be completed within 30 calendar days of contract award, and prior to commencing work performance. Training results are to be reported to the COR prior to work performance.

5.8 Access to Government Information Systems: All contractor employees with access to a Government information system must be registered in the AVS (Army Vantage System) at commencement of services, and Cybersecurity Awareness prior to access to the information systems and then annually thereafter. The training is completed at https://cs.signal.army.mil/.

5.9 OPSEC Standing Operating Procedure/Plan: The government shall provide the contractor with the ATEC’s OPSEC Plan per AR 530-1, Operations Security. All contractors and subcontractors will abide by the ATEC’s SOP. This Plan will include the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it.

5.9.1. The contractor shall provide any information to the government COR and OPSEC PM that is critical to their program and the measures the contractors will use to protect their information within 90 calendar days of contract award.

5.9.2. The contractor shall ensure technical data/For Official Use Only (FOUO) is protected in accordance with DODD 5230.24, AR 380-5 and DA Pam 70-3 using a contractor OPSEC plan

IAW AR 530-1.

5.9.3 The contractor agrees not to release information to the public without first obtaining permission from the proprietary owner of the information requested for release. This permission will be granted according to guidance listed in the OPSEC Plan. The contractor will appoint an OPSEC PM and will ensure this individual becomes OPSEC Level II certified IAW AR 530-1.

5.10 Requirement for OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete ATEC's Level 1 OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete ATEC's annual OPSEC awareness training. Training results are to be reported to the COR prior to work performance. The government RA OPSEC PM will assess the OPSEC program annually to ensure OPSEC requirements compliance IAW AR 530-1.

5.11 Cybersecurity Awareness and / or Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DOD Cybersecurity awareness training before issuance of network access and annually thereafter. All contractor employees working Cybersecurity/IT functions must comply with DOD and Army training requirements in DODD 8140.01, DOD 85700.01-M, and AR 25-2 within six months of employment.

5.12 Reports of Adverse Information: The contractor shall report to the COR all adverse information on contractor personnel such as security violations, arrests, bankruptcy, and denial, suspension, or revocation of security clearances. Employees may be denied access into restricted areas by the ATEC Security Manager based upon the adverse information.

5.13 Handling or Access to CUI or technical CUI: The contractor shall not disclose or release the content of any Government software, procedures or information provided to the contractor to other than Government authorized persons or activities.

5.14 Cybersecurity and/or information technology (IT)) certification. Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting Cybersecurity/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

5.15 Privacy Act: All information obtained, generated or maintained by the contractor or their subcontractors under this contract will be the property of the U.S. Government and subject to the requirements of the Privacy Act of 1974 as amended and all local, site, DISA and DOD security regulations.

5.16 Travel: Contractor personnel shall be required to perform travel to various locations within the continental United States (CONUS) in support of the ATEC GFEBS mission. At the conclusion of any contract related travel, the contractor shall submit a travel report within five working days to the COR.

5.17 Relocation: No relocation costs will be paid by this contract.

5.18 Safeguarding Government Information and Property: The contractor shall be responsible for safeguarding all Government information and property provided for contractor use. The contractor shall safeguard information and material designated as classified, unclassified sensitive, FOUO, OPSEC sensitive, Personally Identifiable information (PII) and Privacy Act Information in accordance with applicable directives. Where contractor personnel have access to the ATEC Decision Support System (ADSS), they will not disclose ADSS information to any person or entity without explicit authority.

5.19 Physical Security: The contractor shall have access as needed to all Government-furnished facilities in accordance with AR 190-51. The contractor shall develop and implement procedures to ensure that any combinations and/or key locks, metal and electronic keys received from the Government are accountable, controlled, and safeguarded in accordance with above regulations.

5.20 Departing Employees: The contractor, in coordination with the COR, shall ensure all contractor employees return photographic security identification badges and Common Access Cards/Identification Cards and all permits issued by the Government at the completion of their employment. The return of these items will be completed no later than 24 hours before their departure. In addition to any COR contractor departing procedures, the contractor will develop and implement an employment/installation clearance procedure and checklist to ensure that an employee has turned in all badges, Government property, and keys before leaving employment on the installation and access to the Local Area Network (LAN)/email has been cancelled. This checklist will contain a signature block for the ATEC Security and Intelligence Division to ensure all contract employees have cleared all aspects of employment at ATEC. Security badges will be returned to the ATEC Security and Intelligence Division on the employee’s last day of employment with the Government. If departure is after normal business hours, the COR will collect the badge on the last day of employment and turn the badge in to ATEC Security and Intelligence Division on the next business day. Keys will be returned to the issuing key custodian prior to the employee departing ATEC. The contractor shall ensure that their departing employees turned over to the COR all files (digital or paper), records, hand-outs, pictures, drawings, charts, diagrams, notes, briefings, slides or any other related information or material prior to their departure.

5.21 Safety: Contractor and associated subcontractors shall provide a safe and healthful work environment for their employees as prescribed in FAR 52.236-14, 29 CFR Part 1910, pertinent provisions of AR 385-10, and local regulations, policies, and SOPS. They shall safeguard public and Government personnel, property, and equipment, and avoid interruption of Government Operations. The contractor will report accidents or losses to the Contracting Officer as specified in relevant regulations and standards. Whenever the contractor becomes aware of serious or imminent danger to Government, civilian or contractor personnel, the contractor shall take immediate corrective action.

5.22 Uncleared Contractor Common Access Card Credentialing and Installation Access Requirements Army Regulation 190-13 (The Army Physical security program), Para. 8-2.c, c. Screening and vetting personnel records:

(1) A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations.

(2) A similar records check will be conducted at OCONUS locations per status of forces agreement (SOFA) and other theater regulations.

DoD Directive Type Memorandum (DTM) 09-012 (Interim Policy Guidance for DoD Physical Access Control), Attachment 3, Para2.b.(4)

(3) Installation government representatives shall query the following government authoritative data sources to vet the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number:

(a) The National Crime Information Center (NCIC) database.

(b) The Terrorist Screening Database.

(c) Other sources as determined by the DoD Component or the local commander and/or director. These can include but are not limited to

(1) Department of Homeland Security (E-Verify) (2) Department of Homeland Security

(U.S.VISIT)

(2) Department of State Consular Checks (non-U.S. citizen)

(3) The FVS-CM

6. Government Furnished Equipment

6.1 The Government reserves the right to furnish parts, supplies, materials, and equipment when deemed to be in the best interest of the Government.

6.2 Government Furnished Property (GFP) is defined by DoDI 4161.02 as personal property owned by the Government and furnished to a contractor or acquired by a contractor and title vests in the Government.

Maintaining accountability of GFP in possession of contractors is prescribed by FAR Part 45, DFARS, AFARS, DoDI 5000.64, and DoDI 4161.02.

6.3 All Government furnished reference material; information, data, equipment, hardware, and software provided to the contractor for contract performance under this contract, remain the property of the U.S. Government. As necessary the Government will provide space on-site for contractor personnel including use of the usual items needed to conduct work such as desk, phone, and computer, for the duration of the period of performance under this contract. The Government will provide computers to contractor employees. The GFP attachment shall be created in the GFP module of PIEE, where it will be accepted by the contractor upon award of the contract. Rejection of Government Furnished Property (GFP) by the contractor shall not relieve the contractor of responsibility in performance of this contract. The contractor shall not use property provided by the Government for any purpose other than the performance of this contract.

6.4 The contractor shall conduct annual inventories and complete required documentation IAW DOD 4161.2M (CDRL A007). The Property Inventory Report shall be submitted 30 workdays after TO award and annually thereafter after the completion of the annual inventory and shall provide current information on all GFP accounted for by the contractor. At the completion of the contract, the contractor and government representative(s), including a government property book representative, shall conduct a joint inventory. The contractor shall be liable for loss or damage to GFP beyond fair wear and tear.

6.5 The government will coordinate with the APO to determine what GFP is available for possible transfer to the contractor. The only individual authorized to provide government furnished property to contractors is the KO/COR. IAW AR 710-4 ch10-6 a., the contract scheduled GFP listings and the GFP Position Report are the only accountable documents that place stewardship responsibility onto the contractor. Contractors will not receive transfers of GFP using DA Form 2062 (Hand Receipt/Annex Number) or DA Form 3161 (Request for Issue or Turn-In).

6.6 Receipt of GFP to the contractor will be documented by utilizing the GFP Transfer Module within Procurement Integrated Enterprise Environment (PIEE). Contractor(s) will be notified via email of the shipment/transfer of GFP. Upon receipt of GFP the associated contractor(s) will accomplish receipt of the GFP provided utilizing the Transfer Module within PIEE.

6.7 The contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) government property in its possession. The system shall be adequate to satisfy the requirements of the clause IAW FAR 52.245. The contractor shall create and maintain records of all government property accountable to the contract, including government-furnished and contractor-acquired property. The records shall enable a complete, current, auditable record of all transactions and shall, unless otherwise approved by the property administrator, contain the following:

1. The name, part number, and description, national stock number, and other data elements as necessary.

2. Quantity received, issued, and balance-on-hand.

3. Acquisition cost.

4. Unique-item identifier or equivalent.

5. Unit of Measure

6. Accountable contract number.

7. Location.

8. Disposition.

9. Posting reference and date of transaction.

10. Date placed in service.

6.8 Any change to the GFP attachment requires a modification to the contract. The GFP attachment formalizes the deal of what property will be provided to the contractor and authorizes the contractors to have custody of Government property.

6.9 The contractor shall establish a program to assess cases of property damage/loss to determine if the damage was caused by employee negligence. The PA/KO are the only representatives allowed to make determinations of liability for loss of government property. If employee negligence is determined, the contractor shall take appropriate corrective action. The contractor shall be liable for shortages, losses, damages, or destruction of government property IAW the property clauses in section 1 of the contract and the financial liability investigation. Within 15 calendar days of discovering the item missing, damaged, or destroyed, the contractor must submit within the loss of government property module in PIEE per DFARS clause 252.245-7002.

6.10 GFP that is no longer required to perform a contract, is considered excess to the contract and must be reported by the contractor. The PIEE Plant Clearance module is the only tool authorized to report excess government property.