Solicitation Addendum 2_6100060290.pdf
PDF 139 KB Posted
- Attached to
- RSOB Security Guard Services
- Solicitation number
- 6100060290
- Issued by
- Berks County, Reese CDP, Pennsylvania
About this file
This document is a Solicitation Addendum for a Request for Proposal (RFP) issued by the Commonwealth of Pennsylvania's Department of General Services (DGS) to procure Security Guard Services for the Reading State Office Building (RSOB) located in Berks County, Pennsylvania. The addendum announces a revised bid due date of February 16, 2024 at 2:00 PM ET and provides responses to 37 questions submitted by potential bidders. The scope of work requires the awarded supplier to provide four (4) full-time dedicated security guards, two (2) of which must be bilingual in Spanish, as well as one (1) full-time site supervisor. The awarded supplier must have the capacity to respond to critical events at the RSOB within two (2) hours.
The pricing for this contract will be provided by bidders for all proposed years of the agreement. DGS reserves the right to add additional security positions as needed. The current contract has one (1) guard that meets the required Act 235 training and licensing, and DGS will provide training on the use of the security scanning equipment. Bidders are not required to provide less-than-lethal equipment such as pepper spray, and body cameras are considered a value-added service but are not mandatory.
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Text version
BOP-1305
Revised 02/03/2020
SOLICITATION ADDENDUM
Date: 02/12/2024
Subject: Reading State Office Building (RSOB) Security Guard Services
Solicitation Number: 6100060290
Due Date/Time: 02/16/2024, 2pm ET
Addendum Number: 2
To All Suppliers:
The Commonwealth of Pennsylvania defines a solicitation “Addendum” as an addition to or amendment of the original terms, conditions, specifications, or instructions of a procurement solicitation (e.g., Invitation for Bids or Request for Proposals).
List any and all changes:
1. Solicitation due date has been extended from Tuesday, 02/13/24, 2pm ET until
Friday, 02/16/24, 2pm ET.
2. Additional questions were received for this solicitation:
Question # Question Answer
Who provides wands/radios?
RSOB will provide scanning equipment and radios.
Who maintains wands/radios?
Awarded Supplier is responsible to keep maintenance log of equipment. Awarded
Supplier will be held accountable for any lost, stolen, damaged equipment.
Is there a “detect system”?
No electronic system provided. Hard copy log sheet kept for rounds.
Is the fourth armed guard a “new position”?
Yes. Per Statement of Work, I-1, the
RSOB required services are outlined.
Will the other two guards be act 235 certified, but not be required to carry a weapon?
Guards must meet qualifications outlined in Attachment C, Security Guard ITQ
SOW, but RSOB reserves the right to confirm whether guard will be armed.
Are less than lethal methods wanted? No.
Are we opposed to body cameras?
Body cameras as a Value Added Service, but are not required.
Are you requesting all five guards be act 235 certified?
Yes. Please refer to Question# 5.
Is there an issue with all guards being armed?
Refer to Question# 5.
Will the “rate” be impacted over the years, given annual increase?
Bid pricing will be provided for all proposed years of this agreement.
Is there security presence in the building overnight?
Not currently. DGS, RSOB reserves the right to call for an overnight shift.
Does a guard go to maintenance to interact with client causing incidents?
Clarification required in order to answer.
Do we require Narcan training?
Per Statement of Work, I-7, K. Required
Training, Narcan training not currently listed but can be added, if appropriate.
Do guards currently carry or administer
Narcan?
RSOB guards do/do not currently carry or administer Narcan.
Do we have assistance with camera monitoring?
Refer to Statement of Work, I-7, A, 3.
RSOB administrator's handle the camera system but the Awarded supplier is responsible to monitor cameras on display in lobby.
16 Do guards/security have access to cameras?
Refer to Question #16.
Are we looking for two Spanish speaking guards?
Yes. Refer to Statement of Work I-1.
Do commonwealth employees go through security?
Refer to Statement of Work, I-7, A, 5-6.
The selected supplier will be trained on when/if employees are to enter security checkpoint.
How do we handle parking?
RSOB has NO parking available for
Awarded suppliers. All parking in the area is pay-to-park through the Reading
Parking Authority.
20 Is there any transportation provided?
RSOB does not offer transportation, although there is public transportation via
BARTA bus systems or local taxi services.
Are there employees who have after-hour building access?
Only those Dept. of General Services
(DGS) employees.
How do we plan to control police coming in/out of back of building?
DGS or Awarded Supplier will allow police access, if required.
Do we have a place to lock up “firearms”? Yes.
Are we looking to retain any of the current guards?
Yes. Awarded Supplier will be responsible for staffing.
Do current guards meet our 235 requirements?
Currently one(1) guard meets the Act 235 training/licensing requirements.
Do we have a rapid view/scan course to review how to operate scan machine?
RSOB Facilities Services can offer
Awarded Supplier tutorial during initial meeting, prior to go-live.
Are employee badges completed in the building?
Refer to attached Policy and Procedures for Contracted Personnel.
How much do employee badges cost? Refer to Question# 28.
Are current guards who may transition over to new contract company required to obtain a new badge?
Only a new faceplate will be required, no charges incurred if badge is current.
Do we have any objections to having more than four guards trained for our facility?
Please refer to the Statement of Work, I-
1.RSOB has outlined the current, required needs. RSOB reserves the right to add positions, as necessary.
You’re requesting a two hour or less response time, correct?
Refer to Statement of Work I-1., for
Awarded Supplier representative response time.
Will the security supervisor be provided a cell phone?
No.
Do we need a female guard to do the bathroom monitoring rounds?
No.
Does the camera footage stay stored for 30 days?
This information is proprietary to RSOB and does not impact this solicitation.
Is there a budget? Refer to Question #10.
Is there a requirement for less than lethal equipment, i.e. pepper spray, etc. etc.? No.
The pricing form has cells for Level 1 unarmed, Level 2 armed, in addition to the requested services for Level 3 Armed
Enhanced and Level 5 Site Supervisor
Guard. Should the Level 1 and Level 2 cells be left blank, as those are not requested as part of this service?
Any yellow highlighted cell left blank will be considered FREE of CHARGE.
Type of Solicitation: Electronic Bid (SRM) - Review the Questions section of your solicitation response to ensure you have responded, as required, to any questions relevant to solicitation addenda issued subsequent to the initial advertisement of the solicitation opportunity.
Except as clarified and amended by this Addendum, the terms, conditions, specifications, and instructions of the solicitation and any previous solicitation addenda, remain as originally written.
Respectfully, Name: Nicole Moyer
Title: Procurement Specialist
Phone: 717-783-3056
Email: nicomoyer@pa.gov
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