Solicitation - 36C25726B0001.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

none

1 61

36C25726B0001

X

03-12-2026

TBD

549-23-601

36C257

Network Contract Office 17

Department of Veterans Affairs

11495 Turner Road

El Paso TX 79936-4221

11495 Turner Road

El Paso TX 79936-4221

Jose Portalatin 915-222-6773

Project 549-23-601 Upgrade Chillers & Cooling Towers at Energy Center

The contractor shall provide all labor, supervision, materials, and equipment to complete all required project work in accordance with the Statement of Work.

NAICS: 238220 PSC: Y1DA Construction Magnitude: Between $2,000,000 and $5,000,000 IAW VAAR 836.204(f)(2).

This solicitation is 100% Service-Disabled Veteran Owned Small Business SDVOSB set-aside.

In accordance with FAR 28.102-1(a) performance and payment bonds are required.

Place of Performance: Dallas VA Medical Center, located at 4500 S Lancaster Rd, Dallas, TX, 75216.

Site Visit: March 24, 2026. at 10:00 AM CST. Participants will meet at the front desk/waiting area of Bldg. 9 at

Dallas VA Medical Center, located at 4500 S Lancaster Rd, Dallas, TX, 75216

RFIs Due: March 30, 2026. by 10:00 AM CST, email to rhonda.richardson5@va.gov and jose.portalatinrivera@va.gov

Proposals Due: April 17, 2026 by 10:00 AM CST, email to rhonda.richardson5@va.gov and jose.portalatinrivera@va.gov

NOTE: Please follow all instructions to offerors on the following pages or your proposal could be deemed nonresponsive.

Awardees will be required to provide a Superintendent at all times work is being performed on the project in accordance with FAR Clause 52.236-6. The Superintendent is considered a key position and SHALL NOT be subcontracted and must work directly for the prime contractor.

10 548

X X

1 10:00 CDT

04-15-2026

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257

Network Contracting Office 17

5441 Babcock Road Ste. 302

San Antonio TX 78240

This is accomplished through the

Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp

This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Rhonda Richardson

Contracting Officer

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Self-performed calculations:

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

2.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.2 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.219-13 NOTICE OF SET-ASIDE OF ORDERS (MAR 2020)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.3 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.8 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

WAGE DETERMINATION

ATTACHMENTS:

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

The Contractor shall provide all labor, material, equipment and testing services as required to construct project Upgrade Chillers & Cooling Towers at Energy Center in accordance with all Contract Documents.

1.00 EA _______________

Performance and Payment Bonds

GRAND TOTAL _______________

Self-performed calculations:

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on

Subcontracting” (VAAR 852.219-73)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials : $ __________

c) Total excluding materials (a-b) $ __________

d) Amount projected to be paid on Non-VetCert (SBA.gov) SDVOSBs $__________

e) Offeror’s percentage of estimated Non-VetCert work (d/c X 100 = %) _________%

f) Offeror’s percentage of estimated self-performed work (100 – d = %) _ _________%

Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified VetCert SDVOSBs.

STATEMENT OF WORK

549-23-601 Upgrade Chillers & Cooling Towers at Energy Center Services

Provide:

1. Professional construction services to include but not limited to:

a. Site investigation – assess property for selective demolition, civil work, mechanical work, electrical work, grading, excavation, layout planning, and construction.

b. Phasing – chillers must be removed and replaced individually, starting with chiller

#4, to minimize disruption to the medical center and potentially eliminate the need for temporary chillers.

c. Remove and replace four (4) existing 1,000 ton chillers with four (4) new 1,000 ton chillers. All auxiliary components associated with the installation of the new chillers, to include removal and replacement of primary and secondary chilled water pumps, control devices, electrical distribution modification, and associated concrete pads, shall be included.

d. All equipment commissioning shall be included in the project.

e. Coordination with the Government regarding the salvaging and storage of removed parts and components.

Documentation and Acronyms

Applicable Documents:

2. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. ANSI: https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf

b. VA Directive 0058- VA Green Purchasing Program

c. VA Directive 0057- VA Environmental Program

d. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

Acronyms:

3. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Affairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. NEC National Electrical Code

k. NTP Notice to Proceed

GENERAL:

4. Dallas VAMC intends to issue a construction service contract. The project consists of:

https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf https://www.cfm.va.gov/TIL/spec.asp#03

a. The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to replace four chillers and their associated components according to the design documents and specifications, as required by the Dallas VA Medical Center, located at 4500 S Lancaster Rd, Dallas, TX, 75216.

SPECIFICS:

5. Architectural.

a. Field verify existing equipment pad conditions and dimensions.

b. Provide protective covering for existing floor, wall, and ceiling finishes in existing areas not designated for demolition or new construction.

c. Field verify that new mechanical systems and equipment can be installed in existing spaces to clear existing ceiling and maintain floor to ceiling heights indicated on drawings.

6. Mechanical.

a. Field verify equipment locations.

b. Remove existing chiller and associated piping, controls, and electrical connections as designated in the demolition drawings and prepared for new.

c. Remove existing pump, pump isolation pad, associated piping, accessories, VFDs, and electrical connections as required to prepare for new installation.

d. Determine piping to be replaced after isolation valves to match the proposed new work for proper new pump installation.

e. Install new 1000 ton chillers on existing pads and connect to existing chilled and condenser water piping drops.

f. Install new pump levels on new pads and connect to existing piping drops.

g. Field verify piping to be demolished and match the proposed new work for installation of new pumps.

h. Provide pipe stands are required to support pipe to prevent stress or weight on the equipment and systems.

7. Electrical

a. Field verify equipment and device locations.

b. Disconnect and remove chiller starters and auxiliary component feeders back to source. Cap all associated conduits for reuse for new feeders.

c. Disconnect and remove pump motor circuit, starter, and auxiliary components.

Remove feeders back to source. Temporarily cap existing conduits for reuse for new feeders.

d. Field verify and connect all new and existing reconnected loads in a balanced manner.

e. Coordinate with mechanical and provide connections to new chillers and associated equipment.

f. Provide additional appurtenance for fully functional chillers and VFDs.

g. Provide new electrical distribution as required by the construction drawings.

8. Structural.

a. Field verify existing conditions.

b. Coordinate all equipment locations with MEP drawings and verify dimensions with

Architectural drawings.

c. Provide new pump pads on existing slab-on-grade to match the existing construction.

9. Additional responsibilities.

a. The Contractor shall use environmentally friendly products whenever possible.

b. The Contractor shall provide a daily report any day that they work for the duration of the project. Daily report shall have details of man hours, personnel/sub and detail of work performed at the least.

c. The Contractor shall only use products suitable for the job conditions.

Manufacturers’ instructions and recommendations shall be followed for all products used.

d. The Contractor shall adhere to all safety control measures while performing work.

e. The Contractor shall be responsible to maintain and upkeep their staging area.

f. The Contractor shall be responsible for the repair of any damage caused by their work or any subcontractor’s work.

g. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

Other Specifics:

10. Contractor will submit before and after pictures of the area and building.

11. Contractor will submit picture in between each phase (e.g. digging trenches to install cables, installing fixtures, paving, demo of electrical/plumbing and roof etc.).

12. Contractor will ensure value engineering is included in this project to maintain approved budget.

13. Contractor will submit revised project schedule with each invoice.

Site Investigation

Expectation: Contractors will make site visits as necessary to survey existing conditions.

14. Make site visit as required to determine existing as-built conditions affecting this project.

a. Provide any structural, architectural, electrical, and mechanical investigation work of existing area necessary to insure the accuracy of the design prior to construction start.

Environmental/Occupational Safety and Health (EOSH)

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

15. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of

Hazardous Materials.

Specification: The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specification must be used as the basis for the project designs.

Location/Hours/Deliverables

Performance Location:

16. Dallas VA Medical Center located at 4500 S Lancaster Rd, Dallas TX, 75216, Building 70, Energy Center.

Hours:

17. Work is to be performed on Monday to Friday at 8:00AM - 4:30PM. Contractor access will be provided during this time, except on special federal holidays, unless discussed and approved by the COR ahead of time. Weekend work is not approved unless previously discussed and authorized by COR.

18. Government Holidays:

a. The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day Fourth Thursday in November Christmas December 25th

Deliverables:

19. The Contractor will submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

20. The Contractor shall submit a report for each shipment of construction debris, the weight by type, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR. Types include asphalt, concrete, lumber, metal, dry wall, etc.

21. A completed project by the plans and specifications within 548 calendar days after notice to proceed.

Contractor Personnel:

22. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall make sure that subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

23. The Contractor is required that all subcontractor or employees have been screened by the Dallas VAMC. All personnel are required to wear a VA-furnished badge and a company-furnished badge while performing services under this contract. The company-furnished badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

24. VA-furnished badges remain the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

25. The Contractor shall ensure that employees or subcontractors have valid driver license when driving a vehicle on property.

Management:

26. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract.

The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

27. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

28. Contractor personnel and subcontractors shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

29. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length more than three inches, while assigned under this contract.

Safety/Security Requirements:

30. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. The Contractor shall ensure that employees or subcontractor have the proper

PPE for the job. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

31. All work performed under this contract will be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly.

32. The Dallas VAMC Construction Safety Officer and COR shall have full authority to see that the Contractor obeys all safety rules and regulations related to the fulfillment of this contract.

33. Provide all necessary barricades / signage where required.

34. Isolate the area to prevent the spread of debris into adjacent space and maintain the area negatively pressurized when required.

35. See Appendix A for additional requirements.

Work Attire and Appearance:

36. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

Personnel Qualification:

37. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each Contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract.

The Government reserves the right, during the life of the resulting contract, to request work histories on any Contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of Contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

38. Contractor shall provide a supervisor who speaks English on site at all time.

39. Personnel should be properly trained for safety and performance of their respective duties.

40. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

41. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Officer prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

42. Contractor and all Contractor employees must have taken the Occupational Safety and

Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The Contractor shall designate a “competent person” in accordance with 29 CFR 1926. 32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

43. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

Damages/Insurance

Damages:

44. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.) caused by the Contractor, its employees or its subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include:

What occurred, who was involved, when it occurred (Time/Date), where did it occur, why it occurred, how it occurred, and the proposed means to repair or replace.

45. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS

TO BIDDERS/OFFERORS

PREPARATION OF BIDS

To assure responsiveness of submitted bids, bidders shall follow the instructions contained herein. These instructions prescribe the format of the bid and describe the approach for development and presentation of the bid package. These instructions are designed to ensure the submission of necessary information. Bidders are required to meet all solicitation requirements, including terms and conditions, representations, and certifications. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Interested bidders shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of bids.

1. Bids shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing a bid shall initial each erasure or change appearing on any proposal form.

2. Bidders shall submit proposed prices for ALL bid items as listed in the bid schedule.

Failure to submit proposed prices for ALL bid items will result in the proposal being rejected as nonresponsive without further consideration.

3. Alternate bids Will NOT be considered unless this solicitation authorizes their submission.

4. The following documents shall be submitted to the Contracting Officer on the due date and time listed on the SF 1442. Electronic bids transmitted through email are the only authorized form of submission under this solicitation. One (1) emailed electronic PDF document of the bid shall be submitted at the time of the bid opening. The emailed electronic PDF document of the bid shall be organized as follows:

a) Pricing: Page 2 of the SF1442 shall be completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru

20C) shall be completed.

b) Section B – Schedule of Prices/Description shall be completed by the offeror

c) Bidders shall be solely responsible for monitoring Government’s website www.sam.gov for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

d) Duly executed Bid Bond/Guarantee: Bid Bond is required for this IFB.

e) Evidence of SDVOSB Status: Copy of SBA Veteran Small Business Certification

Program (VetCert) Registry printout showing your firm as a verified SDVOSB.

Please be advised that to be eligible for award, Offerors are required to register their businesses at veterans.certify.sba.gov and https://www.sam.gov https://vaww.aams.ecms.va.gov/AAMS_Production/DAV/_h6yyyy4yd9tvt-yywyyyyy/veterans.certify.sba.gov https://www.sam.gov/

(Previously known as www.ccr.gov) and complete the ORCA. Bidders shall submit a printout of their ORCA.

f) Respond to all requirements in the “Special Standard of Responsibility” and in the “Self-Performed Calculations” sections.

g) Limitation on Subcontracting: IAW VAAR 852.219-75 each offeror will review the clause and complete the certificate included in the clause. This certificate will be complete prior to solicitation closing and submitted with the proposal documents.

Failure to comply with this requirement will result in removal of proposal for consideration for award.

h) Failure to submit all aforementioned document (a, b, c, d, e, f, and g) shall result in a nonresponsive offer and the bid shall not be considered.

5. Bids shall be submitted electronically to the email address below by or on the due date set forth in this solicitation, Page 1, Form SF1442, Block 13:

a) Contracting Officer: Rhonda Richardson | Email: Rhonda.richardson5@va.gov and Contract Specialist: Jose Portalatin | Email: jose.portalatinrivera@va.gov

The Email Subject Line Shall Read: 36C25726B0001 549-23-601 Upgrade Chillers &

Cooling Towers at Energy Center.

It is solely the responsibility of the bidders to ensure the Government receives the bids before or on the exact due date and time set forth in this solicitation.

INQUIRY ON THE SOLICITATION AND DEADLINE FOR INQUIRY

1. All Request for Information (RFI) about this solicitation shall be directly submitted via email to the contracting officer: Rhonda.richardson5@va.gov and jose.portalatinrivera@va.gov. No phone or faxed inquiry will be accepted.

2. Deadline for all Request for Information (RFI) is 3/30/2026 at 10:00 AM CST.

3. Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.sam.gov. All interested bidders including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

mailto:Rhonda.richardson5@va.gov mailto:jose.portalatinrivera@va.gov mailto:Rhonda.richardson5@va.gov

BID OPENING

1. A public Bid Opening will not be held. Bids shall be opened by the Contracting Officer and Contract Specialist, witnessed, and recorded on an official Bid Abstract. Bid Abstracts will be available upon request via email to: Rhonda.richardson5@va.gov and jose.portalatinrivera@va.gov

2. Bid Opening Meeting:

https://teams.microsoft.com/meet/25770373698892?p=XGv4w3hJ1ZObOx1Q9Y

BID EVALUATION

1. All bids submitted on time and in accordance with provision 52.214-5 will be evaluated for the conformance to all requirements of this solicitation. Any bid that fails to conform to the requirements of this solicitation will be determined non-responsive and therefore rejected.

2. Bid prices will be evaluated as follows:

a) For the purpose of determining the low bid conforming to the solicitation, the

Government will evaluate the proposed total schedule bid items and make an award on the proposed total schedule bid items to the bidder whose bid conforms to this solicitation and is deemed the most advantageous to the Government.

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest responsible bidder whose bid conforms to this solicitation and is deemed the most advantageous to the Government, considering only price and price-related factors specified in this solicitation.

2. Award will be made in accordance with provision 52.214-19 Contract Award—Sealed

Bidding—Construction incorporated by reference in this solicitation.

3. Determination of Responsibility:

a) Pursuant to FAR 9.103 prescribing that purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only, the

Government will perform the determination of responsibility on the apparently lowest bidder whose bid is deemed conforming to the solicitation as stated under paragraph a). The Government’s determination of responsibility will be performed in accordance with FAR 9.1 and will include but not limited to the review of all federal excluded or debarred lists from different U.S. departments, and from the mailto:Rhonda.richardson5@va.gov https://teams.microsoft.com/meet/25770373698892?p=XGv4w3hJ1ZObOx1Q9Y

Federal Awardee Performance and Integrity Information System (FAPIIS), available at www.ppirs.gov.

b) Since this solicitation is set aside 100% for Service-Disabled Veteran-Owned

Small Business (SDVOSB), the Government will refer the matter to the Small

Business Administration which will decide whether to issue a Certificate of

Competency if the Government deems a potential SDVOSB awardee nonresponsible.

Special Standard of Responsibility

Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the

Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience

Modification Rate (EMR) of equal to or less than 1.0.

Site Visit

The Site Visit for this project will be held on March 24, 2026. at 10:00 AM CST. Participants will meet at the front desk/waiting area of Bldg. 9 at The Dallas VA Medical Center, located at 4500 S Lancaster Rd, Dallas, TX, 75216.

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material,"

"domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials"

(Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the

Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the

Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR

52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

(a) Protests, (as defined in FAR 33.102), that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest must be received in the office designated above within one day of filing a protest with the GAO (End of Provision)

2.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the

International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at https://www.sam.gov/ any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard

Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade

Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of

State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or

(d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx mailto:CISADA106@state.gov

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the…