Attachment_4_Proposal_Instructions_Revised.pdf

ATTACHMENT 4

PROPOSAL INSTRUCTIONS

SOL-CI-15-00021

Attachment 4

Proposal Instructions

A. The technical portion of your proposal shall be specific and sufficiently detailed to allow a complete evaluation of the methods for satisfying the requirements set forth in the IDIQ Statement of Work (SOW).

B. The technical portion of your proposal shall comprehensively address each of the technical evaluation criteria identified in Attachment 3. Include within each section of your technical proposal all material that is to be evaluated thereunder. The technical portion of your proposal shall be limited to an aggregate of 35 single-spaced, single-sided, 8-1/2” x 11” pages, numbered “1 of 35, 2 of 35”, etc. If the pages are printed double-sided, each side shall count against the page limit. Font size shall be no smaller than 12 point, and margins shall be at least one inch on all sides. Font size may be reduced for tables and graphs only, but should not be smaller than 10-point font. (NOTE: This page limit is not applied individually to the response to each technical evaluation criterion, but rather refers to the sum of all pages submitted in response to all evaluation criteria.) Supplemental information such as resumes, descriptive literature, cover letter, table of contents, and tabs/dividers are excluded from the page limitation.

C. Evaluation of proposals will be based on the Evaluation Criteria in Attachment 3. For purposes of evaluation, "offeror" means the contractor or contractor team (including subcontractors) responding to the solicitation as an offeror. Information should be provided for each firm involved in the project, if applicable.

D. Submit one (1) original and three (3) hard copies of your complete proposal. Electronic submission (i.e. email) of your proposal is not acceptable.

E. The following instructions apply to the Evaluation Criteria as set forth in Attachment 3:

1. Project Management Plan Describe a project management plan that will effectively demonstrate the offeror’s ability to manage the requirements associated with the tasks listed in the Statement of Work.

At a minimum, the Project Management Plan shall include:

- Procedures which will be utilized for the management and oversight of all subcontractors utilized in the performance of any resulting task orders. At a minimum, the Project Management Plan shall define the work anticipated to be subcontracted, identify lines of reporting, and explain how subcontracted work will be scheduled.

- Information regarding the qualifications (experience, expertise, and education) and availability of all key personnel to be utilized in the performance of work under the IDIQ contract. This information should clearly establish a key person’s qualifications to perform the tasks associated with that individual’s projected role under any resulting IDIQ contract. As a minimum the key personnel shall include Project Manager, Site Superintendent and Quality Control Manager. The proposed Project Manager must have at least five (5) years of project management experience on projects similar in technical scope, dollar value, and duration, to that covered by this solicitation.

- Quality Assurance/Quality Control (QA/QC) procedures which will be utilized to ensure consistent high quality of materials and workmanship. Include an organizational chart showing the position of the QA/QC function or person within the organization, and a delineation of the authority and responsibilities of the QA/QC function or person. Additionally, provide a narrative describing how the offeror has approached QA/QC issues under previous projects similar to the requirement described in this solicitation, and explain how the approach taken under each cited project was successful in achieving a high level of QA/QC.

- A summary of the offeror’s safety, health and environmental plan.

2. Previous Experience Describe relevant previous experience as the prime contractor in managing and meeting requirements for contracts currently in progress or completed within the previous five (5) years, which are similar in technical scope, dollar value, and duration to the phases of work as identified in the Statement of Work. Offerors shall describe relevant previous experience for at least three (3), but no more than seven (7) projects.

IF the offeror is proposing as a Joint Venture or as a Teaming Arrangement, a minimum of one (1) Previous Experience shall be provided for the Joint Venture or Teaming Arrangement, as applicable, as well as a minimum of one (1) for each member.

The contracts referenced may include those entered into with Federal, State and local governments, as well as commercial businesses. For each contract cited, include the following:

- Name of Agency/Company/Government Entity

- Contract number

- Contract title

- Brief description of the project and relevance to this requirement

- Contract Type (i.e. Fixed Price, Time and Material, Cost Reimbursement, etc…)

- Total contract value

- Period of performance (i.e. dates)

- Point of Contact (i.e. name, telephone, email,)

- List of subcontractors (if applicable).

3. Past Performance

(a) Offerors shall ensure the contract specialist receives a minimum of three (3) completed past performance questionnaires (see Attachment 5) for relevant contracts currently in progress, or completed within the previous five (5) years, which are similar in technical scope, dollar value, and duration to the phases identified in the Statement of Work. Questionnaires submitted to demonstrate offerors’ past performance must be for contracts in which the offeror performed as the prime contractor.

IF the offeror is proposing as a Joint Venture or as a Teaming Arrangement, a minimum of one (1) Past Performance Questionnaire shall be provided for the Joint Venture or Teaming Arrangement, as applicable, as well as a minimum of one (1) for each member.

(b) Past Performance Questionnaires shall be submitted DIRECTLY from your references to the U.S. EPA Contract Specialist.

(NOTE: Before forwarding the Past Performance Questionnaire to references for completion, please be sure to enter the Contract Information at the top of the Questionnaire form to identify the specific project which the reference is rating.)

(c) If negative feedback is received from an offeror's reference, the Government will compare the negative response to the responses from the offeror's other references to note differences. An appropriate rating will be assigned to the offeror based on the information.

(d) If at least three (3) completed Past Performance Questionnaires are not received the Government will make an attempt to contact another reference identified by the offeror, to contact a reference not identified by the offeror, or to complete the evaluation with those references who responded. The Government shall consider the information provided by the references, and may also consider information obtained from other sources, when evaluating an offeror's past performance.

(e) Attempts to obtain responses from references will generally not go beyond two telephonic messages and/or written requests from the Government, unless otherwise stated in the solicitation. The Government is not obligated to contact all of the references identified by the offeror.

(f) If an offeror has no relevant past performance history, the offer should so state. In accordance with FAR 15.305(a)(2)(iv), offerors with no relevant past performance history, or for whom information on past performance is not available, will be evaluated neither favorably nor unfavorably on past performance

(g) Each offeror may describe any quality awards or certifications that indicate the offeror possesses a high-quality process for developing and producing the product or service required. Such awards or certifications include, for example, the Malcolm Baldridge Quality Award, other Government quality awards, and private sector awards or certifications.

(1) Identify the segment of the company (one division or the entire company) which received the award or certification.

(2) Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

4. Projected First Task Order – Phase 1A Offerors shall submit a technical proposal with pricing for meeting the requirements identified in the Projected First Task Order – Phase 1A. For purposes of assigning a rating for this technical evaluation criterion, your task order proposal shall be evaluated based on the criteria identified below.

- Your task order proposal shall include a plan for management and oversight of the tasks identified in the Projected First Task Order – Phase 1A, Specifications and Drawings (Attachment 6).

- Offeror’s plan for maintaining operation of the building areas outside of the construction zone for this task order.

PRICE PROPOSALS

Offerors shall identify Overhead and Profit (on Prime’s Direct Labor) and Overhead and Profit (on Prime’s material, equipment, and subcontract costs) in accordance with Clause B-2 “Fixed Rates for Task Order Pricing” that are the maximum allowable rates which will be utilized by the Contractor to price task orders over the ten (10) sequential 12-month periods from the effective date of the contract.

Offeror’s shall submit their firm fixed price task order price proposal in accordance with Clause I-113, “Procedures for Issuing Task Orders – Non-Emergency Work”, of the solicitation.

Price will be evaluated using the projected initial task order pricing and rates provided in Section B-2, Fixed Rates for Task Order Pricing.