Sol Doc.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

HFT-323NCTR CODE 16. ADMINISTERED BYCODE

X

X

X

561210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORHFT-323

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/15/2026

301-796-2486WARREN DUTTER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

07/15/2026 1400 CT

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75F40126R00051

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 76OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

JEFFERSON AR 72079

3900 NCTR ROAD

OAGS - Field Operations Branch

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

FDA/OO/OFBA/OAGS/DAP WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

JEFFERSON AR 72079

3900 NCTR ROAD

NCTR

JEFFERSON AR 72079

3900 NCTR ROAD

OAGS - Field Operations Branch

FDA/OO/OFBA/OAGS/DAP

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

1 National Center for Toxicological Research (NCTR) On-site Facility Operations and Maintenance (O&M) Support Services as outlined herein and in the provided Attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

NICHOLAS E. SARTAIN

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

X

Food and Drug Administration Vendor Payments, OFS FDA 10903 New Hampshire Avenue Bldg 32, Rm 2162, Mail Hub 2145 Silver Spring, MD 20993-0002

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75F40126R00051 Page 3 of 76

Table of Contents

PART I- THE SCHEDULE

SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C- DESCRIPTION/SPECIFICATONS/STATEMENT OF WORK

SECTION D- PACKAGING AND MARKING

SECTION E- INSPECTION AND ACCEPTANCE

SECTION F- DELIVERIES OR PERFORMANCE

SECTION G- CONTRACT ADMINISTRATION DATA

SECTION H- SPECIAL CONTRACT REQUIREMENT

SECTION I- CONTRACT CLAUSES

SECTION J- LIST OF ATTACHMENTS

SECTION K REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

SECTION L- INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS OR RESPONDENTS

SECTION M- EVALUATION FACTORS FOR AWARD

75F40126R00051 Page 4 of 76

PART I- THE SCHEDULE

SECTION B- SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 Purpose

The Food and Drug Administration (FDA), National Center for Toxicological Research (NCTR) requires on-site facility Operations and Maintenance (O&M) support services to perform a full range of operational and maintenance support including Work Order (WO)/Indefinite Delivery Indefinite Quantity (IDIQ) work services.

The services include, but are not limited to, operations and maintenance of all campus utility systems; craft shop support services; operation and maintenance of utility plants and equipment;

maintenance of all process and non-process equipment; maintenance, alteration and repair of buildings and structures; pest control and grounds maintenance; janitorial and housekeeping services; and cafeteria food service operation. Attachment 1- Performance Work Statement

(PWS)

B-2 Contract Type and Ordering Structure

The Government intends to award a hybrid contract consisting of Firm-Fixed-Price (FFP) requirements for routine O&M services and an Indefinite Delivery Indefinite Quantity (IDIQ) component for additional work. Task Orders issued under the IDIQ may be Firm-Fixed-Price (FFP), Time-and-Materials (T&M), or Labor-Hour (LH), as specified in each Task Order.

The Contractor shall propose fully burdened ceiling labor rates for all labor categories applicable to IDIQ Task Orders. These rates shall include direct labor, indirect costs, overhead, G&A, and profit.

Ceiling rates shall not be exceeded without a formal contract modification.

Offerors shall propose labor rates for each contract year. Rates may escalate between periods but shall remain fixed within each period.

B-3 Schedule of Items

Phase-In CLIN Description Total Price

1 PHASE-IN PERIOD (20 days)

(9/1/2026 to 9/20/2026)

Base Period and Option Pricing

75F40126R00051 Page 5 of 76

CLIN Description Annual Price

2 Base Period of Performance (9/21/2026 to 9/20/2027), Fixed- Price in accordance with requirements identified in PWS

3 Base Period of Performance (9/21/2026 to 9/20/2027), Incidental Expenses (NTE $5,000): Reimbursement for reasonable and allowable incidental costs (e.g., minor equipment replacement, minor emergency purchases) necessary for contract performance.

Contractor shall submit itemized monthly invoices with supporting documentation. Total reimbursement shall not exceed

$5,000 without prior Contracting Officer approval.

$5,000.00

4 Option Period 1 (9/21/2027 to 9/20/2028): Same as Item 2 description

5 Option Period 1 (9/21/2027 to 9/20/2028), Incidental Expenses (NTE $5,000): Reimbursement for reasonable and allowable incidental costs (e.g., minor equipment replacement, minor emergency purchases) necessary for contract performance.

Contractor shall submit itemized monthly invoices with

6 Option Period 2 (9/21/2028 to 9/20/2029): Same as Item 2

7 Option Period 2 (9/21/2028 to 9/20/2029), Incidental Expenses incidental costs (e.g., minor equipment replacement, minor emergency purchases) necessary for contract performance.

Contractor shall submit itemized monthly invoices with

8 Option Period 3 (9/21/2029 to 9/20/2030),: Same as Item 2

9 Option Period 3 (9/21/2029 to 9/20/2030), Incidental Expenses incidental costs (e.g., minor equipment replacement, minor

75F40126R00051 Page 6 of 76 emergency purchases) necessary for contract performance.

Contractor shall submit itemized monthly invoices with supporting documentation. Total reimbursement shall not exceed $5,000 without prior Contracting Officer approval.

$5,000.00

10 Option Period 4 (9/21/2030 to 9/20/2031): Same as Item 2

11 Option Period 4 (9/21/2030 to 9/20/2031), Incidental Expenses incidental costs (e.g., minor equipment replacement, minor emergency purchases) necessary for contract performance.

Contractor shall submit itemized monthly invoices with

TOTAL PRICE (CLINs 1-11)

Indefinite Delivery/Indefinite Quantity Work

A. Individual Task Orders shall not exceed five (5) years in total duration, inclusive of options.

B. Additional Work Task Orders-Indefinite Delivery/Indefinite Quantity Work The Government will issue Task Orders (TO) in accordance with the terms of the contract.

C. Tables 1 through 5 below are for evaluation purposes only.

The fixed hourly rates shall include all direct labor cost, indirect labor cost, general and administrative cost and profit or fee.

1. ESTIMATED INDEFINITE QUANTITY WORK-TASK ORDERS Base Year Ordering Period (9/21/2026 to 9/20/2027), Labor Category Est. Labor Hours Fully Burdened Hourly Rate

(to be negotiated)

TOTAL

ESTIMATED

AMOUNT

Electrician 100 $ $

75F40126R00051 Page 7 of 76

Grounds Maintenance Laborer 100 $ $

HVAC Mechanic 100 $ $

Instrument Mechanic 100 $ $

Laborer 100 $ $

Lead Craftsman III 100 $ $

Lead Craftsman II 100 $ $

Lead Craftsman I 100 $ $

Maintenance Mechanic 100 $ $

Maintenance Trades Helper 100 $ $

Material Coordinator 100 $ $

Millwright 100 $ $

Plumber/Pipefitter 100 $ $

Sheet Metal Worker 100 $ $

Tractor Operator 100 $ $

Total Estimated Hours 1,500

Total Estimates Total Est. Amount

2. SCHEDULE OF INDEFINITE QUANTITY WORK- TASK ORDERS Year 1 Ordering Period (9/21/2027 to 9/20/2028), Labor Category Est. Labor Hours Fully Burdened Hourly Rate

(to be negotiated)

TOTAL

ESTIMATED

AMOUNT

Electrician 100 $ $

75F40126R00051 Page 8 of 76

Grounds Maintenance Laborer 100 $ $

HVAC Mechanic 100 $ $

Instrument Mechanic 100 $ $

Laborer 100 $ $

Lead Craftsman III 100 $ $

Lead Craftsman II 100 $ $

Lead Craftsman I 100 $ $

Maintenance Mechanic 100 $ $

Maintenance Trades Helper 100 $ $

Material Coordinator 100 $ $

Millwright 100 $ $

Plumber/Pipefitter 100 $ $

Sheet Metal Worker 100 $ $

Tractor Operator 100 $ $

3. SCHEDULE OF INDEFINITE QUANITITY WORK- TASK ORDERS Year 2 Ordering Period (9/21/2028 to 9/20/2029), 75F40126R00051 Page 9 of 76

Hourly Rate

(to be negotiated)

TOTAL

ESTIMATED

AMOUNT

Electrician 100 $ $

Grounds Maintenance Laborer 100 $ $

HVAC Mechanic 100 $ $

Instrument Mechanic 100 $ $

Laborer 100 $ $

Lead Craftsman III 100 $ $

Lead Craftsman II 100 $ $

Lead Craftsman I 100 $ $

Maintenance Mechanic 100 $ $

Maintenance Trades Helper 100 $ $

Material Coordinator 100 $ $

Millwright 100 $ $

Plumber/Pipefitter 100 $ $

Sheet Metal Worker 100 $ $

Tractor Operator 100 $ $

75F40126R00051 Page 10 of 76

4. SCHEDULE OF INDEFINITE QUANTITY WORK-TASK ORDERS Year 3 Ordering Period (9/21/2029 to 9/20/2030), Labor Category Est. Labor Hours Fully Burdened Hourly Rate

(to be negotiated)

TOTAL

ESTIMATED

AMOUNT

Electrician 100 $ $

Grounds Maintenance Laborer 100 $ $

HVAC Mechanic 100 $ $

Instrument Mechanic 100 $ $

Laborer 100 $ $

Lead Craftsman III 100 $ $

Lead Craftsman II 100 $ $

Lead Craftsman I 100 $ $

Maintenance Mechanic 100 $ $

Maintenance Trades Helper 100 $ $

Material Coordinator 100 $ $

Millwright 100 $ $

Plumber/Pipefitter 100 $ $

Sheet Metal Worker 100 $ $

Tractor Operator 100 $ $

75F40126R00051 Page 11 of 76

5. SCHEDULE OF INDEFINITE QUANTITY WORK-TASK ORDERS YEAR 4 Ordering Period (9/21/2030 to 9/20/2031), Hourly Rate (to be negotiated)

TOTAL

ESTIMATED

AMOUNT

Electrician 100 $ $

Grounds Maintenance Laborer 100 $ $

HVAC Mechanic 100 $ $

Instrument Mechanic 100 $ $

Laborer 100 $ $

Lead Craftsman III 100 $ $

Lead Craftsman II 100 $ $

Lead Craftsman I 100 $ $

Maintenance Mechanic 100 $ $

Maintenance Trades Helper 100 $ $

Material Coordinator 100 $ $

Millwright 100 $ $

Plumber/Pipefitter 100 $ $

Sheet Metal Worker 100 $ $

Tractor Operator 100 $ $

75F40126R00051 Page 12 of 76

Minimum and Maximum Quantities for IDIQ portion

The contract’s guaranteed minimum is the firm-fixed-price tasks for the base period (line item 2) of the contract. The contract’s estimated maximum IDIQ- Task Order amount, inclusive of the five (5) year ordering period is $5,000,000.00. The estimated maximum anticipated under this contract is not intended to imply that it is an estimate of the total services that will be required. The maximum amount in no way guarantees that the volume of purchases through this IDIQ will be higher or lower than the said estimate over the term of the IDIQ.

Total Estimated Contract Price/Costs (Phase-In Period, Base Year and Four Option Periods)

A Total Price CLINs 1-11 $

B Estimated Task Orders – Indefinite Quantity/Indefinite Delivery Work Base and all Ordering Periods

ESTIMATED GRAND TOTAL (A+B) $

SECTION C- DESCRIPTION/SPECIFICATONS/STATEMENT OF WORK

C-1 Scope of Work

The Food and Drug Administration (FDA), National Center for Toxicological Research (NCTR) requires on-site facility Operations and Maintenance (O&M) support services to perform a full range of operational and maintenance support including Work Order (WO)/Indefinite Delivery Indefinite Quantity (IDIQ) work services.

The services include, but are not limited to, operations and maintenance of all campus utility systems; craft shop support services; operation and maintenance of utility plants and equipment;

maintenance of all process and non-process equipment; maintenance, alteration and repair of buildings and structures; pest control and grounds maintenance; janitorial and housekeeping services; and cafeteria food service operation.

Independently and not as an agent of the Government, the Contractor shall furnish the necessary personnel, materials, services, facilities, and otherwise do all things necessary for or incident to the performance of the work set forth herein and in Attachment 1- Performance Work Statement

(PWS).

In the event of a conflict between the base PWS and a Task Order PWS, the Task Order PWS shall take precedence for that specific requirement unless otherwise directed by the Contracting Officer.

Government Furnished Property and Facilities:

75F40126R00051 Page 13 of 76

The Government will provide the following property and facilities under this contract. The Contractor is responsible for accountability and security of all Government-owned property and facilities for which it is entrusted. The Contractor is also responsible for maintaining all Government-owned property and facilities in a clean, serviceable condition. Except for reasonable wear and tear and property consumed in the performance of this contract, the Contractor assumes the risk of and is responsible for any loss or damage to Government property.

A. Facilities. The facilities listed in Appendix XII in the PWS, will be furnished for Contractor use. The operation, maintenance, and repair of these facilities are included with the PWS. Repairs necessitated by Contractor misuse or negligence will be accomplished by the Contractor at his expense. Alterations made for the benefit of the Contractor must have prior approval of the Contracting Officer and may or may not, at the discretion of the Contracting Officer, be paid for by the Government.

B. Equipment. Pursuant to the “Government Property” FAR Clause 52.245-1 in the Contract, the Government will furnish the items listed in Appendix VII in the PWS. The maintenance of equipment is included within the PWS.

1. In addition to the applicable Government Property clause, the Contractor shall comply with the provisions of DHHS Publication “Contractor’s Guide for Control of Government Property”, which is incorporated by reference, regarding both Government furnished property and direct purchase of equipment by the Contractor.

2. The warranty provisions on all equipment, component parts, and accessories shall be safeguarded during the full duration of the warranty period by complying with all manufacturers’ requirements regarding maintenance manufacturer warranty obligations.

3. The equipment operating manuals and suppliers catalogs presently maintained by the incumbent Contractor will be turned over to the successor Contractor during the phase-in period. A joint inventory shall be taken of the equipment operating manuals; the Contractor shall identify to the COR those operating manuals that are missing. At the expiration of the contract, a joint inventory shall again be taken and the Contractor shall replace any lost or destroyed manuals. All files, records, manuals, and worksheets turned over to the Contractor during the contract shall remain or becomes the property of the Government and shall be returned to the government at the expiration of this contract. The Government will have the right to inspect or copy any files, records, maps, worksheets, or any other technical material during this contract.

75F40126R00051 Page 14 of 76

4. The cost for repairs and replacement of Government furnished equipment due to Contractor misuse or negligence will be chargeable to the Contractor.

C. Joint Inventory of Non-Expendable Property. Prior to start of the performance period, the Contractor shall conduct a joint inventory with the Government and acknowledge receipt of all non-expendable property provided by the Government. The Contractor and the COR or his designee shall jointly determine the working condition of all equipment. Items of equipment not in working order and any discrepancies found beyond normal wear and tear shall be noted. The Contractor and the COR will certify to the accuracy of the joint inventory with any/all discrepancies noted. All applicable items found, that are not included in Appendix VII in the PWS will be reported to the COR and the Contractor shall provide an updated Appendix VII as equipment is added/removed throughout the performance of the contract.

(1) The Contractor and the COR or his designee shall conduct an annual joint inventory on non-expendable property. This inventory shall be documented as described in sub-paragraph C, above.

(2) A joint inventory of non-expendable property shall be conducted upon completion of this contract and shall be documented as described in sub-paragraph C, above.

D. The Contractor shall take control and manage an existing Government owned stock store of spare parts, maintenance-related supplies and materials located at JLC. This stock will service as the Contractor’s initials source of supply for performance.

E. Utilities. The Government will furnish electricity, natural gas, fuel oil, steam, water, telephone, and sewer as necessary to ensure Contractor compliance with the PWS. Use of utilities is restricted to that which is specifically needed for contract performance.

F. Government Vehicles. Contractor personnel will operate a limited number of Government furnished automotive, materials handling, and miscellaneous equipment while performing work under the contract, reference Section 1.2.7 of the PWS and appendices thereto, as identified in Section D - List of Attachments to this contract.

Gasoline and diesel fuel for Government owned vehicles will be provided; however, gasoline and diesel fuel for Contractor owned vehicles will NOT be provided. The Contractor shall ensure that all operators are properly qualified and licensed to the equipment assigned to them in accordance Federal regulations and requirements.

Operators shall be trained to exercise due care while operating equipment and, to minimize equipment maintenance cost, shall execute appropriate pre-operation and operational checks of equipment as required by Federal standards. Corporate markings

75F40126R00051 Page 15 of 76 are not permitted on Government furnished equipment. Operators are prohibited from the use of tobacco products in Government vehicles.

G. Forms and Publications. The Government will furnish all required Government forms and Government publications to the Contractor, as the Contractor requires them.

Publications include written Center policies, FDA Staff Manual Guides, Federal regulations and Federal Register issuances.

H. Protective Clothing - Restricted Areas. The Government will furnish protective clothing to Contractor employees required to enter restricted areas. These items include but are not limited to: sterile clothing, shoes, head covering, gloves, respiratory protection, and personnel hoods. Protective Clothing shall be returned after exiting form restricted areas. Damage caused by Contractor misuse or negligence will be charged to the Contractor.

I. Tools. The Government will provide an adequate quantity of quality hand tools, small power tools, and minor instrumentation that is normally considered a “tool box” item for the individual craftsman. The Contractor shall be responsible for ensuring the individual craftsmen are equipped to accomplish their normal duties. Any tools on site at the Jefferson Laboratory Complex and under the control of the Contractor must be inventoried and must not be REMOVED from the premises. The Contractor must return old broken tools for replacement. Reports of lost tools shall be submitted to the COR before re-issuance of new tools.

J. Restricted Use of Government Facilities and Property. The Contractor is advised that Government-owned facilities, property, and utilities shall only be used in the performance of official duties required by this contract. No Government-owned facilities, property, and utilities may be used for private benefit at any time.

SECTION D- PACKAGING AND MARKING

D-1 Preparation of Delivery

All material to be delivered hereunder shall be afforded the degree of packing (preservation and packing) required to prevent deterioration and damages due to hazards of shipment, handling and storage. Best commercial practice will be accepted.

D-2 Prohibited Packaging Materials

The use of asbestos, excelsior, newspaper or shredded paper (all types including waxed paper, computer and similar hygroscopic or non-neutral material) is prohibited. In addition, loose fill polystyrene is prohibited for shipboard use.

75F40126R00051 Page 16 of 76

SECTION E- INSPECTION AND ACCEPTANCE

E-1 Inspection and Acceptance The Contracting Officer’s Representative (COR), a duly authorized representative of the CO, shall monitor the Contractor’s performance, evaluate the quality of services and perform the final inspection and acceptance of all deliverables. Unless otherwise requested, deliverables shall be sent to the COR specified herein.

Services performed under this contract are subject to inspection and acceptance by the Government in accordance with FAR 52.246-4, Inspection of Services—Fixed-Price, and FAR 52.246-6, Inspection—Time-and-Material and Labor-Hour (as applicable based on task order type).

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the CO as a result of such inspection.

E-2 - Quality Assurance

The Government will monitor the Contractor’s performance under this contract. As a minimum the Government will inspect the services using the Contractor’s Quality Control Plan as a guide. The Government retains the right to perform unscheduled inspections, as it deems necessary.

Furthermore, the Government retains all rights provided by the FAR Clause entitled “Inspection of Services – Fixed Price” or any other inspection clause which may be specified elsewhere in the PWS or contract, and the FAR clause entitled “Default (Fixed-Price Supply and Services).”

SECTION F- DELIVERIES OR PERFORMANCE

F-1 General

The Contractor shall prepare, maintain, and submit all reports, plans, and data specified in this Section in accordance with the Performance Work Statement (PWS). All deliverables shall be submitted electronically unless otherwise directed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

Failure to submit required reports or deliverables in accordance with the schedules established in this Section may constitute defective performance and may result in remedies as provided elsewhere in the contract.

F-2 Reports and Deliverables

F-2.1 Initial / Phase-In Deliverables

The Contractor shall submit the following reports and plans during the phase-in period or prior to commencement of performance:

75F40126R00051 Page 17 of 76

Deliverable Due Date Recipient

Quality Control Plan Within 30 calendar days after contract award COR

Safety and Health Plan Prior to commencement of work COR Emergency Procedures Plan Prior to commencement of work COR

Strike Contingency Plan Within 60 calendar days after contract award COR

Operating Plans / Standard Operating Procedures (SOPs) Prior to start of performance COR

Pest Control Plan Within 30 calendar days after contract award COR

Grounds Maintenance Plan Within 10 calendar days after contract effective date COR

Stock Store Operation Plan

Prior to end of phase-in period COR

Subcontracted Services Listing Prior to end of phase-in period COR /

CO

Required Insurance Documentation Prior to commencement of work CO

Personnel Security Clearance Submissions Prior to site access CO /

COR

F-2.2 Monthly Reports

The Contractor shall submit the following reports on a monthly basis:

Report Due Date Recipient

Monthly Status Report By the 10th calendar day of the following month COR / CO

Operations Data Report Within 7 calendar days after end of reporting period COR

Sewage Discharge Report (Pine Bluff Arsenal) On or about the 25th of each month COR &

PBA

Monthly Status Report – Required Content

At a minimum, the Monthly Status Report shall consolidate and include:

• Preventive Maintenance performance and backlog status

• Generator operational data

• Fire alarm system status

• Fuel oil inventory

75F40126R00051 Page 18 of 76

• Water treatment and gas/oil system status

• Safety activity and incidents

• Quality Control results

• Staffing updates

• Subcontractor activity

• Any other reporting required by the PWS

The report shall provide a concise performance summary organized by PWS performance area and shall focus on measurable results, trends, exceptions, and corrective actions. The report shall not simply consist of raw work order exports or activity logs. The first page of the Monthly Status Report shall include a one-page performance dashboard showing the key monthly metrics, including PM completion percentage, RMR completion percentage within required timeframes, number of overdue RMRs, number of open corrective actions, QC pass/fail rate, repeat deficiencies, safety incidents, and major operational issues. Each metric shall show the current month result and prior month result, when available, so the Government can identify trends and recurring performance issues.

At a minimum, the Monthly Status Report shall include:

• Preventive Maintenance performance, including the number of PMs scheduled, completed on time, completed late, missed, deferred, and overdue, and the monthly PM completion percentage.

• Routine Maintenance Request performance, including the number of RMRs received, completed, open, overdue, deferred, and cancelled.

• RMR completion-time metrics, including average completion time, median completion time, longest completion time, and percentage completed within the applicable priority or required completion timeframe.

• Aging summary for open RMRs, grouped by priority, trade/shop, and age category.

• Explanation of overdue, deferred, repeat, mission-impacting, or safety-related RMRs, including current status, reason for delay, and expected completion date.

• Quality Control results, including the number of QC inspections performed, number passed, number failed, number requiring rework, number of repeat deficiencies, corrective actions taken, and open corrective actions.

• Summary of recurring deficiencies, repeat work orders, missed performance standards, and actions taken to prevent recurrence.

• Status of major open issues affecting facility operations, safety, utility systems, research support, or mission continuity.

• Generator operational data, fire alarm system status, fuel oil inventory, water treatment and gas/oil system status, safety activity and incidents, staffing updates, subcontractor activity, and any other reporting required by the PWS, summarized by exception, performance impact, or required metric.

Detailed work-order data, including individual RMR numbers, receipt dates, completion dates, trade/shop assignment, and closeout notes, shall be maintained in the Government-furnished work management system. The Service Provider shall provide detailed work-order data as an attachment or upon request by the COR or Contracting Officer.

75F40126R00051 Page 19 of 76

The Quality Control portion of the report shall identify the work sampled or inspected in enough detail to allow Government verification, but individual QC checklists or inspection records are not required in the body of the Monthly Status Report unless requested by the COR or Contracting Officer.

Stand-alone monthly operational reports are not required unless specifically directed by the COR for regulatory or third-party submission purposes.

F-2.3 Bi-Weekly Reports

Report Due Date Recipient Bi-Weekly Performance Report (out-of-service equipment, system status, backlog aging, estimated return-to-service dates)

At bi-weekly performance meeting COR

Performance Evaluation Meeting Minutes Within 3 business days after meeting

COR /

CO

F-2.4 Quarterly Reports

Quarterly Safety and Accident Report Within 15 calendar days after end of quarter CO

F-2.5 Annual Reports

Inventory of Government-Furnished Property Annually (award anniversary ±30 days)

COR /

CO

Stock Store Physical Inventory Annually COR USDA-Designated Bio-Based Product Report (if applicable) Annually COR /

CO

Cafeteria Customer Satisfaction Survey Annually COR

F-2.6 As-Needed Reports

The Contractor shall submit the following reports when requested or when conditions warrant:

Report Trigger Special Reports As requested by COR or CO Quality Control Records Upon request Equipment Addition / Deletion Documentation Upon equipment change

75F40126R00051 Page 20 of 76

Report Trigger Preventive Maintenance Schedule Updates As approved by COR Corrective Action Documentation for Defective Performance Upon occurrence

F-2.7 Key Personnel and Certification Deliverables

F-2.7.1 Initial Submission

The Contractor shall submit a Key Personnel and Certifications Package to the Contracting Officer’s Representative (COR) within ten (10) calendar days after contract award.

F-2.7.2 Statement of Compliance

The Contractor shall submit a signed statement certifying that:

• All personnel performing work under this contract meet the qualification, licensing, and certification requirements of the PWS; and

• All required licenses and certifications are current and will be maintained for the duration of contract performance.

F-2.7.3 Updates and Maintenance

The Contractor shall maintain the accuracy of the Key Personnel and Certifications Package and submit updates as follows:

• Annual Update:

An updated package shall be submitted annually, within thirty (30) calendar days of the contract award anniversary date.

• Staffing Change Update:

An updated submission shall be provided within fifteen (15) calendar days of any staffing change, including replacement, addition, or removal of key or licensed personnel, or changes to certification status.

F-2.7.4 Government Review

All submissions under this section are subject to review by the COR. Acceptance does not relieve the Contractor of responsibility for ensuring personnel remain properly qualified and certified at all times. Failure to comply with this section may constitute defective performance.

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F-3 Review and Acceptance

All reports and deliverables submitted under this Section are subject to review and acceptance by the COR. Acceptance of any report does not relieve the Contractor of responsibility for meeting contract requirements.

F-4 Order of Precedence (Reports and Deliverables)

In the event of any inconsistency between this Section and other sections of the contract or attachments (including the PWS or appendices), this Section F shall govern with respect to reports, deliverables, and submission schedules.

SECTION G- CONTRACT ADMINISTRATION DATA

G-1 Government Personnel

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, administration of this contract shall require maximum coordination between the Government and the Contractor. The following individuals shall be the Government’s points of contact during performance of the contract:

G-2 Contracting Officer (CO)

The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the contract; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

The Contracting Officer for this contract is Nick Sartain.

G-3 Contract Specialist (CS)

All communications pertaining to contractual and/or administrative matters under the contract shall be addressed to the CS at the following email address:

Name: Warren Dutter Email: warren.dutter@fda.hhs.gov Phone: (870) 543-7577

G-4 Contracting Officer Representative (COR)

The following COR will represent the Government for the purpose of this contract: (To be provided at contract award).

75F40126R00051 Page 22 of 76

Name:

Email Address:

Phone:

(a) Performance of the work under this contract shall be subject to the technical direction of the COR identified above, or a representative designated in writing. The term "technical direction" includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, fills in details and otherwise services to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(b) Technical direction must be within the scope of the specification(s)/work statement.

The COR does not have the authority to issue any technical direction that:

(1) Constitutes a change of assignment of additional work outside the specification(s) / PWS;

(2) Constitutes a change as defined in the contract clause entitled "Changes”;

(3) In any manner causes an increase or decrease in the total contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract.

(5) Interferes with the contractor’s right to perform under the terms and conditions of the contract;

or

(6) Directs, supervises or otherwise controls the actions of the contractor’s employees.

(c) Technical directions may be oral or in writing. The COR shall confirm oral direction in writing within five work days, with a copy to the CO.

(d) The Contractor shall proceed promptly with the performance resulting from the technical directions issued by the COR. If, in the opinion of the contractor, any direction of the COR, or his/her designee, falls within the limitations in (b), above, the contractor shall immediately notify the CO no later than the beginning of the next Government work day.

(e) Failure of the contractor and the CO to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled "Disputes."

The type of actions within the purview of the COR’s authority is to assure that the Contractor performs the technical requirements of the contract, and to notify both the Contractor and the CO of any deficiencies observed. A letter of designation shall be issued to both the COR and the Contractor at the time of the contract award setting forth, in full, the responsibilities and limitations of the COR.

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G-5 Contractor Personnel

HHSAR 352.237-75 Key Personnel (December 2015)

The key personnel specified in this contract are considered to be essential to work performance. At least 30 calendar days prior to diverting any of the specified individuals to other programs or contracts (or as soon as possible, if an individual must be replaced, for example, as a result of leaving the employ of the Contractor), the Contractor shall notify the CO and shall submit comprehensive justification for the diversion or replacement request (including proposed substitutions for key personnel) to permit evaluation by the Government of the impact on performance under this contract. The Contractor shall not divert or otherwise replace any key personnel without the written consent of the CO. The Government may modify the contract to add or delete key personnel at the request of the contractor or Government.

The Key Personnel positions are identified below.

Title On-site Contract Manager Operations Manager Quality Control Manager Utilities Manager EMCS Manager Safety Manager Food Services Manager Electrician Lead Grounds Maintenance Lead HVAC Mechanic Lead Instrument Mechanic Lead Lead Craftsman III Lead Craftsman II Lead Craftsman I Maintenance Mechanic Lead Material Coordinator Lead Millwright Lead Plumber/Pipefitter Lead Sheet Metal Lead

For Key Personnel positions evaluated under Section M, the position descriptions and minimum qualifications proposed in the Contractor’s awarded proposal and accepted by the Government are material contract requirements. The Contractor shall staff each such position with an individual who meets or exceeds the awarded minimum qualifications for that position, unless otherwise approved in writing by the Contracting Officer.

(End of clause)

Pursuant to Performance Work Statement Section 1.9 the Contractor shall provide the following.

75F40126R00051 Page 24 of 76

A. The Contractor shall submit evidence to the Administrative Contracting Officer (ACO) that personnel meet the qualifications (Ref. PWS Section 1.9) for their respective tasks under this contract and have or have applied for the proper certification(s) and license(s) required by the State of Arkansas or other authorities. This information shall be provided to the ACO at the beginning of the performance period and shall be updated annually thereafter for the life of the contract. A temporary license may be substituted during the first ninety-days of performance. However, at least one operator in each utility plant must be fully licensed and responsible for oversight not later than the start of the performance period. Where 24-hour services are required, a fully licensed operator must be present, i.e., in the utility plants. The Contractor shall bear the cost of obtaining all necessary certifications and licenses (to include training and other related costs).

B. All boiler plant operators and their immediate supervisor(s) must possess a current Arkansas Boiler Operator License for high pressure steam. All water treatment plant operators and their immediate supervisor(s) must possess a current Grade B operator license as outlined in ACT 333 of the State of Arkansas code.

C. The Contractor has the ultimate responsibility and authority to hire personnel to accomplish the work called for in the PWS. The ACO, however, retains the right to determine whether the personnel hired by the Contractor possess the requisite qualification.

D. The Government is authorized to restrict employment under the contract of any Contractor employee, or prospective Contractor employee, who is identified by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the Center or it population. The Contractor shall not employ any person who is an employee of the Government if the employment of that person would create a conflict of interest.

E. The Government shall not exercise any supervision or control over the Contractor’s employees performing services under this contract. Such Contractor employees shall be accountable not to the Government, but solely to the Contractor, who in turn shall be accountable to the Government.

G-6 Reporting Matters Involving Fraud, Waste, and Abuse

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in FDA funded programs is encouraged to report such matters to the HHS Inspector General’s Office in writing or on the Inspector General’s Hotline. The toll free number is 1-800-HHS-TIPS (1-800- 447-8477). All telephone calls will be handled confidentially. The email address is HHStips@oig.hhs.gov and the mailing address is:

Office of Inspector General Department of Health and Human Services Attn: HOTLINE 330 Independence Avenue, S.W.

Washington, D.C. 20201

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Information regarding procedural matters is contained on the HHS/OIG website at:

http://oig.hhs.gov/fraud/

G-7 Contractor Performance Evaluation (s)

In accordance with Federal Acquisition Regulation (FAR RFO) 42.11, FDA will complete annual and final contractor performance evaluations. Annual evaluations will be prepared to coincide with the anniversary date of the contract. Additional interim performance evaluations may be prepared at Contracting Officer discretion, as necessary. Final performance evaluations will be completed upon contract expiration.

FDA will utilize the Contractor Performance Assessment Reporting System (CPARS) in order to execute annual and final contractor performance evaluations. CPARS is a secure Internet website located at https://www.cpars.gov/. FDA will register the contractor in CPARS upon receipt of the name and email address of two (2) individuals who will be responsible for serving as the Contractor’s primary and alternate CPARS contacts. Once FDA registers the contractor in CPARS, the Contractor will receive an automated CPARS email message which contains User IDs and instructions for creating a password.

Once a performance evaluation is issued, the Contractor’s primary and alternate CPARS contact will receive an email instructing them to logon to CPARS in order to review the performance evaluation. The Contractor has 14 days from the date of performance evaluation issuance in which to review the evaluation. If the Contractor is in agreement with the performance evaluation outcome, the evaluation becomes final. Should the Contractor be in disagreement with the performance evaluation outcome, rebuttal comments must be submitted via the CPARS within 14 days from date the evaluation was issued by the FDA. Any disagreement between the Contracting Officer and the Contractor will be referred to a contracting official one level above the Contracting Officer, whose decision will be final.

Copies of each performance evaluation and contractor responses, if any, will be retained as part of the official contract file and will be used to support future award decisions. Evaluations will also be stored for a 3-year period in the Contractor Performance Assessment Reporting System (CPARS) at www.cpars.gov.

Contractors may obtain CPARS training material and register for on-line training at https://www.cpars.gov/. There is no fee for registration or use of the CPARS.

G-8 Delegation of Authority

The Administrative Contracting Officer (ACO) Warren Dutter is hereby designated by the Procuring Contracting Officer (PCO) to act as the authorized Government agent that oversees Contractor performance in accordance with the terms and conditions of the contract.

http://oig.hhs.gov/fraud/ https://www.cpars.gov/ https://www.cpars.gov/

75F40126R00051 Page 26 of 76

SECTION H- SPECIAL CONTRACT REQUIREMENT

H-1 Invoice Submission

FDA Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S.

Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/

75F40126R00051 Page 27 of 76 following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

• Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

• Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other

Indirects)- show rate, base and total amount;

• Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

• Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

• Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

• Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

• Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(a) list of all invoices submitted to date under the subject award, including the following:

(1) invoice number, amount, & date submitted

(2) corresponding payment amount & date received

(b) total amount of all payments received to date under the subject contract or order

(c) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the task order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a

75F40126R00051 Page 28 of 76 certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827- ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received.