SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

203CODE 16. ADMINISTERED BYCODE

X

X

X

561210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR203

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/06/2026

505-256-6750STEPHANIE BEGAY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

08/21/2026 1500 MD

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70726Q00088

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 20 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Albuquerque Indian Health Service WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

Albuquerque NM 87110

4101 Indian School Rd NE, Suite 225

Albuquerque Indian Health Service

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Solicitation No. 75H70726Q00088 is hereby issued to provide inspection, assessment, testing, and corrective maintenance of fire door assemblies for the Albuquerque Area Indian Health Service (AAIHS) healthcare facilities.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

STEPHANIE BEGAY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

20 2 of

Solicitation No.

75H70726Q00088

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

SECTION B – CONTINUATION OF SF-1449

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation No. 75H70726Q00088 is issued as a Request for Quotation (RFQ) for inspection, assessment, testing, and corrective maintenance of fire door assemblies of healthcare facilities.

This acquisition is set-aside for Indian Small Business Economic Enterprise (ISBEE) concerns, with a cascading set-aside.

Under the Buy Indian Act, 25 U.S.C. 47, through the transfer of authority from the Department of Interior to HHS, offers will be solicitated from Indian Small Business Economic Enterprises (see HHSAR Subpart 326.6) that are also small business concerns. If there is not enough competition and/or reasonably priced offers received from the ISBEE set-aside, then quotes will be considered for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be from such a concern as follows:

1st Tier: Indian Small Business Economic Enterprises 2nd Tier: All other Small Business Concerns

The full text of provisions and clauses may be accessed electronically at FAR and Revolutionary FAR Overhaul.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561210 with a small business size standard of $47M.

1. CONTRACT TYPE

The Department of Health and Human Services (DHHS), Albuquerque Area Indian Health Service (IHS), Division of Contracts and Grants Management (DCGM), Office of Environmental Health and Engineering (OEHE), anticipates awarding a single firm-fixed price contract, as a result of this opportunity.

2. PLACE OF PERFORMANCE

Services shall be provided for the following Albuquerque Area Indian Health Service (IHS) Service Units:

Albuquerque Indian Health Center (AIHC) 801 Vassar Dr NE Albuquerque, NM 87106

Mescalero Indian Health Center (MIHC) 318 Abalone Loop Mescalero, NM 88340

Santa Fe Indian Health Center (SFIH) 1700 Cerrillos Road Sante Fe, NM 87505

Taos-Picuris Indian Health Center (TPIHC) 1090 Goat Springs Road Taos, NM 87571

3. PERIOD OF PERFORMANCE (POP)

The period of performance consists of one base period.

Base Year: TBD/2026 – TBD/2026

4. PRICING SUMMARY

Payment will be made for services performed and accepted in accordance with the Performance Work Statement (PWS), based on the unit prices quoted in the Pricing Table below.

Pricing Table https://www.acquisition.gov/?q=/browse/far/52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-10

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

Item Description Total

CLIN #1

Inspection, assessment, and corrective maintenance/repair of fire door assemblies for the

ASU, MSU, SFSU, & TPSU.

Grand Total:

***You may use a format of your own***

• The Contractor is responsible for all applicable Federal, State, Tribal, and local taxes, including New Mexico Gross Receipts Tax, if applicable. The Government will not withhold taxes.

5. POINTS OF CONTACT (POC)

a. Contact Information

Contracting Officer (CO) Contract Specialist

Stephanie Begay Stephanie Begay

(505) 256-6750 (505) 256-6750

Stephanie.Begay3@ihs.gov Stephanie.Begay3@ihs.gov

Contracting Officer’s Representative

(COR)

Alternate COR

Robert McQuarie Daniel Probert

Phone: To be distributed at award Phone: To be distributed at award

Email: To be distributed at award Email: To be distributed at award

b. Contract Administration and Authority

• The CO is the only individual authorized to bind the Government or modify this purchase order.

• The CO designates a COR and Alternate COR to provide technical oversight.

• The COR’s authority is limited to performance monitoring and does not include authority to:

o Modify the contract or obligate funds o Authorize additional work o Direct contractor personnel o Change scope, schedule, price, or requirements

• The COR may:

o Monitor technical performance o Review deliverables o Conduct inspections and evaluations o Report performance issues to the CO

• The Alternate COR performs COR duties when the Primary COR is unavailable and may not exceed delegated authority.

6. PERFORMANCE WORK STATEMENT (PWS)

6.1 Background and Scope

6.1.1 Background

mailto:Stephanie.Begay3@ihs.gov mailto:Stephanie.Begay3@ihs.gov

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

The primary purpose of this effort is inspection, assessment, and corrective maintenance of fire door assemblies to ensure ongoing compliance with life safety requirements, safe facility operations, and continued accreditation of healthcare facilities.

Fire-rated door assemblies are critical components of facility life safety systems and are required to function in accordance with NFPA 80, NFPA 101, and applicable regulatory requirements. These assemblies provide compartmentalization of fire and smoke, maintain protected egress pathways, and support the safety of patients, staff, and visitors.

Available fire door inspection documentation across AAIHS facilities is variable in age and completeness, with some facilities having recent inspection reports, others having older reports, and some lacking current inspection data. As a result, the current compliance status of all fire door assemblies cannot be fully determined based on existing documentation alone.

6.1.2 Scope

The Contractor shall provide all labor, supervision, materials, tools, equipment, and transportation necessary to inspect, assess, and perform corrective maintenance and repair fire door assemblies at healthcare facilities within the Albuquerque Area Indian Health Service (AAIHS), as identified in this PWS and associated appendices.

Replacement shall be limited to instances where repair or adjustment cannot achieve compliance.

Accordingly, the Contractor shall not rely solely on existing inspection reports and shall independently verify the condition, configuration, and compliance of all fire door assemblies at each facility included in this PWS.

Based on this verification, the Contractor shall identify all deficiencies and, upon Government approval, perform all necessary corrective maintenance and repair of fire door assemblies required to achieve full compliance with applicable codes, standards, and manufacturer requirements. Replacement shall be limited to instances where repair or adjustment cannot achieve compliance.

All work performed under this contract shall result in fully functional, code-compliant fire door assemblies and shall include complete, accurate, and auditable documentation. Final deliverables shall demonstrate full compliance with NFPA standards, Indian Health Service (IHS) requirements, and accreditation expectations, including submission of a comprehensive, passing fire door inspection report for each facility.

Work under this contract will be performed in facilities where asbestos-containing materials (ACM) are known or assumed to be present in fire door assemblies and associated components. All work shall be planned and executed accordingly.

6.2 Performance Location and Equipment Covered

Work under this PWS shall be performed at healthcare facilities within the Albuquerque Area Indian Health Service (AAIHS). The facilities currently included in this effort are listed below.

Albuquerque Indian Health Center (AIHC) 801 Vassar Dr NE Albuquerque, NM 87106

• Approx. 21 fire door assemblies

• An inspection report dated August 2025 identified deficiencies in approximately 21 fire door assemblies.

The Contractor shall verify all identified assemblies and perform required repairs or replacement to achieve compliance.

• ACM is known or suspected to be present in fire door assemblies and frames.

Santa Fe Indian Health Center (SFIH) 1700 Cerrillos Road

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

Santa Fe, NM 87505

• Approx. 18 fire door assemblies

• Existing inspection data may be outdated. The Contractor shall perform full verification and assessment of all fire door assemblies.

• ACM is known or suspected to be present in fire door assemblies and frames.

Taos-Picuris Indian Health Center (TPIHC) 1090 Goat Springs Road Taos, NM 87571

• Approx. 11 fire door assemblies

• Existing inspection data may be outdated. Full verification is required.

Mescalero Indian Health Center (MIHC) 318 Abalone Loop Mescalero, NM 88340

• Approx. 14 fire door assemblies

• Existing inspection data may be outdated. Full verification is required.

The number of fire door assemblies listed above is approximate and provided for planning purposes only. The Contractor shall perform a comprehensive field verification of all fire door assemblies at each facility.

The Contractor shall not rely solely on existing inspection reports and shall independently verify the condition, configuration, and compliance status of each fire door assembly.

Based on this verification, the Contractor shall determine whether each fire door assembly requires repair, upgrade, partial replacement, or full replacement to achieve compliance with applicable codes and standards.

The Government reserves the right to add or remove facilities within the Albuquerque Area IHS and adjust quantities within the general scope of this PWS through written modification to the contract.

6.3 Performance Requirements

6.3.1 Comprehensive Inspection and Verification

Within fifteen (15) calendar days of Notice to Proceed, the Contractor shall:

• Verify and assess each fire door assembly at each facility per applicable compliance codes and/or standards. The Contractor shall include all fire-rated and smoke-rated door assemblies required by NFPA 101, including cross-corridor and hazardous area doors.

• Determine whether compliance can be achieved through upgrades or require new installation or replacement for each fire door.

• Provide a report, utilizing Appendix A, detailing the recommendation for repair, partial replacement, or full replacement and costs associated with each fire door for Government review.

Section 2 of this PWS identifies the current list of facilities and approximate number of fire door assemblies included in this effort. The Government reserves the right to add or remove facilities and adjust quantities within the general scope of this PWS through written modification to the contract.

As part of the verification and assessment process, the Contractor shall identify and document all fire door assemblies that are impacted by or may require disturbance of ACM.

These assemblies shall be:

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

• Clearly flagged in the assessment report

• Segregated from non-ACM work for planning purposes

The Contractor shall not perform repair or replacement work on ACM-impacted assemblies until authorized by the Government following abatement activities, if required.

6.3.2 Compliance Determination and Submittals

Within fifteen (15) calendar days of assessment approval, the Contractor shall:

• Produce and provide installation-ready documentation, consistent with performance requirement 6.3.1, outlining shop drawings, door schedules, equipment lists, and installation plans, as necessary.

• Submit the installation-ready documentation for review, discussion, and approval prior to the start of work.

No materials shall be procured or installed without approval by the COR and/or Facility Management.

6.3.3 Corrective Action (Repair/Replacement)

Upon Government approval of documentation for preparation of installation, the Contractor shall:

• Perform corrective maintenance and repair activities necessary to restore fire door assemblies to compliance. Replacement shall only be performed when approved by the Government and when repair is not feasible.

• All replacement components shall be listed/labeled and compatible with existing fire door assemblies.

6.3.4 Final Inspection and Certification

The Contractor shall perform and document a final inspection of each fire door assembly in complete compliance with applicable code requirements.

The Contractor shall verify proper interface and operation of fire door assemblies with existing fire alarm and life safety systems, where applicable. Any deficiencies shall be identified and reported to the Government. Upon completion of all repairs and replacements, the Contractor shall provide a comprehensive, passing fire door inspection report for each facility.

The Contractor shall:

• Perform functional testing of all fire doors

• Verify operation with fire alarm/life safety systems where applicable

• Conduct and document final inspections in accordance with NFPA 80

All work shall comply with manufacturer requirements and listed fire door assembly standards. Components shall be installed to become part of a complete, compliant assembly. All fire door assemblies must be in compliance with applicable codes and standards prior to Government acceptance.

6.3.5 Performance Period

The Contractor shall have all work completed within 90 days after award. Any extensions will need to be coordinated with the Government.

Work shall be planned and executed in a phased manner across facilities, as coordinated with the Contracting Officer’s Representative (COR), to support continuous facility operations and minimize disruption to patient care.

The Contractor shall complete all required work, including assessment, repair, replacement, final inspection, and submission of all required deliverables, within the established POP.

The Contractor shall notify the Government promptly of any conditions that may impact schedule performance and shall provide proposed mitigation measures.

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

6.4 Deliverables and Submittals

The Contractor shall provide the following deliverables in accordance with the requirements of this PWS. All deliverables are subject to Government review and approval.

The Contractor shall submit product data, shop drawings, fire door assembly listings, and manufacturer certifications for all components prior to installation.

Submittals shall be reviewed and approved by the Government prior to procurement and installation. No materials shall be installed without prior approval.

6.4.1 Initial Assessment Report (Per Facility)

Due: Within ten (15) calendar days of Notice to Proceed (or adjust if needed).

The Contractor shall submit a comprehensive assessment report documenting verification of all fire door assemblies.

At a minimum, the report shall include:

• Inventory of all fire door assemblies (unique ID, location, and basic door information). The Contractor shall also label each door in the field with its unique ID. Condition assessment of each assembly, including a brief description of issues identified for each door. Identification of all deficiencies

• Determination for each assembly:

o Repair / Upgrade o Partial Replacement o Full Replacement

• Cost estimate for each recommended action

• Completed Appendix A decision framework

• Final inspection documentation shall reference the same unique door IDs established during the initial assessment.

6.4.2 Design and Submittal Package

Due: Within fifteen (15) calendar days of Government approval of assessment.

The Contractor shall submit:

• Shop drawings

• Door schedules

• Product data and manufacturer specifications

• Fire door assembly listings and certifications

• Installation plans

No procurement or installation shall occur prior to Government approval.

6.4.3 Repair and Installation Documentation

The Contractor shall document all work performed, including:

• Repairs, replacements, and adjustments completed

• Materials and components installed

• Deviations or field conditions encountered

6.4.4 Final Inspection and Certification Report

Deliverables upon completion of work (per facility or phased):

The Contractor shall provide a complete, fire door inspection report for each facility. The report shall include:

• Document inspection of 100% of fire door assemblies

• Demonstrate full compliance with NFPA 80 and NFPA 101

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

• Include no unresolved deficiencies

• Be suitable for IHS, Joint Commission, CMS, and AHJ review

• Final report shall include updated status of each door (repaired, replaced, compliant)

A report for each service unit shall include, at a minimum:

• Unique door identification and location

• Fire rating and assembly type

• Inspection date(s)

• Inspector name, qualifications, and certifications (FDAI, IQP, or equivalent)

• A simple spreadsheet (Excel format) containing the full door inventory so the Government can sort, track, and reuse the data.

• Documentation of all deficiencies identified and corrective actions taken

• Verification that each door assembly is compliant with NFPA 80 and NFPA 101 and operational

• Photographic documentation (before and after repairs, as applicable)

• Be suitable for review by IHS, The Joint Commission, CMS, and other Authorities Having Jurisdiction

(AHJs)

6.4.5 Closeout Documentation

The Contractor shall submit:

• Final door inventory (status: repaired, replaced, upgraded)

• Manufacturer data for all installed components

• Warranty documentation

• Code compliance documentation

6.4.6 Acceptance Criteria

Government acceptance is contingent upon:

• Submission of complete fire door inventory in spreadsheet format with matching field labeling

• Receipt and approval of all required deliverables

• Submission of complete and accurate documentation

• Delivery of a passing inspection report for each facility

• Verification that all fire door assemblies are fully compliant

Incomplete or non-compliant deliverables may result in rejection.

6.5 Occupied Healthcare Facility, Access, and Operational Requirements All work shall be performed in occupied and fully operational healthcare facilities. The Contractor shall conduct all activities in a manner that ensures the safety, health, and comfort of patients, staff, and visitors at all times, and shall not disrupt patient care or critical facility operations.

Coordination and Approvals The Contractor shall coordinate all work with the Contracting Officer’s Representative (COR), IHS Facilities, Safety, and Infection Control staff prior to and throughout the duration of the project.

Corrective action work shall not begin until all required Pre-Construction Risk Assessment (PCRA) and Infection Control Risk Assessment (ICRA) reviews are completed and approved.

Any planned impairment to life safety systems shall be coordinated in advance and may require implementation of Interim Life Safety Measures (ILSM).

Work Practices in Healthcare Environment The Contractor shall:

• Maintain clear, unobstructed means of egress at all times

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

• Control dust, debris, noise, vibration, and odors

• Implement required infection control measures, including barriers, containment, and negative air where required

• Maintain clean and safe work areas; remove debris daily

• Restore all work areas to original or better condition upon completion

Hours of Operation Normal working hours are:

• Monday through Friday

• 8:00 AM to 4:30 PM

• Excluding Federal holidays

Work outside of normal hours may be required to avoid disruption to patient care or facility operations and must be coordinated 72 hours in advance and approved by the COR and facility leadership.

No after-hours, weekend, or holiday work shall be performed without prior written Government approval.

Facility Access and Security The Contractor shall comply with all facility access and security requirements, including:

• Signing in and out as required

• Wearing identification badges at all times

• Remaining within approved work areas

• Complying with escorted or unescorted access protocols

The Contractor shall coordinate with the COR regarding:

• Badging requirements

• Parking and staging areas

• Approved access routes

• Prohibited items (e.g., weapons, cameras, alcohol)

• Emergency procedures and incident reporting

Personnel Conduct and Site Restrictions The Contractor shall ensure all personnel:

• Conduct themselves in a professional manner

• Comply with all facility rules, policies, and procedures

• Do not interfere with patient care or staff activities

Contractor personnel shall not use patient or staff restrooms unless authorized. The Contractor shall use designated facilities or provide separate accommodations.

All facilities are tobacco-free campuses. The use of tobacco products, including smoking and vaping, is strictly prohibited.

Failure to comply with these requirements may result in removal from the site.

6.6 Environmental and Hazardous Materials

6.6.1 General

Hazardous materials, including asbestos-containing materials (ACM) and lead-based paint (LBP), are known or assumed to be present within facilities included in this PWS.

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

The Government will provide available historical hazardous material inspection reports for informational purposes.

These reports may be incomplete, outdated, or limited in scope and shall not be relied upon as a comprehensive representation of existing conditions.

The Contractor shall:

• Review all provided reports

• Independently verify the presence, absence, and extent of hazardous materials as it relates to the work

• Plan and execute all work in a manner that avoids disturbance of hazardous materials

The Contractor shall be responsible for identifying conditions that may impact execution of work and shall incorporate such conditions into planning, sequencing, and coordination activities.

6.6.2 Asbestos-Containing Materials

Asbestos-containing materials are known or assumed to be present in fire door assemblies, frames, and/or adjacent building materials at one or more facilities under this PWS, including but not limited to Albuquerque Indian Health Center (AIHC) and Santa Fe Indian Health Center (SFIH).

The Contractor shall:

• Identify and document fire door assemblies and components whose corrective actions are impacted by or associated with suspected ACM during the verification and assessment phase

• Clearly flag ACM-impacted assemblies in all reports and submittals

The Contractor is not authorized to disturb, remove, or perform work that impacts ACM under this contract.

If disturbance of ACM is required to complete repair or replacement:

• The Contractor shall stop corrective work in the affected area

• Notify the Contracting Officer’s Representative (COR) immediately

• Provide documentation of the condition and recommended next steps

Abatement, if required, will be performed by the Government under a separate contract or action.

The Contractor shall not resume work in affected areas until notified by the Government that abatement and clearance, if required, has been completed.

6.6.3 Lead-Based Paint (LBP)

Lead-based paint may be present in facilities, particularly in structures constructed prior to 1978.

The Contractor shall:

• Review available LBP reports provided by the Government

• Independently verify the presence or potential presence of LBP in areas where work is performed

• Comply with all applicable EPA and OSHA regulations, including the EPA Renovation, Repair, and

Painting (RRP) Rule

The Contractor shall utilize certified personnel where required and implement lead-safe work practices, including:

• Containment of work areas

• Dust control measures

• Proper handling and disposal of materials

The Contractor shall not perform activities that would disturb LBP beyond allowable work practices without prior Government direction.

6.6.4 Hazardous Material Discovery and Stop Work Protocol

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

If any hazardous material not previously identified is encountered, or if existing conditions differ from provided reports, the Contractor shall:

• Immediately stop corrective work in the affected area

• Isolate and secure the area to prevent exposure

• Notify the COR

• Document the condition with sufficient detail for Government review

Work shall not resume in the affected area until authorized by the Government.

6.6.5 Coordination and Responsibility

The Contractor shall be responsible for:

• Identifying hazardous material impacts to fire door assemblies during assessment

• Sequencing work to avoid disturbance of hazardous materials

• Coordinating with the Government regarding impacted assemblies

The Government retains responsibility for:

• Determining the need for hazardous material abatement

• Procuring and managing abatement activities, if required

6.6.6 Waste Handling, Disposal, and Documentation

The Contractor shall be responsible for the proper handling, removal, transportation, and disposal of all waste materials generated as a result of work performed under this contract.

Non-Hazardous Waste The Contractor shall:

• Remove and dispose of all non-hazardous construction debris, including removed doors, frames, hardware, and packaging materials

• Dispose of materials at approved and licensed disposal facilities

• Maintain clean and safe work areas at all times, with debris removed daily or as directed

Hazardous Waste Hazardous materials, including asbestos-containing materials (ACM) and lead-contaminated waste, shall not be disturbed, removed, or disposed of by the Contractor under this contract unless expressly authorized in writing by the Government.

Waste Manifests and Documentation The Contractor shall provide documentation for all waste removed from the site.

At a minimum, the Contractor shall submit:

• Disposal receipts for all non-hazardous waste

• Waste manifests for any regulated materials (if applicable and authorized)

• Identification of disposal facility locations

• Dates and quantities of materials removed

All documentation shall be included as part of project closeout submittals.

6.7 Pricing and Cost Control

All work shall be performed in accordance with fixed unit prices established in the contract for:

• Fire door repair

• Fire door replacement

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

• Pricing shall be provided at the individual fire door assembly level. Each fire door shall be uniquely identified and priced based on the applicable work type (assessment, repair, partial replacement, or full replacement).

• This structure shall be used for all modifications, additions, and deletions. Removal of any individual fire door from the scope shall result in a direct deduction based on the unit price provided for that specific door and work type.

The Contractor shall not exceed the total contract value without written modification and approval by the Government. Replacement pricing is included for contingency purposes and is expected to be utilized only when repair is not feasible.

6.8 Code Compliance and Standards

The Contractor shall comply with all applicable federal, state, and local codes and standards, including, but not limited to:

• IHS Technical Handbook requirements

• IHS Safety Management Program requirements

• Facility-specific policies and procedures

• NFPA 80 – Fire Doors and Other Opening Protectives

• NFPA 101 – Life Safety Code

• OSHA 29 CFR 1910 / 1926 – Safety regulations

• Manufacturer (OEM) requirements

All work shall meet or exceed these standards.

6.9 Safety Requirements

The Contractor shall:

• Follow OSHA and facility safety policies

• Provide PPE

• Implement lockout/tagout procedures

• Maintain safe work zones

• Immediately report hazards

6.10 Personnel Qualifications

Personnel performing inspection, testing, and final acceptance of fire door assemblies shall be qualified and documented as competent in accordance with NFPA 80.

At a minimum:

• Proof of certification shall be submitted prior to inspection activities.

• Inspections shall be performed by individuals with demonstrated expertise in fire door assembly inspection and compliance.

• Lead inspectors shall hold one of the following:

o Intertek Qualified Personnel (IQP) for fire door inspection, o Door and Hardware Institute (DHI) Fire + Egress Door Assembly Inspector (FDAI), or o Equivalent nationally recognized certification approved by the Government.

The Contractor shall submit documentation of inspector qualifications, certifications, and relevant experience for Government review and approval prior to performing inspections.

6.11 Warranty

• The contractor shall provide a minimum one (1) year warranty on all labor and materials installed from the date of Government acceptance.

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

If, within twelve (12) months of Government acceptance, any fire door assembly is found to be non-compliant with NFPA 80, NFPA 101, or applicable requirements due to deficient workmanship, improper installation, incorrect materials, or failure to identify and correct deficiencies, the Contractor shall:

• Reassess the affected assemblies

• Perform all necessary corrective work

• Provide updated inspection documentation within 1 month of receiving notification

At no additional cost to the Government.

This requirement is in addition to, and does not limit, the Contractor’s warranty obligations

6.12 Wage Determinations

The following wage determinations are hereby incorporated:

Bernalillo DBS WD # NM20260044, May 18, 2026 Otero County DBA WD # NM20260025, May 18, 2026

Santa Fe County DBA WD # NM20260048, May 18, 2026 Taos County DBA WD # NM20260031, May 18, 2026

7. INSPECTION AND ACCEPTANCE

All work performed under this contract is subject to inspection and final acceptance by the Contracting Officer (CO) or the duly authorized representative of the Government. The Contracting Officer’s Representative (COR), as a duly authorized representative of the Contracting Officer, shall be responsible for monitoring the Contractor’s performance, evaluating the quality of services provided, and performing final inspection and acceptance of all deliverables and services required under this contract.

a. Quality Assurance:

The Contractor’s performance is subject to ongoing evaluation under the Service Unit’s Quality Assurance (QA) program to ensure compliance with professional, regulatory, and organizational standards. Reviews may include assessments of work performed, patient safety considerations, documentation accuracy, and clinical quality evaluations. The Contractor shall correct any deficiencies identified. Failure to implement corrective actions may result in termination for cause, particularly where performance endangers patients, staff, or Government property

b. Contractor Performance Evaluation Report:

Throughout the contract period, the Contractor’s performance will be evaluated on both an interim and final basis pursuant to FAR Subpart 42.15, to include the Contractor Performance Assessment Reporting System (CPARS).

These evaluations become part of the official contract file and may be used as past-performance information for future procurements involving the Contractor, its affiliates, or significant subcontractors.

c. Contract Discrepancy Report (CDR):

In the event of unsatisfactory contract performance, the Contracting Officer will issue a Contract Discrepancy Report (CDR) describing the circumstances and findings regarding the incomplete or deficient service. The Contractor shall acknowledge receipt of the CDR and provide a written corrective-action plan describing how the deficiency will be resolved and prevented from recurring. The Government will review the Contractor’s response for acceptability, and any completed CDRs will become part of the overall performance evaluation record used in assessing current and future contractual obligations.

8. INVOICE SUBMISSION

The Contractor shall submit invoices, as needed. Advance payments will not be issued by Finance unless stated herein.

Upload complete invoice with all required documentation to:

https://www.ipp.gov https://www.ipp.gov/

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

Please do not send any invoices or any invoice-related documents (such as deliverables, reports or balance statements) to the Contracting Officer or Finance Department. Failure to upload required documents directly to the website listed above will delay prompt payment of your invoice.

Additionally, the Contractor is required to include the Unique Entity Identifier (UEI) on each invoice. For additional information about the UEI (hhtps://www.sam.gov).

Request for Taxpayer Identification Number and Certification

A W-9 form shall be submitted to the Albuquerque Area Indian Health Service Division of Accounting Services by either of the following:

1. Encrypted Email: ALB_AOAPinvoices@ihs.gov or

2. Secure Fax: (505) 256-6851

Failure to submit the required form W-9 to the office(s) listed above will delay issuance of the IRS 1099 Form.

Credit memos will not be accepted as a form of refund. All refunds are to be submitted via a check addressed to:

Albuquerque Area Indian Health Service Division of Accounts Receivable 4101 Indian School Road NE, Suite 225 Albuquerque, NM 87110

SECTION C – CONTRACT CLAUSES

FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998) This purchase order incorporates one or more Federal Acquisition Regulation (FAR) clauses by reference and/or in full text, with the same force and effect as if they were provided in full text. Upon request, the Contracting Officer will make the full text of any clause available. The full text of FAR clauses may also be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul

Per FAR Class Deviation 2025-09 Amendment 2: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Check if applicable

FAR

Clause Title Date

☒ 52.202-1 Definitions Jun 2020 ☒ 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020 ☒ 52.203-17 Contractor Employee Whistleblower Rights Nov 2023 ☒ 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements Jan 2017

☒ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management - Maintenance Jul 2026 ☒ 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded Jul 2026

☒ 52.212-4 Terms and Conditions—Commercial Products and Commercial Services Jul 2026 ☒ 52.219-6 Notice of Total Small Business Set-Aside Jul 2026

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

☒ 52.219-28 Postaward Small Business Program Representation Jul 2026 ☒ 52.222-3 Convict Labor Jul 2026 ☒ 52.222-19 Child Labor-Cooperation with Authorities and Remedies Jul 2026 ☒ 52.222-35 Equal Opportunity for Veterans Jul 2026 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities Jul 2026 ☒ 52.222-37 Employment Reports on Veterans Jul 2026 ☒ 52.222-41 Service Contract Labor Standards Jul 2026 ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 ☒ 52.222-50 Combating Trafficking in Persons Jul 2026 ☒ 52.222-54 Employment Eligibility Verification Jul 2026 ☒ 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 Jul 2026 ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 Jul 2026 ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors Jul 2026 ☒ 52.223-5 Pollution Prevention and Right-to-Know Information May 2024 ☒ 52.223-23 Sustainable Products Jul 2026 ☒ 52.226-1 Utilization of Indian Organizations and Indian-Owned Economic Enterprises Jul 2026 ☒ 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 ☒ 52.232-18 Availability of Funds Apr 1984 ☒ 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct 2018 ☒ 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023 ☒ 52.233-3 Protest After Award Jul 2026 ☒ 52.233-4 Applicable Law for Breach of Contract Claim Jul 2026 ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984 ☒ 52.237-3 Continuity of Services Jan 1991 ☒ 52.240-91 Security Prohibitions and Exclusions Jul 2026 ☒ 52.244-6 Subcontracts for Commercial Products and Commercial Services Jul 2026 ☒ 52.252-6 Authorized Deviations in Clauses Nov 2020

FAR 52.217-8 - Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

This contract incorporates the following Health and Human Services Acquisition Regulation (HHSAR) clauses by reference, with the same force and effect as if they were provided in full text. The full text of these clauses is available upon request from the Contracting Officer or may be accessed electronically at: HHSAR

Check if applicable

HHSAR

Clause No. Title Date

☒ 352.223-70 Safety and Health Dec 2015 ☒ 352.226-1 Indian Preference Mar 2025 ☒ 352.226-6 Indian Economic Enterprise Subcontracting Limitations Mar 2022 ☒ 352.231-70 Salary Rate Limitation Feb 2026 ☒ 352.232-71 Electronic Submission of Payment Requests Apr 2026 ☒ 352.237-75 Key Personnel Dec 2015 https://www.hhs.gov/policies/hhsar/subpart352.html

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

The following HHSAR clauses are included in this contract in full text:

HHSAR 352.232-71 - Electronic Submission of Invoice Payment Requests (Apr 2026)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures. Unless otherwise agreed to by the contracting officer per HHSAR 352.232-71(c), the use of IPP shall take precedence over previously established invoicing procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. Unless otherwise agreed to by the contracting officer per HHSAR 352.232- 71(c), the use of IPP shall take precedence over previously established invoicing procedures.

HHSAR 352.237-75 - Key Personnel (Dec 2015) The key personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to the contractor voluntarily diverting any of the specified individuals to other programs or contracts the Contractor shall notify the Contracting Officer and shall submit a justification for the diversion or replacement and a request to replace the individual. The request must identify the proposed replacement and provide an explanation of how the replacement's skills, experience, and credentials meet or exceed the requirements of the contract (including, when applicable, Human Subjects Testing requirements). If the employee of the contractor is terminated for cause or separates from the contractor voluntarily with less than thirty days’ notice, the Contractor shall provide the maximum notice practicable under the circumstances. The Contractor shall not divert, replace, or announce any such change to key personnel without the written consent of the Contracting Officer. The contract will be modified to add or delete key personnel as necessary to reflect the agreement of the parties.

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment No. Description No. of

Pages 1 Appendix A 3 2 Attachment A- Fire Door Photographs 28 3 Attachment B- MSU Fire Door Photographs 4 4 Attachment C- TPSU Fire Door Photographs 5 5 Attachment D- IHS IEE Representation Form 2 6 Attachment E- Wage Determinations 52 7 Attachment F- Firecheck Inspection Report for the AIHC 27

SECTION E – SOLICITATION PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at the following links: FAR and Revolutionary FAR Overhaul (End of provision)

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

FAR

Clause Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. Jan 2017

52.204-7 System for Award Management - Registration Jul 2026 52.212-1 Instructions to Offerors-Commercial Items Jul 2026 52.237-1 Site Visit Apr 1984 52.240-90 Security Prohibitions and Exclusions Representations and Certifications Jul 2026 52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 52.252-5 Authorized Deviations in Provisions Nov 2020

FAR 52.209-2 - Prohibition on Contracting with Inverted Domestic Corporations-Representation (Jul 2026)

(a) Definitions. As used in this clause— Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108- 3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

(End of provision)

FAR 52.209-11 - Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Jul 2026)

(a) The Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR 52.212-2 - Evaluation – Commercial Products and Commercial Services (Jul 2026)

(a) The Government will award a firm-fixed price purchase order (PO) resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors (listed in order of descending importance) shall be used to evaluate quotes:

1. Technical Capability

2. Past Performance

Project Title Fire Door Inspection, Assessment, & Maintenance- OEHE

3. Price

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or…