Sol_140P5126R0005.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

1214 Middle Street

NPS SER EAST MABO

100 Alabama St., SW 1924 Building Atlanta GA 30303-8701

0044042148140P5126R0005

Edward Dingle

507-5747 NPS, Ft Sumter & Ft Moultrie NHP

29482

03/31/2026

04/30/2026 1300 ED

07/31/2027

Sullivans Island

SC

Period of Performance: 08/01/2026 to

07/31/2027

00010 Provide janitorial services that maintain a safe, sanitary, environmentally protective, and aesthetically pleasing environment for visitors and employees at Fort Sumter

Visitor Education Center at Liberty

Square (LISQ) Charleston, South Carolina per the attached performance work statement (PWS).

Product/Service Code: S201

Product/Service Description:

HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued...

1 37

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P5126R0005

Delivery: 07/31/2027

00020 Option Year One (1). Provide janitorial services that maintain a safe, sanitary, environmentally protective, and aesthetically pleasing environment for visitors and employees at Fort Sumter Visitor Education Center at

Liberty Square (LISQ) Charleston, South

Carolina per the attached performance work statement (PWS).

(Option Line Item)

Anticipated Exercise Date 06/01/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2027 to

07/31/2028

00030 Option Year Two (2). Provide janitorial services that maintain a safe, sanitary, environmentally protective, and aesthetically pleasing environment for visitors and employees at Fort Sumter Visitor Education Center at

Liberty Square (LISQ) Charleston, South

Carolina per the attached performance work statement (PWS).

(Option Line Item)

Anticipated Exercise Date 07/01/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Period of Performance: 08/01/2028 to

07/31/2029

Combined Synopsis/Solicitation for Commercial Services

FAR 12.202

Document Type: Combined Solicitation/Synopsis Solicitation Number: 140P5126R0005 Posted Date: March 31, 2026 Original Response Date: April 30, 2026 Current Response Date: April 30, 2026 Product or Service Code: S201 Set Aside: 100% Small Business NAICS Code: 561720

Contracting Office Address:

National Park Service Contracting Operations East 100 Alabama St. SW, Building 1924, 5th Floor Atlanta, GA 30303

Description:

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format outlined in FAR Subpart 12.202. Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued.

The National Park Service, Contracting Operations (ConOps) East has a requirement to provide Janitorial Services at Fort Sumter Liberty Square Visitor Education Center Terminal Fort Sumter National Historic Park Charleston, South Carolina. This solicitation is a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 dated March 13, 2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is 2561720 - Janitorial Services with a small business size of $22,000,000.00. The Product Service Code (PSC) is S201: Housekeeping- Custodial/Janitorial.

The contractor must have current Representation and Certifications in SAM.gov, submitted with proposals.

The Government contemplates the award of a single Firm-Fixed Price Contract using the best value – Lowest Priced Technically Acceptable (LPTA) source selection procedures. All eligible and responsible sources may submit a proposal, which if timely received, must be considered by the Agency. Companies must have valid Unique Entity Identifier and be registered with System for Award Management (www.sam.gov). SAM.gov offers free services. An offeror must ensure that they are self-certified under NAICS Code 561720 in the Representations and Certifications portion of SAM.gov. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1.

The ESTIMATED period of performance is anticipated to be August 01, 2026, through July 31, 2027, with two option year periods.

http://www.sam.gov/

A site visit is scheduled, and prospective offerors are HIGHLY encouraged to visit the site to satisfy themselves as to the conditions of the site before submitting a proposal. Attachment 0005 covers the site information.

Offeror’s Core Information:

Offerors Name:

Offerors Address:

Offerors Unique Entity Identifier (UEI):

Offerors Cage Code:

Offerors POC:

Offerors Phone/Email:

PERFORMANCE WORK STATEMENT

(PWS)

PMIS 313856

Janitorial Services at Fort Sumter Visitor Education Center at Liberty Square Terminal

Location: Fort Sumter Visitor Education Center at Liberty Square Terminal 340 Concord Street, Charleston, SC

Contract #: PMIS 313856

Version: Version 1.0

Date: March 2025

Prepared by: National Park Service – Fort Sumter and Fort Moultrie NHP

Approved by: ______________________________ Date: ____________ Contracting Officer

Quick-Reference Task Summary The table below summarizes all cleaning tasks, their PWS section references, and required frequencies. Detailed requirements and standards are in Section 5.

Task Area PWS Section

Required Frequency / Response Time

Trash – Interior containers 5.1 Check frequently; empty at 75% full or on complaint (≤ 30 min)

Trash – Exterior containers 5.1 Check AM & PM; empty at 75% full or on complaint (≤ 30 min)

Trash transport to compactor 5.1 At least once daily

Recycling – Interior & Exterior 5.1 Empty at 75% full or on complaint (≤ 30 min)

Restrooms – Visitor spot-check 5.2 After each boat departure; after group use; on complaint

Restrooms – Full clean / floors 5.2 Daily (mop floors); continuous maintenance during hours

Employee restroom 5.2 Once daily

Glass doors & windows 5.3 Daily; as needed

Exhibits & Plexiglas 5.4 Daily; as needed

HVAC grills 5.5 Weekly

Tile floors – East/West ends 5.6 Sweep daily; mop weekly or as needed

Tile floors – Ranger storage 5.6 Sweep daily; mop monthly; strip & wax twice/year

Spills – All tile 5.6 Immediate

Carpet – Exhibit/main areas 5.7 Vacuum daily (before opening)

Carpet – Offices/ticket booth 5.7 Vacuum 3×/week

Carpet – Steam clean/shampoo 5.7 Twice/year (Sept & March, after hours)

Ranger office sink/counter 5.8 Daily

Interior steps & 2nd-floor hall 5.8 Twice per month

Human excrement/bodily fluids– any area 5.8 Immediate

Interior walls – spot-clean 5.9 Daily

Interior walls – dust webs 5.9 Weekly

Exterior entryways, ramps, shelters 5.10 Weekly; immediate if > ~100 sq in debris

Dock railings, signs, benches 5.10 Weekly or when bird droppings > ~2 sq in

Human/animal waste and bodily fluids – exterior 5.10 Immediate

Elevator walls, doors, floor 5.11 Daily

AC grill – above entrance 5.12 Once per year (with COR approval)

Restroom/arched windows – exterior 5.12 Scheduled with COR

Staffing schedule (weekly) 8.1 Provided in advance each week; includes assignments, alternates, backup plan

Weather / conditions notification 8.6 Notify COR as soon as conditions arise;

written extension request if needed

Annual coordination meeting 8.7 Prior to each contract year; prime Contractor must attend

Monthly invoice – draft to COR 9.1 Via email to COR for review before IPP upload

Monthly invoice – content 9.2 Includes staffing/hours summary, upcoming month schedule, chemical log

Cleaning chemical log 9.3 Running log; submitted monthly with invoice;

format approved by COR

Post-award submittals 14 All required before on-site work; 2-week review period per submittal

Response Time Summary The following response times apply throughout this PWS. In all cases, the Contractor’s on-site supervisor is the point of contact for notification.

Response Time Condition / Trigger PWS Reference(s)

Immediate Spills on tile floors; human/animal waste (interior or exterior);

debris or stains > ~100 sq in on exterior surfaces

5.6, 5.8, 5.10

≤ 30 minutes Trash or recycling container identified by visitor/staff complaint 5.1

After each boat departure / after group use

Visitor restroom spot-check and cleaning 5.2

Same day Any other deficiency not covered by a shorter timeframe, unless otherwise specified

General

1. Background Fort Sumter and Fort Moultrie National Historical Park is a unit of the National Park Service (NPS) in the Charleston, South Carolina area, including Fort Sumter (boat access only) and the Fort Sumter Visitor Education Center at Liberty Square

(LISQ).

LISQ is a major departure site for visitors boarding concession-operated ferry boats to Fort Sumter and experiences high visitation. LISQ operates 362 days per year from 8:30 a.m. to 5:30 p.m.

The interior space covered by this contract is approximately 6800 square feet. It is the responsibility of the offeror to verify this information prior to submitting a proposal.

2. Objective The objective of this Performance Work Statement (PWS) is to obtain janitorial services that maintain a safe, sanitary, environmentally protective, and aesthetically pleasing environment for visitors and employees at LISQ.

3. Location, Days, and Hours of Performance

3.1 Location: Fort Sumter Visitor Education Center at Liberty Square Terminal (LISQ) and the surrounding grounds and structures as described in this PWS.

3.2 Days of performance: Seven (7) days per week, Sunday through Saturday, including holidays, except Thanksgiving Day, Christmas Day, and New Year’s Day.

3.3 Hours of performance: Janitorial services will be provided from 8:30 a.m. to 5:30 p.m. Periodic heavy cleaning may be scheduled after hours when coordinated and approved in advance by the Government.

3.4 Parking: No free parking is provided at Liberty Square.

4. Period of Performance The period of performance is one (1) year from the Notice of Award, with any option periods as specified in the contract.

5. Scope of Work / Performance Requirements The Contractor must provide all labor, supervision, supplies, materials, and equipment necessary to perform the services described in this PWS. Work must be performed in a manner that supports visitor safety, health, and the visitor experience.

Performance will be monitored using the Quality Assurance Surveillance Plan (QASP) and associated checklists.

Building Layout Reference: LISQ is a multi-level structure.

• The Pier Level contains the cleaning storage area and under-building exterior spaces.

• The Exhibit Level (Main Floor) includes entrances, ticket booth, bookstore, and ranger offices, houses visitor exhibits and visitor restrooms.

• The Upper Floor contains the ranger office and employee restroom.

• Exterior areas include the dock, shade shelters, ramps, stairs, and drop-off roundabout.

5.1 Trash Removal and Recycling (Interior and Exterior)

The Contractor must remove trash and recycling generated by visitors and staff, whether placed in containers or inadvertently dropped in the building or on the grounds.

5.1.1 Interior trash containers must be checked frequently and emptied when approximately 75 percent full, emitting foul odors, or leaking fluids. Containers identified by a visitor or staff complaint must be emptied within 30 minutes of notification. Interior containers include, at a minimum, those in ranger offices, the ticket office, restrooms, bookstore, and the third-floor ranger office and restroom.

5.1.2 Exterior trash containers (excluding Aquarium aluminum trash cans) must be checked at least once in the morning and once in the afternoon, and after use by large groups. They must be emptied when approximately 75 percent full, emitting foul odors, or leaking fluids. Complained-of containers must be emptied within 30 minutes of notification.

Exterior containers include those under shade shelters, on the dock, under and around the LISQ building, parking roundabout and in the park.

5.1.3 Trash collected must be staged in the cleaning storage area on the pier level until transferred to the Aquarium trash compactor. Trash must be transported at least once daily to the Aquarium compactor in a manner that prevents loss of trash or liquids during transport. If Aquarium procedures change during the contract, the Contractor and Park Staff must coordinate to adjust its transport procedures to comply.

5.1.4 Special NPS plastic trash cans on rollers must be deployed when groups of more than 25 persons use the grass and shade shelter areas for picnic lunches (approximately 25 times per year). These extra containers must be removed immediately following the group’s departure.

5.1.5 Recycling containers, interior and exterior, must be emptied when approximately 75 percent full, when foul odors or leaks are present, or upon visitor/staff request or complaint. Complained-of containers must be emptied within 30 minutes of notification.

5.2 Restrooms (Visitor and Employee)

Visitor restrooms are located on the exhibit level. A small unisex employee restroom is located on the third floor.

The Contractor must maintain all restrooms in a clean, sanitary, and stocked condition. Floors must be kept clear of debris, unsanitary odors must not be apparent, supplies must be maintained, and surfaces must be free of visible stains, smudges, and scuff marks.

Thorough cleaning of restrooms includes, at a minimum, all of the following:

5.2.1 Clean sinks, mirrors, counters, soap dispensers, hand dryers, and baby changing stations with a suitable cleaning agent.

5.2.2 Clean toilets inside and out with a suitable cleaning agent.

5.2.3 Replace toilet paper and maintain an adequate supply at all times.

5.2.4 Wipe restroom walls with a cleaning agent as needed.

5.2.5 Keep floors free of loose debris (trash, dirt) and attached debris (mud, water, liquids, gum, scuff marks). Mop floors daily and whenever there is a foul odor or visible soiling.

5.2.6 Keep hand-washing soap dispensers stocked at all times.

5.2.7 Use sanitary cleaning procedures at all times to limit the spread of germs, infectious diseases, and contaminants.

5.2.8 Ensure toilet cleaning tools, cloths, or other devices used on toilets are never used to clean baby changing stations, sinks, mirrors, walls, floors, hand dryers, or soap dispensers.

Visitor restrooms must be spot-checked and cleaned at least:

5.2.9 After each boat departure.

5.2.10 After use by any group.

5.2.11 Upon visitor complaint of poor cleanliness, flooding, or any other condition falling below the standard.

5.2.12 More frequently during peak visitation periods to maintain the required standard.

5.2.13 The third-floor employee restroom must be cleaned once daily and after any unplanned event that causes conditions to fall below the standard.

5.3 Glass Doors and Windows

5.3.1 All interior and exterior glass doors (including revolving doors) and windows must be maintained free of smudges, streaks, and fingerprints.

5.3.2 All glass doors and windows on the first floor, including those at the ticket booth, must be cleaned with a suitable cleaning agent at least once per day and as needed.

5.3.3 Smudges, stains, and debris on door and window frames must be cleaned at least once per day and as needed.

5.4 Exhibits and Plexiglas

Exhibits provide visitors with information about the park and the causes leading to the Civil War. Exhibits and Plexiglas must be kept free of smudges, fingerprints, dirt, and other soiling that detracts from the visitor experience.

5.4.1 Each exhibit panel and any Plexiglas surfaces must be cleaned once per day and as needed, using a cleaning agent and cloth approved by the park.

5.4.2 Dust webs in the exhibit areas must be removed daily.

5.5 HVAC Grills

5.5.1 Interior ventilation grills at floor level on the first floor must be cleaned at least once each week.

5.5.2 All grills on the second floor must be cleaned at least once each week so that conditioned air is not impeded by dust or debris.

5.6 Floors – Interior Tile

Tile floors at entrances and other interior areas must be maintained in a clean and safe condition.

5.6.1 Debris, paper, dirt, and smudges must not remain on tile floors for more than 30 minutes.

5.6.2 Spills must be removed immediately to ensure a safe walking surface.

5.6.3 Tile floors at the east and west ends of the building must be swept daily and mopped weekly or as needed to remove loose and attached debris.

5.6.4 Ranger office storage tile floors must be swept daily and mopped once per month.

5.6.5 Ranger office storage tile floors must be stripped and waxed twice per year to maintain a clean surface.

5.7 Floors – Interior Carpet

Carpeted areas must be kept free of gum, stains, paper, and other debris.

5.7.1 All interior carpeting, including the eastern area and exhibit space, must be vacuumed each day before the facility opens.

5.7.2 Ranger office and ticket booth carpeting must be vacuumed three times per week.

5.7.3 Gum and stains must be removed as detected each day.

5.7.4 When a carpet tile requires replacement, the Contractor must notify the building manager.

5.7.5 Carpets must be steam-cleaned or shampooed twice per year, approximately in September and March. Steam cleaning/shampooing must be performed after hours when directed and scheduled by the park.

5.8 Miscellaneous Cleaning and Immediate Response

5.8.1 The sink and countertop area in the ranger office must be cleaned daily.

5.8.2 Interior steps leading from the first floor to the second floor and the second-floor hall area must be swept twice per month.

5.8.3 Any human excrement must be removed and the affected area disinfected immediately upon notice from park staff or observation by the Contractor. This requirement applies to all areas inside the building and on the surrounding grounds, including the dock, shade shelters, and drop-off roundabout.

5.9 Walls – Interior

Interior walls, painted a neutral color, must be maintained in a clean condition without noticeable scuff marks, stains, or smudges visible from a distance of three feet.

5.9.1 Walls must be spot-cleaned daily to maintain a clean surface.

5.9.2 Dust webs must be removed at least once each week.

5.9.3 The Contractor must notify park staff when marks or scuffs cannot be removed so that maintenance staff can touch up the area.

5.10 Surfaces – Exterior / Surrounding Grounds and Structures Pier-level and exterior entrance areas are important visitor spaces. Floors, walls, and ceilings in these areas must be kept clean.

5.10.1 Exterior entryways, ticket window area, bulletin boards, rear deck, stairs, both universally accessible ramps, under-building exterior space, handrails, and shade shelters must be swept and cleaned at least once per week and more often if needed.

5.10.2 These areas must be maintained free of loose debris (trash, dirt) and attached debris (mud, water, bird droppings, other liquids, scuff marks). Any paper, debris, stains, or dirt covering more than approximately 100 square inches must be cleaned immediately.

5.10.3 Dock railings, exterior FOSU signs and waysides, and benches must be cleaned once per week or when bird droppings exceed approximately two square inches.

5.10.4 Dust webs in exterior areas must be removed weekly.

5.10.5 Any human or animal waste found in exterior areas must be removed immediately, and the area must be cleaned and disinfected (using a bleach/water solution or other approved disinfectant) to completely remove all waste.

5.11 Elevator

5.11.1 The elevator walls and doors, inside and outside, must be cleaned once each day to remove dirt, smudges, paper, stains, and other debris or markings.

5.11.2 The elevator floor must be wet-mopped once each day.

5.12 Miscellaneous Yearly / Periodic Tasks

5.12.1 The air conditioning grill located on the wall above the entrance must be cleaned once per year. The Contractor must propose how this work will be accomplished and provide a line-item cost for approval by the COR before performing the cleaning.

5.12.2 The Contractor must clean the exterior and interior windows for the men’s and women’s restrooms and the arched window for the commissioner’s office. This work must be scheduled with the COR prior to starting.

6. Supplies, Materials, and Equipment

6.1 The Contractor must provide all janitorial supplies, materials, and equipment required to perform this PWS.

6.2 Products must be “green,” environmentally friendly, and recycled when available. All products must be submitted to the COR for approval prior to use.

6.3 The Contractor must maintain on site a minimum of two weeks of cleaning supplies.

6.4 Any list of annual supply quantities provided by the Government is approximate and for bidding/estimating assistance only. The Contractor is responsible for determining and providing the quantities necessary to perform this contract.

7. Personnel Conduct and Site Rules

7.1 Contract staff must present themselves in a professional manner, including appropriate appearance and conduct.

7.2 Contract staff must be distinguishable to park staff and visitors through a simple, identifiable uniform (such as a polo shirt with company logo or similar), subject to Government approval.

7.3 All park sites are non-smoking, non-vaping, and tobacco-free.

7.4 Personal cell phone ringers must be set to silent or vibrate. Use of personal cell phones, portable music players, Bluetooth headsets, or similar devices is not permitted in view of the public.

7.5 Janitorial employees may use the employee restroom under the same provisions as NPS park employees.

8. Scheduling, Communication, and Checklists

8.1 The Contractor must provide the park, in advance, a weekly staffing schedule including location assignments for each day, alternates, and a backup plan for absences.

8.2 The Contractor must notify the designated NPS Point of Contact (POC) and/or COR by phone/text and email of any lapses in coverage, with as much notice as possible.

8.3 Any lapses in coverage that result in costs incurred by NPS for providing staff or supplies may be withheld from the appropriate invoice, consistent with contract terms.

8.4 The Contractor must provide documentation that each employee has reviewed the work requirements of this contract before starting work.

8.5 Contractor self-inspection checklist: The Contractor must conduct daily self-inspections using the Government’s QASP Attachment 1 (LISQ Janitorial Random Inspection Checklist) as a self-check tool. The Contractor must retain completed self-inspection checklists for the contract period and make them available to the COR upon request.

8.6 Weather and Conditions

8.6.1 If weather or other conditions outside the Contractor’s control prevent completion of required work, the Contractor must notify the COR as soon as such conditions arise. The Contractor may request a time extension due to weather or extraordinary conditions. Such requests must be made in writing and are subject to COR and CO approval.

8.7 Annual Coordination Meeting

8.7.1 The prime Contractor or an acceptable representative must meet on-site with the COR and NPS project staff prior to the start of each contract year, at a mutually agreed time and date. The NPS will not accept meetings delegated solely to subcontractors, though subcontractors are welcome to attend at the invitation of the prime Contractor.

8.7.2 The annual coordination meeting must allow sufficient time for the Contractor to present and provide final copies of all required submittals before any on-site work begins for that contract year.

9. Invoicing and Payment

9.1 Invoice Submission

9.1.1 Draft invoices must be submitted to the Contracting Officer’s Representative (COR) via email for review and approval before uploading to the Invoice Processing Platform (IPP).

9.1.2 All invoices must be submitted monthly via email as a stand-alone attachment in the form of a progress invoice clearly showing: the total yearly contract cost, any previous payments made to date, the current invoice amount, and the total funds remaining (unpaid) on the contract.

9.1.3 Total contract payment must be made in twelve (12) equal monthly payments, unless otherwise provided in the contract.

9.2 Invoice Content Requirements

Each monthly invoice must include the following:

9.2.1 Staffing schedule and hours worked: A summary of staff assigned to the contract during the billing period, including names or roles, dates worked, and hours worked per day. This serves as the basis for confirming coverage and supporting the invoice amount.

9.2.2 Tentative monthly schedule of services for the upcoming month, to be provided to the COR with the draft invoice email. Final coordination of services will be with the park Field Point of Contact.

9.2.3 Running cleaning chemical log (see Section 9.3) covering all months to date, submitted with each monthly invoice.

9.3 Cleaning Chemical Log

The Contractor must maintain a running log of all cleaning chemicals and products used under this contract. The log must be submitted in an approved Excel spreadsheet format (template to be reviewed and approved by the COR with post-award submittals) and updated monthly. The log must include, at a minimum, the following information for each product used:

9.3.1 Product name. All products must be approved in advance by the COR.

9.3.2 Location where the product was used (e.g., visitor restrooms, tile floors, exterior surfaces).

9.3.3 Area or surface type to which the product was applied.

9.3.4 Quantity of product used.

9.3.5 Date of use.

A blank chemical log spreadsheet must be submitted with post-award submittals for COR review and approval prior to use.

The approved format must be used for all subsequent monthly submissions.

10. Deductions / Withholding for Lapses in Coverage

10.1 If lapses in coverage result in costs incurred by NPS for providing staff or supplies to perform or support janitorial services, such costs may be withheld from the appropriate invoice in accordance with the contract.

10.2 Costs that may be withheld include, as applicable, labor and operational costs for park staff and boats, as well as any supplies used.

11. Government-Furnished Property, Material, Equipment, or Information

No Government-furnished property, material, equipment, or information is provided under this contract, unless specifically identified elsewhere in the contract.

12. Safety

12.1 All work performed on Government property must comply with OSHA, EPA, and applicable federal, state, and local regulations and requirements.

12.2 Prior to starting work, the Contractor must submit to the park for approval a site-specific safety plan covering all operations under this contract. At a minimum, the safety plan must address:

12.2.1 Public and visitor safety, including the use of barriers, wet floor signs, and other appropriate signage during cleaning operations.

12.2.2 Personal protective equipment (PPE) requirements for all cleaning tasks.

12.2.3 Hazardous materials (HAZMAT) and cleaning chemicals to be used, including Safety Data Sheets (SDS), proper storage, and spill response procedures.

12.2.4 Emergency response protocols.

12.2.5 Personnel training requirements.

12.2.6 Quality control procedures.

12.3 The Contractor must provide the Contractor’s OSHA DART (Days Away, Restricted, or Transferred) rate and OSHA 300A summaries for the last three (3) years, as requested by the Government.

12.4 The Contractor must use green, environmentally friendly products whenever possible. All cleaning chemicals and HAZMAT must be pre-approved by the COR prior to use on-site.

12.5 The Contractor is responsible for the safety and security of work areas to prevent unauthorized access by visitors and the public during cleaning operations.

13. Proposal Requirements Proposals shall consist of the following items:

13.1 Cost Estimate / Bid Schedule

The Contractor shall complete and submit the Government-provided Bid Schedule (Excel format), providing a total annual cost broken down by task. The Bid Schedule includes the following components:

13.1.1 Base Bid – Annual cost for all required services as described in this PWS, using the “Bid Schedule” tab of the provided Excel workbook.

13.1.2 Bid Options – Any optional task pricing requested in the Bid Schedule.

13.1.3 Proposed Changes – Any cost impacts associated with the Contractor’s recommendations submitted under Section

13.5 (Opportunity for Input and/or Innovation) shall be entered as separate line items on the “Opportunity for Input” tab of the Bid Schedule workbook so they can be evaluated independently from the base contract award.

13.2 Technical Approach

13.2.1 The Contractor shall describe how and when each task identified in Section 5 (Scope of Work) will be accomplished, including staffing plan, daily routines, and approach to periodic and yearly tasks.

13.3 Contractor Qualifications

13.3.1 The Contractor shall demonstrate a minimum of three (3) years’ experience providing professional janitorial or facilities maintenance services in public-use facilities, preferably historic structures or visitor-serving facilities.

13.3.2 Provide the name and qualifications of the proposed on-site supervisor, including relevant experience, certifications, and professional affiliations.

13.3.3 Provide proof of experience maintaining facilities in a high-visitation, public-serving environment comparable to

LISQ.

13.4 Professional References

13.4.1 Provide a minimum of three (3) professional references demonstrating at least three (3) full years of relevant experience consistent with the Contractor Qualifications described in Section 13.3. References shall include contact name, organization, phone number, email address, and a brief description of work performed.

14. Post-Award Submittals All post-award submittals must be received, reviewed, and approved by NPS prior to any on-site work beginning. The following requirements apply to all submittals:

14.1 Allow a minimum of two (2) weeks for each Government review period.

14.2 All submittals and plans must be site-specific and project-specific. Generic plans will be rejected.

14.3 If work under this contract is delayed due to insufficient or inadequate documentation, the award may be terminated for cause.

Required post-award submittals include:

14.4 Site-specific Safety Plan (see Section 12.2).

14.5 Cleaning Chemical List with Safety Data Sheets (SDS): The Contractor must submit a complete list of all chemicals proposed for use under this contract, including but not limited to the following categories, with a current SDS for each product:

14.5.1 General-purpose and surface cleaning agents.

14.5.2 Restroom disinfectants and sanitizers.

14.5.3 Floor care products (strippers, wax, carpet cleaners, spot removers).

14.5.4 Glass and exhibit cleaning solutions.

14.5.5 Biohazard and disinfection products.

14.5.6 Any other chemical product proposed for use on-site.

14.6 Blank Cleaning Chemical Log (Excel format) for COR review and approval prior to use (see Section 9.3).

14.7 Work Schedule: Proposed daily, weekly, and periodic service schedule.

14.8 Proof of Insurance, with the National Park Service listed as an Additional Insured.

14.9 Employee Orientation Documentation: Confirmation that all assigned employees have reviewed the requirements of this contract prior to beginning work.

15. Proposal Summary The following items must be submitted with the proposal at the time of bid:

15.1 Completed Bid Schedule (Excel workbook provided by the Government), including Base Bid, Bid Options, and any Proposed Changes on the Opportunity for Input tab.

15.2 Technical Approach narrative (see Basis for Award Section).

15.3 Contractor Qualifications documentation (see Basis for Award).

15.4 Professional References – minimum of three (3) (see Basis for Award).

15.5 Opportunity for Input and/or Innovation (optional) (see Basis for Award).

15.6 OSHA DART rate for the last three (3) years (see Basis for Award).

15.7 Proposed rough schedule (see Basis for Award).

Contract Line-Item Number (CLIN): Provide janitorial services that maintain a safe, sanitary, environmentally protective, and aesthetically pleasing environment for visitors and employees at Fort Sumter Visitor Education Center at Liberty Square (LISQ) Charleston, South Carolina per the attached performance work statement (PWS).

All proposal pricing must be affixed to attachment 0004 – Price Schedule. Contractor shall complete and submit the Government-provided Price Schedule (Excel format), providing a total annual cost broken down by task. The Bid Schedule includes the following components:

Base Bid – Annual cost for all required services as described in this PWS, using the “Bid Schedule” tab of the provided Excel workbook.

Bid Options – Any optional task pricing requested in the Bid Schedule.

Proposed Changes – Any cost impacts associated with the Contractor’s recommendations submitted under Opportunity for Input and/or Innovation must be entered as separate line items on the “Opportunity for Input” tab of the Bid Schedule workbook so they can be evaluated independently from the base contract award.

CLAUSES INCORPORATED BY REFERENCE

52.252-2 Clauses Incorporated by Reference FEB 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http:// www.acquisition.gov/far/

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014

52.203-6 Restrictions on Subcontractor Sales to the Government JUN 2020

20.203.7 Anti-Kickback Procedures JUN 2020

52.203-11 Certification and Disclosure Regarding Payments to Influence SEP 2024 Certain Federal Transactions 52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020 52.203-16 Preventing Personal Conflicts of Interest JUN 2020 52.203-17 Contractor Employee Whistleblower Rights NOV 2023 52.203-18 Prohibition on Contracting with Entities that Require Certain JAN 2017 Internal Confidentiality Agreements or Statements-Representation.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality JAN 2017 Agreements or Statements 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-7 System for Award Management—Registration APR 2025 52.204-10 Reporting Executive Compensation and First-Tier Subcontract APR 2025 Awards 52.204-13 System for Award Management Maintenance APR 2025 52.209-2 Prohibition on Contracting With Inverted Domestic APR 2025 Corporations-Representation.

52.209-5 Certification Regarding Responsibility Matters APR 2025 52.209-6 Protecting the Government's Interest When Subcontracting With APR 2025 Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded 52.209-11 Representation by Corporations Regarding Delinquent Tax APR 2025 Liability or a Felony Conviction under any Federal Law 52.212-1 Instructions to Offerors--Commercial Items APR 2025 52.212-4 Contract Terms and Conditions— APR 2025

Commercial Items 52.216-25 Contract Definitization APR 2025 52.219-1 Small Business Program Representations APR 2025 52.219-8 Utilization of Small Business Concerns APR 2025 52.219-14 Limitations on Subcontracting APR 2025 52.219-28 Postaward Small Business Program Rerepresentation APR 2025 52.222-3 Convict Labor APR 2025 52.222-35 Equal Opportunity for Veterans APR 2025 52.222-36 Equal Opportunity for Workers with Disabilities APR 2025 52.222-37 Employment Reports on Veterans APR 2025 52.222-41 Service Contract Labor Standards APR 2025 52.222-50 Combating Trafficking in Persons APR 2025 52.226-7 Drug-Free Workplace MAY2024

52.226-8 Encouraging Contractor Policies to Ban Text MAY2024 Messaging While Driving http://www.acquisition.gov/far/

52.229-3 Federal, State, and Local Taxes APR 2025 52.232-1 Payments APR 1984 52.232-16 Progress Payments APR 2025 52.232-23 Assignment of Claims MAY 2014 52.232-33 Payment by Electronic Funds Transfer-System for Award OCT 2018 Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small MAR 2023

Business Subcontractors 52.233-3 Protest after Award APR 2025 52.233-4 Applicable Law for Breach of Contract Claim APR 2025 52.237-2 Protection of Government Buildings, Equipment, APR 1984 and Vegetation 52.242-13 Bankruptcy APR 1984 52.244-6 Subcontracts for Commercial Products and Commercial Services APR 2025 52.246-4 Inspection of Services-Fixed-Price AUG 1996 52.246-25 Limitation of Liability-Services FEB 1997 52.252-5 Authorized Deviations in Provisions NOV 2020 52.252-6 Authorized Deviations in Clauses NOV 2020

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 Evaluation-- Commercial Products and Commercial Services (APR 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors syn. The following factors will be used to evaluate offers:

(1) Price

(2) Technical Capability

(3) Past Performance

Technical Capability and past performance, when combined, are equal when compared to price.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, must result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (APR 2025)

As prescribed in 12.205(b)(3), insert the following clause:

TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION DATE)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor must only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract must be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor must proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor must be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor must—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor must submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor must indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment must be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time must be computed from the date of the invoice. For the purpose of computing the discount earned, payment must be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor must—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section3903&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section3903&num=0&edition=prelim

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract must bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate must be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision must identify the same due date as the original demand for payment.

(v) Amounts must be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge must be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract must remain with the Contractor until, and must pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor must immediately stop all work and must immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor must be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor must not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor must not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery.