Sol_140P2125R0044.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2125R0044 – Wayside Exhibit Fabrication, and Installation Services for Fort Moultrie National Historical Park

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125R0044 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-03, effective June 11, 2025.

This is set aside for women-owned small businesses under the North American Industry Classification System (NAICS) 339950, Sign Manufacturing Services with a related small business size standard of 500 employees.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The project shall be for the wayside exhibit fabrication, audio description, and installation of wayside exhibits for Fort Frederica National Monument on the coastline of the island of Saint Simons, Georgia in accordance with the specifications as detailed in this contract and its attachments. The project consists of wayside exhibits of two separated sites, the primary site of Fort Frederica on the banks of the Frederica River and the smaller Battle of Bloody Marsh site roughly 6 miles from the main unit. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0044. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on July 8, 2025. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

mailto:sheila_spring@nps.gov

Proposals are due via email by 10:00 AM ED on July 25, 2025. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email.

Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2125R0044 – Wayside Exhibit, Fabrication and Installation Services for Fort Moultrie National Historical Park”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM."

mailto:sheila_spring@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

339950

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/25/2025 1000 ED

06/24/2025

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0044

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 76 0044016435OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

X

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Moultrie National Historical Park Firm-Fixed Price

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan, design, fabricate, and install interpretive and informational wayside exhibits for Fort Moultrie National Historical Park in accordance with the specifications as detailed in this contract and its attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 04/26/2027

00010 HAFC_FOMO_WAYSIDES

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2025 to 04/26/2027

00020 HAFC_FOMO_WAYSIDES

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2025 to 04/26/2027

00030 HAFC_FOMO_WAYSIDES_TRAVEL

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/01/2025 to 04/26/2027

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

76 2 of

Solicitation Number:

140P2125R0044

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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1.0 PROJECT BACKGROUND

Fort Moultrie National Historical Park is on Sullivan’s Island at the mouth of Charleston Bay on the South Carolina coast. Fort Moultrie is a series of forts built to protect the city of Charleston, South Carolina. The first fort, built of 1776 of palmetto logs, inspired the flag and nickname of South Carolina, as "The Palmetto State". Fort Moultrie's history covers more than 220 years of seacoast defense, from the first decisive victory in the American Revolution to protecting the coast from U-boats in World War II. Today, Fort Moultrie has been restored to show the major periods of its history from 1809 through 1947.

New waysides exhibits will be developed for a variety of locations on the fort grounds, inside buildings, and nearby visitor center. Outdated existing wayside exhibits will be removed and replaced.

2.0 GENERAL REQUIREMENTS

The project shall be for the removal of existing wayside exhibits and planning, design, audio description, fabrication, and installation of up to seventy-four (74) new wayside exhibits for Fort Moultrie National Historical Park outside Charleston, South Carolina.

The project includes coordination with the National Park Service’s Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan, design, fabricate, and install interpretive and informational wayside exhibits for Fort Moultrie National Historical Park in accordance with the specifications as detailed in this contract and its attachments. Work shall include:

• The planning, design, fabrication, and installation of all wayside exhibit structures and graphic layouts.

• Removal and disposal of existing wayside exhibits

• An audio description script including description of panel text, graphic elements, and surrounding landscape shall also be completed.

• The development of an accessible a tactile element.

• Comprehensive research to obtain thorough reference material necessary to plan and design all items required in this contract.

• Original work. Work cannot be managed through a broker or completed by artificial intelligence (AI).

There are graphic resources available, including the park’s historic photograph collection, historic and modern maps in the park’s museum collection, NP Gallery, and the HFC collection. Any new photography will be completed by the National Park Service staff. The contractor shall:

• Acquire some photographic resources, excluding new photography.

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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• Use a cartographer to create maps and legends that are fully accessible and clearly understandable to the public.

The government shall furnish, as appropriate, required data, materials, and access to project information as necessary to perform the production of work as required.

2.1 Point of Contact

The contractor’s project manager shall be the primary point of contact between the contractor and the CO and COR. The project manager shall have full authority to act for the contractor on all matters relating to this contract.

The project manager shall be in contact with the COR on no less than a monthly basis and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (9 am to 5 pm in the contractor’s time zone).

b. Establish office procedures to ensure that messages are relayed to the project manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2 Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The project manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3 Schedules

The contractor shall schedule, coordinate, oversee, and manage work produced under this contract.

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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2.3.1 Project Schedule

Prepare an overall, detailed, and complete project schedule including milestone dates for all submittals, review periods, fabrication, and submit to the COR for approval. The contractor shall submit a preliminary project schedule to the COR seven (7) working days after the post-award call. The contractor shall update the approved schedule and resubmit to the COR along with every deliverable.

Coordinate and confirm with the COR the dates for all work, including submittals, meetings, shipment, and delivery.

Track all work progress to ensure that the project is completed according to the schedule.

Notify the COR in advance, in writing, when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

2.4 Meetings, Travel and Presentations

Meet with the CO, COR, and/or park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project. The project manager shall be present at all project meetings.

The contractor shall coordinate with the COR to schedule the following meetings:

Meeting Purpose Location or Type Required Contractor Attendees

Duration/Days on site/Timing

Post-award call Virtual Meeting Project Manager 15 minutes virtual Site Visit At Park Project Manager, Designer, Planner, Writer, and Audio Describer

Four (4), 8-hour days

Shop Inspection Contractor’s facilities or Virtual meeting

Project Manager One (1), up to 8-hour day or as needed

Installation/ Removal

At park Project Manager and installers (TBD by Contractor)

TBD by Contractor

Comment discussion and reconciliation

Microsoft Teams Meeting

Project Manager (required);

Planner, Writer, Designer as needed

Six (6), 90-minute meetings, and as needed

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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2.5 Submittals

Submittals and reviews are the key communication points between the contractor and the COR which document a project’s overall progress and any remedial actions necessary to produce complete and acceptable deliverables. For this contract, a submittal is defined as all physical samples and project and production documents and electronic files (i.e., drawings, schedules, facsimiles)—any and all material that together represents the level of development of work at a given time—provided by the contractor to the COR for review and approval. At any point in the planning, design, or fabrication process, the COR may require informal submittals of the contractor’s work-in-progress to document the status and level of development of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR.

Forward all submittals to the COR for distribution, review, and approval. The review timeline shall begin on the date the COR receives both the electronic and hardcopy files.

The contractor will receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

2.5.1 Acceptance and Rejections

1) Accepted Submittals—The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals, and shop drawings and instructions are revised, updated, and incorporated into future submittals.

Accepted with Revisions—At the discretion of the COR, the government may accept the overall submittal, and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2) Rejected Submittals—When submittals are rejected, the COR shall notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

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Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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2.5.2 Submittal Format

1) One (1) electronic PDF copy of each document submittal is required.

2) Submittals (full-size prints) shall be sent via overnight delivery service.

3) Both printed (full-size prints) and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentations of the material.

4) The contractor shall provide copies of any Microsoft Office submittals in an accessible

508 compliant format.

2.5.3 Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• “From” (contractor’s name and contact information);

• “To” (COR’s name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.6 Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed wayside exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility (e.g., inaccessible location of wayside exhibit), a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the contract to address outstanding accessibility requirements. Refer to Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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2.6.1 Audio Description for Wayside Exhibits

Every wayside exhibit shall have audio description for people who are blind or have low vision. Audio Description will be delivered through the park’s mobile app. Audio description shall be based on provided video of wayside sites showing the immediate and surrounding area.

2.7 Design Parameters

The contractor shall plan, design, and fabricate wayside exhibits, in close consultation with the COR and project subject-matter experts.

2.7.1 Use Rights

The contractor shall acquire use rights and production-quality copies of all third-party images and other intellectual property required to produce the graphic layouts in wayside exhibits as specified in Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. All images, custom artwork, and other intellectual property shall be able to be displayed by the government in other media to promote or display the wayside exhibit. Any new photography, custom artwork, or intellectual property created under this requirement shall be considered US government works in the public domain and be able to be reproduced based on government need.

3.0 Wayside Exhibit Planning, Design, Fabrication Services

3.1 General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide Fort Moultrie National Historical Park with production ready files for outdoor interpretive wayside exhibits. See Attachment M, FOMO Element Schedule for reference.

Specific work includes:

• Removal and disposal of up to fifty-five (55) existing wayside exhibits.

o Three (3) exhibits include electronic audio boxes.

• Fabrication and installation of all new wayside exhibit elements.

• Plan and design up to seventy-one (71) unique wayside exhibits o Includes up to 18 text-only, direction or site identification signs. See Attachment N, Panel Templates for Pedestrian Signage for reference for text only and directional signage requirements.

• Fabricate up to seventy-four (74) wayside exhibit panels o Seven (7) 36x48, double-sided aluminum o Thirty-three (33) 36x24, double-sided aluminum

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

Page o Two (2) 36x24, single-sided aluminum o Twenty-four (24) 12x18, single-sided aluminum

▪ Includes sixteen (16) text only layouts o One (1) 18x18, single-sided aluminum o One (1) 18x24, double-sided aluminum o Four (4) 48x24, double-sided aluminum o Two (2) 10x12, single-sided aluminum

▪ Text only layouts

• Fabricate up to seventy-one (71) painted aluminum wayside exhibit bases; NPS Dark Brown o Two (2) 36x48 tri-sided kiosk, baseplate

▪ Includes one (1) 36x48 bulletin case per kiosk o Two (2) 36x48 upright, in-ground o Thirty (30) 36x24 low profile, in-ground o Two (2) 36x24 low profile, baseplate o Twenty-four (24) 12x18 frame, wall mount

▪ Reuse existing holes wherever possible o One (1) 18x24 frame, custom rail mount (metal pipe rail) o Four (4) 48x24 low profile, in-ground o Three (3) 36x24 frame, wall mount

▪ Reuse existing holes wherever possible o One (1) 18x18 frame, wall mount

▪ Reuse existing holes wherever possible o Two (2) 10x12 post, in-ground

• Tactile Object o One (1) tactile object in bronze-infused resin. Tactile object shall include accessible labels, braille, legend, scale and north indicator. See Attachment O, Tactile Reference Package for reference.

▪ One (1) up to 14” x 22” fort map with labels. Map shall be attached to low profile wayside exhibit.

• Contractor to install new concrete pad under exhibit base for wheelchair access.

• Maps o Up to eight (8) new, 2D flat maps. Scope and subject to be determined during site visit and Proposal phase.

o One (1) revised, existing map for orientation exhibits

▪ Includes four (4) versions with unique “You Are Here” indicators

▪ Layered map file to be provided by the Government.

• Image/Graphic Use Rights o Acquire use rights for up to sixteen (16) existing images and/or graphic resources

3.2 Planning and design services includes the following phases and types of work:

• Pre-Proposal

• Wayside Proposal 1

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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• Wayside Proposal 2

• Design Development 1

• Design Development 2

• Design Development 3

• Pre-Production

3.2.1 Specifications

The contractor shall perform all services required hereunder in accordance with Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications, as well as in accordance with all applicable attachments set forth in 7.0 List of Attachments, and the terms and conditions set forth herein.

3.2.2 Design Considerations

In planning and designing for production of wayside exhibits hereunder, the contractor shall address the following essential design parameters:

• life safety

• barrier-free design

• accessibility/universal and programmatically accessible design

• sustainability

• energy conservation

• security provisions

• integration with existing landscape and structures where relevant

• functionality, maintenance, durability, and other lifecycle requirements

3.2.3 Codes and Standards

All wayside exhibits shall be produced in accordance with applicable codes, standards, parameters, or regulations noted in this or other sections of this contract, and in the location in which the wayside exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1) Latest Standards

Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

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Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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2) Contracting Officer as Authority

Any code, standard, regulation, or specification listed below, in the attachments in

10. List of Attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.2.4 Post-Award Conference Call

Upon contract award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the CO, COR, and park representative(s). Following the call, the contractor shall produce meeting notes and draft project schedule.

3.3 Pre-Proposal

In pre-proposal, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1) Review government-furnished materials.

2) Travel to site. Project Manager, Designer, Planner, Writer, and Audio Describer shall travel to the Park for four (4) 8-hour days.

3) Conduct initial meeting and presentation as follows:

a. Orientation to park experience.

b. Initial meeting agenda.

c. Presentation should include:

(i) Components of what makes a good wayside exhibit, including examples demonstrating qualities and principles

(ii) The process and stages of wayside exhibit development

(iii) Roles and responsibilities

(iv) Contract deliverables

(v) Site analysis schedule

(vi) Draft project schedule

(vii) Set time and date for close-out meeting

4) Complete site analysis as follows:

a. Visit and identify potential wayside exhibit sites with park staff and subject-matter experts.

b. Identify the following for each wayside exhibit:

(i) Subject or resource

(ii) Site-specific significance

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Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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(iii) Purpose

(iv) Orientation and photos

(v) Size

(vi) Panel material

(vii) Base structure (viii)Site conditions

c. Develop sketches to facilitate discussions and agreement.

d. Review site-specific resources.

5) Identify additional resources

6) Facilitate trip close-out meeting

7) Prepare trip report

8) Share all raw photography from site visit

3.4 Wayside Proposal

Create a wayside proposal for up to 27 waysides. Work in this phase is organized into two sub-phases: Wayside Proposal 1 (P1) and Wayside Proposal 2 (P2). The Wayside Proposal provides the overall concept and direction for each wayside exhibit documenting everything from purpose to site conditions. It is critical to present clear direction and requirements for each wayside, to understand goals, purpose, and what is to come later in the design phase. A well-structured and clear proposal will also determine if the project is within schedule and budget and other specific parameters.

3.4.1 Wayside Proposal 1 (P1)

During this phase the contractor shall:

1) Conduct content research.

2) Develop Wayside Proposal 1 for exhibits, including:

a. Cover page with park name, iconic photo of park, area included, project team members, and date prepared.

b. Narrative formed from the trip report, with updated and refined information, including:

(i) Project overview

(ii) Overall accessibility approach and concerns, including proposed approach for audio description and inclusion of tactile exhibits

(iii) Names and roles of project participants, including reviewers and subject matter experts

(iv) General artwork or custom elements

(v) General graphics discussions

(vi) Site preparation

(vii) Description of Tribal consultation needs and/or partner involvement (viii)Role of the proposed wayside exhibits within the totality of the park’s or area’s interpretive programming, using relevant language from park planning documents

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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c. Map of proposed exhibits and removals, if any

d. List of all proposed exhibits and removals, if any

e. Wayside exhibit records, including:

(i) Base sketches

(ii) Graphic layout sketches

(iii) Site photographs (jpg, png, or tif)

f. Cost estimate that meets the established production budget.

g. Updated project schedule

h. Draft resource list. ordered by exhibit number, and including source, cost, status, and use rights.

3) Submit Wayside Proposal 1.

4) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made. Up to 90-minute meeting with Project Manager (required) and planner, writer, designer, or other personnel as needed.

3.4.2 Wayside Proposal 2 (P2)

During this phase the contractor shall:

1) Develop and submit Wayside Proposal 2 that reflects approved changes, refinements, and selections from Wayside Proposal 1, including:

a. Updated production cost that meets the established production budget.

b. Updated project schedule

c. Updated resource list, ordered by exhibit number, and including source, cost, status, and use rights.

2) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made. Up to 90-minute meeting with Project Manager (required) and planner, writer, designer, or other personnel as needed

3.5 Wayside Design Development

The Wayside Design Development phase develops the Wayside Proposal into the Wayside Design by drafting and revising wayside exhibit design layouts with graphics and content integrated for each wayside panel. The work in this phase is organized into three (3) sub-phases:

Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3).

Each phase incorporates the work of the preceding phase and its review comments.

Design Development 1 builds on the work approved in the Wayside Proposal phase. Draft full-size wayside exhibit layouts are developed for each wayside, including draft of full text and all the intended images. Design Development 2 is the revised version. It includes refined text, updated graphics, and layout changes incorporated in response to review comments. Several revisions may be required to ensure effective presentation of the content. Design Development 3 completes the revisions and finalizes the development of the Wayside Design, including final text, photos, maps, illustrations, and acquired rights for use. See Attachment E, Intellectual Property Guidelines for Harpers Ferry Center for reference

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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3.5.1 Design Development 1 (DD1)

During this phase the contractor shall:

1) Develop and submit Design Development 1 that reflects approved changes, refinements, and selections from Wayside Proposal 2, including drafts of the following:

a. Graphic layouts with draft color.

b. Complete text: Conduct research to create accurate, interpretive, site-specific text.

Create title, body, captions, etc., following NPS standards found in Attachment I, Typographic Standards and Attachment K, HFC Editorial Style Guide.

c. Maps: Contractor shall plan map and set its scope and purpose. Government shall create the maps. Maps will conform to Attachment F, Wayside Exhibit Map Standards and Attachment L Trailhead Signage Annotated Examples. Any trailheads shall provide accessible trail information either on the map or elsewhere on the panel.

d. Photos: Include draft photos that visually communicate wayside exhibit messages.

e. Illustrations: If applicable, contractor shall plan illustrations and set their scope and purpose. Research and create black and white illustrations depicting natural and/or cultural history topics, humans, and traditional Indigenous uses.

f. Tactiles: Research and create 2D renderings for tactiles and other custom elements; include draft custom elements reference package.

• Other Custom elements, if applicable.

g. Custom base drawings: Show draft design intent with dimensions and materials noted accompanied by a 3D rendering.

h. Updated resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

i. Updated production cost estimate

j. Updated project schedule

2) Submit and present Design Development 1 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made. Up to 90-minute meeting with Project Manager (required) and planner, writer, designer, or other personnel as needed

3.5.2 Design Development 2 (DD2)

During this phase the contractor shall:

1) Develop and submit Design Development 2 that reflects approved changes, refinements, and selections from Design Development 1, including revised versions of the following:

a. Revised graphic layouts with revised color

b. Revised complete English text

c. Revised maps

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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d. Revised photos

e. Revised detailed, color illustrations.

f. Custom elements: Create 3D renderings for all tactile elements and revisions to other custom elements; include revised custom elements reference package.

g. Custom base drawings: Show revised design intent, including dimensions and materials, with accompanying 3D renderings.

h. Updated resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

i. Updated cost estimate

j. Updated project schedule

2) Submit and present Design Development 2 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made. Up to 90-minute meeting with Project Manager (required) and planner, writer, designer, or other personnel as needed.

3.5.3 Design Development 3 (DD3)

During this phase the contractor shall:

1) Develop and submit Design Development 3 that reflects approved changes, refinements, and selections from Design Development 2, including final development of the following. (See Attachment H, Sample Wayside Design for reference.)

a. Final graphic layouts with final color

b. Final complete English text

c. Final maps

d. Final photos

e. Final color illustrations, if applicable

f. Final 2D Concept renderings of all tactile elements

g. Final custom elements and reference package, if applicable.

h. Standard base drawings

i. Draft audio description text

j. Final resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

k. Final production cost estimate

l. Updated project schedule

2) Submit and present Design Development 3 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made. (Up to 90-minute meeting with Project Manager (required) and planner, writer, designer, or other personnel as needed.

3.6 Pre-Production

Work in this phase begins the major transition from planning and design to fabrication of physical wayside exhibits. This phase includes the completion of all outstanding design and content

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

Page development tasks and the start of pre-fabrication tasks. It includes the preparation and delivery of the production-ready package based on the approved Design Development 3 from which wayside exhibits can be fabricated.

The contractor shall make all changes requested by the COR and multiple revisions may be required for individual elements that are not accepted. The final package shall include all production-ready graphics and materials.

3.6.1 General Requirements

Based on the approved Design Development 3 of the Wayside Design, a production-ready package of the final Wayside Design shall be created to be used for wayside exhibit fabrication.

The production-ready package consists of:

1) Production-ready digital layout files that include high-resolution image, illustration, and map files

2) Final standard hardware drawings and final design intent custom hardware drawings to support fabrication and assembly of bases

3) Full-size, high-resolution color paper proofs

4) Final 3D renderings of tactile elements

5) Final custom elements reference package

6) Purchased graphic use rights and license information

The package, including digital files and proofs, shall be submitted for review. All files shall be corrected in response to review comments and submitted to the COR as the final Wayside Design.

3.6.2 Paper Proofs

Each sheet shall be clearly identified with the following minimum information:

1) Project Name: NPS Alpha code and project ID

2) Date of submittal/revision

3) Wayside exhibit number(s)

3.6.3 Production-Ready Files

All production-ready layouts shall contain only final text, assets, and other layout elements after all design work is complete.

3.6.4 Additional Work in this Phase

1) Revised audio description text

2) Updated project schedule

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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4.0PRODUCTION SERVICES

4.1General

Work in this phase shall include production of all wayside exhibit elements in accordance with the design intent as described in the production documents.

Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications.

Wayside exhibit fabrication tasks include the following:

• Shop inspections

• Fabrication of panels

• Fabrication of bases

• Fabrication of custom and tactile elements

• Finalize audio description script

• Closeout

4.2 Production of Graphic Panels

All two-dimensional graphic proofs and panels shall be printed from final production graphic layouts provided in digital format.

4.2.1 Final, Corrected Graphic Layouts

Prepare digital files for specified output. Link image and vector files to graphic layout files.

Final images shall be fully prepared with adjustments for color balance, saturation, image sharpness, bleeds, and other minor touch-up work as needed for all production-quality, high-resolution scans. Ensure accessibility standards for color contrast output have been met. Provide final, corrected graphic layouts to the COR.

4.2.2 Panel Fabrication

Fabricate double-sided, direct-printed aluminum panels for outdoor use. Produce the wayside exhibit graphic panels from the final production graphic layout package.

4.3 Production of Wayside Exhibit Bases

Fabricate painted aluminum (NPS Dark Brown) bases in accordance with Attachment G: Visitor Information Sign System. Include cane detection bars on low-profile waysides exhibits in the circulation space. All wayside exhibit bases shall be fabricated from final shop drawings.

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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4.4 Custom Elements

Fabricate custom elements from final custom elements reference package. Tactile elements shall be constructed of materials that withstand coastal weather elements and environmental conditions, constant touching, and do not become brittle or break in cold, rain, snow, and freezing temperatures.

4.5 Mock-Ups and Prototypes

Provide prototypes suitable for effective evaluation of tactile element models, map textures, relief, and other details. Prototype may include scale models or full-size sections/slices of large tactile elements. Requirements for the purpose, number, and type of mock-ups and prototypes shall be determined during the Wayside Proposal or Wayside Design.

4.6 Audio Description

Wayside exhibits planned, designed, fabricated, and installed for the National Park Service shall comply with the latest published version of Attachment B: Programmatic Accessibility Guidelines for National Park Service Interpretive Media, including audio description of the wayside exhibit.

Audio description describes visual content important to understanding the content and context of the wayside exhibit and its components. Audio description may be used by people who are blind or have low vision, as well as by visitors who have print-related disabilities, such as dyslexia, or visitors with auditory learning styles.

The contractor shall create audio description text for all wayside exhibits based on photos and/or video of wayside site showing the immediate and surrounding area. Audio description content shall describe all wayside elements. This includes, but is not limited to, text, images, maps, illustrations, tactile elements, and what the sighted visitor sees in the immediate setting and surrounding vistas related to subject being interpreted.

4.7 Close Out

Work in this phase includes the preparation and organization of all final wayside exhibit materials and documentation.

Close out shall include the following:

1) Final InDesign files with linked images and fonts for each layout, including all revisions and corrections made during production.

2) Raw scans and layered graphic production files

3) Source files for as-built three-dimensional elements

4) FileMaker Pro source file for final proposal

5) Final production PDFs for each layout

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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6) Section 508-compliant PDFs for each wayside exhibit, without printer’s marks.

7) Section 508-compliant Word document of final audio description text

8) Return any government-furnished property

9) Final resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

10) Final graphic use rights and license information

11) Warranties

12) Instructions for maintenance, cleaning, repair, and handling of wayside exhibits.

13) Excel document of the lifecycle costs for each as-built wayside exhibit, including panel base, and tactile elements.

5.0 REMOVAL AND INSTALLATION

The contractor shall assemble, install, and remove wayside exhibits. The contractor shall provide all personnel, equipment, concrete, rebar, hardware, and personal protective equipment to accomplish the job. The use of equipment belonging to the government is not acceptable.

a. Equipment

The contractor shall provide all the equipment to complete the work. The contractor shall ensure that all personnel using this equipment is trained.

b. Installation Team

The contractor shall provide personnel to install all the exhibits.

Installation crews shall be required to wear Personal Protective Equipment at all times while on-site installing exhibits. Personal Protective Equipment includes high-visibility vests with conspicuity, reflective stripes, gloves, ear-plugs, goggles, and hard hats as required for using tools or operating machines used during the installation.

c. Site Coordination

The project manager shall check-in with the COR multiple times throughout the day during the installation to provide detail of work to be done and recap what was completed. The project manager shall coordinate their installation so as not to impede or affect park operations.

The project manager shall notify the COR of any accidents, resource damage, or hazards which occur or are encountered.

d. Staging Area

Exhibits shall be stored on-site during installation.

Document Title:

Wayside Exhibit Planning, Design, Fabrication, and Installation Services for Fort Moultrie National Historical Park

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e. Demolition

The contractor shall remove up to fifty-five (55) existing exhibit structures.

The contractor shall recycle as much of the removed materials (e.g., metal, cardboard, paper) as possible to minimize waste. The contractor shall submit a PDF of their Waste Management Plan to the COR by email for review and approval prior to the installation.

f. Installation Site

To protect site installation crews in high-traffic areas, the contractor shall make available for the installation site warning barricades, roped enclosures, and signs in both directions. The barricaded area shall be large enough to allow staging of equipment, storage of exhibits and components, and waste debris while working.

Work areas in pedestrian zones along sidewalks and trails shall be protected with contractor provided warning barricades, roped enclosures, and exhibits. Holes for exhibit post installation shall not be left open and unprotected.

g. Site Condition and Cleanup

During the installation, the contractor shall maintain all areas in a clean condition on a daily basis and provide means of preventing dirt or waste material from being tracked into adjacent areas of the site. All transportation trash from exhibit bases and panels, demolished exhibits and components, and waste dirt and fill shall be removed from the site and disposed of properly on a daily basis. Dirt, concrete slag, or other trash shall not be dumped within the site.

The contractor shall provide bags and containers for storage of trash and…