Sol_140P2121R0068.pdf

THIS IS A NOTICE OF INTENT FOR REQUEST FOR QUOTE. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2121R0068 is issued as a Request for Quote (RFQ) constitutes the entire solicitation.

This acquisition will be conducted pursuant to FAR Part 12. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2021-06, effective July 12, 2021.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) code is 337212, Custom Architectural Woodwork and Millwork Manufacturing, and the related small business size standard is 500 employees. This requirement is a 100% total small business set-aside.

REQUIREMENT: The contractor shall provide all services, including labor, materials, tools, travel, and equipment, necessary for the fabrication and installation of new interpretive exhibits for the visitor center at Fort Frederica (FOFR) in Saint Simons Island, Georgia in accordance with the specifications as detailed in the statement of work and its attachments. NOTE: THIS IS NOT A FAR PART 36 REQUIREMENT; NO

CONSTRUCTION WORK IS INCLUDED IN THIS REQUIREMENT.

Due to space limitations, the complete commercial item specifications are contained in the solicitation referenced. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by Electronic Funds Transfer- Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions are due via email by 10:00 AM ED on August 27, 2021. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be considered. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement, may automatically be excluded from competition.

Proposals are due by 10:00 AM ED on September 14, 2021. See solicitation for submission information.

Proposal submissions must reference the solicitation number in the email subject line.

All offerors must be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

337212

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/14/2021 1000 ED

08/12/2021

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2121R0068

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 76 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Frederica National Monument (FOFR) - Exhibit Fabrication

This is a combined synopsis/solicitation for commercial items prepared in accordance with Far Part 12, Subpart 12.6, and supplemented with additional information included in this notice.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

to the site, and install all exhibit elements at

Fort Frederica National Monument in accordance with the specifications as detailed in this statement of work and its attachments.

00010 Exhibit Fabrication for FOFR

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/22/2021 to 12/28/2022

00020 Exhibit Fabrication for FOFR - Travel

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Period of Performance: 09/22/2021 to 12/28/2022

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

76 2 of

Request for Proposal 140P2121R0068

STATEMENT OF WORK

EXHIBIT FABRICATION SERVICES

FORT FREDERICA NATIONAL MONUMENT

1. PROJECT BACKGROUND

Located on Saint Simons Island, on the Georgia coast, Fort Frederica National Monument (FOFR) was established in 1936 to preserve, protect, and interpret the existing site and the archeological record of the British colonial settlement at Fort Frederica. The monument consists of 282 acres including the primary site of Fort Frederica and the smaller Bloody Marsh site. Fort Frederica was designed by General James Edward Oglethorpe in 1736 and was strategically located to protect the British colony from Spanish forces in Florida.

The park’s visitor center includes older exhibits that interpret the story of Fort Frederica and display archeological artifacts from this active site. Annual visitation is 45,000.

2. GENERAL REQUIREMENTS

The project shall be the fabrication and installation of new interpretive exhibits for the visitor center at Fort Frederica (FOFR) in Saint Simons Island, Georgia. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this statement of work and its attachments. In addition, the contractor shall furnish store fittings and fixtures, a new service desk, small table and two chairs to match existing table and chairs found in the tavern scene, and a Windsor style bench as delineated in the design reference package. Architectural changes to the entry and sales areas and the removal of an older A/V closet are not in this contract. The park is responsible for the removal of existing exhibits.

All work under this solicitation shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this solicitation, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the solicitation and contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets solicitation and contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. The contractor shall oversee all work during installation to ensure that it adheres to solicitation and contract specifications and schedule for completion. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

The contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this solicitation. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3.1. Post Award Meeting

The following listed government-furnished property shall be provided at the post award meeting:

1. Production-ready graphic files.

2. Archeological artifact schedule (from park) with measurements, photos, and location information based on the final design package. Any special mounting or handling considerations shall also be noted.

3. Files of existing art from the HFC Collection for use by the contractor.

4. Any archeological site documents, photographs, notebooks, drawings, or small hand tools deemed suitable for transport back to the contractor’s facility for scanning or preparation for display.

5. Any small or non-accessioned objects to be used as mold models or for actual inclusion into tactile exhibits (such as oyster shells, example of tabby, and Spanish moss).

2.3.2. Exhibit Fabrication

The following listed government-furnished property shall be provided during exhibit fabrication for installation:

1. Recovered archeological objects or fragments from the site (Scene 03)

2. Tools, drawings and other selected objects related to archeology (Scene 03)

3. Existing display items for reuse such as two colonial townspeople cut-outs (Scene 07), the plasticine bust of Robert S. Abbott and young newspaper boys, (Scene 04),

4. Existing furnishings to be reused in the tavern (Scene 07)

5. Existing shelving or storage modules to be reused in the store (Scene 02).

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this solicitation. Track work progress to ensure that the project is completed according to the schedule.

Coordinate and confirm the dates for all submittals and meetings with the COR.

2.4.1. Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project.

2.4.3. Installation Schedule

The contractor shall coordinate and confirm dates with the COR for shipment, delivery, and installation at the exhibit site.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Project coordination, and comment discussion and reconciliation

Conference Call or Virtual Meeting

Project Manager Weekly, 1-hour meetings (or as needed)

Post-award meeting and site visit

At Park Project Manager Scenic specialist mounting specialist or detailer AV Producer

One, 8-hour day

Meeting Purpose Location or Type Required Contractor

Attendees Duration/Days on site

Building Prep site visit

At Park Project Manager One, 8-hour day

Preliminary Shop Inspection

At contractor facility

Project Manager One, 8-hour day

Final Shop Inspection

At contractor facility

Project Manager One, 8-hour day

Installation At Park Project Manager, Installation Crew

(TBD)

To be proposed by contractor

Audio Description Installation & Testing

At Park Project Manager, Audio Describer

One, 8-hour day

2.6. Submittals

At any point in the exhibit fabrication process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with solicitation requirements. Forward all submittals to the COR for review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR, as follows:

2.6.1. Approvals and Rejections

1. Approved Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

Incomplete Submittals – Approval of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. One (1) electronic PDF copy of each document submittal is required.

2. Two (2) copies of graphic prints and material samples are required.

3. One (1) physical sample of models, mock-ups, and prototypes is required.

4. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

"From" (contractor's name and contact information) "To" (COR's name) Date submittal was shipped Project name and park name Itemized list of contents; and List of copied recipients who received the same submittals.

2.7. Accessibility

Exhibits fabricated for the National Park Service shall follow the latest published version of base contract Attachment 4: Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These Guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

2.7.1. Audiovisual Accessibility for Exhibits

Every audio, silent video, and audiovisual program in every exhibit is required to provide descriptive audio, hearing assistance, captions, and/or navigation buttons, as follows:

2.7.1.1. Audio-only Programs

Audio-only programs require hearing assist for the hard of hearing and captions for the deaf. The hearing assist requirement may be met using either sound wands with volume control and reset, or a FM transmitter and handheld receiver. Captions for the deaf are displayed on a monitor synched with the audio.

2.7.1.2. Silent Video Programs

Silent videos require descriptive audio for people who are blind or have low vision, and notification, via on-screen caption or label adjacent to the monitor, for the deaf or hard of hearing that the video is silent. Delivery of descriptive audio is provided in the exhibit through a headset jack, a sound wand, or via Wi-Fi streaming in conjunction with the Exhibit Audio Description Tour app. When descriptive audio is delivered via headset jack, a label with the raised AD symbol and headset icon is required.

2.7.1.3. Audiovisual Programs

Audiovisual programs in exhibits require descriptive audio for people who are blind or have low vision, hearing assist for the hard of hearing, and captions for the deaf. Any of the delivery methods for audio-only programs and silent video programs may be used to meet these requirements.

2.7.1.4. Navigation Buttons

Touch screen user interfaces require external control navigation buttons for people with limited mobility.

3. FABRICATION AND INSTALLATION SERVICES

3.1. General

The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide FOFR with exhibit fabrication and installation services for the park visitor center. Work includes production of exhibits (including Pre-Fabrication submittals, and Fabrication); Shop Inspections (Preliminary and Final); Building Preparation; Installation (including Primary Installation, Punch List, and Audio Description); and Closeout. Work includes travel to the park to meet with the park staff, inspect sites, assess or recommend rehabilitation plans and/or scope of work, prepare cost estimates, provide or confirm measurements, and fabricate and install exhibits.

3.2. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.3. Design Control

In fabricating exhibitions hereunder, the contractor shall take into account as essential design and production considerations including the following: life safety, barrier-free design, accessibility/universal design, sustainability, energy conservation, artifact conservation including daylight modulation from skylights and windows, if applicable, control of sound-spill from AV programs, security provisions, integration and compliance with existing architecture where relevant, lamping, functionality, maintenance, conservation, and durability restrictions.

3.4. Codes and Standards

All exhibits shall be produced and installed in accordance with applicable codes, standards, parameters or regulations noted in this or other sections of this solicitation, and in the location in which the exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

3.4.1. Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of Federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.4.2. Any code, standard, regulation, or specification listed below, in the attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3.5. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.6. Production Support

Production support from the Planning and Design contractor is not part of this contract. The COR and FOFR park staff shall provide continuity and resolve questions regarding any design decisions or discrepancies remaining from the Planning and Design documents.

3.7. Production

Work in this phase shall include production of all exhibit elements in accordance with the design intent as described in Attachment 11: FOFR Production Documents II. Work in this phase is organized into two (2) sub-phases: Pre-Fabrication Submittals and Fabrication. Pre-Fabrication includes the development of project documents that must be approved before production can occur. Fabrication includes all tasks required to complete the production of exhibit elements.

3.7.1. Pre-Fabrication Submittals

During this phase, the contractor shall:

1. Attend a post-award meeting as follows:

a. Submit a meeting agenda to the COR for review and approval not later than seven (7) days prior to the post award meeting.

b. Travel to FOFR in Saint Simons Island, Georgia to attend a post award meeting with the COR and park personnel. The meeting shall be one (1) eight-hour working days. The date of the meeting shall be determined within three (3) weeks of the Contract award.

c. Orient to the site and review existing site conditions and construction documents.

d. Conduct general project review, including the exhibit design drawings and work requirements.

e. Receive, review, inspect, document, and secure all government-furnished material, including drawings, planning documents, reference and source materials, and other project-related material.

2. Inspect, measure, and document accessioned and non-accessioned objects to be used in the exhibits, verifying final dimensions in accordance with Attachment 14:

FOFR Content Management Database Reports. Prepare and submit an Exhibit Production Plan, as follows:

a. Establish key project milestones and timeframes for review for 25%, 40%, and 95% completion.

b. At each milestone, the contractor shall provide a revised exhibit production plan that reflects the current status of production.

c. The Exhibit Production Plan shall include an AV Production Plan.

3. Provide Fabrication Shop Drawings.

a. Modifications. The general design requirements shown in Attachment 11:

FOFR Production Documents II Drawings are intended to establish basic dimensions of units or modules, profiles, and sight lines of members. Within these limitations, the contractor shall be responsible for any modifications or additions as required to meet accessibility, durability, and safety standards as outlined in Attachment 1: Exhibit Planning, Design, and Fabrication Specifications. The contractor shall submit proposed modifications to the COR for review and approval prior to implementing changes. The contractor shall maintain the visual design concept and operational features as shown, including members’ sizes, profiles, and alignment of components.

b. Formatting. Shop Drawings and 3D illustrations for exhibit tactiles, models and dioramas will be formatted for printing on Tabloid size paper (11x17). Each page shall be numbered and include the project title and each sheet will have a title and a unique sheet number.

c. Key Numbers Key numbers shall be included in Drawings and Illustrations of exhibits and will match the exhibit key number found in the production documents and Database reports, to be annotated on the drawing next to the component it references.

Including graphic layouts, custom elements, and Electronic programs. (see 13.6 B. 3.).

d. Revisions. When drawings are re-submitted or changes are made to a drawing indicate it as a revision on the drawing using the ARCH standard, of a red triangle containing the revision number, and a cloud drawn around the area that was revised. Record the revision in a table on the drawing, show the revision number, date, and a description of the revision that was made to that item.

e. Electrical. The contractor shall provide equipment specifications, and a lighting and wiring diagram for all exhibit lighting as designed and specified in Attachment 11: FOFR Production Documents II Drawings. Building wiring and power connections hall be completed by the park. The contractor shall be responsible for acquiring and installing new track and fixtures, and for connecting fixtures to park-provided power throughout the exhibits. The contractor shall be responsible for final installation of all government furnished electronic devices to main power lead at the visitor service desk.

f. Object Cases. The contractor shall detail and fabricate object cases in accordance with Attachment 1, Exhibit planning, Design, and Fabrication Specifications—Section 18, Object Preservation and Protection, which shall take precedence over design and production notes shown in Attachment 11: FOFR Production Documents II Drawings (dated April 2, 2021. The contractor will provide, in the form of shop drawings, for review and approval by the COR, any modifications to the Exhibit Case design, dimensions, materials, finishes, mechanisms, object layouts, and case furniture that are required to meet NPS specifications. Case display and climate control chambers will be sealed and not feature fiber-based products exposed to the case interior. The climate control chamber will be over-sized and appropriate by volume for the quantity of Silica Gel to be used in the case.

g. Object Mounts. The contractor shall include drawings of proposed object mounts and exhibit case layouts, submitted in the form of shop drawings.

h. Engineering. The contractor shall provide engineering services for exhibit components to be installed by the fabricator that may pose a risk to life safety.

A certified professional engineer (PE) shall review the structural design of the following exhibit structures and shall provide a certified engineer’s stamp on the drawings:

4. Provide Electronic Equipment submittals including plan drawings, wiring diagrams, and catalog cuts.

5. Provide two (2) physical copies of Material Sample Boards.

3.7.2. Fabrication

Each fabrication task may require a sub-series of steps to complete, and the contractor is not required to complete tasks in the order outlined below. All tasks shall be completed in accordance with Attachment 1: Exhibit Planning, Design, and Fabrication Specifications— Section 27, Quality and Safety Standards for Fabrication.

Fabrication tasks include the following:

3.7.2.1. Content Specialties

Content Specialties under this solicitation include illustrations, and artwork, new photography, natural history models, 2-D life-sized cut out figures, reproduction historic objects, custom maps and a stylized topographic model.

1. Illustrations and Artwork. Custom illustration or artwork is required for several graphic panels, as shown in Attachment 12: FOFR Content Specialties Reference Package (April 2, 2021) and Attachment 13: FOFR Graphic Layouts (April 2, 2021). The production process for custom illustrations shall be as follows:

a. Refer to the Attachment 12: FOFR Content Specialties Reference

Package, for design intent, purpose, style, and other production details.

b. Submit the proposed illustration style, in accordance with Attachment

12: FOFR Content Specialties Reference Package for review and approval.

c. Submit rough sketches of the illustrations, in the approved style.

d. Submit more refined sketches of each illustration, including color, that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit 90% complete illustrations that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

f. Submit the final illustrations that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

Incorporate the illustrations into the appropriate graphic layout files.

Metadata shall be included in the final digital file and shall include information fields supplied by the COR and found in base contract Attachment 9: Art Documentation Form.

2. New Photography. New photography is required for several graphic panels, as shown in Attachment 12: FOFR Content Specialties Reference Package, (April 2, 2021) and Attachment 13: FOFR Graphic Layouts (April 2, 2021).

The production process for new photography shall be as follows:

a. Refer to the Attachment 12: FOFR Content Specialties Reference

Package (April 2, 2021) for design intent, purpose, style, and other production details.

b. Submit new photography for review and approval by the COR. Multiple rounds of review may be required.

c. Submit final photographic media at size and format required for production. Incorporate the photographic media into the appropriate graphic layout files. Metadata shall be included in the final digital file and shall include information fields supplied by the COR and found in base contract Attachment 9: Art Documentation Form.

3. Natural History Models. Custom natural history models are required under this solicitation and shall be produced with a high degree of realism and durability. Specific details and a full list of models can be found in Attachment 12: FOFR Content Specialties Reference Package, and in Attachment 14: FOFR Content Management Database Reports. The production process for natural history models shall be as follows:

a. Refer to Attachment 12: FOFR Content Specialties Reference Package, (April 2, 2021) for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the model in the approved style, in accordance with the Attachment 12: FOFR Content Specialties Reference Package (April 2, 2021) for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit a revision that shall incorporate any additional corrections, changes, modifications, or deficiencies identified by the COR.

e. Submit one (1) positive or other 3D draft of the model. Model samples shall be adequately sized to provide review of materials, colors, and finishes; and shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR during iterative review of the sketches.

f. Submit the final model that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

4. Reproduction Historic Objects. Reproduction historic objects are required under this solicitation. Specific details and a full list of display objects are provided in Attachment 12: FOFR Content Specialties Reference Package, (April 2, 2021) and in Attachment 14: FOFR Content Management Database Reports. The production process for reproduction historic objects shall be as follows:

a. Refer to Attachment 12: FOFR Content Specialties Reference Package, (April 2, 2021) for design intent, purpose, style, and other production details.

b. Submit a rough pencil sketch of the object in the approved style, in accordance with the Attachment 12: FOFR Content Specialties Reference Package (April 2, 2021) for review and approval.

c. Submit a more refined sketch that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR.

d. Submit one (1) 3D sample of the object that shall incorporate all corrections, changes, modifications, or deficiencies identified by the COR, and shall clearly show the final materials, finishes, textures, and styles in progress.

e. Submit the final reproduction historic object that shall incorporate all corrections, changes, modifications, or deficiencies identified by the

COR.

5. Stylized Topographic Model. A stylized custom topographic relief model is required under this solicitation. The production process for this topographic relief models shall be as follows:

a. Refer to Attachment 12: FOFR Content Specialties Reference Package, (April 2, 2021) for design intent, purpose, style, and other production details

b. Submit one (1) full-sized paper proof of the tactile topographic map.

The proof shall include the designer specified topographical features, where appropriate, and any specified labels.

c. Submit two (2) foam mock-ups of a minimum 6”x18” section of the map.

d. Submit one (1) 6”x18” painted sample of the map that depicts an actual 6”x18” segment of the map

e. Submit a minimum of five (5) photographs of work-in-progress as the map is in production, prior to clear-coat or final finish application

f. Submit the final tactile map that shall incorporate all corrections, changes, and modifications identified by the COR in the previous map samples.

6. Electronic Programs Two A/V presentations are required under this solicitation and shall be produced in accordance with Attachment 5:

National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs. As part of the Exhibit Production Plan, the contractor shall submit an AV Production Plan that describes the production process required to produce each Electronic Program for review and approval by the COR. The AV Production Plan shall also propose delivery dates for all required AV submittals including Treatments, Scripts, Shooting Scripts, Filming Schedules, Principal Photography, Footage and Footage Logs, Stock Footage, Rough Cut Edits, Narrator Samples, Font Samples, Fine Cut Edits, Rights Package, Audio Description and Subtitle Scripts, and Online Edits. Specific details and a full list of Electronic Programs can be found in Attachment 12: FOFR Content Specialties Reference Package, (April 2, 2021) and Attachment 13:

FOFR Graphic Layouts (April 2, 2021) for design intent, purpose, style, and other production details. Content for the film should be presented by and created in close collaboration with people of the Gullah Geechee heritage.

If possible, an AV production company in the BIPOC community should be selected to produce the video. The AV Producer shall be part of post award discussions regarding the Gullah Geechee Community.

As part of the Exhibit Production Plan, the contractor shall follow all processes for AV Production as outlined in Attachment 5: National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs, and as follows:

a. Pre-Production

i. Review themes, goals, objectives, program content, and accessibility requirements for each program.

ii. Review park resources and materials for possible inclusion in the AV programs. Where required, identify additional sources for research and materials for each program.

iii. Submit a Treatment and Draft Script for EP-04.02-400 (Ring Shout Video and Basketmaking Video). All Treatments and Draft Scripts shall be in accordance with program description in Attachment 12, FOFR Content Specialties Reference Package. Treatment shall include an inventory and description of all proposed stock footage, photos, recordings, and other assets acquired from third party sources such as Smithsonian Folkways.

iv. All deliverables for Electronic Programs shall be submitted electronically for review and approval. Multiple submissions may be required until approved by the COR.

b. Production

i. Provide a shooting script and filming schedule for video programs to the COR for review and approval, for all original footage that needs to be acquired by the contractor.

ii. Acquire principal photography for video program and submit all footage and footage logs to the COR for review and approval.

iii. Submit all proposed stock footage, photos, recordings, and other assets acquired from third party sources such as Smithsonian Folkways to the COR for review and approval.

The result may necessitate the acquisition of additional footage from other sources.

c. Post-Production

i. Submit Rough Cut Edits and edit scripts for EP-04.02-400 to the COR for review and approval. Multiple rough cuts and edit scripts may be required until approved by the COR.

Each rough cut shall be submitted with a revised script that corresponds to the most current edited version of the program.

ii. Submit four narrator samples for EP-04.02-400 to the COR for review and approval.

iii. Submit samples of the proposed font and design style for all on-screen text, lower thirds, and Subtitles for the Deaf and Hard of Hearing (SDH) to the COR for review and approval.

iv. Submit Fine Cut Edits and edit scripts for EP-04.02-400 prior to the final online edits and sound mixes, to the COR for review and approval. Fine Cuts shall include the proposed music, sound effects, best resolution images or footage, highest quality audio, and all on-screen text and graphics. Multiple fine cuts and edit scripts may be required until approved by the COR. Each fine cut shall be submitted with a revised script that corresponds to the most current edited version of the program. The Fine Cuts shall be revised until ready for the online edit.

v. Rights Package: The contractor shall submit a narrative description or spreadsheet that accounts for the copyright sources of all audiovisual elements proposed for use in each program—including public domain materials, purchased stock materials, and government-furnished materials— before the final programs are mastered. For those materials that are restricted, license agreements shall be submitted.

Upon review and approval of the license agreements by the COR, any license that fails to meet the requirements shall be returned to the contractor for revisions. If the specified rights cannot be obtained, the contractor shall replace the element.

The contractor shall submit scanned copies of all NPS Release Forms for talent, and scanned copies of all license agreements acquired by the contractor for copyrights and restricted materials being used in the production concurrent with the submission of Fine Cut Edits.

vi. Accessibility: Submit scripts for Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing (SDH) to the COR for review and approval.

vii. Online Edit, Sound Design and Mix, and Color Correction:

The contractor shall submit the final edited version of EP- 04.02-400 with final sound design, mix, and color correction to the COR for review and approval.

viii. Final Deliverables: Upon completion of the project, all elements shall be submitted to the COR along with a completed copy of Attachment 8: AV Completion Report.

ix. Final AV deliverables shall be as listed on pages 47-49 of Attachment 5: National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs, with the following exceptions:

Items A through G: Not required

Item H: Audio mix shall be stereo rather than 5.1

Item I: Audio mix shall be stereo rather than 5.1

Item K: Not required

Item L: Audio mix shall be stereo rather than 5.1

Item M: Audio mix shall be stereo rather than 5.1

Item N: Audio mix shall be stereo rather than 5.1

Item P: Not required

Item S.b (Spanish Language Subtitles): Not required

Item T.e (Spanish Language Closed Captions): Not required

Item Z: Not required

Item AA: Not required

3.7.2.2. Mock-ups and Prototypes

Mock-ups refer to working models that are fabricated simply, quickly, and at minimal cost to test a concept. They are full-scale representations of portions of an exhibit for the purpose of review, testing, and evaluation. Mock-ups are for review only and shall not be incorporated into the final exhibit`

Prototypes are more refined than mock-ups, and closer to the final product in material, fabrication, and operation. Prototypes are portions of an exhibit such as an artifact case or an interactive mechanism that has a particular need to be reviewed and tested prior to fabrication of more elements of the same design.

The contractor shall provide the following:

1. Mock-ups:

a. CE-03.02-200 Stratigraphy Wall: 6” x 18” vertical sample demonstrating the color and texture of a representative slice of strata with an embedded touchable artifact and upper ground covering.

b. CE-05.01-100 Map Table: a 6” x 18” cut demonstrating layers and hues of the 5 layers with a section of bronze [road] inlay.

The contractor shall submit mock-ups to the COR for testing, review, and approval. Mock-ups that are approved, or approved with comments, shall be fabricated in final materials or finishes, and shall incorporate all corrections, changes, and modifications identified by the COR. Mock-ups that are found to be deficient, shall be revised and resubmitted for testing, review, and approval.

2. Prototypes:

a. CE-08.02-100, 200, 300 Spotting Scope: demonstrating the encased image of the model (professionally photographed and provided by the contractor) so that this image is superimposed over the present-day view out towards the town and fort. If approved, prototype may serve as first article.

b. Prior to the Preliminary Shop Inspection, the contractor shall provide the COR a report, with photo documentation, of the performance of the prototypes. All prototypes shall be available at the Preliminary Shop Inspection for review and testing.

All prototypes shall be corrected in accordance with the review and approval by the COR before being incorporated into the final exhibit.

3.7.2.3. Exhibit Structures and Cabinetry

The contractor shall provide adequate personnel and facilities to fabricate all structures and exhibit elements as required under this solicitation. The contractor’s Project Manager shall ensure the safety of staff and the quality of fabricated elements and shall facilitate reviews of work throughout fabrication.

All exhibit structures and cabinetry shall adhere to the highest safety, environmental, and quality standards set under the law, and in accordance with base contract Attachment 1: National Park Service Exhibit Planning, Design, and Fabrication Specifications.

All finishes, and particularly high-touch surfaces, shall be finishes than can be cleaned and sanitized with an alcohol-based cleaning solution. In additional, finishes shall be durable enough to withstand thousands of uses by visitors.

All exhibit structures and cabinetry shall be in accordance with Attachment 11:

FOFR Production Documents II Drawings (dated April 2, 2021) and with 2: Exhibit Conservation Guidelines.

3.7.2.4. Exhibit Graphics

The contractor shall provide fabrication of all two-dimensional exhibit graphics.

Graphic source material shall be government-furnished to the fabrication contractor in a digital format. The contractor shall be responsible for the following: Review all government-furnished materials and notify the COR if the materials are inadequate for production.

1. Prepare digital files for specified output.

2. Scan high resolution images as needed to meet the print dimensions at

200ppi resolution.

3. Link image and vector files to graphic layout files.

4. Adjust digital files for color corrections and bleed as needed.

5. Provide creative graphic design services to incorporate any government-provided illustrations, artwork, and new photography into graphic layout files for production.

6. Produce two (2) copies of full-sized unlaminated graphic proofs, samples, and layouts for review and approval by the COR prior to the Preliminary Shop Inspection; at the Preliminary Shop Inspection, provide full-sized unlaminated graphic proofs of all revisions requested during review.

7. Provide two (2) material production samples of each type of graphic substrate for review and approval by the COR.

8. Provide final, corrected graphic layouts.

3.7.2.5. Electronic Programs and Equipment

All Electronic Programs and associated Electronic Equipment shall be in compliance with the Information and Communication Standards of the Rehabilitation Act (see Section508.gov). Equipment and software components need to be carefully coordinated to ensure an effective presentation. Equipment compatibility relative to the designer’s vision is a critical element.

The contractor shall follow the pre-production, production, and post-production process for Electronic Programs described above in Section 3.7.2.1.6 of this solicitation, and in accordance with base contract Attachment 5: National Park Service Standard Specifications for Planning, Design, Production, and Installation of Electronic Programs.

The contractor shall be responsible for testing of all electronic equipment, and for the successful installation of all electronic programs that are part of the exhibits, including those that are government-provided.

3.7.2.6. Audio Description

Audio description shall include all exhibit elements. Exhibit elements include text, graphics, tactiles, interactives, scenic elements, electronic programs (audio and video), and navigational and operational instruction.

http://www.conservation-wiki.com/wiki/Talk:Exhibition_Standards_&_Guidelines http://www.conservation-wiki.com/wiki/Talk:Exhibition_Standards_&_Guidelines http://section508.gov/

During Fabrication, the contractor shall provide the following:

1. Audio Description Production Plan, including Table of Contents with AD segment titles and submenus congruent with Scenes, Content Groups, and individual exhibit elements.

2. Audio Description diagram indicating power sources, styles, and locations of AD triggering hardware prior to installation.

3. Audio Description draft script based on approved Table of Contents, triggers locations, exhibit drawings, exhibit elements, and production-ready graphics, which shall be available for testing during Installation.

3.8. Shop Inspections

Work in this phase shall include the facilitation of visits by the COR to the contractor’s facility to view and inspect work on all exhibit elements. The contractor shall facilitate two (2) shop inspections by the COR.

3.8.1. Preliminary Shop Inspection

The contractor shall facilitate review of exhibits at the 40% completion milestone, and at a date to be determined in consultation with the COR. The Preliminary Shop Inspection shall be one (1) eight-hour day.

The contractor shall provide the following at the Preliminary Shop Inspection:

1. Contractor proposed primary exhibit structures without final finishes,

2. Full-sized, unlaminated graphic proofs of any graphic layouts requiring revision…