Sol_140L4325Q0033.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0011276580 CODE 16. ADMINISTERED BYCODE

X

X

X

221320

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORLHA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/17/2025 1700 PD

04/04/2025

(503)808-6739Kevin Cochran (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4325Q0033

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 97 0044006301OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SALEM OR 97306

1717 FABRY RD SE

BLM-OR NORTHWEST OREGON DISTRICT OF

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$35

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contracting POC: Kevin J. Cochran kjcochran@blm.gov, 50.-808-6739

VENDOR POC:_______________________________

VENDOR TELEPHONE:_________________________

VENDOR EMAIL ADDRESS: ____________________

VENDOR UEI NUMBER:________________________

Delivery: 04/30/2026

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Rachel Jones

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 05/01/2025 to 04/30/2026

00010 NWOD Water and Wastewater

Product/Service Code: H241

Product/Service Description: EQUIPMENT AND

MATERIALS TESTING- REFRIGERATION, AIR

CONDITIONING, AND AIR CIRCULATING EQUIPMENT

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

97 2 of

WATER TESTING & WASTEWATER TREATMENT, OREGON SOLICITATION NO. 140L4325Q0033

BLM NORTHWEST OREGON DISTRICT Page 3 of 97

SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Water Testing & Wasterwater Treatment in Varying locations, in the Northwest District of Oregon.

BASE

BASE PERIOD - POP Date of Award for Twelve (12) months

ITEM No. ITEM DESCRIPTION QTY UNIT of

MEASURE

UNIT PRICE TOTAL

PRICE

TASK 1 & 2: Shotgun Creek Recreation Site Wastewater Treatment System Operation and Maintenance

Operations and Maintenance of the Shotgun Creek Recreation Park 0.012MGD Wastewater Treatment Plant.

12 Months $ $

TASK 3: Administrative and Recreation Sites Potable Water System Testing

02 Tyrrell Seed Orchard – Non PWS 12 Months $ $

03 PWS# 41-90622 – Clay Creek Recreation Site 7 Months $ $

04 PWS# 41-90624 – Sharp’s Creek Recreation Site 7 Months $ $

05 PWS# 41-90625 – Shotgun Creek Recreation Site 12 Months $ $

06 PWS# 41-95093 – Mosby Trailhead 12 Months $ $

07 PWS# 41-94228 – Whittaker Recreation Site

– North 7 Months $ $

08 PWS# 41-94183 – Alsea Falls Recreation Site 9 Months $ $

PWS# 41-90631 Alder Glen GC – Nestucca Corridor 9 Months $ $

PWS# 41-93673 Elk Bend GCG – Nestucca Corridor 9 Months $ $

PWS# 41-90640 Fan Creek GC – Nestucca Corridor 9 Months $ $

PWS# 41-90641 Dovre CG – Nestucca Corridor 9 Months $ $

PWS# 41-95221 Three Bears Day Use – Molalla Corridor 7 Months $ $

PWS# 41-95516 Cedar Grove Day Use – Molalla Corridor 7 Months $ $

PWS# 41-90628 Wildwood Recreation Day Use 12 Months $ $

Molalla Road Maintenance Shop – Non PWS 12 Months $ $

PWS# 41-06053 – Horning Seed Orchard

12 Months $ $

Re-Test Treated Water Total & Fecal / E.Coli Presence/ Absence 40 EA

Re-Test Raw Water Total & Fecal / E.Coli

10 EA

BLM NORTHWEST OREGON DISTRICT Page 4 of 97

BASE PERIOD - POP Date of Award for Twelve (12) months

ITEM No. ITEM DESCRIPTION QTY UNIT of

MEASURE

UNIT PRICE TOTAL

PRICE

Presence / Absence

20 Re-Test Service Call - Any Site 10 EA $ $ Total - Base $

Total – Optional CLINS $

GRAND TOTAL – BAES & OPTIONS

CLINS $

OPTIONAL PAY ITEMS

ITEMS No. ITEM DESCRIPTION QTY UNIT of

MEASURE

UNIT PRICE TOTAL

PRICE

TASK 2 Optional Pay Items

21 TASK 2 - pH Meter Replacement – C.2.1.6 1 EA $ $

22 TASK 2 - Flow Meter Replacement – C

2.1.7 1 EA $ $

23 TASK 2 - SCADA System Maintenance –

C.2.1.8 4 EA $ $

TASK 2 - Emergency Pumping of Shotgun Creek Recreation Site Aeration Basin and Wet Well C.2.4

100,000 GALLONS

25 TASK 2 - Remediation of Contaminated WWTP System C.2.5 1 LUMP SUM $

VOC (Volatile Organic Compounds) 5 Sample

(EA.)

PAH (Polynuclear Aromatic Hydrocarbons) 5 Sample

(EA.)

TPH (Total Petroleum Hydrocarbons) 5 Sample

(EA.)

BOD (Biochemical Oxygen Demand) 5 Sample

(EA.)

CBOD (Carbonaceous Biological Demand) 5 Sample

(EA.)

COD (Chemical Oxygen Demand) 5 Sample

(EA.)

DO (Dissolved Oxygen) 5 Sample

(EA.)

TP (Total Phosphorus) 5 Sample

(EA.)

NH3 (Ammonia-Nitrogen) 5 Sample

(EA.)

NO3 (Nitrate-Nitrogen) 5 Sample

(EA.)

TKN (Total Kejdahl Nitrogen) 5 Sample

(EA.)

Bio-Lynceous PBII (Probiotic Scrubber II) 25 Gallon $ $ TASK 3 Optional Pay Items 26 TASK 3 - Re-Test Residual Chlorine 5 EA $ $ 27 TASK 3 - Re-Test Nitrate/Nitrite 5 EA $ $ 28 TASK 3 - Re-Test Arsenic 5 EA $ $ 29 TASK 3 - Re-Test Lead/Copper 5 EA $ $ 30 TASK 3 - Re-Test Sodium 5 EA $ $

BLM NORTHWEST OREGON DISTRICT Page 5 of 97

31 TASK 3 - Re-Test Total Dissolved Solids 5 EA $ $ 32 TASK 3 - Re-Test Iron 5 EA $ $ TASK 4: PFASs Water Testing – Optional Pay Items

33 Water Testing: Per fluorinated Compounds

(EPA 537.1) 7 LOCATION

S

34 Water Testing: Per fluorinated Compounds (EPA 537.1) Field Blanks 7 LOCATION

S

35 Water Testing: PFAS Short Chain (EPA

533) 7 LOCATION

S

Total – Optional CLINS $ $

PERIOD OF PERFORMANCE: See Deliveries or Performance Section.

(End of Services & Prices)

BLM NORTHWEST OREGON DISTRICT Page 6 of 97

SECTION C – STATEMENT OF WORK

OBJECTIVE/SCOPE

The Bureau of Land Management (BLM), Northwest Oregon (NWO) district, is seeking a qualified contractor to carry out the Operation & Maintenance of a Level 1 domestic sewage collection and treatment system and to perform potable water testing at 16 locations in NWO.

Task 1 contains the Shotgun Creek Recreation Site Wastewater Treatment System Operation and Maintenance requirements. Under Task 1, the contractor shall carry out the operation, labor, wastewater treatment chemicals, tools, wastewater treatment testing kits/equipment, administrative, all associated management support functions, and monitoring requirements of a small Level 1 domestic sewage collection and treatment system. The system consists of an influent wet well, influent pumping station, 72,190 gallon concrete aerobic clarifier lagoon, effluent pumping station, chlorine contact chamber and land application of recycled wastewater with a spray irrigation outfall field. The treatment facility receives domestic waste from Shotgun Creek BLM Recreation site, one host residence, and an administration building. Operation, and monitoring shall be done to assure continuous compliance with the conditions of the Water Pollution Control Facilities Permit number 101895. Operation and maintenance services shall be in compliance with all current permits, approved Recycled Water Use Plans (RWUP), Oregon Department of Environmental Quality (ODEQ) standards, and the Environmental Protection Agency (EPA) standards.

Task 2 contains the Shotgun Creek Recreation Site Wastewater Treatment System preventative maintenance requirements. Under Task 2, the contractor shall carry out the preventative maintenance, inspection, labor, tools, equipment, administrative, all associated management support functions of a small Level 1 domestic sewage collection and treatment system

Task 3 contains the Administrative and Recreation Sites Potable Water System Testing requirements.

Under Task 2, the contractor shall regularly collect samples and test potable drinking water at 16 water systems located throughout the NWO district. Testing services shall be provided to BLM in compliance with all requirements of Oregon Health Authority (OHA).

Task 4 contains PFASs Water Testing Requirements at seven BLM Administrative and Recreation Sites.

Under Task 4, the contractor shall collect samples and test potable drinking water at 7 water systems located throughout the NWO district for PFASs. Testing services shall comply with EPA methods 533 and 537.1. The testing is to include the cost of field blanks in case of situations where the field blank testing will be needed.

DEFINITIONS

USDOI – United Stated Department of Interior BLM – Bureau of Land Management NOW – Northwest Oregon District RWUP – Recycled Water Use Plan WPCF – Water Pollution Control Facilities Permit O&M’s – Operation and Maintenance’s Manual ODEQ – Oregon Department of Environmental Quality EPA – Environmental Protection Agency CO – Contracting Officer COR – Contracting Officer’s Representative AWWA Standards - American Water Works Association ANSI Standards – American National Standards Institute SDS Regulations – Safety Data Sheet Regulations ASTM International – American Society for Testing and Materials NFPA Codes – National Fire Protection Association UL Standards Underwriter Laboratories IEEE Standards – Institute of Electrical and Electronics Engineers Standards Association NEMA Standards – National Electrical Manufacturers Association OSHA Standards – Occupational Safety and Health Administration BOD 5 – Five-day Biochemical

BLM NORTHWEST OREGON DISTRICT Page 7 of 97

Oxygen Demand TSS – Total Suspended Solids FC – Fecal Coliform Bacteria NH,-N – Ammonia Nitrogen NO,-N – Nitrate Nitrogen NOrN – Nitrite Nitrogen TKN – Total Kjeldahl Nitrogen DO – Dissolved Oxygen Cl – Chloride TN – Total Nitrogen Bacteria – Includes but is not limited to fecal coliform bacteria, total coliform bacteria, and E.

Coli bacterial mg/l - Milligrams per liter Ug/l – Micrograms per liter kg – Kilograms GPD – Gallons per day MGD – Million gallons per day Grab samples – An individual discrete sample collected over a period of time not to exceed 15 minutes Composite sample – Combination of samples collected, generally at equal intervals over a 24-hour period and based on either time or flow Week – A calendar week of Sunday through Saturday Month – Calendar month Quarter – January through March, April through June, July through September, or October through December.

PFAS – Per- and polyfluoroalkyl substances

TASKS

There are four tasks associated with this contract.

Task 1 – Wastewater Treatment Facility Operations

Task 2 – Wastewater Treatment Facility Maintenance

Task 3 - BLM Facility Potable Water Sampling and Testing

Task 4 – PFAS Testing

C.1 TASK 1 – WASTEWATER TREATMENT FACILITY OPERATIONS

The purpose of this task is to define the requirements for the operational requirements and the preventive maintenance of the wastewater collection system located at the Shotgun Creek Recreation Site. All work shall be executed in accordance with this section, approved wastewater treatment plant practices, and shall be compliant with all applicable local and federal safety, equipment and building codes and standards.

The intent of this task is as follows: Wastewater Treatment Plant Operations and Maintenance;

operation of wastewater treatment plant, monitor plant operations, verify local operating procedures within the manufacturer's guidelines, provide preventative maintenance on the varying elements of the wastewater treatment plant, and familiarize operators on wastewater treatment plant operations and regulations.

The contractor shall provide both the required maintenance parts and necessary products and services to perform the required system maintenance and report the results. The wastewater treatment system service contractor shall clean and preserve the wastewater treatment plant and plant discharge effluent conveyance system. The contractor shall also establish a cost-effective wastewater treatment program to meet all effluent discharge goals with cost-effective, safe, and environmentally acceptable processes. The contractor shall furnish all labor, equipment, materials, transportation, and incidentals necessary to perform required services under this contract. The Government will provide access to the system.

The wastewater treatment service contract includes but is not limited to combinations of physical

BLM NORTHWEST OREGON DISTRICT Page 8 of 97 methods, chemical methods, equipment servicing and testing to control wastewater-related issues such as flow control, blower maintenance & operation, air diffuser operation and adjustment, activated sludge aeration (Dissolved Oxygen), clarifier cleaning and operation, weir cleaning and adjustment, air-lift pumps operation and adjustment, filtration cleaning and operation (if applicable), disinfection control, effluent testing and adjustment. All work shall comply with the requirements described in the following, as a minimum:

AWWA Standards - American Water Works Association ANSI Standards – American National Standards Institute SDS Regulations – Safety Data Sheet Regulations ASTM International – American Society for Testing and Materials NFPA Codes – National Fire Protection Association UL Standards - Underwriter Laboratories IEEE Standards – Institute of Electrical and Electronics Engineers Standards Association NEMA Standards – National Electrical Manufacturers Association OSHA Standards – Occupational Safety and Health Administration All manufacturer O&M and installation instructions/requirements

C.1.1 Facilities Description

The USDOI - BLM operates a domestic, sanitary wastewater treatment system that uses chlorine disinfection and land application at the Shotgun Creek Recreation Site. The Recreation Site is 260 acres in size of which approximately 35 acres have been developed. The Shotgun Creek Recreation Site is a day use site that is open between May 1 and October 31. The facility has low winter flows to the treatment plant with intermittent winter land application.

The wastewater treatment system collects sewage from two centrally located rest rooms, a caretaker’s home, and an administration building that has a maintenance facility (See Figure 1).

BLM NORTHWEST OREGON DISTRICT Page 9 of 97

C.1.2 Wastewater Facilities Description

The treatment facilities consist of a collection system and a treatment system. The collection system has a single influent lift station which collects all sewage from the Creek and pumps it to the treatment system. The treatment system consists of a 72,190-gallon circular concrete aerated basin, a chlorine contact tank for disinfection, an effluent pump station and a land application site for recycled wastewater (See Figure 2). The facility has a SCADA system that is tied to the influent and effluent magnetic flow meters. The facility has a back-up power generator. Temperature, pH, and chlorine residual are tests performed at this facility.

The wastewater treatment is a plug flow aerated lagoon type system. Sewage enters the influent pump station where pH and flow are measured and then flows to the aerated basin. Flows from the aeration basin pass through a chlorine contact basin where chlorine is injected. After 60 minutes of detention in a metal contact chamber, chlorinated effluent is pumped to the land application site.

The disinfected effluent is then irrigated on the land application site in the forest. Irrigation in the summer months is accomplished through 21 micro-spray sprinkler heads distributed over the two-acre irrigation site which is divided into two zones. There are one, two, or three irrigation cycles of treated wastewater applied per day that are approximately 550 gallons each.

BLM NORTHWEST OREGON DISTRICT Page 10 of 97

C.1.3 Operations

The contractor shall be responsible for the operations of the wastewater treatment system in compliance with the existing wastewater permit 101895 and RWUP. A copy of the permit is attached as Attachment Task 1A;

copy of the RWUP is attached as Task 1B; a copy of the Shotgun Creek Emergency Response Plan is attached as Task 1C; and a copy of the Shotgun Creek Site and Disposal Area Layout is attached as Task 1D.

The contractor shall have the wastewater system supervised by one or more operators who are certified in a classification and grade level equal to or greater than Level 1. A "supervisor" is defined as the person exercising authority for establishing and executing the specific practice and procedures of operating the system in accordance with the policies of the permittee and requirements of the waste discharge permit. "Supervise" means responsible for the technical operation of a system, which may affect its performance, or the quality of the effluent produced. Supervisors are not required to be on-site at all times. The wastewater system may not be without supervision for more than 30 days. During this period, and at any time that the supervisor is not available to respond on-site (i.e., vacation, sick leave or off-call), the contractor shall make available another person who is certified in the proper classification and at grade level 1 or higher.

At all times the contractor shall maintain in good working order and properly operate as efficiently as possible all treatment or control facilities, or systems installed or used to comply with the terms and conditions of this PWS.

BLM NORTHWEST OREGON DISTRICT Page 11 of 97

At all times the contractor shall operate all facilities and/or systems as efficiently as possible in a manner that will prevent discharges, health hazards, and nuisance conditions.

No recycled water may be released by the contractor to another entity.

The contractor shall dispose of all screenings, grit, and sludge in a manner approved by ODEQ to prevent any pollutant from the materials from reaching waters of the state, creating a public health hazard, or causing a nuisance condition.

The contractor shall not be permitted to bypass untreated waste, except where unavoidable to prevent loss of life, personal injury, or severe property damage.

If the contractor is unable to comply with conditions of this contract and the permit because of surfacing sewage;

a breakdown of equipment, facilities or systems; an accident caused by human error or negligence; or any other cause such as an act of nature, the contractor shall:

● Immediately take action to stop, contain, and clean up the unauthorized discharges and correct the problem.

● Immediately notify the CO, and COR.

● Immediately notify the ODEQ Regional office so that an investigation can be made to evaluate the impact and the corrective actions taken, and to determine any additional action that shall be taken.

● Within five days of the time the contractor becomes aware of the circumstances, the contractor shall submit to ODEQ and the CO a detailed written report describing the breakdown, the actual quantity and quality of waste discharged, corrective action taken, steps taken to prevent a recurrence, and any other pertinent information.

The contractor shall notify ODEQ, CO, and COR within 24 hours if it is determined that the treated effluent is being used in a manner not in compliance with OAR 340-055. The contractor shall report the incident of noncompliance to the Oregon Emergency Response System (Telephone Number 1-800-452-0311). It shall also send a report to ODEQ no later than five days after the incident that details the circumstances, possible cause(s), and remedies. A copy of this report shall also be sent to the CO and COR on the same day the report is sent to ODEQ. Compliance with these requirements does not relieve the contractor from responsibility to maintain continuous compliance with the conditions of the permit or liability for failure to comply.

The following is a list of work items which shall define what work is included and how they shall be measured.

Any work item not mentioned shall be considered incidental.

C.1.3.1 Site Visit Inspection Form

For each of the years of the contract period, the contractor shall develop and submit for approval a Site Visit Inspection Form. The form shall be titled “Shotgun WWTP Site Visit Inspection Form For 20XX” with the XX being changed to reflect the correct year. Site Form shall include a header with page number; total number of pages;

date submitted; and submitted by shown as “Page X of X”; “Date Submitted” and “Submitted By” on each page.

The last page shall include a “Received by “and “Date” line for the COR signature. The contractor shall be responsible for keeping COR Signed and received date copies in a logbook available for the COR review within twenty-four (24) hours upon request. A draft copy shall be provided to the COR for their review within thirty

(30) days of the issuance of this contract. The COR shall have ten (10) days to review and comment on the proposed form. The contractor shall make any edits required and submit the updated form for approval within ten (10) days of receiving the COR comments.

C.1.3.2 Site Visits

BLM NORTHWEST OREGON DISTRICT Page 12 of 97

The contractor shall be responsible for conducting a minimum of two site visits per week and completing the above-mentioned Site Visit Inspection form. The site visit shall include but is not limited to:

● Walking sewer lines looking for leaks or overflow and noting the location on a site plan.

● Verifying and recording basin depth and determining when next irrigation will be performed based on weather, and historical data.

● Checking chlorine batch tank levels and ensuring it is adequately filled.

● Reviewing SCADA system for alarms and checking that it is recording required data such as: daily influent flow rates.

● Switching pumps in use if needed.

● Walking evaporation field checking for broken sprinkler heads.

● Checking evaporation field fence for breaks.

● Calibrate equipment at a minimum annually.

● Collecting all needed influent tests.

● Submit all samples for appropriate testing per the approved ODEQ permit. The testing shall be conducted by an approved testing laboratory and following the approved EPA and/or ASTM methods per the ODEQ permit.

C.1.3.3 Wastewater Testing and Operating Parameters

The analytical and sampling methods used shall conform to the current version of 40 CFR Part 136. Multiple editions of Standard Methods for the Examination of Water and Wastewater are currently approved for most methods; however, 40 CFR Part 136 should be checked to ascertain if a particular method is approved for a particular analyte.

Daily:

1. Total Influent Flow – Check SCADA and record reading of total influent flow for each day.

2. Total Effluent Flow - Check SCADA and record reading of total effluent flow for each day.

3. Chlorine Residual – Check and record chlorine residual at the contact chamber sampling spigot.

Weekly:

1. Total Coliform – Take sample at the effluent sampling spigot. The testing shall conform to Standard Method 9223B total coliform / E coli count per approved ODEQ permit requirements.

Bi-Weekly:

1. Influent pH level – Check SCADA and record reading of pH level.

2. Effluent pH level - Check SCADA and record reading of pH level.

Monthly:

1. Biological Oxygen Demand (BODS) Limit: BOD = 30 mg/L

The summer mass limits for biochemical oxygen demand (BOD5) and suspended solids (TSS) are based on the design average dry weather flow (ADWF) of 0.20 MGD and the monthly average BOD5 and TSS concentration limits of 20 mg/L.

The winter mass limits for biochemical oxygen demand (BOD5) and suspended solids (TSS) are based on the design average dry weather flow (ADWF) of 0.20 MGD and the monthly average BOD5 and TSS concentration limits of 30 mg/L.

2. Dissolved Oxygen (DO) Goal: DO = 1.0 – 2.0 mg/L

Turn blowers off and wait 5 – 10 minutes. Take sample from aeration basin and test immediately after sampling.

If over the course of several tests during the two-day maintenance visit, the DO is consistently too low, increase

BLM NORTHWEST OREGON DISTRICT Page 13 of 97 the amount of time that blowers are running. If the DO is consistently too high, decrease the amount of time that blowers are running. The wastewater treatment plant contractor will decrease/increase blower run times by small intervals not to exceed 15-minute increments.

3. Chemical Oxygen Demand (COD) Limit = 50 mg/L

The wastewater treatment plant contractor will sample the plant effluent for Chemical Oxygen Demand (COD).

If the COD significantly exceeds the goal, the cleanliness of the plant and the effectiveness of the treatment system will be checked and corrected by the contractor.

4. Total Suspended Solids (TSS) Limit = 30 mg/L

The wastewater treatment plant contractor will sample the plant effluent for Total Suspended Solids.

5. Quantity Irrigated (in/acre) – Check flow meter and record the gallons per day of effluent discharged in the forested irrigation area.

Annual

1. Flow Meter Calibration – This is performed annually and the procedure for calibrating the flow meter is based on the manufacturer’s guideline for the specific flow meter at the facility.

C.1.3.4 Influent Testing

Samples shall be collected from the influent pump station. The following schedule shall be followed for the testing of the influent.

● Collect and test an Influent BODS sample at a minimum Monthly.

● Collect and test an Influent TSS sample at a minimum Monthly.

● Collect and test an Influent pH sample at a minimum every two weeks.

Parameter Minimum Frequency Sample Type

Influent Flow Daily Measurement Flow Meter Calibration Annual Verification Influent BODS Monthly Grab Influent TSS Monthly Grab Influent pH 2/week Grab

● Monthly sample collection (12) for Total Suspended Solids (TSS) shall be performed and shall conform to Standard Method 2540 D per approved ODEQ permit requirements.

● Monthly sample collection (12) for Biochemical Oxygen Demand (BOD) shall be performed and shall conform to Standard Method 5210 B per approved ODEQ permit requirements.

C.1.3.5 Effluent Discharge and Monitoring

Prior to Effluent Discharge the contractor shall notify the COR of the date and time that they plan to discharge.

And prior to the spray irrigation the contractor shall ensure that effluent will be in contact with chlorine for a minimum of one hour.

All recycled water shall be managed in accordance with the approved RWUP. No substantial changes to the RWUP shall be made without written approval of ODEQ and the CO. The contractor shall treat all effluent to Level C wastewater per the RWUP. The contractor shall be responsible for performing field spray irrigation of

BLM NORTHWEST OREGON DISTRICT Page 14 of 97 effluent waste according to the permit and RWUP. Effluent Irrigation shall include but is not limited to:

● Prior to irrigation the effluent is pumped into the pressurized chlorine contact chamber where effluent will be in contact with chlorine for a minimum of one hour and the contractor shall ensure this time is completed.

● The contractor shall be responsible for collecting an effluent chlorine residual manual during this process.

● The pH is automatically monitored by an inflow probe, the contractor shall be responsible for ensuring the pH meter is calibrated and sending data to the data storage unit for reporting requirements.

● During irrigation the contractor shall be responsible for monitoring the flow meter to ensure operations are occurring efficiently.

● Collect and test an Effluent BOD’s manually.

● Collect and test an Effluent TSS’s manually.

● Collect and test an Effluent Total Coliform manually.

● Record the irrigation flow.

● Record which sprinklers were used for irrigation.

● Any and all sludge removed shall be recorded in accordance with RWUP and

Permit.

The contractor shall conduct all testing in accordance with one of the approved test methods as specified in Standard Methods for the Examination of Water and Wastewater, 20th Edition.

All of the recycled water shall be distributed on land, for dissipation by evapotranspiration and controlled seepage by following sound irrigation practices to prevent:

● Prolonged ponding of treated reclaimed water on ground surface.

● Surface runoff or subsurface drainage through drainage tile.

● The creation of odors, fly, and mosquito breeding, or other nuisance conditions.

● The overloading of land with nutrients, organics, or other pollutant parameters.

● Impairment of existing or potential beneficial uses of groundwater.

The contractor shall perform irrigation as required to keep the system running in the most efficient manner possible. Irrigation activities shall be performed in conformance with the RWUP. Irrigation activities shall be permitted to be performed during one of the site visits. Irrigation shall be performed so no discharge occurs to state waters. Prior to irrigation land application of the recycled water, it shall receive Class C treatment as defined in OAR 340-055 to reduce Total Coliform to 240 organisms per 100 mL in two consecutive samples, and a 7-day median of 23 organisms per 100 mL.

C.1.3.6 Effluent Testing

Samples shall be collected from the sample collection spigot in the forested disposal site. The schedule below shall be followed for the testing of the effluent.

Parameter Minimum Frequency Sample Type

Total Flow (MGD) Daily Measurement Flow Meter Calibration Annual Verification pH 2/Week Grab BODS Monthly Grab TSS Monthly Grab Total Coliform 1/Week Grab Chlorine Residual Daily Grab

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Quantity Irrigated (in/acre) Monthly Record Sprinkler sets used Daily Record, Nutrients (TKN, NO2+NO3-N, NH3, Total Phosphorus, pH)

Quarterly Grab - Composite

Nitrogen Loading Rate (lbs/acre-year)

When irrigating (Annually) Calculation

● Weekly sample collection (up to a maximum of 52 as needed). The testing shall conform to Standard Method 9223B total coliform / E coli count per approved ODEQ permit requirements.

● Monthly Sample collection (12) for Total Suspended Solids (TSS) shall be performed and conform to Standard Method 2540 D per approved ODEQ permit requirements.

● Monthly sample collection (12) for Biochemical Oxygen Demand (BOD) shall be performed and shall conform to Standard Method 5210 B per approved ODEQ permit requirements.

● Quarterly Sampling (4) for Nutrients shall be performed as a composite sample.

Composite samples consist of three or more 100 mL grab samples taken early mid and late afternoon and composited on the sampling day.

C.1.3.7 Sludge Disposal

The contractor shall follow the requirements for sludge disposal as outlined in the RWUP and ODEQ Permit.

Records shall be kept and ODEQ and the COR shall be informed of the need for sludge disposal at least six months in advance. Sludge is measured in the aerated settling basin every six months, in June and December. Measurable sludge will be recorded in the comments section of the Discharge Monthly Report (DMR) report sent to ODEQ.

Sludge removal will be performed by a licensed local septage removal service and hauled to an approved wastewater collection and treatment facility when sludge depth reaches 10 inches or when the settling basin is drained for maintenance or repair, whichever occurs first. Sludge removed from the site will be measured and recorded along with its date of disposal in the comments section of the DMR report sent to the Oregon Department of Environmental Quality.

Parameter Minimum Frequency Sample Type

Date hauled each occurrence record Volume hauled (gallons) each occurrence record Septage hauler each occurrence record Disposal location each occurrence record

C.1.3.8 Soil Moisture

On days that the effluent flows exceed facility average daily flow of 1,200 gpd, soil moisture monitoring shall be taken once a week. Soil moisture samples shall be taken at soil depths of 0”-6” or 6”-12”. The sample depth shall be deeper if soil is wet from irrigation. Soil moisture reading may be estimated using the USDA April 1998 Estimating Soil Moisture by Feel and Appearance Method.

C.1.3.9 Discharge Monthly Report

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For each of the years of the contract period, the contractor shall develop and submit for approval a “Discharge Monthly Report” form. The form shall be titles “Shotgun WWTP Discharge Monthly Report For 20XX” with the XX being changed to reflect the correct year. Discharge inspection forms shall include a header with page number; total number of pages; date submitted; and submitted by shown as “Page X of X”; “Date Submitted” and “Submitted By” on each page. The last page shall include a “Received by “and “Date” line for the COR signature. This report shall convey test result, gallons discharged, and all other relevant information gathered during an effluent discharge. The contractor shall be responsible for keeping COR Signed and received date copies in a logbook available for the COR review within two hours upon request. A draft copy shall be provided to the COR for their review within thirty days of the issuance of this contract. The Discharge Monthly Report (DMR) shall be sent into ODEQ within the timeframe required by ODEQ. The DMR shall comply with the requirements of the approved ODEQ wastewater permit for the Shotgun Creek Recreation Site. The DMR shall include all relevant information that ODEQ requires. A Copy of the DMR shall be sent to the COR at the same time as it is sent into ODEQ.

C.1.3.10 Annual Reporting

The contractor shall submit to ODEQ by February 19 of the following year a report that describes the solids handling activities for the previous year and includes, but is not limited to, the required information in OAR 340- 050-0035(6)(a)-(e).

The contractor shall submit to ODEQ no later than January 15 of the following year, a report describing the effectiveness of the recycled water system and that the system complies with the RWUP for the previous year.

The report shall comply with the requirements in section 15 of the RWUP permit, rules of Division 55, and the limits and conditions of the WPCF permit #101895.

C.2 TASK 2 – WASTEWATER TREATMENT FACILITY MAINTENANCE

C.2.1 Preventative Maintenance

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Facility Manager and the COR immediately. Safety Data Sheets (SDS) shall be provided by the contractor for all HAZMAT materials. Copies shall be submitted to the COR for approval.

a. The maintenance tasks and procedures provided below describe the checks, tests, analysis and tasks required to perform annual, semi-annual and quarterly preventive maintenance for the wastewater collection system and treatment plant.

b. Safety & special instructions:

● Follow procedures in the RWUP for specific equipment.

● Follow site safety procedures and your supervisor’s instructions.

● Record and report any equipment damage or deficiencies.

● Record maintenance information.

● Maintenance personnel shall be trained on the health hazards of working near wastewater treatment plant operations.

● Maintenance personnel shall be trained, certified, have appropriate equipment and safety plans before and CO approval prior to confined space entry.

● Follow the manufacturer’s instructions.

● Wear proper protective equipment.

All maintenance work shall require prior approval prior to start of work unless there is imminent danger to public or environment if work is not completed and even in such cases shall the minimum be performed prior to authorization. The contractor shall develop a maintenance recommendation form (C.2.2) and submit it for approval of the CO and COR. The form shall include at a minimum a location marker for recommended

BLM NORTHWEST OREGON DISTRICT Page 17 of 97 maintenance and a section for what work is to be performed.

C.2.1.1– Influent Pumps

Monthly:

1. Check with facilities and operation staff for deficiencies.

2. Check for rust and corrosion; scrape off rush, wire brush rust and corrosion areas, and spot paint as necessary.

3. Inspect the influent pumps and piping for leaks, or excessive vibrations.

4. Inspect the pumps for proper operation and flow. Clean and adjust the pumps as required.

5. Check float valves for any impairments to their functions.

6. Fill out maintenance checklist and report deficiencies.

C.2.1.2– Aerated Lagoon

Monthly:

1. Inspect the aeration tank for evidence of leaks or corrosion.

2. Measure the dissolved oxygen in the aeration tank and adjust the blower run intervals accordingly to maintain an average of 1-2 mg/L DO.

3. Inspect the blowers for proper operation. Replace the air filters if dirty, but no less frequently than once every 6-months.

4. Visually check aeration system for even air distribution, with no dead spots.

5. Check oil level in mechanical aerator gear cases. Add or remove as necessary per manufacturer’s instructions.

6. Check oil level in blower gear cases. Add or remove as necessary per manufacturer’s instructions.

7. Check for air leaks around base and fitting of blower.

8. Check and inspect blower belts for wear and tension.

9. Check blowers at a minimum speed and listen for unusual noises.

10. Scrape walls of the lagoon tank.

11. Fill out maintenance checklist and report deficiencies.

Quarterly:

1. Inspect the aerated basin and remove any accumulated solids from the bottom if accumulated solids are greater than 10 inches in depth.

2. Clean any grease and floating solids from walls and water surface of Lagoon.

3. Fill out maintenance checklist and report deficiencies.

Semi-Annually:

1. Change blower / mechanical aerator

C.2.1.3– Effluent Pump Station

Monthly:

1. Inspect the effluent pumps and piping for leaks, or excessive vibrations.

2. Inspect the pumps for proper operation and flow. Clean and adjust the pumps as required.

3. Check chlorine supply and verify sufficient quantity on site. If the Chlorine expiration is beyond 3 months, then replace with new chlorine.

4. Fill out maintenance checklist and report deficiencies.

Annually:

1. Check unit for rust and corrosion; scrape, wire brush, and paint as required.

2. Disassemble and clean the various components of the system, such as meters and floats.

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3. Inspect and clean valves and springs.

C.2.1.4– Chlorine Contact Chamber.

Monthly:

1. Inspect the exterior of the Chlorine contact chamber and all connected piping for leaks or corrosion.

2. Check all valves, fittings, and connections for any possible leaks.

3. Fill out maintenance checklist and report deficiencies.

Annually:

1. All tanks should be drained, inspected for scale buildup, rust, corrosion, and cleaned as necessary. Any painted surfaces should be inspected for rust and corrosion, cleaned and re-painted if necessary.

C.2.1.5- Forested Disposal Site

Monthly:

1. Check all sprinklers, valves, fittings, piping, and connections for any possible leaks.

2. Remove all fallen branches or vegetation from the area of the sprinklers and piping.

Vegetation is to be kept away a minimum of three feet from the piping and each sprinkler head.

3. Check spring activated valves for any obstruction that may cause the valves to lock open or lock closed.

4. Fill out maintenance checklist and report deficiencies.

C.2.1.6 Optional Item – pH Meter Replacement

The contractor shall replace the pH meter and pH meter probe if the existing pH meter ceases to function properly and cannot be repaired. This includes any associated components that are part of the pH Meter. The meter shall be replaced with the same model and type as existing on-site Hach SC100 pHD Digital ph Meter. The cost for the replacement of the pH meter and associated labor cost to replace meter would be attributed to this option item.

C.2.1.7 Optional Item – Flow Meter Replacement

There currently are two flow meters that are part of the WWTP system. One influent and one effluent flow meter. The contractor shall replace the Flow Meter if the existing Siemens Sitrans FM Magflo MAG 5000 Flow Meter ceases to function properly and cannot be repaired. This includes any associated components that are part of the Flow Meter. The meter shall be replaced with the same model and the cost for the replacement of the flow meter and associated labor for removal of old one and installation of new meter would be attributed to this option item. This item is the replacement of one flow meter per contract year.

C.2.1.8 Optional Item – SCADA System Maintenance

The contractor shall maintain and provide maintenance to the existing SCADA system. Included in this is the labor cost for a service call to troubleshoot the existing Wonderware SCADA system. Three service calls per contract year are associated with this item.

C.2.2 Maintenance Recommendation Form

The contractor shall develop and submit for approval a “Maintenance Recommendation” form. The form shall be titled “Shotgun WWTP Maintenance Recommendation For 20XX” with the XX being changed to reflect the correct year. Maintenance Recommendation forms shall include a header with page number; total number of pages; date submitted; and submitted by shown as “Page X of X”; “Date Submitted” and “Submitted By” on

BLM NORTHWEST OREGON DISTRICT Page 19 of 97 each page. The last page shall include a “Received by “and “Date” line for the COR signature. This report shall convey all recommended maintenance that the contractor has identified. If no recommendations are identified, then the form shall contain a note that no maintenance is recommended at this time. The contractor shall be responsible for keeping COR Signed and received date copies in a logbook available for the COR review within two hours upon request. A draft copy shall be provided to the COR for their review within thirty (30) days of the issuance of this contract. The COR shall have ten (10) days to review and comment on the proposed updates.

The contractor shall make any edits required and submit the updated form for approval within ten (10) days of receiving the COR comments.

This form shall then be used by the contractor for the duration of the contract to submit recommended maintenance to be performed monthly or as necessary to the CO and COR. “No maintenance recommended” is allowed. This form shall be submitted on the last day of each month. If site conditions warrant an immediate response, contact the CO and COR and submit a maintenance recommendation form within 24 hours of contacting the CO/COR. The CO shall approve or not approve suggested maintenance items within ten (10) calendar days so the contractor can plan work. All products to be used in any maintenance work shall be considered incidental to preventative maintenance costs.

C.2.3 Alarm Response

The contractor shall respond to all emergency calls from the automatic dialer system within two hours. The contractor shall be allowed to perform one site visit during one of these emergency responses if they so choose but only one per week may be combined. The contractor shall notify the COR and the Facility/Site manager within one hour of receiving an emergency call. If the call is received between the hours of 22:00PM (10:00 PM) to 6:00 AM the contractor shall wait till 6:00 AM to notify the COR a second time.

C.2.4 Optional Item – Emergency Pumping of Shotgun Creek Recreation Site Aeration Basin and Wet Well.

In the event that the contractor determines that the Aeration Basin or Wet Well requires emergency pumping and hauling of wastewater to reduce the level of the basin below critical levels (11’) due to faulty equipment, heavy precipitation, damage to irrigation field infrastructure, or loss of power, the contractor is to immediately inform the COR. The contractor shall determine the amount (in gallons) that the basin needs to have pumped to prevent an unauthorized release of wastewater. Upon COR/CO notification and approval, the contractor shall have the basin pumped per the approved gallon amount and the wastewater hauled offsite. The contractor is to send a summary of the amount of wastewater pumped and hauled off site, the company that hauled the wastewater including their permit and license number, and the location the wastewater was disposed at per ODEQ requirements.

C.2.5 Optional Item – Remediation Testing and Operations in case of Contamination from Hydrocarbons of the Shotgun Creek Recreation Park Waste Water Treatment Plant (WWTP)

In the event that the contractor determines that hydrocarbon or other contamination has occurred to the WWT system. The contractor is to immediately notify the COR. The contractor shall determine the best course of action to remediate the system. The contractor shall send a summary of the appropriate remediation method to the CO and COR within 24 hours of detection of contaminants. At the minimum, the following actions shall be performed.

1. In the case that the lift station is contaminated. The lift station shall be pumped by a subcontractor of the BLM. This cost is not part of this contract.

2. Baseline testing of the lift station shall be conducted for the following tests once the majority of the hazardous material has been removed from the lift station:

● VOC (Volatile Organic Compounds)

● PAH (Polynuclear Aromatic Hydrocarbons)

● TPH (Total Petroleum Hydrocarbons)

● BOD (Biochemical Oxygen Demand)

● CBOD (Carbonaceous Biological Demand)

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● COD (Chemical Oxygen Demand)

● DO (Dissolved Oxygen)

● TP (Total Phosphorus)

● NH3 (Ammonia-Nitrogen)

● NO3 (Nitrate-Nitrogen)

● TKN (Total Kejdahl Nitrogen)

3. In the case that the Aeration basin is contaminated. Baseline testing shall be conducted for the following tests within 24hours of CO approval.

● VOC (Volatile Organic Compounds)

● PAH (Polynuclear Aromatic Hydrocarbons)

● TPH (Total Petroleum Hydrocarbons)

● BOD (Biochemical Oxygen Demand)

● CBOD (Carbonaceous Biological Demand)

● COD (Chemical Oxygen Demand)

● DO (Dissolved Oxygen)

● TP (Total Phosphorus)

● NH3 (Ammonia-Nitrogen)

● NO3 (Nitrate-Nitrogen)

● TKN (Total Kejdahl Nitrogen)

During the remediation of the Aeration Basin, the contractor shall perform additional testing, based on the list of above tests, within 2 weeks of starting the remediation procedure to indicate the effectiveness of the remediation. If additional remediation and additional testing to ascertain the effectiveness of the additional remediation is required, the contractor shall proceed only after getting written approval from the CO.

4. During the course of remediation, Probiotic Scrubber shall be added to the aeration basin.

● Bio-Lynceous PBII (Probiotic Scrubber II) Follow the manufacturer’s instruction for usage rate. Not to exceed 10 gallons in the course of remediation, unless written authorization from the CO is given.

5. All testing results are to be reported to the COR within 24 hours of receiving the test results from the certified laboratory. Once the remediation is complete, a Summary of Findings shall be sent to the COR within 10 business days of completing the remediation effort.

C.2.5.1 Summary of Findings

This Summary of Findings shall include:

i. Date and time that contamination was notice

ii. Name of Operator that observed contamination

iii. Location and type of contamination

iv. Approximate volume affected by contamination

v. Photographs of the contamination

vi. Date and time when CO/COR was notified

vii. Date remediation efforts began

viii. Number of samples taken and description of each sample location

ix. Date and Amount of Bio-Lynceous PBII used

x. Summary of effectiveness of remediation efforts

xi. Professional opinion of possible improvements that could be made to the

WWTP or the operation and maintenance procedures to mitigate future contamination events

xii. All test results shall be included with the Summary of Findings

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xiii. Professional opinion of possible…