SMALL ORDER PURCHASE RENEWAL INSTRUCTIONS - Bid B2727999~1.pdf
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- Attached to
- Real Estate Tax Notices
- Solicitation number
- B2727999
- Issued by
- Pennsylvania
About this file
This document is a Small Order Purchase renewal instructions file for Bid #B2727999 issued by the City of Philadelphia's Revenue Purchasing Unit for attorney fees services. The initial contract term runs from November 1, 2026, through October 31, 2027, with the option for the City to renew the contract on an annual basis for up to three additional one-year periods at its sole discretion. The solicitation will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and shall not deliver services or supplies until officially notified by the department.
Pricing for the initial contract period is established in PHLContracts, with any price increases for renewal periods subject to specific requirements and limitations. Sellers must submit written notice of price increases to the Revenue Purchasing Unit at least thirty days prior to contract expiration to implement changes effective on the first day of the renewal period. Price increase requests must document the current price, applicable CPI percentage change, and the new price. Price adjustments are tied to the percent change in the Consumer Price Index for All Urban Consumers in Philadelphia (All Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics, using the Mid-Atlantic CPI Announcement for December of the applicable renewal year. However, price increases are capped at 4 percent per renewal period, whichever is less than the CPI change. Failure to provide timely written notice results in prices remaining unchanged from the previous contract period.
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Text version
SMALL ORDER PURCHASE -Bid # B2727999—
ATTORNEY FEES
PRICE INCREASE/DECREASE INSTRUCTIONS
1.1 Contract Term: November 1, 2026, thru October 31, 2027
1.2 Price Increase
Successful seller shall provide service and/or supplies at the prices set forth in PHLContracts for a period of twelve (12) months. Thereafter, the contract may be renewed under the terms and conditions of this agreement at the sole option of the City on an annual basis for up to three (3) additional one (1) year period(s). Seller may increase prices for future renewal periods provided that:
Notice of price increases must be received, in writing, by the City at least thirty (30) days prior to the expiration of each contract period in order for price increase to be effective as of the first day of the renewal period. Price increase letter shall be sent to The City of Philadelphia’s Revenue Purchasing Unit (via email revenue.purchasing@phila.gov), referencing the bid number, contract number, period and showing item(s) description and applicable pricing. The price increase request must note the current price, the CPI percentage change, and the increased price.
Failure to notify the City within this thirty (30) day time frame or if the letter is not received before the last day of the contract period, the prices for the renewal period shall be the same as the prices for the previous contract period.
For each renewal period the price increase and/or decrease shall be based upon the percent (%) change in the Index for All Urban Consumers — Philadelphia of the Consumer Price Index (All Items) as published by the U.S. Department of Labor, Bureau of Labor Statistics and as indicated by the Mid-Atlantic CPI Announcement for December of the applicable year of the renewal.
In no event shall the price increase exceed 4% in any renewal period. The increase shall reflect the change to the CPI or the 4% cap, whichever is less
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