Seller_SOP_Checklist_V5 -Bid B2727999.pdf
PDF 189 KB Posted
- Attached to
- Real Estate Tax Notices
- Solicitation number
- B2727999
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist for a Pennsylvania state and local contract opportunity related to Real Estate Tax Notices (Bid B2727999). The checklist serves as a procedural guide for sellers participating in this small order purchase, which will be awarded as a whole or by line item based on the City's best interest to the lowest responsive and responsible bidder. Sellers must quote all items to remain eligible for award consideration. The document outlines the operational requirements and compliance steps that bidders must follow throughout the bidding and fulfillment process. Services or products must not be delivered or provided until the department issues formal notification of award.
The SOP Checklist establishes standardized procedures that sellers must adhere to when responding to and executing this contract opportunity. The checklist likely contains verification steps, documentation requirements, quality standards, and communication protocols necessary for successful bid submission and contract performance. As a procedural document rather than a detailed specification sheet, it does not specify individual line items, quantities, or pricing information, but instead provides the framework within which sellers must operate to ensure compliance with City requirements and bid eligibility criteria.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .