Small_Business_Participation_Plan_-_Annual_Submission_(DBE-N).pdf
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- Attached to
- Cooling Tower Water Treatment Services
- Solicitation number
- IFB 27-FMD-013
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Small Business Participation Plan (SBPP) annual submission form issued by the City of Phoenix Public Transit Department in compliance with the Disadvantaged Business Enterprise - Neutral (DBE-N) program requirements under 49 CFR Part 26 and Federal Transit Administration (FTA) guidelines. The document serves as a contractual clause for professional services contracts and requires contractors to demonstrate good faith efforts in promoting and fostering small business participation on FTA-assisted projects. The plan obligates contractors to identify opportunities for verified small business suppliers, conduct proactive outreach to small businesses, maintain detailed logs of all solicitation contacts and responses, and make reasonable efforts to contract with small businesses. Contractors must submit annual updated SBPP submissions on the anniversary date of contract execution, with supporting documentation as requested by the agency. The form designates a contract liaison responsible for submitting the plan and other required reports to the contracting agency on a yearly basis.
The document requires contractors to track and report all small business participation through monthly entries into the City of Phoenix Certification and Compliance System at phoenix.gob2g.com, including participation from subcontractors, joint venture partners, suppliers of goods and services, and other business relationships. Contractors must identify currently engaged small businesses with their respective categories and total amounts paid during the past year, as well as forecast future opportunities for small business participation by scope of work (NAICS codes), estimated timeframe, and known contractor or vendor information. The form includes sections for the contractor's good-faith commitment statement, company responsibilities, current small business relationships, future opportunity projections, and verification of accuracy through authorized contractor signature. Submission must include all supporting documentation requested by the agency or subrecipient.
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Text version
Disadvantaged Business Enterprise - Neutral (DBE-N) Program
Professional Services Contract Clause - Negotiated AGENCY: Public Transit Department
Small Business Participation Plan – Annual Submission *Due annually on the anniversary date of contract execution*
302 N. 1st Avenue, 9th Floor • Phoenix, AZ 85003-1611 • (602) 262-7242 • Fax: (602) 495-2002 • TTY (602) 534-1557
04_26-IFR PTD_SBPP
Contract No. Contract Execution Date:
The above-referenced contract is subject to the Public Transit Department’s Disadvantaged Business Enterprise - Neutral (DBE-N) program requirements issued by the United States Department of Transportation (USDOT) in 49 CFR part 26.
______________________________ will track and report all the participation that occurs in any procurement, joint ventures, goods/services, and other arrangements involving a Small Business.
The company submits its Small Business Participation Plan (SBPP) and agrees to comply with the small business outreach requirements to use good faith and reasonable efforts to promote and foster the participation of small businesses on Federal Transit Administration (FTA) assisted projects.
I. Small Business Participation Commitment
The above company is committed to using good faith efforts by engaging and soliciting the services of Small Businesses as new and existing needs for services arise. The company will actively attempt to contract with small businesses.
Below is an outline of our good-faith plan to demonstrate our efforts to foster small business participation in FTA-assisted projects:
1. Contact the PTD Compliance Specialist for assistance and guidance regarding this plan.
2. Identify opportunities for verified small business suppliers to provide goods and services.
3. Identify and engage in proactive outreach efforts to inform these small businesses of opportunities.
4. Send letters to small business suppliers encouraging them to contact our company with proposals regarding providing goods and services and to keep a log of all letters, contacts, responses, and non-responses.
5. Make the best reasonable efforts to obtain and utilize the services of small businesses.
Other commitments:
AGENCY: Public Transit Department
302 N. 1st Avenue, 9th Floor • Phoenix, AZ 85003-1611 • (602) 262-7242 • Fax: (602) 495-2002 • TTY (602) 534-1557
II. Company Responsibilities:
_____________ understands the requirements to comply with Public Transit Department Small Business Participation Plan and 49 CFR Part 26. The company will track and report all small business participation that occurs on transit-related projects as a result of a contract, procurements, purchase orders, subleases, JV, goods/services or other arrangements involving sub-tier participation. This documentation will be entered monthly into the City of Phoenix Certification and Compliance System at phoenix.gob2g.com.
III. Small Businesses Currently in Use
Listed below are the small businesses that are currently participating with the company as subcontractors, joint venture partners, suppliers of goods and services, and other business relationships.
Company Name Small Business
Category (subcontractors, joint venture partners, suppliers of goods and services, other)
Total Amount Paid During the
Past Year (MM-DD-YYYY to
MM-DD-YYYY)
https://phoenix.gob2g.com/
302 N. 1st Avenue, 9th Floor • Phoenix, AZ 85003-1611 • (602) 262-7242 • Fax: (602) 495-2002 • TTY (602) 534-1557
IV. Future Opportunities* for Small Business Participation
The company working on a transit-related project will use the City of Phoenix and Federal databases as a starting point to locate and engage potential opportunities of small business suppliers. Potential opportunities for Small Business participation include:
Scopes of Work
(NAICS)
Estimated
Timeframe/Schedule Contractor/Vendor
(if known)
This list will be assessed at the next submission of the annual SBPP.
V. Annual Small Business Participation Plan Submission
The contractor shall complete and submit an updated SBPP, including any associated supporting documentation requested by the Agency or Subrecipient, on an annual basis from the start of the contract.
VI. Contract Liason
____________________ will be responsible for submitting the Small Business Participation Plan on a yearly basis and other required reports by the contracting agency.
302 N. 1st Avenue, 9th Floor • Phoenix, AZ 85003-1611 • (602) 262-7242 • Fax: (602) 495-2002 • TTY (602) 534-1557
a. Contact Information:
Name:
Title:
Email Address:
Phone Number:
On behalf of the Contractor, I certify that the above information is true and correct:
Signature: Date:
**Please submit all supporting documentation with your SBPP.**
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