Small_AE-_BOA_SOW_DM.docx

SCOPE/STATEMENT OF WORK

ARCHITECTURAL & ENGINEERING SERVICES

1. BACKGROUND

The Washington Suburban Sanitary Commission (herein referred to as the 'WSSC" or the "Commission") is seeking a qualified architectural and engineering firm to provide architectural, and engineering services for the planning, design, permitting, bidding and construction administration of the existing WSSC office buildings, depots, laboratories and other occupied vertical facilities. The scope of design and engineering services is intended to support small- to medium-scale projects. These services at the various WSSC facilities will be on as needed basis. The design and engineering services will support the WSSC Strategic Priorities while meeting Capital Improvements Projects (CIP) objectives.

2. SCOPE OF SERVICES/WORK STATEMENT

I. DESIGN SERVICES

The selected firm shall provide comprehensive professional architectural and engineering (A/E) services for office buildings, vehicle maintenance garages, Laboratories, warehouse reconfiguration, green /non-green roof replacement or rehabilitation, and all other occupied facilities projects.

The A/E services shall include developing construction documents; preparing vertical facilities condition assessment; and coordinating with internal and external stakeholders. In addition to these services, the selected A/E firm service shall include, but are not limited to:

A. Architectural Design

· Conduct a comprehensive site and existing conditions assessment to include but not limited to, foundation design, test pits, surveys, geotechnical investigations, landscape design, roof systems, and life-safety elements etc.

· Develop architectural concept and schematic design aligned with the WSSC operational, security and sustainability goals.

· Produce full construction documents (plans, elevations, sections, schedules and details).

· Develop comprehensive set of as-built drawings in CADD/PDF format of the existing facility to establish standardized prototype for future renovations.

· Select finishes, materials, and systems aligned with sustainability requirements.

· Reconfigure office layout to support modern workplace standards, open workspaces, conference rooms, storage and utility spaces.

· Provide ADA accessibility upgrades per latest code requirements B. Mechanical (HVAC) Design

· Evaluate and redesign existing Heating, Ventilation, and Air Conditioning (HVAC) systems and controls for capacity, condition, and energy performance.

· Design replacement or upgraded HVAC systems to improve energy efficiency and indoor air quality.

· Specify equipment types, duct layouts, diffusers, and controls.

· Perform heating and cooling load calculations and system sizing.

· Integrate automated controls for energy management systems (EMS) and BAS controls.

· Ensure compliance with American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) standards and other applicable codes.

C. Electrical Design

· Assess and upgrade electrical service/distribution, lighting, and emergency power systems.

· Design upgraded lighting systems with energy-efficient fixtures and automated controls (e.g., motion sensors, daylighting).

· Provide layouts for power and data outlets, panel schedules, and riser diagrams.

· Ensure system capacity for new HVAC and low-voltage systems.

· Design fire alarm, security, and communication systems per agency and National Fire Protection Association (NFPA) standards.

D. Plumbing Design

· Survey and upgrade existing domestic water, sanitary, and stormwater systems.

· Provide layouts and fixture schedules for restrooms, breakrooms, conference room and equipment rooms.

· Design oil/water separators, trench drains, and sanitary systems for garage operations.

· Address backflow prevention, pressure regulation, and water conservation strategies.

· Design systems to minimize maintenance and improve efficiency.

E. Structural Design

· Conduct a visual inspection of the structural elements, including foundation, framing, columns, beams, floors, and roof systems.

· Review available as-built drawings, renovation plans, and any previous structural reports.

· Identify any structural concerns or deficiencies, including signs of damage, settlement, deterioration, or code non-compliance.

· Assess load-bearing capacity in light of proposed renovations, including any new loads or changes in building use and design structural reinforcement as required.

F. Civil/Siteworks Design

· Confirm site boundaries, existing topography, utility locations, drainage patterns, easements, and legal constraints using updated survey data (to be provided or coordinated).

· Develop site grading plans to ensure proper surface drainage, ADA-compliant access, erosion and sedimentation control, coordinated with architectural and landscape features.

· Design or confirm routing, sizing, and connections for potable water, fire suppression lines, sanitary sewer, stormwater, gas, and underground electrical/communications. Coordinate with local utility providers for service upgrades, relocations, or protection measures.

· Design stormwater systems per local codes and low-impact development (LID) principles, including detention/retention, bioswales, green infrastructure, and permeable surfaces where applicable.

· Design vehicular and pedestrian circulation elements including driveways, sidewalks, accessible routes, loading areas, and parking lot reconfiguration. Include signage, striping, and ADA-compliant features.

G. IT Security Services and Low Voltage Instrumentation Control Services The selected firm shall provide all labor, materials, equipment and supervision to install, configure, and commission the WSSC IT security systems and low voltage instrumentation control systems to include but not limited to:

· Installation of structured cabling for network connectivity, including data and voice.

· Setup and configuration of secure network infrastructure (switches, firewalls, access points, etc.)

· Installation and integration of physical security systems, including:

· Video surveillance (CCTV) systems.

· Access control systems (card readers, electronic door hardware).

· Coordination with WSSC IT personnel for final network and system commissioning.

· Testing and verification of system functionality and handover documentation.

· Installation of low voltage wiring and conduit systems for building instrumentation and control.

· Integration with HVAC, lighting, and other building automation systems (BAS).

· Installation of sensors, controllers, and control panels as per design specifications.

· Termination, labeling, and testing of all low voltage circuits.

· Commissioning support and coordination with BAS vendor for functional performance testing.

II. PERMIT SERVICES

· The selected firm shall be responsible for managing and coordinating all permit-related activities required for the successful design and engineering of the WSSC project. This includes identifying all applicable permits at the federal, state, and local levels, including but not limited to building, mechanical, electrical, plumbing, fire/life safety, accessibility, energy compliance, grading permits, erosion/sedimentation control plans, and zoning approvals.

· The selected firm shall Incorporate sustainable design strategies into civil works, such as stormwater quality treatment, landscaping (if within scope), and site energy strategies (e.g., EV infrastructure readiness, solar site planning), develop and maintain a comprehensive permit tracking log and ensure that all documentation is complete, accurate, and submitted in accordance with jurisdictional requirements and project timelines.

· The selected firm shall work closely with the Authority Having Jurisdiction (AHJ) to prepare all necessary permit application packages, including signed and sealed construction documents, calculations, narratives, and supplementary forms as required by the AHJ.

· The selected firm is expected to facilitate all communication with permitting agencies, respond to plan reviewer comments, and lead efforts to resolve any code-related or administrative issues.

· The selected firm will also be responsible for coordinating and scheduling any required pre-application meetings, plan review sessions, and inspections as directed by the permitting authorities throughout the design and construction phases.

· The selected firm will provide timely updates to the WSSC Project Manager regarding permit status and potential impacts on the project schedule.

· The selected firm shall ensure that all permits are obtained prior to construction commencement and that no work is performed without proper approvals in place.

The selected firm will retain copies of all permit documents for project records and shall display required permit postings at the project site in compliance with local regulations. This scope includes full coordination through final Certificate of Occupancy or equivalent closure documentation.

III. PROJECT MANAGEMENT SUPPORT OVERSIGHT

The selected firm shall perform the following project management oversight functions:

· Provide a dedicated project manager to lead all design coordination and reporting.

· Develop and manage project schedule with milestone deliverables and review periods.

· Conduct regular coordination meetings with the WSSC staff and design team.

· Provide design-phase cost estimating and value engineering alternatives.

· Facilitate constructability reviews and code compliance assessments.

· Coordinate permit submittals and approvals with Authorities Having Jurisdiction (AHJs).

· Maintain documentation and version control using an approved project management platform (e.g., MS Project, Primavera, Procore, eBuilder).

3. ROLES AND RESPONSIBLITIES

A. The Selected Firm Project Manager

The Project Manager is responsible for overseeing design project submittals and managing various aspects of the design process. This includes coordinating effectively between designers, WSSC and all other external stakeholders to ensure seamless collaboration and project alignment. The Project Manager will plan and facilitate meetings, maintain comprehensive project documentation, and support overall design management efforts.

Additional responsibilities include project scheduling, quality control, and ensuring compliance with safety regulations. The role also encompasses risk management, resolving project issues or delays, and supporting negotiations between the WSSC, and all other external stakeholders.

Effective communication across all stakeholders is critical, and the Project Manager will play a central role in maintaining this throughout the project lifecycle. Strong leadership, problem-solving capabilities, and exceptional organizational skills are essential to execute all tasks.

B. WSSC Project Manager

The Project Manager will be responsible for overseeing the design and construction of projects from concept through completion, ensuring that creative visions align with overarching business objectives. This role involves managing a multidisciplinary team of designers, architects, and other stakeholders, while actively coordinating with both design and construction teams to clarify project requirements and incorporate feedback. Key responsibilities also include budgeting, scheduling, and quality control to ensure projects remain on track and meet established deadlines.

Additionally, the WSSC Project Manager will address issues that arise throughout the project lifecycle, serve as a liaison between designers, contractors, and technical teams, and ensure that the final deliverables meet all project specifications and performance standards.

4. DELIVERABLES

Deliverables will be clearly defined within each Task Order issued under this contract.

5. MILESTONES

Milestones will be clearly defined withing each Task Order issued under this contract.

6. TASK ORDER PROCEDURE

The procedure for issuing and implementing individual task orders shall be as follows:

(1) The proposed schedule for completion of the task order.

(2) The estimated staffing, number of man hours for each, and direct labor costs associated with the accomplishment of the task order.

7. CONTRACT AMOUNT AND DURATION

The contract will have a base term of three (3) years, $2,000,000 for each selected firm, with two (2) option terms each for $500,000 with a one (1) year duration that may be exercised at sole discretion of the WSSC. The total contract term of 5 years for an amount not to exceed $3,000,000.00 each. The total for both contracts will be $6,000,000. Task orders will be negotiated individually at the discretion of the WSSC.

Small Architecture & Engineering Design Services (A&E) Scope of Work 1 | 1