Small_A&E_Project_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/wsscwater

Washington Suburban Sanitary Commission, MD

98586

SMALL A&E PROJECT

RELEASE DATE: February 23, 2026

RESPONSE DEADLINE: March 31, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

#98586

Title: Small A&E Project

Table Of Contents

1. INTRODUCTION

2. CONTRACTOR QUALIFICATIONS

3. INSTRUCTIONS TO BIDDERS/OFFERORS

4. ADDITIONAL INSTRUCTIONS TO OFFFERORS

5. INSURANCE REQUIREMENTS

6. SCOPE OF WORK

7. EVALUATION FACTORS

8. MINORITY BUSINESS ENTERPRISE (MBE) AND SMALL LOCAL BUSINESS

ENTERPRISE (SLBE) PROGRAMS

9. PRICING PROPOSAL

10. VENDOR QUESTIONNAIRE

11. ATTACHMENTS

Attachments:

A - BOA Template

1. INTRODUCTION

1.1. Summary

The Washington Suburban Sanitary Commission, MD (the "WSSC"), is soliciting sealed responses for Small

A&E Project. Responses are to be submitted via WSSC's eProcurement Portal via https://procurement.opengov.com/portal/wsscwater PRIOR TO 2:00 pm on Tuesday, March 31, 2026. Late responses will not be accepted.

The Contractor shall perform architectural and engineering services for the existing WSSC Office buildings, depots, laboratories and other occupied vertical facilities.

1.2. Timeline

Release Project Date: February 23, 2026

Pre-Bid Meeting (Non-Mandatory): March 12, 2026, 10:00am

Join:

https://teams.microsoft.com/meet/24294584

605426?p=m2mLSBpyGbOjiP5GUW

Question Submission Deadline: March 16, 2026, 2:00pm

Response Submission Deadline: March 31, 2026, 2:00pm https://teams.microsoft.com/meet/24294584605426?p=m2mLSBpyGbOjiP5GUW https://teams.microsoft.com/meet/24294584605426?p=m2mLSBpyGbOjiP5GUW

2. CONTRACTOR QUALIFICATIONS

2.1. MINIMUM QUALIFICATIONS

The “Prime Consultant’s Team” refers to qualifications that apply to the Prime or Subconsultants whereas the term “Prime Consultant” specifically refers to qualifications that shall be demonstrated by the Prime.

A. The Prime Consultant shall have been in business for a minimum of five (5) years. The Prime

Consultant is a Joint Venture; the Joint Venture shall have been formed prior to the date of this bid and demonstrate completion of projects as a Joint Venture.

B. The Prime Consultant shall have completed a minimum of ten (10) architectural design, engineering of commercial office building, vehicle maintenance garage, warehouse reconfiguration, green/non-green roofs, parking lot replacement or rehabilitation, or other facility upgrade projects in the past eight (8) years. A minimum of five (5) projects should be within Maryland, DC or Virginia covering all project phases: design services prior and/or during construction and commissioning.

C. The Prime Consultant’s Team shall have experience obtaining relevant building permits with Maryland

Department of the Environment Construction, Storm Water Control Permits, and Erosion and Sediment

Control Permits and demonstrate at least two (2) projects in which MDE storm water control or sediment control permits were issued.

D. The Prime Consultant shall include a Project Manager who is a Licensed Architect, or a Professional

Engineer licensed in the State of Maryland. The Prime Consultant shall provide a cover letter that at a minimum includes assurance that the presented Project Manager resides within District of Columbia, Maryland, or Virgina (DMV) area and will be available for the first task of this Contract.

3. INSTRUCTIONS TO BIDDERS/OFFERORS

3.1. COMPLIANCE WITH COMMISSION PROCUREMENT REGULATIONS

The Commission's Procurement Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15, are incorporated into this Solicitation and made a part of this Solicitation by reference. The Procurement

Regulations can be viewed online at https://wssc.district.codes/Code/6.15.

3.2. DEFINITIONS

Whenever the following words occur in these Instructions to Bidders/Offerors, they shall have the following meanings.

A. "Bidder" means any person submitting a bid in response to an invitation for bids ("IFB") or a request for quotations ("RFQ").

B. "Contract Documents" means all documents that are included, attached, or referenced in a Solicitation.

C. "Invitation for bids" ("IFB") means all documents, whether attached or incorporated by reference, utilized for soliciting bids.

D. "Invitation for prequalification" ("IFP") means all documents, whether attached or incorporated by reference, utilized for prequalifying potential bidders.

E. "Offeror" means any person submitting a proposal to a request for proposals ("RFP") or invitation for prequalification ("IFP").

F. "Request for proposals" ("RFP") means all documents, whether attached or incorporated by reference, utilized for soliciting proposals.

G. "Responsible" means a person who has the capability in all respects to perform fully the requirements stated in the invitation for bids and request for proposals, respectively, and the integrity and reliability that will assure good faith performance.

H. "Responsive" means a person who has submitted a bid or a proposal that fully conforms to the invitation for bids or request for proposals.

I. "Solicitation" means an invitation for bids, a request for proposals, a request for quotations, an invitation for pre-qualification, or any other document issued by WSSC for the purpose of soliciting bids or proposals to perform a WSSC contract.

https://wssc.district.codes/Code/6.15

3.3. WSSC’S SUPPLIER PORTAL SYSTEM

Bidders/Offerors are required to register in WSSC's Supplier Portal System in accordance with WSSC Code of

Regulations, Title 6, Chapter 6.25, at the time of bid opening or proposal submission due dates. Failure to have an active supplier profile prior to this time may render the bid or proposal non-responsive. Information regarding the Supplier Portal System can be found online at https://wssc.district.codes/Code/6.25 and www.wsscwater.com.

3.4. EXPLANATION OF CONTRACT DOCUMENTS TO PROSPECTIVE BIDDERS/OFFERORS

Any prospective Bidder/Offeror must carefully examine the Solicitation. If a prospective Bidder/Offeror is unclear as to the meaning or intent of any of the Contract Documents included in the Solicitation, the prospective Bidder/Offeror shall request a clarification from the Procurement Office before its bid/proposal is submitted.

All questions pertaining to the Solicitation or Contract Documents shall only be submitted by a Bidder/Offeror to the Procurement Officer identified in the Solicitation via the Online Discussion feature in the Supplier Portal.

Questions submitted via email shall not be answered. Replies, where warranted, will be by addenda issued electronically to all parties who have downloaded the Solicitation. Questions received less than ten (10) days prior to the date for opening of bids or due date for receipt of proposals may not be answered. Only questions answered by formal written addenda will be binding. Questions received after this deadline may be addressed at the discretion of the Commission. Oral and other interpretations or clarifications will be without legal effect.

Any information given to a prospective Bidder/Offeror by the Commission will be furnished to all prospective

Bidders/Offerors via Online Discussion in the Supplier Portal.

Any information given to a prospective Bidder/Offeror by the Commission will be furnished to all prospective

Bidders/Offerors.

3.5. SECURITY CLEARANCE REQUIRED FOR ACCESS TO PLANS AND DRAWINGS

In order to receive plans and drawings related to the Solicitation, a prospective Bidder's/Offeror's representative must first be approved through a security background investigation. The Bidder's/Offeror's representative can obtain an application for a security clearance by contacting WSSC''s Procurement Office by phone, (301) 206-8288. Requests for plans and drawings can only be fulfilled for representatives having successfully completed the security investigation. Multiple representatives may gain security clearance to request plans and drawings.

Additionally, plans and drawings may be accessed through E-Builder® ASP software. A user name and password is issued by the Procurement Officer upon request. To obtain a user name and password for access, a

Bidder's/Offeror's representative must first obtain a security clearance.

3.6. SUBMISSION OF PROPOSALS (COMPETITIVE SEALED PROPOSALS)

A. Form And Content Of A Proposal The Solicitation will identify the required form and contents of a proposal. Failure to submit a proposal that meets the requirements of the Solicitation may lead to the proposal being deemed non-responsive or non-responsible.

https://wssc.district.codes/Code/6.25 https://www.wsscwater.com/

B. Proposal Delivery The Solicitation will identify the time and manner in which a proposal shall be delivered to the Commission. Any proposal received after the exact time for receipt will be deemed non-responsive. The proposal will not be considered for award and will be returned to the Offeror unopened.

However, an exception may be made when a late proposal would have been timely but for the action or inaction of the Commission. An Offeror assumes all risks for timely delivery of a bid.

3.7. ACKNOWLEDGMENT OF AMENDMENTS TO THE SOLICITATION

Each Bidder/Offeror shall acknowledge receipt of any amendment to the Solicitation in accordance with the instructions stated in the amendment or otherwise stated in the Solicitation. If a Bidder/Offeror fails to acknowledge the amendment prior to the deadline for submitting a bid or proposal, the bid or proposal may be deemed nonresponsive.

3.8. WITHDRAWAL OF A PROPOSAL (COMPETITIVE SEALED PROPOSALS)

An Offeror may withdraw a proposal by "Unsubmitting" their response in the eProcurement Portal. The established due date for the written notice is either the time and date stated in the Solicitation for receipt of proposals or receipt of modifications to proposals, if any; or if discussions have begun, it is the time and date by which best and final offers must be submitted.

3.9. MISTAKES IN PROPOSALS (COMPETITIVE SEALED PROPOSALS)

A. Mistakes in Proposals Discovered Before Proposal Opening A Offeror may correct mistakes discovered before the time and date set for proposal opening by withdrawing or correcting the proposal.

B. Mistakes Discovered After Receipt of Proposals But Before Award

i. During Discussions - Prior to Best and Final Offers. Once discussions are commenced with any offeror or after best and final offers are requested, any offeror may freely correct any mistake by modifying or withdrawing the proposal until the time and date set for receipt of best and final offers.

ii. After Best and Final Offers. If discussions are not held or if the best and final offers upon which award will be made have been received, mistakes may be corrected, and the intended correct offer considered only if:

1. The mistake and the intended correct offer are clearly evident on the face of the proposal, in which event the proposal may not be withdrawn; or

2. The mistake is not clearly evident on the face of the proposal, but the offeror submits objective evidence which clearly and convincingly demonstrates both the existence of a mistake and the intended correct offer, and such correction would not be contrary to the fair and equal treatment of other offerors.

iii. Withdrawal of Proposals. If discussions are not held, or if the best and final offers upon which award will be made have been received, the offeror may be permitted to withdraw the proposal if:

1. The mistake is clearly evident on the face of the proposal and the intended correct offer is not;

2. The offeror submits objective evidence which clearly and convincingly demonstrates that a mistake was made but does not demonstrate the intended correct offer; or

3. The offeror submits objective evidence which clearly and convincingly demonstrates the intended correct offer, but to allow correction would be contrary to the fair and equal treatment of the other offerors.

3.10. BIDDER/OFFEROR QUALIFICATIONS

A. Performance Capability A Bidder/Offeror shall be responsible and have the capability to properly perform the work described in the Contract Documents, and shall have the necessary expertise, manpower, equipment, capacity and sufficient financial resources to execute the work described in the Contract

Documents properly within the time specified.

The Commission, at its discretion, may make such investigations it deems necessary to determine the ability of a

Bidder/Offeror to perform the work described in the Contract Documents, and the Bidder/Offeror shall furnish to the

Commission such information and data for this purpose as the Commission may request. The Commission may visit any prospective Contractor's place of business, contracts in progress, or contact persons knowledgeable of the

Bidder/Offeror's background to determine its ability, capacity, reliability, financial stability, or other factors necessary to perform the work described in the Contract Documents in a manner satisfactory to the Commission.

The Commission may determine a Bidder/Offeror non-responsible if the Commission determines the Bidder/Offeror does not have the capability, integrity, or reliability to perform the work described in the Contract Documents.

3.11. BONDS AND INSURANCE

The Bidder/Offer to whom a contract is recommended for award shall submit any required bonds and insurance documents to the Procurement Office in accordance with the Procurement Office's instructions. Failure to submit the required documentation within the time period specified may be cause for deeming the bid or proposal non-responsible.

3.12. PROTESTS

Any protest concerning the Solicitation shall be decided by the Chief Procurement Officer in accordance with Procurement

Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15.550.

A. Right To Protest Any actual or prospective Bidder or Offeror who is aggrieved in connection with a Solicitation or an award of a Contract may protest to the Chief Procurement Officer. The protest shall be in writing and filed with the Office of the Chief Procurement Officer within seven (7) days after such aggrieved person knows or should have known of the facts giving rise to the protest. A protest shall be considered untimely if it is not received by the Office of the Chief

Procurement Officer within the time period stated above. A Bidder or Offeror is aggrieved only if the Bidder or Offeror can demonstrate that, should the protest be sustained, the Bidder or Offeror may be eligible for the award.

B. Form Of Protest The written protest shall include, at a minimum, the following: (a) name and address of the protestor,

(2) Solicitation or Contract number, (3) statement of reasons for the protest, and (4) supporting exhibits, evidence, or documents to substantiate any claims.

C. Filing Fee The filing fee for a protest is ONE THOUSAND DOLLARS ($1,000.00). The filing fee shall be paid in the form of a check payable to the Washington Suburban Sanitary Commission. If the protest is sustained by the Chief

Procurement Officer, the protester will be entitled to a refund of the filing fee. A PROTEST SHALL BE

CONSIDERED UNTIMELY IF THE FILING FEE IS NOT RECEIVED BY THE PROCUREMENT OFFICE

WITHIN THE TIME LIMITATIONS TO FILE A PROTEST.

D. Authority To Resolve Protests The Chief Procurement Officer, after consultation with the General Counsel's Office, shall have the authority, before the commencement of an action in court concerning the controversy, to settle and resolve a protest of an aggrieved Bidder or Offeror concerning the Solicitation or award of a contract.

E. Award Of A Contract During A Protest In the event of a timely protest, the Commission shall not proceed further with a Solicitation or with the award of a contract until after a written decision on the protest has been issued by the

Chief Procurement Officer, unless the Chief Procurement Officer, after consultation with the General Counsel's Office and the appropriate using department, determines in writing that awarding a contract without delay is necessary to protect the interests of the Commission.

F. Final Decision If the protest is not resolved by mutual agreement, the Chief Procurement Officer must adjudicate the protest on the record and issue a final written decision within twenty-one (21) days of receiving the protest. The decision must: (a) state the reasons for the action taken and (2) inform the Bidder or Offeror of its right to appeal the written decision.

G. Appeal To Court The aggrieved Bidder or Offeror may appeal the written decision of the Chief Procurement Officer to the Circuit Court for Montgomery County or the Circuit Court for Prince George's County under the Maryland Rules governing administrative mandamus actions.

H. Entitlement To Bid Preparation Costs If a protest is sustained by the Chief Procurement Officer and the protesting

Bidder or Offeror should have been, but was not, awarded the contract under the Solicitation, the aggrieved Bidder or

Offeror shall be entitled to the reasonable costs incurred in connection with the Solicitation, including bid preparation costs. The aggrieved Bidder or Offeror shall not be entitled to recover any attorneys' fees incurred in connection with the Solicitation or protest.

3.13. SOLICITATION CANCELLATION

A Solicitation may be canceled, or any or all bids or proposals may be rejected in whole or in part when the Chief Procurement

Officer deems it to be in the best interests of WSSC. Notice of such a decision must be made in writing and provided to all bidders or offerors.

3.14. CONTRACT AWARD

A. Construction Contracts or Design/Build Contracts (Competitive Sealed Bidding) Contracts for construction or design/build using a competitive sealed bidding procurement will be awarded in accordance with MD. Code Ann., Pub. Util. § 20-105(b).

B. Construction Contracts or Design/Build Contracts (Competitive Sealed Proposals) Contracts for construction or design/build using a competitive sealed proposals procurement will be awarded in accordance with MD. Code Ann., Pub. Util. § 20-105(c).

C. Other Contracts (Competitive Sealed Bidding) Contracts that are not for construction or design/build using a competitive sealed bidding procurement will be awarded in accordance with Procurement

Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15.310.

D. Other Contracts (Competitive Sealed Proposals) Contracts that are not for construction or design/build using a competitive sealed proposals procurement will be awarded in accordance with

Procurement Regulations, WSSC Code of Regulations, Title 6, Chapter 6.15.320.

3.15. EXECUTION AND ACCEPTANCE OF A CONTRACT

A contract shall not be considered accepted by the Commission and binding upon the Commission until (1) a contract has been executed by the Chief Procurement Officer or an authorized designee acting within the scope of his/her authority and (2) a Notice to Proceed has been issued.

The Commission reserves the right to cancel a recommended award of a contract without liability to the Commission at any time prior to (1) a Contract being executed by the Chief Procurement Officer or an authorized designee acting within the scope of his/her authority or (2) a Notice to Proceed being issued. Upon cancelling a recommended award, a recommended award may then be made to the next ranked responsive and responsible Bidder/Offeror or the Solicitation may be cancelled and re-advertised.

Failure by a Bidder/Offeror to execute a contract, submit such other documents as required by the

Contract Documents, or file acceptable insurance and bonds within the time directed shall be just cause for canceling the recommended award. Upon cancelling a recommended award, a recommended award may then be made to the next ranked responsive and responsible Bidder/Offeror or the Solicitation may be cancelled and re-advertised.

Subcontract plans must be entered and approved in the web-based compliance system in accordance with the Commission's directives. Failure by a Bidder/Offeror to comply with such directives shall be just cause for canceling a recommended award. Upon cancelling a recommended award, a recommended award may then be made to the next ranked responsive and responsible Bidder/Offeror or the Solicitation may be cancelled and readvertised.

A Notice to Proceed will be issued after (1) a contract has been executed by the Chief Procurement Officer or an authorized designee acting within the scope of his/her authority, (2) upon receipt and acceptance by the

Commission of a Bidder's/Offeror's insurance, bonds, any other designated documents, (3) upon verification of entry and acceptance of subcontracting plans in the web-based compliance system, and (4) upon approval of background investigations of employees to work on Commission property. The Notice to Proceed represents the final document required before a contract shall be considered accepted by the Commission and binding upon the

Commission.

3.16. MARYLAND PUBLIC INFORMATION ACT NOTICE

The Commission is subject to the Maryland Public Information Act. Bidders and Offerors are strongly encouraged to specifically identify those portions of their bids or proposals, if any, which they deem to contain protected trade secrets, confidential commercial information, confidential financial information, or confidential geological or geophysical information pursuant to Md. Code Ann., General Provisions, §§ 4-335 and 4-336.

4. ADDITIONAL INSTRUCTIONS TO OFFFERORS

This Solicitation shall be conducted in accordance with the Commission’s or WSSC Water Procurement

Regulations: WSSC Water Code of Regulations, Title 6 Ch. 6.15. The following instructions are in addition to those contained in the Instructions to Bidders/Offerors included in the Solicitation.

4.1. PROPOSAL SUBMISSION

A. Submission

1. Only one Proposal may be submitted by an Offeror.

2. The Technical and Price Proposal shall be submitted via the eProcurement Portal at https://procurement.opengov.com/portal/wsscwater.

3. Proposals submitted in any form other than as specified herein may be deemed non-responsive and will not be considered for award. Oral and telegraphic proposals, including e-mail submissions, are considered invalid and will not be accepted or considered for award.

4. Proposals shall be concise, yet sufficiently comprehensive to set forth the Offeror’s understanding of the required services. Proposals must be organized to the structure described in these instructions to

Offerors.

4.2. EVALUATION FACTORS

All Proposals will be evaluated in accordance with WSSC Procurement Regulation §4-203, Competitive Sealed

Proposals. Accordingly, Offerors must note that a number of factors will be considered by WSSC in making an award. Price will not be the sole determining criterion.

Evaluation Factors

Technical Approach 30%

Firm's Experience 40%

Key Personnel 20%

Pricing 10%

4.3. PROPOSAL EVALUATION

A. Technical Proposals received will be evaluated by the Evaluation Committee based on the Offeror’s qualifications as described in the proposal.

B. Proposals that do not meet the minimum requirements as stated in the Solicitation, or which are deemed non-responsive or non-responsible, will not be evaluated.

C. Shortlisting / Competitive Range – WSSC reserves the right, after the initial technical evaluation, to establish a competitive range and shortlist the highest-rated offerors for further consideration. Only shortlisted offerors’ price proposals will be opened and evaluated.

1. WSSC may conduct discussions and request Best and Final Offers (BAFOs) from shortlisted offerors and may make an award without discussions. Inclusion on a shortlist does not guarantee an award. WSSC may adjust the competitive range, reject any or all proposals, or cancel the solicitation at its sole discretion.

D. Price Proposals selected to proceed to the next phase will be opened and evaluated. Price proposals that are not selected to advance to the next phase will be unopened.

E. Once the Evaluation Committee has completed its review, the results of the Technical Proposals and the

Price Proposals will be combined for a final evaluation.

F. Offerors may be required to give an Oral Presentation to further address their Technical Proposal.

G. The proposal(s) deemed most advantageous to WSSC, taking into consideration the evaluation outlined in the Request for Proposal, will be recommended for award.

H. If two (2) or more proposals are equally ranked, WSSC reserves the right to select the proposal deemed most advantageous to WSSC by the Evaluation team.

I. The WSSC reserves the right to award this Contract based on Proposals received with or without further discussion or negotiation.

J. Offerors may be asked to submit Best and Final Offers (BAFO) after the price proposals have been opened.

K. All Offerors will be notified by the WSSC of the final awardee(s).

4.4. TECHNICAL PROPOSAL (WIP, MAY SPLIT THIS UP)

The Technical Proposal must demonstrate the Minimum Qualifications of the Solicitation.

The Technical Proposal shall be no more than 75 single-sided pages in length (exclusive of the documentation required in Tabs 4 and 5) including Project Manager’s resume, exhibits, appendices, attachments, required documentation and forms required to be submitted with the Proposal. Electronic copies shall be bookmarked to enable easy navigation of the pdf documents.

The Technical Proposal must clearly demonstrate the minimum qualifications. Proposals shall be page numbered, tabbed into the specified sections. The evaluation will be based on the following criteria:

TAB 1: Technical Approach

This section demonstrates a comprehensive, disciplined, and coordinated technical approach to delivering multi-discipline A&E services. At a minimum, the project technical approach shall address the following components:

A. Understanding of Project Scope and Requirements

• Demonstrates a clear understanding of the scope, objectives, and challenges associated with vertical asset design projects.

• Addresses complexities of occupied and operational facilities, including phasing, continuity of operations, and safety.

• Shows familiarity with renovations, rehabilitations, and reconfigurations rather than new-building design.

• Identifies potential design risks and constraints and proposes mitigation strategies.

B. Design Methodology and Workflow

• Describes a structured design approach for all phases (planning, design development, construction documents, and permitting).

• Explains how interdisciplinary coordination will be managed throughout the design process.

• Addresses constructability, and lifecycle considerations in design decisions.

• Incorporates applicable codes, standards, and regulatory requirements (e.g., building, energy, accessibility, fire/life safety).

C. Engineering Discipline Integration

• Demonstrates effective integration of architectural, mechanical, electrical, plumbing, structural, and civil/site disciplines.

• Describes coordination procedures for clash detection and conflict resolution.

• Addresses system compatibility with existing infrastructure and facilities.

• Shows experience with HVAC upgrades, electrical system modifications, plumbing retrofits, and structural evaluations.

D. Sustainability, Code Compliance and Resiliency Considerations

• Addresses sustainable design principles applicable to green roof and non-green roof systems.

• Considers energy efficiency, durability, climate resiliency, and long-term performance.

• Demonstrates experience with rehabilitation or replacement of roof systems and envelope components.

E. Quality Control and Quality Assurance

• Describes internal QA/QC procedures to ensure accurate, complete, and coordinated deliverables.

• Identifies review milestones and responsible personnel.

• Demonstrate approach to risks mitigation

• Demonstrates how errors, omissions, and scope gaps are minimized.

A. Schedule and Communication

• Presents a realistic design schedule aligned with owner/utility’s expectations.

• Describes coordination and communication methods with the owner, permitting agencies, stakeholders, and facility users.

• Demonstrates responsiveness and proactive issue resolution.

Note: Technical Approach shall be no more than five (5) pages.

TAB 2: Firm's Experience

This section demonstrates Prime Consultant Team’s strong record of successfully delivering comparable A&E design services and technical competence of the team members.

A. Provide certification on company letterhead and a copy of the firm’s business license that demonstrates the Prime Consultant has been in business for a minimum of five (5) years within the State of Maryland, signed by an authorized representative of the firm.

B. Provide documentation consistent that demonstrates the successful completion of a minimum of ten (10) projects in the past eight (8) years within the Maryland, DC and Virginia covering all project phases for architectural design, engineering of commercial office building, vehicle maintenance garage, warehouse reconfiguration, green/non-green roof parking lot replacement or rehabilitation, and all other facility renovation projects including all electrical equipment replacements, upgrades and modernizations. For each project submitted, provide documentation that includes the project title, location, description and year completed as well as the project owner’s name and contact information. Within the project description include the total value of Contract and value of services performed. Each example project submitted shall be limited to one (1) page.

TAB 3: Key Personnel

This section identifies key personnel and demonstrate that proposed staff possess the necessary qualifications, experience, and availability to successfully execute the work.

A. Submit documentation for the Prime Consultant’s Team to include a one (1) page Team organizational chart that includes the names and roles of key personnel and the firm with which they are associated.

B. Submit resumes that demonstrate lead Prime Consultant’s Team members for this project have a minimum five (5) years’ work history in their engineering discipline as defined in the scope of this project and experience as described in the minimum qualifications section. Relevant experience shall include sufficient project detail to validate qualifications. Team member titles and roles shall be consistent with the defined team member role descriptions. Submit a maximum of twenty (20) resumes. Each resume shall be one (1) page, except the Project Manager position which may comprise two (2) pages. Provide a copy of Project Manager’s current Maryland Professional Engineer’s License and/or Architect License; this copy is in addition to the allotted resume page count. Project Manager resume shall list all contracts on which they are currently participating. Include a brief description of their role in each contract and a brief explanation that demonstrates the individual’s ability to perform on multiple contracts without decreased quality or timeliness.

C. Provide documentation on company letterhead and no more than two (2) pages that demonstrates the team has the professional resources and capacity to handle the Scope of Services including the names of the Prime’s and Sub-consultant’s team members and project roles. If the Prime Consultant’s Team has an existing WSSC contract, the documentation shall also address how much time the team staff, on current WSSC projects, will be utilized on this project.

TAB 4: Appendix C forms (please refer to the vendor questionnaire).

The following forms are located in Appendix C.

• Certified Insurance Statement

• Signature Page

• Contract Certification Affidavit

• Consultant Conflict of Interest Affidavit

• Iran Investment Certification

• Statement of Offeror’s Qualification Form

• References

TAB 5: OSDI Participation (please refer to the vendor questionnaire).

Provide all forms required in Appendix A of the Solicitation.

1. OSDI Subcontracting and Supplier Certification for Professional Services, Goods and Services and

Construction. Ensure that each subcontracting participation certificate includes a percentage of work to be completed by the subcontractor.

2. Non-Discrimination Declaration.

3. Good Faith Efforts Affidavit.

4.5. PRICE PROPOSAL

Price proposal will be evaluated for best value

A. Offeror shall provide a price for proposed labor rates in the PRICING PROPOSAL section and submit separately form the Technical Proposal. The labor rate shall be firm for the duration of the contract.

4.6. BASIS OF AWARD

https://procurement.opengov.com/portal/wsscwater/projects/238142/document?section=2266965

A. Award shall be made to responsible Offeror(s) submitting the proposal that has been determined to be the most advantages to the WSSC, considering evaluation factors set forth in this RFP.

B. The Contract has the option to award up to two (2) Contracts in total. The WSSC reserves the right to award to additional firms, in order to meet the needs of WSSC.

5. INSURANCE REQUIREMENTS

5.1. INSURANCE

The Contractor shall be required to maintain insurance for the term of this Contract as specified in the "Insurance

Requirements" Section herein. The Certificate of Insurance and Endorsements shall be submitted to the Contract

Administrator within 10 days after receipt of the Notice of Award. All insurance required by this Appendix B must be maintained during the entire term of the contract, including any renewal or extension terms, until all work has been completed. Also, certain coverages must be continued following completion of the work as shown in the section B.

The Contractor shall instruct an insurance broker or agent to provide the Washington Suburban Sanitary

Commissiona certificate of insurance and endorsements, i.e. additional insured, waiver of subrogation, attesting to the issuance of insurance policies affording coverage as required and listed in B below. Please note that such certificate of insurance and endorsements along with any required bonds must be issued and then approved by the Washington Suburban Sanitary Commission prior to the issuance ofa Notice to Proceed by the Contract

Administrator. The following requirements apply to all work under the contract. To the extent permitted by applicable law, the Washington Suburban Sanitary Commission reserves the right to adjust or waive any insurance or bonding requirements contained in this Appendix B and applicable to the contract.

The Contractor shall not allow any subcontractor to start work on any subcontract until all insurance required of the subcontractor has been obtained and approved by the Contractor. The Contractor shall require all subcontractors to maintain workers compensation and employers liability, business auto liability, commercial general liability and any other applicable coverage in the same manner as specified for the Contractor.

5.2. TYPES OF COVERAGE

The Contractor shall provide and keep in full force the insurance noted in the coverage section as minimum liability limits and mandatory coverage during the term of this Contract.

5.3. ADDITIONAL INSURED

The Commission, its agents and employees shall be included as additional insured(s) in the Commercial General

Liability insurance policy. Coverage for the Commission its agents and employees shall apply for defense of claims and damages for injury to persons, including bodily injury, death or any form of personal or advertising injury, or property damage arising out of or resulting from the performance of the work or product, whether caused or alleged to be caused in whole or in part by any negligent act or omission of the Contractor, or any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them or the Commission or its agents or employees may be liable. See below for acceptable forms. The multiple forms combination shown below, or their equivalent, shall be provided by Contractors performing work for the

Commission that would be considered your work as defined in ISO form CG 0001. Other contractors or vendors shall provide additional insured status per form CG 2010 or its equivalent. The additional insured endorsement(s) must be attached to the certificate of insurance in order to effectuate additional insured status in accordance with the Washington Suburban Sanitary Commission contractual requirements. This endorsement requirement does not apply so long as the contractor and broker/agent warrant that there isa blanket additional insured provision included in the insurance policy.

Special Note: The following combinations of ISO forms, or their equivalent, shall be acceptable:

• CG 2010 entitled "Additional Insured - Owners, Lessees or Contractors — Scheduled Person or

Organization" and CG 2037 entitled "Additional Insured - Owners, Lessees or Contractors — Completed

Operations"; OR

• CG 2033 entitled "Additional Insured - Owners, Lessees or Contractors - Automatic Status When

Required in Construction Agreement With You" and CG 2037 entitled "Additional Insured - Owners, Lessees or Contractors — Completed Operations".

5.4. SUBROGATION

The Workers Compensation and Business Auto policy must each provide for a waiver of subrogation in favor of the Commission, its agents and employees. The waiver of subrogation endorsement must be attached to the certificate of insurance in order to effectuate waiver of subrogation in accordance with the Washington Suburban

Sanitary Commission contractual requirements. This endorsement requirement does not apply so long as the contractor and broker/agent warrant that there isa blanket waiver of subrogation included in the insurance policy provisions.

5.5. PREMIUM PAYMENTS, DEDUCTIBLES/RETENTIONS, AND COMMISSION ACCEPTANCE

The premium to be expended for all of the above-referenced policies of insurance and bonds shall be paid by the

Contractor. Payment of any deductibles or self-insured retentions applying under any policies shall be the responsibility of the Contractor. The policies of insurance, certificates of insurance and the insurance company or insurance companies issuing such bonds or policies of insurance must be acceptable to the Commission. All companies providing such coverage, for all contracts, regardless of size, must be allowed to conduct and transact insurance business in the State of Maryland.

5.6. DESIGNATION AS TO APPLICABILITY

All certificates of insurance and applicable endorsements must be issued indicating a specific Contract number or to all work contract numbers performed by the Contractor for the Washington Suburban Sanitary

Commission.

5.7. CLAIMS MADE LIABILITY INSURANCE

If any liability insurance purchased by the Contractor has been issued on a "claims made" basis, the Contractor must comply with the following additional conditions. The limits of liability and the extensions as described in section 1 B, remain the same. The Contractor must either:

i. Agree to provide certificates of insurance evidencing the above coverages for a period of three years after final payment for the contract. Such certificates shall evidence a retroactive date, no later than the beginning of the Contractors or subcontractors' work under this contract, or

ii. Purchase an extended (minimum three years) reporting period endorsement for the policy or policies in force during the term of this contract and evidence the purchase of this extended reporting period endorsement by means of a certificate of insurance or a copy of the endorsement itself.

5.8. NOTIFICATION OF CANCELLATION OR NON-RENEWAL

A minimum of thirty days written notification must be given by an insurer of any alteration, material change or cancellation or non-renewal of any insurance required under this Contract. Such required notification must be sent via Registered or Certified Mail to the address indicated below:

Washington Suburban Sanitary Commission

Procurement Office, 8th Floor

14501 Sweitzer Lane

Laurel, Maryland 20707-5902.

5.9. COMPLIANCE

Contractor's failure to comply with all insurance and bonding requirements set forth in this Appendix B and applicable to the contract will not relieve the Contractor from any liability under the contract. Contractor's obligations to comply with all insurance and bonding requirements set forth in Appendix B and applicable to the contract will not be construed to conflict with or limit Contractor's indemnification obligations under the contract.

5.10. ARCHITECTURAL & ENGINEERING DESIGN

("X" EQUALS MANDATORY)

Coverage Required Limits (Figures Denote Minimums)

[X]1.Worker's Compensation & Employer's

Liability

Statutory workers compensation $500,000 accident, $500,000 disease, $500,000 policy limit disease

[X]2. Commercial General Liability

Occurrence form, including but not limited to the below

A. General aggregate applies per project

B. Premises/Operations

C. Independent Contractors

D. Products/Completed Operations (to apply for two years following termination of contract)

E. Contractual Liability

F. Personal Injury Liability

G. Any XCU exclusions removed

Items B. and E. require a $1,000,000 single limit for bodily injury and property damage each occurrence with a $2,000,000 general aggregate that applies to project under contract, and a separate $2,000,000 aggregate for products/completed operations.

$1,000,000 each offence for Item F.

[ ]3. Business Auto Liability

A. All Owned, Hired & Non-owned

B. Motor Carrier Act Endorsement

$1,000,000 Bodily Injury & Property Damage liability each accident

[X]4. Umbrella Liability $1,000,000 BI, PD, & Personal Injury

[ ]5. Pollution Liability $1,000,000 each claim and aggregate

[X]6. Errors or Omissions Liability $1,000,000 each claim and aggregate

[ ]7. Employee Dishonesty Coverage $________ Limit of Insurance

[ ]8. Builder's Risk Insurable Value = ____% of the Contract Value

[ ]9. Installation Floater Insurable Value = ____% of the Contract Value

Other Insurance Required:

A&E DESIGN COVERAGE AND BOND REQUIREMENTS

(auto coverage may be required if working in the field)

6. SCOPE OF WORK

Enter SOW text here.

6.1. SCOPE OF WORK

The selected firm shall provide comprehensive professional Architectural and Engineering (A/E) services for office buildings, vehicle maintenance garages, Laboratories, warehouse reconfiguration, green /non-green roof replacement or rehabilitation, and all other occupied facilities projects.

The A/E services shall include developing construction documents; preparing vertical facilities condition assessment; and coordinating with internal and external stakeholders. In addition to these services, the selected

A/E firm service shall include, but are not limited to:

A. Architectural Design

• Conduct a comprehensive site and existing conditions assessment to include but not limited to, foundation design, test pits, surveys, geotechnical investigations, landscape design, roof systems, and life-safety elements etc.

• Develop architectural concept and schematic design aligned with the WSSC operational, security and sustainability goals.

• Produce full construction documents (plans, elevations, sections, schedules and details).

• Develop comprehensive set of as-built drawings in CADD/PDF format of the existing facility to establish standardized prototype for future renovations.

• Select finishes, materials, and systems aligned with sustainability requirements.

• Reconfigure office layout to support modern workplace standards, open workspaces, conference rooms, storage and utility spaces.

• Provide ADA accessibility upgrades per latest code requirements

B. Mechanical (HVAC) Design

• Evaluate and redesign existing Heating, Ventilation, and Air Conditioning (HVAC) systems and controls for capacity, condition, and energy performance.

• Design replacement or upgraded HVAC systems to improve energy efficiency and indoor air quality.

• Specify equipment types, duct layouts, diffusers, and controls.

• Perform heating and cooling load calculations and system sizing.

• Integrate automated controls for energy management systems (EMS) and BAS controls.

• Ensure compliance with American Society of Heating, Refrigerating and Air-Conditioning Engineers

(ASHRAE) standards and other applicable codes.

C. Electrical Design

• Assess and upgrade electrical service/distribution, lighting, and emergency power systems.

• Design upgraded lighting systems with energy-efficient fixtures and automated controls (e.g., motion sensors, daylighting).

• Provide layouts for power and data outlets, panel schedules, and riser diagrams.

• Ensure system capacity for new HVAC and low-voltage systems.

• Design fire alarm, security, and communication systems per agency and National Fire Protection

Association (NFPA) standards.

D. Plumbing Design

• Survey and upgrade existing domestic water, sanitary, and stormwater systems.

• Provide layouts and fixture schedules for restrooms, breakrooms, conference room and equipment rooms.

• Design oil/water separators, trench drains, and sanitary systems for garage operations.

• Address backflow prevention, pressure regulation, and water conservation strategies.

• Design systems to minimize maintenance and improve efficiency.

E. Structural Design

• Conduct a visual inspection of the structural elements, including foundation, framing, columns, beams, floors, and roof systems.

• Review available as-built drawings, renovation plans, and any previous structural reports.

• Identify any structural concerns or deficiencies, including signs of damage, settlement, deterioration, or code non-compliance.

• Assess load-bearing capacity in light of proposed renovations, including any new loads or changes in building use and design structural reinforcement as required.

F. Civil/Siteworks Design

• Confirm site boundaries, existing topography, utility locations, drainage patterns, easements, and legal constraints using updated survey data (to be provided or coordinated).

• Develop site grading plans to ensure proper surface drainage, ADA-compliant access, erosion and sedimentation control, coordinated with architectural and landscape features.

• Design or confirm routing, sizing, and connections for potable water, fire suppression lines, sanitary sewer, stormwater, gas, and underground electrical/communications. Coordinate with local utility providers for service upgrades, relocations, or protection measures.

• Design stormwater systems per local codes and low-impact development (LID) principles, including detention/retention, bioswales, green infrastructure, and permeable surfaces where applicable.

• Design vehicular and pedestrian circulation elements including driveways, sidewalks, accessible routes, loading areas, and parking lot reconfiguration. Include signage, striping, and ADA-compliant features.

G. IT Security Services and Low Voltage Instrumentation Control Services

The selected firm shall provide all labor, materials, equipment and supervision to install, configure, and commission the WSSC IT security systems and low voltage instrumentation control systems to include but not limited to:

• Installation of structured cabling for network connectivity, including data and voice.

• Setup and configuration of secure network infrastructure (switches, firewalls, access points, etc.)

• Installation and integration of physical security systems, including:

o Video surveillance (CCTV) systems.

o Access control systems (card readers, electronic door hardware).

• Coordination with WSSC IT personnel for final network and system commissioning.

• Testing and verification of system functionality and handover documentation.

• Installation of low voltage wiring and conduit systems for building instrumentation and control.

• Integration with HVAC, lighting, and other building automation systems (BAS).

• Installation of sensors, controllers, and control panels as per design specifications.

• Termination, labeling, and testing of all low voltage circuits.

• Commissioning support and coordination with BAS vendor for functional performance testing.

6.2. PERMIT SERVICES

A. The selected firm shall be responsible for managing and coordinating all permit-related activities required for the successful design and engineering of the WSSC project. This includes identifying all applicable permits at the federal, state, and local levels, including but not limited to building, mechanical, electrical, plumbing, fire/life safety, accessibility, energy compliance, grading permits, erosion/sedimentation control plans, and zoning approvals.

B. The selected firm shall Incorporate sustainable design strategies into civil works, such as stormwater quality treatment, landscaping (if within scope), and site energy strategies (e.g., EV infrastructure readiness, solar site planning), develop and maintain a comprehensive permit tracking log and ensure that all documentation is complete, accurate, and submitted in accordance with jurisdictional requirements and project timelines.

C. The selected firm shall work closely with the Authority Having Jurisdiction (AHJ) to prepare all necessary permit application packages, including signed and sealed construction documents, calculations, narratives, and supplementary forms as required by the AHJ.

D. The selected firm shall facilitate all communication with permitting agencies, respond to plan reviewer comments, and lead efforts to resolve any code-related or administrative issues.

E. The selected firm shall be responsible for coordinating and scheduling any required pre-application meetings, plan review sessions, and inspections as directed by the permitting authorities throughout the design and construction phases.

F. The selected firm shall provide timely updates to the WSSC Project Manager regarding permit status and potential impacts on the project schedule.

G. The selected firm shall ensure that all permits are obtained prior to construction commencement and that no work is performed without proper approvals in place.

The selected firm shall retain copies of all permit documents for project records and shall display required permit postings at the project site in compliance with local regulations. This scope includes full coordination through final Certificate of Occupancy or equivalent closure documentation.

6.3. PROJECT MANAGEMENT SUPPORT OVERSIGHT

The selected firm shall perform the…