Signed_Sign-In_Sheet_7-2-25.pdf

The document is a mandatory site visit attendance sheet for New Smyrna Beach Utilities' Request for Quotation (RFQ 25-536), focused on procuring an AC unit for the Substation Relay Office. The RFQ seeks a licensed and insured HVAC contractor to remove the existing AC system and install a new 3-ton straight cool condenser and fan coil unit using R-454B refrigerant from either Carrier or Trane. A mandatory site visit was conducted on July 2, 2025, at 9:00 AM, with quotation submissions due by July 10, 2025, at 2:30 PM. The project requires work completion on weekdays between 7:00 AM to 4:00 PM and includes specific deliverables such as a new thermostat, condensate drain pan, condensate safety switch, and hurricane equipment tie downs.

The procurement involves warranties including a one-year labor warranty, one-year manufacturer parts warranty, and a five-year compressor warranty. Vendors must complete a Quote Tabulation form detailing unit prices for the AC system, permitting, and electrical work, and provide compliance documentation including E-Verify attestation, drug-free workplace certification, and non-collusion affidavit. The site visit attendance sheet shows seven companies represented, including NSBU, DPS, Armstrong Air, BCL Construction, and various mechanical contractors. The solicitation does not specify explicit set-aside designations, and the utility reserves the right to select the quote that best serves their interests. The quotation shall remain valid for award within sixty (60) days from the opening date, covering the Volusia County area in Florida.