BID_TAB_25-536.pdf

The document is a bid tabulation (BID_TAB_25-536.pdf) for New Smyrna Beach Utilities' Request for Quotation (RFQ 25-536) for an HVAC system replacement project at their Substation Relay Office. The solicitation seeks a licensed and insured HVAC contractor to remove the existing AC system and install a new 3-ton straight cool condenser and fan coil unit using R-454B refrigerant from either Carrier or Trane. The project requires installation of a new thermostat, condensate drain pan, condensate safety switch, and hurricane equipment tie downs. A mandatory site visit is scheduled for Wednesday, July 2, 2025, at 9 A.M. at 1151 Field St, New Smyrna Beach, with quotation submissions due by July 10, 2025, at 2:30 P.M.

The bid tabulation shows four vendors' quotes: Anderson Performance Heat & Air ($14,350.00), Everest Air Corp ($28,345.00), DPS Professional Services ($41,541.00), and Ghost Mechanical ($22,981.00). The lowest bidder, Anderson Performance Heat & Air, was awarded the contract. The quotes include the 3-ton AC system, permitting, and electrical work. The project requires a one-year labor warranty, one-year manufacturer parts warranty, and a five-year compressor warranty. The utility reserves the right to select the quote that best serves their interests, considering factors beyond price, such as vendor references and experience. The procurement covers Volusia County and is situated in the broader context of Orlando City's jurisdictional area.