sign_in_sheet_pre_bid.pdf

This is a sign-in sheet for a pre-bid meeting related to Invitation to Bid (ITB) No. 02-25 issued by New Smyrna Beach Utilities (NSBU) in Volusia County, Florida, for the Field Street Transmission Line Rebuild project. The project involves the reconstruction of approximately 2.5 miles of an existing 115kV wood pole transmission line with additional 23kV distribution infrastructure. The work must be completed during lower electric loading periods from February through March 21, 2025, with the transmission line de-energized. The bid response deadline is December 18, 2024, at 2:30 PM, with a public bid opening scheduled via Microsoft Teams. The sign-in sheet documents attendees at the pre-bid conference, capturing contact information and company affiliations of prospective bidders and interested parties preparing to submit proposals for this critical utility infrastructure project.

The document serves as an attendance record for the pre-bid meeting, which is a standard component of the bidding process allowing potential contractors to gain clarification on project requirements and site conditions. This procurement requires a Certified Utility Contractor with the capability to handle specialized transmission line work, including precise pole installations, conductor stringing, and comprehensive infrastructure upgrades. Contractors are required to provide performance and payment bonds, carry comprehensive insurance coverage, and comply with state and local regulations including E-Verify requirements. The project includes a $100,000 contingency allowance within the total base bid for approved discrepancies between field conditions and specifications. Haugland Energy Group was subsequently selected as the winning bidder, and the contractor will be responsible for a one-year warranty of all work following substantial completion, with subcontractor work limited to 40 percent of the total project scope.