Sidewalk_Landscape_Maintenance_Service.pdf

INVITATION TO BID

24-029

SIDEWALK LANDSCAPE MAINTENANCE SERVICE

April 24, 2024

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

SAM PARKER – DISTRICT I

KERRY SMITH – DISTRICT II

JAMES CALKINS – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

24-029

INVITATION TO BID

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. Notice to Respondents II. Bid Instructions, Submittal Requirements, and General Requirements

III. Insurance IV. Scope of Work V. Pricing Table

VI. Vendor Questionnaire and Submission

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1. Notice to Respondents

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Wednesday, April 24, 2024

FROM: Santa Rosa County Procurement Office

SUBJECT: 24-029 Sidewalk Landscape Maintenance Service

Notice is hereby given that the Santa Rosa County Board of County Commissioners will receive sealed bids from qualified contractors for Sidewalk Landscape Maintenance Services at various locations throughout the county.

Please submit electronic responses via the County e-Procurement Portal:

https://procurement.opengov.com/portal/santarosafl. Submittals may be received up to but not later than 10:00 a.m. on May 24, 2024. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

Bidders shall submit all inquiries regarding this bid via the County e-Procurement Portal, located at https://procurement.opengov.com/portal/santarosafl. Please note the deadline for submitting inquiries is 12:00 p.m. on May 10, 2024.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids with or without cause, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

2. Bid Instructions, Submittal Requirements, and General Requirements

2.1. Pre-Bid Activity

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, County staff, and Review Committee members, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl.

All questions or inquiries must be received no later than the last day for questions stated in 24-029Sidewalk

Landscape Maintenance Service & Legal Notice. Any addenda or other modification to the bid documents will be https://procurement.opengov.com/portal/santarosafl https://procurement.opengov.com/portal/santarosafl

4 | P a g e issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa

Rosa County e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl.

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

2.2. Preparation of Bid

The respondent shall submit bids in accordance with the public notice. The respondent shall submit bids in accordance with bid documents and must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form.

The official address of the joint venture must be shown below the signature.

The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the solicitation and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. Offers by email, facsimile, or telephone will NOT be accepted.

2.4. Integrity of Bid Documents

Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a submittal. Any such

5 | P a g e modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

2.5. Withdrawal of Submittals

Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

2.6. Interpretation

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued.

All such addenda shall become part of the contract and all Respondents shall be bound by such Addenda whether received by the Respondent.

2.7. Bids to Remain Subject to Acceptance

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the bid security prior to the end of this period.

2.8. Conditional and Incomplete Bids

Santa Rosa County specifically reserves the right to reject any conditional response.

2.9. Addition/Deletion of an Item

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

2.10. Specification Exceptions

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.11. Familiarity with Laws

All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General

Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

2.12. Examination of Documents and Site

It is the responsibility of the respondent to inspect the site, scope of the work, and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

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2.13. Right to Reject

The County reserves the right to waive informalities in a submission, to reject any or all submissions with or without cause, and accept the submission that in its judgment is in the best interest of the County.

2.14. Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its response:

• Submission of more than one response for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

2.15. Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.16. Review of Procurement Documents

Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

2.17. Compliance with Florida Statute 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

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CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

2.18. Suspension or Termination for Convenience

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which

Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this

Contract.

2.19. Failure of Performance/Delivery

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

2.20. Audit

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.21. Non-Collusion

Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

2.22. Public Entity Crime Information

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the solicitation package.

2.23. Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

2.24. Form of Agreement

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County

Procurement Office all required contract documents. The awarded contractor shall also provide the policies of mailto:WANDAP@SANTAROSA.FL.GOV

8 | P a g e insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County

Risk Management before the successful contractor proceeds with the work.

The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions. Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response. The County reserves the right to reject bids depending on the substance of the exceptions.

2.25. Bid Guarantee

Each response must be accompanied by a Certified Check or Bid Bond in the amount of five percent (5%) of the

Base Bid, and copies of all required licenses. Such Bid Bond or Check is given with the understanding and agreement that it guarantees:

(1) that the bidder will not withdraw his/her bid for a period of 60 days after the bids have been opened; and, (2) that if his bid is accepted, the Bidder will enter into the written Contract with Santa Rosa County and furnish the required Performance Bond Payment Bond Insurance Certificates, within 10 days after receipt of Notice of Award of his bid. Pursuant to Florida Statutes, Section 255.05, should the contract exceed $200,000, the Contractor shall be required to execute and record performance and payment bonds. These bonds must state the name and principal business address of both the principal and the surety and a description of the project sufficient to identify

it. In the event the bidder fails to comply with any of these conditions and requirements in whole or in part, the full amount of the bond or check shall be automatically forfeited to Santa Rosa County as damages on account of the default of the bidder.

2.26. Procurement of Recovered Materials

All respondents must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource

Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

2.27. Domestic Preference

Although the County has no local preference, in accordance with 2 C.F.R. 200.322, the County may consider preference for the use of products and materials produced in the United States.

2.28. Contract with the Enemy

In accordance with 2 C.F.R. 200.215, it is acknowledged that no services under this contract are to be performed outside the United States and its territories nor in support of a contingency operation in which members of the

Armed Forces are actively engaged in hostilities.

2.29. Unauthorized Aliens/Patriot's Act

Knowing employment by respondent or its subcontractors of any alien not authorized to work by the immigration laws is prohibited and shall be a default of the contract. If the respondent is notified or becomes aware of such default, the respondent shall take steps as are necessary to terminate said employment with 24 hours of notification or actual knowledge that an alien is being employed. Respondent’s failure to take such steps as are necessary to terminate the employment of any said alien within 24 hours of notification or actual knowledge that

9 | P a g e an alien is being employed shall be grounds for immediate termination of the contract. Respondent shall take all commercially reasonable precautions to ensure that it and its subcontractors do not employ persons who are not authorized to work by the immigration laws.

2.30. Protection of Resident Workers

The Santa Rosa County Board of County Commissioners actively supports the Immigration and Nationality Act (INA) which includes provisions addressing employment eligibility, employment verifications, and nondiscrimination. Under the INA, employers may hire only persons who may legally work in the United States

(i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired, which includes completing the Employment Eligibility

Verifications. The respondent shall establish appropriate procedures and controls so no services or products under the Contract Documents will be performed or manufactured by any worker who is not legally eligible to perform such services or employment. Santa Rosa County reserves the right to request documentation showing compliance with the requirements.

Respondents doing construction business with Santa Rosa County are required to use the Federal Government

Department of Homeland Security’s website and use the E-Verify Employment Eligibility Verifications System to confirm eligibility of all employees to work in the United States.

3. Insurance

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

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c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

4. Scope of Work

4.1. Sidewalk Landscape Maintenance Service

QUALIFICATIONS OF CONTRACTORS:

Prospective contractors must have a minimum of five (5) years’ experience in landscape maintenance. Contractors must be familiar with FDOT safety and temporary traffic control protocols for working within the State’s and Santa Rosa County’s right-of-way.

INSPECTION OF PREMISES:

All prospective contractors must inspect the grounds of the referenced landscape areas in order to be fully aware of the scope of services required.

SCOPE OF WORK:

Service will be for the following areas:

A. East Bay Boulevard. (Highway 98 to Highway 87)

B. Red Brick Road Highway 90 (Ward Basin Road. to FFS HU2/ 9433 Hwy 90)

C. Spencer Field Road(s) (North, South, East and West, Giddens Rd. to Norris Rd., N. Spencer Field Rd. to

Danbury Blvd., N. Spencer Field Rd. to Winner’s Gait Circle)

D. Tiger Point Boulevard. (Highway 98 to Madura)

E. Magnolia Street (Dogwood Road to Stewart Street)

F. Ward Basin Road (Highway 90 to Gardner Street)

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G. Avenida Del Sol (East Bay Boulevard to Fourth Street)

H. Nevada Street (Avenida Del Sol to Highway 87)

I. High School Boulevard (Highway 87 to Pawnee Drive)

J. Rosasco Street (Highway 87 to 89)

K. Byrom Street (King Street to Rosasco Street)

L. Hamilton Bridge Road (East Spencer Field Rd. to Emerald Rd.)

M. Spring Street (Jay City Limits to School Street)

N. School Street (Spring Street to Highway 89)

O. Pawnee Drive (Deer Ln. to High School Blvd)

P. Ortega Street (High School Blvd. to Highway 98)

Q. Norris Road (West Spencer Field Rd. to Chumuckla Hwy)

R. Skipper Lane (Pace Ln. to Bell Ln.)

S. Rolyat Road (From West Spencer Field Rd. to Park Entrance)

T. Parkmore Plaza Drive (Old Bagdad Hwy to Hwy 90)

U. Old Bagdad Highway (Avalon Blvd to Optimist Park)

V. Edgewood Drive (East Bay Blvd to Hwy 98)

W. Elkhart Drive (Federal Street to Fairmont Street) & Federal Street (Elkhart Drive to Edgewood Drive)

X. Pea Ridge Connector (Hamilton Bridge Road to Highway 90)

All maintenance work to be performed under this contract shall consist of furnishing all equipment, materials, tools, labor, supervision, maintenance of traffic (MOT)/temporary traffic control (TTC) and insurance necessary to perform this contract. The work to be completed at each site shall include but not be limited to litter pick-up/removal, mowing, “weed eating”, trimming, edging, sweeping, blowing, and sidewalk weed control (weeds growing in cracks, joints crevices of walkways). Weeds may be controlled/removed using herbicides and/or mechanical means. Clippings and trimmings shall be removed immediately from sidewalks and roads and removed from the work area the same day work is completed.

All work under this contract may be done during or after normal business hours and in conformance with Florida

Department of Transpiration (FDOT) specifications and requirements. Unless specifically stated otherwise, FDOT maintenance specifications shall govern the work performed. There are nineteen (19) proposed project areas in this contract. Please provide quotes for each of the project areas. Each area will be serviced monthly during the months of October through March, and bi-weekly during the months of April through September. In addition, the selected contractor shall negotiate in good faith with the county for the extension of services to landscape areas added in the future.

Note for all work in this document:

• Contract will be for a period of one year, with the possibility of two annual renewals.

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• Contractor shall provide a monthly work schedule by the first of each month for the duration of the contract.

• Debris, trash, clippings, trimmings, and excess materials and equipment from the abovementioned operations should be removed from the work area by the contractor, the day the cutting operation was performed.

• The sweeping and blowing of the sidewalks and parking areas should be done immediately after cutting is complete.

Maintenance for all areas shall include:

• Litter pickup/disposal

• Mowing

• Weed trimming “weed eating”

• Vegetation trimming

• Tree trimming - limbs that encroach into the maintenance area shall be trimmed back up to a height of 10 feet and all trimmings shall be removed.

• Edging

• Sweeping

• Blowing

• Sidewalk, landing, & crosswalk weed control

• Trash & debris removal

• Handrails, fences, drainage structure throats and grates within the maintenance areas shall be kept weed free.

Specific maintenance areas and work include:

1) East Bay Blvd. (Highway 98 to Highway 87) – This maintenance area is located on the North and West side

Eastbay Blvd. The project area begins on the NW corner of the intersection of Hwy 98 and East Bay Blvd. and ends at the NW corner of the intersection of Hwy 87 and East Bay Blvd. The width of maintenance in the right-of-way includes the area from the edge of roadway pavement to the edge of the county right-of-way. Maintenance shall also include all cross walks associated with the East Bay Blvd. Sidewalk. The far end of each cross walk shall be mowed/maintained at least six feet from edge/end of sidewalk landing.

2) Red Brick Road Hwy 90 (Ward Basin Rd. to FFS HU2) – This maintenance area is the historic State Road 1 which is a walking trail from Ward Basin Road to FFS HU2. The width of the maintenance area includes a 15’wide brick, concrete and asphalt walkway and a 5’ wide strip of grass along each side of the sidewalk.

3) Spencer Field Sidewalks (North, South, East and West, Giddens Rd. to Norris Rd., N. Spencer Field Rd. to Danbury

Blvd., N. Spencer Field Rd. to Winner’s Gait Circle) – This maintenance area includes the perimeter sidewalk area around NAS Spencer Field and the sidewalk and grassed area between the NAS Spencer Field perimeter fence to the edge of roadway pavement. In addition, it includes the areas between the edge of pavement and the right of way between Giddens Rd. to Norris Rd., N. Spencer Field Rd. to Danbury Blvd. on the West side, and N. Spencer

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Field Rd. to Winners Gait Circle on the East side. West Spencer Field Road includes Maintenance for sidewalks, crosswalks, landings, and grassed areas between the edge of pavement and right of way. Maintenance shall also include all cross walks associated with the Spencer Field Sidewalk. The far end of each cross walk shall be mowed/maintained at least six feet from edge/end of sidewalk landing.

4) Tiger Point Blvd. Sidewalk (West side right-of-way) – This maintenance area includes the West side of the right-of-way from Hwy 98 to the NE corner of residential property 4008 Tiger Point Blvd. Maintenance width shall be from the back of concrete curb to the existing wood line.

5) Magnolia Street (Dogwood Street to Stewart Street) – This maintenance area is on the South side of Magnolia

Street, between Dogwood Street and Stewart Street. The width of R/W to be maintained is from the south edge of sidewalk to the edge of roadway pavement.

6) Ward Basin Road (Hwy 90 to Printers Alley) – This maintenance area is on the West side of Ward Basin Road between Hwy90 and Printers Alley Road. The area shall be maintained from the edge of roadway pavement to the fence line along the west side of the right-of-way.

7) Avenida Del Sol (East Bay Blvd. to Fourth Street) – This maintenance area is the West side of the right-of-way between East Bay Blvd and Fourth Street. The area shall be maintained from the edge of pavement to the edge of the county right-of-way.

8) Nevada Street (Avenida Del Sol to Hwy87) - This maintenance area is the South side of the Nevada Street right-of-way between Avenida Del Sol and Frontera Street and the North side of Nevada Street from Frontera Street to

East Bay Blvd. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way.

9) High School Boulevard (Highway 87 to Pawnee Drive) - This maintenance area is the High School Blvd Hwy 87 and

Pawnee Drive. The area shall be maintained from right-of-way to right-of-way. (Both sides of r/w).

10) Rosasco Street (Hwy 87 to 89) This maintenance area is on the South side of Rosasco Street, between Dogwood

Street and Stewart Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

11) Bryom Street (King Street to Rosasco Street) This maintenance area is on the East side of Byrom Street, between King Street and Rosasco Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

12) Hamilton Bridge Road (East Spencer Field Rd. to Emerald Rd.) This maintenance area is on the North side of

Hamilton Bridge Road, between East Spencerfield Road to Emerald Road. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

13) Spring Street (Jay City Limits to School Street) This maintenance area is the North side of Spring Street from Jay

City limits to School Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

14) School Street (Spring Street to Hwy 89) This maintenance area is the South side of School Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

15) Pawnee Drive (High School Blvd to Timber Ln.) - This maintenance area is the West side of the Pawnee Drive right-of-way between High School Blvd and Timber Ln. The area shall be maintained from the edge of pavement to the edge of the county right-of way.

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16) Ortega Street (High School Blvd to HWY 98) - This maintenance area is the West side of the Ortega Street right-of-way between Hwy 98 and High School Blvd. The area shall be maintained from the edge of pavement to the edge of the county right-of-way.

17) Norris Road (W. Spencer Field to Chumuckla Hwy) This maintenance area is the South side of Norris Road. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

18) Skipper Lane (Pace Ln. to Bell Ln.) This maintenance area is both sides of Skipper Ln. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

19) Rolyat Road (W. Spencer Field to Park Entrance) This maintenance area is the South side of Rolyat Road. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

20) Parkmore Plaza Drive (Old Bagdad Hwy to Hwy 90) This maintenance area is on the East side of Parkmore Plaza

Drive from Hwy 90 to Old Bagdad Hwy. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

21) Old Bagdad Highway (Avalon Blvd to Optimist Park) This maintenance area is the North side of Old Bagdad

Highway from Avalon Blvd. to the East side of Optimus Park driveway. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

22) Edgewood Drive (East Bay Blvd to HWY 98) This maintenance area is on the West side of Edgewood Drive from

Hwy 98 to East Bay Blvd. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

23) Elkhart Drive (Federal Street to Fairmont Street) This maintenance area is the East side of Elkhart Drive. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings, and (Federal Street between Elkhart Drive and Edgewood Drive) This maintenance area is the South side of Federal Street. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

24) Pea Ridge Connector (Hamilton Bridge Road to Highway 90) This maintenance area is on both the East and

West side of the Pea Ridge Connector. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings. Additionally, to include 3 visits to all county owned holding ponds along the Pea Ridge Connector Road to include the following at all visits:

A. Litter Pickup/Disposal

B. Mowing

C. Weed Trimming

D. Vegetation Trimming

E. Tree trimming to ensure limbs will be maintained to a height of 10 ft.

F. Edging

G. Blowing

5. Pricing Table

15 | P a g e

Line Item Description Unit of Measure Unit Cost

1 East Bay Blvd (Hwy 98 to Hwy 87) ea

2 Red Brick Road Hwy 90 (Ward Basin to FFS HU2/9433

Hwy 90) ea

3 Spencer Field Roads (N,S,E,&W, Giddens to Norris, N.

Spencer to Danbury & Winners Gait) ea

4 Tiger Point Blvd. (Hwy 98 to Madura Rd.) ea

5 Magnolia St (Dogwood St. to Stewart St.) ea

6 Ward Basin Road (Hwy 90 to Gardner Street) ea

7 Avenida Del Sol (East Bay Blvd to Fourth Street) ea

8 Nevada St (Avenida Del Sol to Hwy 87) ea

9 High School Blvd (Hwy87 to Pawnee Drive) ea

10 Rosasco St (Hwy 87 to 89) ea

11 Bryom St (King St. to Rosasco St.) ea

12 Hamilton Bridge Rd (East Spencer Field Rd. to Emerald

Rd.)

ea

13 Spring St. (Jay City Limits to School St.) ea

14 School St. (Spring St. to HWY 89) ea

15 Pawnee Dr (High School Blvd to Timber Ln.) ea

16 Ortega St (High School Blvd to HWY 98) ea

17 Norris Rd (W. Spencer Field to Chumuckla Hwy.) ea

18 Skipper Lane (Pace Ln to Bell Ln.) ea

19 Rolyat Rd (West Spencer Field Rd. to Park Entrance) ea

20 Parkmore Plaza (Hwy 90 to Old Bagdad Hwy) ea

21 Old Bagdad Hwy (Avalon Blvd to Optimist Park) ea

16 | P a g e

Line Item Description Unit of Measure Unit Cost

22 Edgewood Drive (East Bay Blvd to Hwy 98) ea

23 Elkhart Drive (Federal Street to Fairmont Street and

Elkhart Drive to Edgewood Drive) ea

24 Pea Ridge Connector (Hamilton Bridge Rd to Highway

90) ea

6. Vendor Questionnaire and Submission

6.1. Solicitation Requirements*

I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.

☐ Please confirm

*Response required

6.2. Scrutinized Company Certification*

I certify this respondent is not participating in a boycott of Israel, is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and it does not have business operations in Cuba or Syria.

☐ Please confirm

*Response required

6.3. Contract Execution and Payment/Performance Bond*

I certify, if selected, the contract shall be executed and returned, along with the Payment/Performance Bond (if required), to Santa Rosa County Procurement within 10 days of respondent's receipt of draft contract. Failure to do so shall be just cause for forfeiture of the respondents guaranty.

☐ Please confirm

*Response required

6.4. Human Trafficked Labor*

I certify this respondent does not utilize human trafficked labor, in compliance with Section 787.06, Florida Statute.

☐ Please confirm

*Response required

6.5. Drug-Free Workplace Certification*

I certify this respondent complies fully with Drug-Free Workplace Section 287.087, Florida Statutes.

☐ Please confirm

*Response required

6.6. Certificate of Insurance*

Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or

Letter of Insurability from carrier stating the the levels of coverage will be obtained.

17 | P a g e

*Response required

6.7. Certificate of Authority to do business from the State of Florida (SunBiz)* Please upload Certificate of Authority to do business here.

*Response required

6.8. Bid Guarantee*

Each bid shall be accompanied by a certified cashier's check, or bid bond, in the amount of 5% of the total bid price, payable to Santa Rosa County, as the guarantee that the respondent, if the bid is accepted, will promptly execute the Agreement. The respondent shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

Please upload your Bid Bond.

*Response required

6.9. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes.* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn_Statement.pdf

*Response required

6.10. References*

Please download the below document, complete, and upload.

• REFERENCES.pdf

*Response required

6.11. Conflict of Interest*

Please download the below document, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

6.12. Debarment Form*

Please download the below document, complete, and upload.

• Debarment_form.pdf

*Response required

6.13. Proposed Subcontractors

Please provide names and addresses for any proposed subcontractors to be utilized for work on this project. )if applicable)

6.14. Any additional attachnents.

Please upload any additional documents for your submission.

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