Green_Energy_Working_Contract_April_2024.docx

MINIMUM SPECIFICATIONS

QUALIFICATIONS OF CONTRACTORS:

Prospective contractors must have a minimum of five (5) years’ experience in landscape maintenance. Contractors must be familiar with FDOT safety and temporary traffic control protocols for working within the State’s and Santa Rosa County’s right-of-way.

INSPECTION OF PREMISES:

All prospective contractors must inspect the grounds of the referenced landscape areas in order to be fully aware of the scope of services required. Bidders may contact the Procurement Department at bidinfo@santarosa.fl.gov with any questions concerning inspection of premises.

SCOPE OF WORK:

Service will be for the following areas:

1. East Bay Boulevard. (Highway 98 to Highway 87)

2. Red Brick Road Highway 90 (Ward Basin Road. to FFS HU2/ 9433 Hwy 90)

3. Spencer Field Road(s) (North, South, East and West, Giddens Rd. to Norris Rd., N. Spencer Field Rd. to Danbury Blvd., N. Spencer Field Rd. to Winner’s Gait Circle)

4. Tiger Point Boulevard. (Highway 98 to Madura)

5. Magnolia Street (Dogwood Road to Stewart Street)

6. Ward Basin Road (Highway 90 to Gardner Street)

7. Avenida Del Sol (East Bay Boulevard to Fourth Street)

8. Nevada Street (Avenida Del Sol to Highway 87)

9. High School Boulevard (Highway 87 to Pawnee Drive)

10. Rosasco Street (Highway 87 to 89)

11. Byrom Street (King Street to Rosasco Street)

12. Hamilton Bridge Road (East Spencer Field Rd. to Emerald Rd.)

13. Spring Street (Jay City Limits to School Street)

14. School Street (Spring Street to Highway 89)

15. Pawnee Drive (Deer Ln. to High School Blvd)

16. Ortega Street (High School Blvd. to Highway 98)

17. Norris Road (West Spencer Field Rd. to Chumuckla Hwy)

18. Skipper Lane (Pace Ln. to Bell Ln.)

19. Rolyat Road (From West Spencer Field Rd. to Park Entrance)

20. Parkmore Plaza Drive (Old Bagdad Hwy to Hwy 90)

21. Old Bagdad Highway (Avalon Blvd to Optimist Park)

22. Edgewood Drive (East Bay Blvd to Hwy 98)

23. Elkhart Drive (Federal Street to Fairmont Street) & Federal Street (Elkhart Drive to Edgewood Drive)

24. Pea Ridge Connector (Hamilton Bridge Road to Highway 90)

All maintenance work to be performed under this contract shall consist of furnishing all equipment, materials, tools, labor, supervision, maintenance of traffic (MOT)/temporary traffic control (TTC) and insurance necessary to perform this contract. The work to be completed at each site shall include but not be limited to litter pick-up/removal, mowing, “weed eating”, trimming, edging, sweeping, blowing, and sidewalk weed control (weeds growing in cracks, joints crevices of walkways). Weeds may be controlled/removed using herbicides and/or mechanical means. Clippings and trimmings shall be removed immediately from sidewalks and roads and removed from the work area the same day work is completed.

All work under this contract may be done during or after normal business hours and in conformance with Florida Department of Transpiration (FDOT) specifications and requirements.

Unless specifically stated otherwise, FDOT maintenance specifications shall govern the work performed. There are nineteen (19) proposed project areas in this contract. Please provide quotes for each of the project areas. Each area will be serviced monthly during the months of October through March, and bi-weekly during the months of April through September. In addition, the selected contractor shall negotiate in good faith with the county for the extension of services to landscape areas added in the future.

Note for all work in this document:

· Contract will be for a period of one year, with the possibility of two annual renewals.

· Contractor shall provide a monthly work schedule by the first of each month for the duration of the contract.

· Debris, trash, clippings, trimmings, and excess materials and equipment from the abovementioned operations should be removed from the work area by the contractor, the day the cutting operation was performed.

· The sweeping and blowing of the sidewalks and parking areas should be done immediately after cutting is complete.

Maintenance for all areas shall include:

· Litter pickup/disposal

· Mowing

· Weed trimming “weed eating”

· Vegetation trimming

· Tree trimming - limbs that encroach into the maintenance area shall be trimmed back up to a height of 10 feet and all trimmings shall be removed.

· Edging

· Sweeping

· Blowing

· Sidewalk, landing, & crosswalk weed control

· Trash & debris removal

· Handrails, fences, drainage structure throats and grates within the maintenance areas shall be kept weed free.

Specific maintenance areas and work include:

1) East Bay Blvd. (Highway 98 to Highway 87) – This maintenance area is located on the North and West side Eastbay Blvd. The project area begins on the NW corner of the intersection of Hwy 98 and East Bay Blvd. and ends at the NW corner of the intersection of Hwy 87 and East Bay Blvd. The width of maintenance in the right-of-way includes the area from the edge of roadway pavement to the edge of the county right-of-way.

Maintenance shall also include all cross walks associated with the East Bay Blvd.

Sidewalk. The far end of each cross walk shall be mowed/maintained at least six feet from edge/end of sidewalk landing.

2) Red Brick Road Hwy 90 (Ward Basin Rd. to FFS HU2) – This maintenance area is the historic State Road 1 which is a walking trail from Ward Basin Road to FFS HU2. The width of the maintenance area includes a 15’wide brick, concrete and asphalt walkway and a 5’ wide strip of grass along each side of the sidewalk.

3) Spencer Field Sidewalks (North, South, East and West, Giddens Rd. to Norris Rd., N.

Spencer Field Rd. to Danbury Blvd., N. Spencer Field Rd. to Winner’s Gait Circle) – This maintenance area includes the perimeter sidewalk area around NAS Spencer Field and the sidewalk and grassed area between the NAS Spencer Field perimeter fence to the edge of roadway pavement. In addition, it includes the areas between the edge of pavement and the right of way between Giddens Rd. to Norris Rd., N. Spencer Field Rd.

to Danbury Blvd. on the West side, and N. Spencer Field Rd. to Winners Gait Circle on the East side. West Spencer Field Road includes Maintenance for sidewalks, crosswalks, landings, and grassed areas between the edge of pavement and right of way. Maintenance shall also include all cross walks associated with the Spencer Field Sidewalk. The far end of each cross walk shall be mowed/maintained at least six feet from edge/end of sidewalk landing.

4) Tiger Point Blvd. Sidewalk (West side right-of-way) – This maintenance area includes the West side of the right-of-way from Hwy 98 to the NE corner of residential property 4008 Tiger Point Blvd. Maintenance width shall be from the back of concrete curb to the existing wood line.

5) Magnolia Street (Dogwood Street to Stewart Street) – This maintenance area is on the South side of Magnolia Street, between Dogwood Street and Stewart Street. The width of R/W to be maintained is from the south edge of sidewalk to the edge of roadway pavement.

6) Ward Basin Road (Hwy 90 to Printers Alley) – This maintenance area is on the West side of Ward Basin Road between Hwy90 and Printers Alley Road. The area shall be maintained from the edge of roadway pavement to the fence line along the west side of the right-of-way.

7) Avenida Del Sol (East Bay Blvd. to Fourth Street) – This maintenance area is the West side of the right-of-way between East Bay Blvd and Fourth Street. The area shall be maintained from the edge of pavement to the edge of the county right-of-way.

8) Nevada Street (Avenida Del Sol to Hwy87) - This maintenance area is the South side of the Nevada Street right-of-way between Avenida Del Sol and Frontera Street and the North side of Nevada Street from Frontera Street to East Bay Blvd. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way.

9) High School Boulevard (Highway 87 to Pawnee Drive) - This maintenance area is the High School Blvd Hwy 87 and Pawnee Drive. The area shall be maintained from rightof-way to right-of-way. (Both sides of r/w).

10) Rosasco Street (Hwy 87 to 89) This maintenance area is on the South side of Rosasco Street, between Dogwood Street and Stewart Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

11) Bryom Street (King Street to Rosasco Street) This maintenance area is on the East side of Byrom Street, between King Street and Rosasco Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

12) Hamilton Bridge Road (East Spencer Field Rd. to Emerald Rd.) This maintenance area is on the North side of Hamilton Bridge Road, between East Spencerfield Road to Emerald Road. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

13) Spring Street (Jay City Limits to School Street) This maintenance area is the North side of Spring Street from Jay City limits to School Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

14) School Street (Spring Street to Hwy 89) This maintenance area is the South side of School Street. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

15) Pawnee Drive (High School Blvd to Timber Ln.) - This maintenance area is the West side of the Pawnee Drive right-of-way between High School Blvd and Timber Ln. The area shall be maintained from the edge of pavement to the edge of the county right-of way.

16) Ortega Street (High School Blvd to HWY 98) - This maintenance area is the West side of the Ortega Street right-of-way between Hwy 98 and High School Blvd. The area shall be maintained from the edge of pavement to the edge of the county right-of-way.

17) Norris Road (W. Spencer Field to Chumuckla Hwy) This maintenance area is the South side of Norris Road. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

18) Skipper Lane (Pace Ln. to Bell Ln.) This maintenance area is both sides of Skipper Ln.

The areas shall be maintained from the edge of pavement to the edge of the county rightof-way, including all sidewalks, crosswalks, and landings.

19) Rolyat Road (W. Spencer Field to Park Entrance) This maintenance area is the South side of Rolyat Road. The areas shall be maintained from the edge of pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

20) Parkmore Plaza Drive (Old Bagdad Hwy to Hwy 90) This maintenance area is on the East side of Parkmore Plaza Drive from Hwy 90 to Old Bagdad Hwy. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

21) Old Bagdad Highway (Avalon Blvd to Optimist Park) This maintenance area is the North side of Old Bagdad Highway from Avalon Blvd. to the East side of Optimus Park driveway. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

22) Edgewood Drive (East Bay Blvd to HWY 98) This maintenance area is on the West side of Edgewood Drive from Hwy 98 to East Bay Blvd. The areas shall be maintained from the edge of the pavement to the edge of the county right-of-way, including all sidewalks, crosswalks, and landings.

h. Weed control along all flatwork surfaces

i. Weed control along all handrails, barriers, and structures

INSURANCE:

The contractor selected is required to:

· Provide Certificate of Insurance for the following insurance requirements:

Workers’ Compensation – meet statutory limits in compliance with the Workers Compensation Laws of Florida. This policy must include Employer Liability with a limit of $100,000 for each accident, $500,000 disease policy limit and $100,000 disease each employee limit.

Commercial General Liability – coverage shall provide minimum limits of liability of $1,000,000 per occurrence, $2,000,000 Aggregate, for bodily injury and property damage. This shall include coverage for:

a. Premises/operations

b. Products/complete operations

c. Contractual liability

d. Independent contractors Business Auto Liability – coverage shall provide minimum limits $500,000. Combined Single Limit for bodily injury and property damage. If Split limit coverage is provided Limits of 500,000 per person/500,000 per accident and 500,000 for property damage are required.

This shall include coverage for:

a. Owned autos

b. Hired autos

c. Non-owned autos Special Requirements:

1) Prior to execution of a contract or agreement, certificates of insurance will be produced that shall provide for the following:

a. Santa Rosa County shall be named as an additional insured on the commercial general liability policy, including products/completed operations coverage.

b. Santa Rosa County shall be named as an additional insured on the business auto liability policy.

c. Santa Rosa County will be given thirty (30) days’ notice prior to cancellation or modification of any stipulated insurance.

2) It is the responsibility of the contractor to insure that all subcontractors comply with all insurance requirements.

3) It should be noted that these are minimum requirements which are subject to modification in response to specialized or high hazard operations.

In the event of unusual circumstances, the County Administrator or his designee, may adjust these insurance requirements.

NOTE:

Please use the Bid Form below, NO OTHER BID FORM WILL BE ACCEPTED.

Additional required forms; Professional references (5) Signed and notarized Sworn Statement under Section 287.133 (3) (A), Florida Statutes, On Public Entity Crimes and References.

REFERENCES:

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SWORN STATEMENT UNDER SECTION 287.133 (3) (A), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to by (print individual’s name and title) for (print name of entity submitting sworn statement)

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods of services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contrendre.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima faca case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of public entity crime.

5. I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or appeals to bid on contracts for the provision of goods and services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

(Signature)

Sworn to and subscribed before me this day of , 2 .

Personally known or Produced identification Notary Public – State of

(Type of identification)

My commission expires

(Printed, typed, or stamped commissioned name of notary image1.emf