Shortlist-Meeting_Notice_Envrnmtl-Asbestos-Mgt.pdf

This is a Public Meeting Notice issued by Volusia County Schools Planning & Business Services regarding a Shortlist Meeting for Request for Qualifications (RFQ) No. 2026-002 for Environmental and Asbestos Management Continuing Services. The shortlist meeting is scheduled for Friday, January 23, 2026, at 9:00 AM EST at the Facilities Services Building, 3750 Olson Drive, Daytona Beach, Florida 32124, with virtual attendance available via Microsoft Teams. The RFQ solicitation process began with a broadcast date of October 30, 2025, followed by a pre-submittal meeting on November 6, 2025, a question deadline of November 13, 2025, and proposal submissions due December 17, 2025, at 3:00 PM EST. The School Board intends to select multiple qualified firms to provide comprehensive environmental and asbestos management services on an as-needed basis throughout the District, including asbestos surveys, management planning, lead-based hazard assessments, underground storage tank site cleanup, and environmental compliance services. The anticipated contract award date is June 23, 2026, with an initial two-year term and options to renew for up to three additional one-year terms contingent upon satisfactory performance.

Eight consultant firms submitted proposals for this opportunity, competing against five current incumbent vendors: ECS Florida, LLC; GLE Associates, Inc.; Nova Engineering and Environmental, LLC; Terracon Consultants, Inc.; and UES Professional Solutions, LLC. Evaluation criteria will emphasize experience (35%), past performance (25%), project approach (20%), current workload (15%), and location (5%), with strong preference for prior educational facility and K-12 contract experience. All selected firms must maintain professional liability insurance of $1,000,000, general liability coverage of $1,000,000, workers' compensation per statutory requirements, and automobile liability insurance of $1,000,000. The procurement follows the Consultants' Competitive Negotiations Act (CCNA) and State Requirements for Educational Facilities (SREF) utilizing a negotiated fixed fee compensation method with detailed hourly rates for professional staff categories and laboratory analysis fees, reflecting a flexible, project-based compensation structure.