SGE50017R0028_A001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

A001

3. EFFECTIVE DATE

03/01/2017

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, D60435

Wilhelm Fleming

NAME

TEL.

flemingwm@state.gov

EMAIL

6. ISSUED BY FRANKCODE

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

FRANKFURT, D60435

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

SGE50017R0028

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

02/01/2017

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.__1__X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to include questions submitted by interested parties and the US Government response thereto, incorporate the revised Appendix 1 and incorporate the revised Statement of Work into subject solicitation.

The following are included into subject solicitation:

- Attachment 1, Questions and Answers (6 pages)

- Revised Statement of Work (SoW) dated 2/27/2017 (6 pages) replacing the original SoW dated 12/15/2016.

- Revised Appendix 1 (1 page) replacing the original Appendix 1.

The due date of subject solicitation is hereby extended from:

- March 05, 2017, 14:00 CET to:

- March 20, 2017, 14:00 CET.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

David A. Cubitt

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

03/01/2017

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

SGE50017R0028

Original signed and on file.

Internet Infrastructure upgrade for Mitsui housing area, US Embassy Tokyo, Japan SGE50017R0028 Amendment A001, Attachment 1

Page 1 of 6 pages

Question 1:

Regarding the fiber optic enclosures, is it possible for us to install a new enclosure on the wall, in case that the new enclosure cannot be installed in the existing cabinet?

Answer 1:

Yes. In locations where space does not permit installation within the existing cabinet, a new enclosure may be mounted on the wall adjacent to the cabinet. In all such cases, final mounting locations must be coordinated and approved by the Embassy.

Question 2:

We will submit our Quotation subject to the condition of SOW(SGE50017R0028) and our recommended Quotation based on the result of site-survey on 14 Feb 2017.

Can we understand that the Quotation is only for comparing the quotation as "apple to apple" for each bidder?

Answer 2:

The solicitation is issued under full and open competition in accordance with the evaluation factors stipulated in clause 4.1, on pages 36-38. The award will go to the lowest priced proposal that meets or exceeds these evaluation factors.

Question 3:

Regarding the Page 4 of 5 Pages of the SOW(SGE50017R0028),the NOTES : 4*, does it mean that "Notice to Proceed" as "Award of this RFP" after 30~90 days from our submission?

If not, could you please let us know when we will receive the notice.

*4. Prior to ordering materials, the Contractor must provide the following product submittals for approval from the Embassy’s Contracting Officer Representative (COR) within 10 days of the receipt of the Notice to Proceed

Answer 3:

The 90 day timeframe after submission of the proposals is required in order for the US Government to evaluate the proposals and to obtain funding for the award of the contract. After award of the contract the Notice to Proceed (NTP) will be issued to the incumbent contractor after he has provided, and the US Government has accepted, all the submittals, required prior to issuance of the NTP. This 10 day period for the provision of the submittals after issuance of the NTP is a requirement of the contract, to ensure that the materials are approved prior to work commencing under the contract.

Question 4:

Regarding the Page 9 of 58 Pages in RFP(SGE50017R0028), (a*) of the 52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984), does it mean that "Notice to Proceed" as "Award of this RFP" after 30~90 days from our submission.

If not, could you please let us know when we will receive the notice.

SGE50017R0028 Amendment A001, Attachment 1

Page 2 of 6 pages

* 52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984), The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed

Answer 4:

The 90 day timeframe after submission of the proposals is required in order for the US Government to evaluate the proposals and to obtain funding for the award of the contract. After award of the contract the Notice to Proceed (NTP) will be issued to the incumbent contractor after he has provided, and the US Government has accepted, all the submittals, required prior to issuance of the NTP. This 10 day period for the provision of the submittals after issuance of the NTP is a requirement of the contract, to ensure that the materials are approved prior to work commencing under the contract.

Question 5:

Regarding, the Page 37 to 38 of 58 Pages in RFP(SGE50017R0028), (i*) and (j*) of 8. Past Performance and Construction Experience, are different clause from "Past Performance and Construction Experience".

If not, could you please let us explain what you are requiring. (ex; sample document etc.)

* i. If any problems were encountered during the project, the offeror shall provide an explanation of problems and the corrective action taken.

* j. For any of the projects submitted, provide a written performance evaluation executed at the completion of the project, if available. If not in English, please provide a courtesy translation in English.

Answer 5:

In regards to items (i) and (j), a written explanation for each of the contracts used as reference, should be submitted together with the proposal, there is no specific format required.

Question 6:

Regarding, the Page 38 of 58 Pages in RFP(SGE50017R0028), (j*) of 8. Past Performance and Construction Experience, could you please let us know if you have any document or special form for written performance evaluation.

If not, could you please let us know any required information in the performance evaluation document.

* j. For any of the projects submitted, provide a written performance evaluation executed at the completion of the project, if available. If not in English, please provide a courtesy translation in English.

Answer 6:

See answer 5.

Question 7:

For line item #1 in the appendix1, is it acceptable for you to use four of six pair cable instead of 24 pair?

SGE50017R0028 Amendment A001, Attachment 1

Page 3 of 6 pages

Answer 7:

Yes. Multiple cables may be run for this high-capacity requirement, as long as the total number of pairs to this network location remains the same. Appendix 1, Line Item 1 was changed to 12 pairs in SGE50017R0028 Amendment A001.

Question 8:

For samples mentioned Notes:4-b. on SOW, is it acceptable for you that it may be impossible to prepare within 10 days of the receipt of the Notice to Proceed?

Answer 8:

It would be understandable if the selected contractor could not provide physical samples of cables and equipment to be used. The Contracting officer Representative would like to see the “manufacturer’s data sheet”; which enables verification of equipment proposed and installed.

Question 9:

Management Information (REF: Para 7., Page 37 of 58, Solicitation Package):

Necessary documents are shown in 3.2 a) through h), however, the management information required in Para 7, Page 37, is not stated.

Do you need the management information from offerors?

Answer 9:

RPSO requires the management information from the offerors in accordance with clause 4.1, paragraph (7), on page 37 be submitted in order to evaluate the proposals.

Question 10:

As-Built Drawing:

It seems that there are no specific requirements for as-built drawing.

Does the contractor have to submit Auto Cad data, or as-built drawing is not required.

Please confirm.

Answer 10:

This requirement has been added to the revised Statement of Work (SGE50017R0028 Amendment A001) as Deliverable 6: “Within 30 calendar days after final completion of the work, but before final acceptance thereof, the Contractor shall provide complete sets of “As-Built” drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished, and record shop drawings and other submittals, in the number and form as required by the specifications.

As-Built drawings shall be prepared by modifying the original CADD electronic drawing files to reflect the actual as-built condition. A new CD-ROM containing the as-built drawings in .dwg and .pdf format and two sets of hard copies shall be produced and submitted to the Government within the time limitation set out above.”

Question 11:

Working Schedule (Completion Time: 6 months):

Are there any scheduled period/days/weeks during which any working or entering the site is not allowed?

SGE50017R0028 Amendment A001, Attachment 1

Page 4 of 6 pages

Answer 11:

No. There are no anticipated periods during which work is not allowed, as long as work takes place during the hours outlined in Note 1: “Monday - Friday between 8:30am – 5:30pm. Weekend or after-hours work must be coordinated with the Embassy in advance.”

Question 12:

REF: Deliverables: Para 5. Cable Test Can you specify pre-test and post-test after completion of placing the fiber cables, if any?

Answer 12:

Requirements: 3(h.) of the Statement of Work has been amended to provide the following test / certification requirements: “All cables and connections must be tested and certified to meet OM3 1 Gbps ANSI/TIA 568.D standards.” The Deliverables: section, (5) of the Statement of Work states Contractor will provide “cable test and certification results to Embassy Tokyo during the final contract review.”

Question 13:

REF: Line Item 43, Appendix 1 Some 2017-02-14 site visit attendees say that the Item 43 Pool was deleted then.

Is that true? Please confirm.

Answer 13:

Confirmed. Requirement 3(i.) has been amended as follows: “The Fiber optic backbone connection to the Pool (Line Item 43 of Appendix 1) has been removed from the SoW. The connection from the Perry building to the Recreation building’s north-west corner (Line Item 44 of Appendix 1) must be installed by trench connecting from the manhole on the outside, South-East corner of the pool to the back north-west corner of the Recreation building.”

Question 14:

We strongly recommend that outdoor cable color should be black for quality preservation. Is it acceptable for you?

Answer 14:

Requirement 3(b.) states “Outside cable cladding color should not be orange, black, blue, or green.

All cable must be one standard color.” We have specifically requested a different cable color than what is currently in use (orange, black, blue, green) to differentiate the new fiber optic backbone cables.

Question 15:

Should we submit “SF30” for the Acknowledgement of amendment defining that period for acceptance of offers is changed from 30 to 90 days written in section 3.2 (page 32-33) in RFP?

Answer 15:

SGE50017R0028 Amendment A001, Attachment 1

Page 5 of 6 pages

The 90 days is a pre-requisite of the solicitation, all proposals must be valid for a minimum period of 90 calendar days otherwise they will be determined to be unacceptable; offerors are free to extend their proposal acceptance date.

Question 16:

We are assuming about 100mm Dia. conduits shoule be installed newly for the whole cabling route, but is this condition also applied to vetical shaft EPSs in 3 towers of Grew, Harris, and Perry ? If the conduits are not required, please inform what should be arranged for cabling route.

Answer 16:

The Statement of Work (SGE50017R0028) Amendment A001, Requirements 1(i.) states “Vertical floor penetrations into and between telecommunication rooms (TR) in the Perry, Harris, and Grew towers must be two penetrations, each being 4 inches (10 cm) in diameter. Floor penetrations conduit must be sheathed or coated on the edges to protect cables from jagged edges, and penetrate the floor and ceiling 2 inches (5 cm).

Question 17:

For the core drilling penetrations, is X-Ray inspection required for the whole locations incluinding vetical shaft EPSs in 3 towers of Grew, Harris, and Perry?

Answer 17:

No. There is not a requirement for X-Ray inspections. If it something that recommended, it and its costs should be included in the RFQ/ contract bid.

Question 18:

For Fiber cables testing, we are planning to measure in accordance with TIA standard. We are assuming OM3 permanent link testing result will not pass for the cabling over 300mtrs in length, but would you accept this?

Answer 18:

Acceptable results meet or exceed industry standards, such as TIA. Some of the OM3 runs are less than 300 meters. Test results for all terminations should show the distance, maximum speed test results, and other pertinent information.

Question 19:

We understand Plenum cables are required, but do you accept Japanese-made cables with the sheath equivalent to Plenum ?

Answer 19:

The cables used must meet or exceed the Plenum standards and ratings. If a local “equivalent” cable is proposed, it is the contractor’s responsibility to verify and prove that the “equivalent” meets or exceeds the Plenum standards. The proposed bill of materials is provided to the Contracting Officer Representative for approval before ordering.

Question 20:

SGE50017R0028 Amendment A001, Attachment 1

Page 6 of 6 pages

For 44 termination locations other than MDF, can we assume that only LC Jacks shall be accommodated in wall-mount termination panels to be newly installed, and Hubs shall not be accommnodated in the same panels?

Answer 20:

The Requirements 2 section of the Statement of Work clearly identifies how the fiber is to be terminated at each Telecommunication Closet termination point. Requirement 2(c.) states “Install small form factor fiber optic enclosures, each containing a 6-port LC patch panel at each telecommunications room (with the exception of the Perry Tower MDF and Grew Computer Room GR-G1N, both of which will need higher capacity patch panels – see Appendix 1). Each enclosure must be of sufficient size to support a 12-strand / six pair OM-3 cable and 6-port LC patch panel.”

Question 21:

Conduits are painted or galvanized finish?

Answer 21:

The Statement of Work (SGE50017R0028) Amendment A001, Requirements 1(g.) states: “Where surface-mounted conduits systems are used, they must be painted to match existing walls/existing distribution system colors.”

During the Walk-Through, potential contractors had an opportunity to view all locations and pathways and take pictures as necessary. In most cases, the “existing distribution system” is the original steel color.

SGE50017R0028 Amendment A001 Page 1 of 6

2/27/2017 Mitsui Compound Backbone Installation SoW Version 1

Mitsui Housing Compound Internet & Telephone Backbone Installation Project: Scope of Work (SoW) – SGE50017R0028 Amendment A001

The US Embassy in Tokyo has the requirement to replace existing internet and telephone backbone wiring and infrastructure within and between several buildings and on all floors of the Embassy’s Mitsui Housing Compound.

REQUIREMENTS:

1. Install a cable distribution system to support extensive new wiring between the Main Distribution Frame (MDF) in the Perry Tower basement to 43 telecommunication closets and/or locations throughout the facility (locations specified in Appendix 1). Installation will include all facets of operations; to include (but not limited to) boring/drilling, mounting, installation, labeling, and cleanup.

Required cable distribution systems will be agreed upon between the contractor and the Embassy. The cable distribution system shall include when required:

a. Conduit at least four inches (10 cm) in diameter.

b. Cable tray / ladder suspended from the ceiling using either single-rod or double-rod suspension, provided that the tray is less than 40 cm wide. Anchors shall be installed per manufacturer’s requirements, and shall be a maximum of 3 meters apart.

c. Surface-mounted communications raceway duct such as Panduit.

d. In-wall conduit

e. Vertical rigid communications raceway poles, in the floor sub-space only.

Cable distribution systems must meet the follow specifications:

a. Follow the same routing as existing pathways whenever possible, however existing distribution systems should not be re-used, with the exception of the sections described below. The following three existing distribution systems may be used for new cable runs:

(1) Existing conduits between Temple's townhouse buildings (toward Grew Gate) and the Mitsui townhouse buildings (via the pass-through box located on the west end of the Temple townhouses) and from there to both Mitsui townhouse building network locations (MI-G1N and

MI-G1S)

(2) Existing conduits between the Grew Tower and the Marine House (MA-B1) via the pass-through box located on the south end of Grew tower.

(3) Existing conduits between Grew Tower and Daily Hall (DA-01) via the pass-through box located at the north end of Grew tower.

Embassy of the United States of America Tokyo

SGE50017R0028 Amendment A001 Page 2 of 6

b. For all new cable distribution systems, use at least four inch (10 cm) diameter conduit to hold all OM-3 50/125 micron fiber optic cable.

c. Systems must meet Japanese seismic installation and building codes.

d. Conduit must be installed (including bend-radius, pull-boxes, etc.) to comply with the cable manufacturer’s recommendations and National Electric Code Standards.

e. All new conduits and existing with new cabling must have a pull-line installed between junctions.

f. Mounting anchors shall be installed per manufacturer’s requirements and shall meet Japanese seismic installation and building codes.

g. Where surface-mounted conduits systems are used, they must be painted to match existing walls/existing distribution system colors.

h. New distribution systems must be labeled “Telecommunications” with clearly identified labels no larger than 1.5 inches; such as engraved plastic horizontal-hanging labels or stencil paint.

“Telecommunications” marking must be displayed / marked on exposed distribution system at least every ten feet apart in visible areas.

i. Vertical floor penetrations into and between telecommunication rooms (TR) in the Perry, Harris, and Grew towers must be two penetrations, each being 4 inches (10 cm) in diameter. Floor penetrations conduit must be sheathed or coated on the edges to protect cables from jagged edges, and penetrate the floor and ceiling 2 inches (5 cm).

j. Vertical floor conduit must be installed in the floor space only, not connect through the telecommunications room-space. Conduit must be anchored and secured in accordance with Japanese seismic installation and building codes. Conduit should penetrate two inches above the floor and ceiling. Space around the conduit must be filled in accordance with Japanese building codes.

k. Prior to project completion, all penetrations must be filled with certified fire-stop material that is removable and replaceable to facilitate future cable-pulls. Fire-stop solution must not be permanent;

such as cement or mortar. Fire-stop material must be done in accordance with International Fire Code (IFC), National Fire Protection Association (NFPA) life safety code, and Japanese Fire code.

Where two codes are conflicting, the more stringent shall be used.

2. Install fiber optic enclosures and patch panels at each network telecommunication closet, as outlined in Appendix 1.

a. Install LC fiber optic patch panels in existing “Distribution Rack” network cabinets located in the Perry Tower MDF (PE-MDF) and Grew Computer Room (GR-G1N). The network cabinets in these locations are standard 19-inch racks.

b. Perry Tower MDF patch panels must facilitate the termination of all OM3 cable runs and multi-strand termination as outlined in Appendix 1.

c. Install small form factor fiber optic enclosures, each containing a 6-port LC patch panel at each telecommunications room (with the exception of the Perry Tower MDF and Grew Computer Room GR-G1N, both of which will need higher capacity patch panels – see Appendix 1). Each enclosure must be of sufficient size to support a 12-strand / six pair OM-3 cable and 6-port LC patch panel.

SGE50017R0028 Amendment A001 Page 3 of 6

d. Fiber patch panels will be identified sequentially by letter-code, starting from the top left of the cabinet (e.g. FPPA, FPPB, FPPC).

e. Each fiber enclosure and patch panel will be labelled with letters a minimum of 1cm tall, white background, and red lettering. Label will be mounted on the outside-front of each enclosure.

Labels will identify the local and far-end location and destinations of the termination in the format:

<network location code>-<fiber patch panel> TO <network location code>-<fiber patch panel> For example: HArris building, 08th floor, West side, Fiber Patch Panel A to PErry MDF, Fiber Patch Panel D would be:

Enclosure label: HA-08W-FPPA to PE-MDF-FPPD

Perry-MDF label: PE-MDF-FPPD to HA-08W-FPPA

Network location codes, and number of fiber pairs to be supported at each are listed in Appendix 1.

f. Ports within each distinct patch panel will be numbered sequentially, starting with 1 for the left-most port.

3. Install multi-strand backbone fiber optic cables between the Perry Tower MDF (PE-MDF) and each telecommunication closet location identified in Appendix 1, terminating each cable with LC connectors and connecting into the fiber patch panels installed at each location (see Requirement 2). Estimated lengths of each run are itemized in Appendix 1.

a. Fiber optic OM-3 50/125 micron, 12-strand (six pair) cable, indoor (or indoor/outdoor), plenum-rated, multimode must be used for each cable run. Number of fiber pairs needed in each cable run is itemized in Appendix 1.

b. Outside cable cladding color should not be orange, black, blue, or green. All cable must be one standard color.

c. Each cable run must be “home run” from end-to-end; without breaks, patches or splices.

d. A ten (10) meter service-loop must be left at each termination point identified in Appendix 1 other than Perry MDF (PE-MDF) and Grew Computer Room (GR-G1N).

e. A 1.5 meter service-loop must be left at the Perry MDF and Grew Computer Room for each cable.

f. Terminate both ends of all strands of the fiber cable in each fiber enclosure using LC connectors.

Cables must terminate into a fiber-optic patch panel at both ends of each cable (see requirement 2).

g. Label multi-strand fiber optic cable at each end and at exposed locations in the middle. Label background color will be white with black lettering. Label will include descriptions of both ends indicating the far-end location/termination points. Label format will be:

<network location code>-<fiber patch panel> TO <network location code>-<fiber patch panel> Network location and patch panel identification codes for each location are listed in Appendix 1.

SGE50017R0028 Amendment A001 Page 4 of 6

For example: The cable from DAily Hall building, floor 01, Fiber Patch Panel A to Perry MDF, Fiber Patch Panel C would be: DA-01-FPPA to PE-MDF-FPPC

h. All cables and connections must be tested and certified to meet OM3 1 Gbps ANSI/TIA 568.D standards.

i. The Fiber optic backbone connection to the Pool (Line Item 43 of Appendix 1) has been removed from the SoW. The connection from the Perry building to the Recreation building’s north-west corner (Line Item 44 of Appendix 1) must be installed by trench connecting from the manhole on the outside, South-East corner of the pool to the back north-west corner of the Recreation building.

SGE50017R0028 Amendment A001 Page 5 of 6

DELIVERABLES:

1. Contractor will provide all materials necessary to complete this project, to include fiber patches and enclosures, multi-strand OM3 fiber optic cable, cable terminating equipment and consumables, cable distribution systems, labelling supplies and labels, and patching and painting materials and supplies, and all equipment and materials needed to complete the contract. Contractor will also provide any materials required to protect workspaces while work is going on. Contractor will provide a list of materials to be used.

2. Prior to contract award, contractor must provide a bill of materials (BOM) with at least this information:

a. Name of each item

b. Full description and model number of each item (i.e. Hubble cabinet CMX)

c. Quantity of each Item(s)

3. Work plan with dates and work timelines. Work must be completed within six months of contract award.

4. On a weekly basis, contractor will provide the Embassy’s Contracting Officer’s Representative (COR) a schedule of work to be performed during the following/next week.

5. Provide cable test and certification results to Embassy Tokyo during the final contract review.

6. Within 30 calendar days after final completion of the work, but before final acceptance thereof, the Contractor shall provide complete sets of “As-Built” drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished, and record shop drawings and other submittals, in the number and form as required by the specifications. As-Built drawings shall be prepared by modifying the original CADD electronic drawing files to reflect the actual as-built condition. A new CD-ROM containing the as-built drawings in .dwg and .pdf format and two sets of hard copies shall be produced and submitted to the Government within the time limitation set out above.

7. In compliance with this Statement of Work (SGE50017R0028 Amendment A001) Requirement3(h.), Contractor must provide documentation for optical and non-optical testing. Optical documentation includes link attenuation, component loss and distance readings (from an OTDR). Non-optical documentation includes cable route diagrams, splice plans, connector labeling schemes, cable sheath markings, cable data sheets, cable/fiber specifications.

NOTES:

1. All work is to take place Monday – Friday between 8:30am – 5:30pm. Weekend or after- hours work must be coordinated with the Embassy in advance.

2. The Contractor must have the appropriate licenses for working from heights and must use ladders and harnesses appropriate to the working height.

3. Contractor staff should wear personal protective equipment at all times including safety glasses, gloves, hardhat, etc.

SGE50017R0028 Amendment A001 Page 6 of 6

4. Prior to ordering materials, the Contractor must provide the following product submittals for approval from the Embassy’s Contracting Officer Representative (COR) within 10 days of the receipt of the Notice to Proceed:

a. Manufacturer’s data sheets for network enclosures

b. Sample and manufacturer’s data sheet for all fiber optic cable

c. Manufacturer’s data sheets for all distribution systems

d. Samples of fiber patch panels

e. Samples of all labels

5. Prior to installing any cable distribution systems, the Contractor should mark the proposed pathways with tape or a chalk line and obtain written approval from the COR on the proposed locations.

6. Prior to making any building penetrations, the Contractor should mark the proposed penetration site and obtain written approval from the COR on the proposed location.

7. The attached drawings are representative only. The precise locations of telecommunications cabinets and cable distribution systems will be determined during the site visit.

8. The Contractor must clean the site each day and all materials must be stored neatly in the laydown area.

All debris, excess materials, etc. must be picked up and the area cleaned up at the end of each day.

9. All debris, excess materials and etc. shall be properly disposed of outside the Mitsui housing compound in compliance to the applicable local codes, for industrial waste disposal.

10. The Contractor shall guarantee the workmanship and the end product for a period of one (1) year from the date of acceptance by the Contracting Officer's Representative. The Contractor shall repair any found deficiencies and/or damages related to this work at no additional cost to the Government.

11. Contractor is required to complete the Safety Management Plan in appendix 5. The completed plan shall be submitted to the COR for acceptance prior to work commencing

12. Documents provided by the U.S. Embassy Tokyo that should be used to facilitate the proposed solutions are:

a. Appendix 1: Mitsui Compound Telecommunication Closet and Fiber Run list

b. Appendix 2: Topical view for the Mitsui Compound Fiber Optic Installation Locations with building locations and names

c. Appendix 3: Mitsui Compound Tower Building Riser Diagram

d. Appendix 4: Mitsui Compound Conduit Diagram

e. Appendix 5: Safety Plan Template