17R0028_Pre-Proposal_Notice_without_signature.pdf

SGE50017R0028 Page 1 of 2 pages

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30 D-60435 Frankfurt am Main

Germany

Tel: (49) 69-7535-3338 Email: FlemingWM@state.gov

February 1, 2017

Subject: Request for Proposal (RFP) No.: SGE50017R0028

Mitsui housing Compound internet and IP telephone backbone project for the U.S. Embassy Tokyo, Japan.

The Regional Procurement Support Office (RPSO) at the American Consulate General in Frankfurt would like to invite your company to submit a proposal for the design, delivery. Installation, commissioning, and provision of technical support for the installation of internet and IP telephone infrastructure at the Mitsui Housing Compound in Tokyo Japan in accordance with the Statement of Work (SOW).

Use of the specifications for purposes other than submitting a proposal under this solicitation is strictly prohibited. All literature and discussions pertaining to this project shall be in the English language. If you intend to submit a proposal, you should thoroughly examine all documents contained in the RFP package.

Offerors are required to submit a proposal for the items specified in the RFP. Technically equivalent items and services as referenced in the specifications may be offered, should the offeror propose equivalent items, they must meet the technical specifications of the items referenced and be fully compatible with the equipment installed in existing sites. It is the sole responsibility of the offeror to provide sufficient technical information in the offer to allow a detailed evaluation for every alternate item proposed. The technical equivalence will be reviewed and evaluated by US Department of State Technical staff. The pre-proposal conference and site visit will be held on Tuesday February 14, 2017.

If you wish to review the site, you will be required to provide the names of those attending to the point of contact referenced in Section 3.1 page 26, who will coordinate the site visit, security requirements required by the US Embassy in Tokyo which will be given to you upon your registration. Interested parties are requested to limit attendance to this site to no more than two (2) persons per company unless an acceptable reason exists for the presence of more than 2.

The proposals shall be delivered via email in two separate volumes to the address stipulated in sections 5.1 and 5.2 of the solicitation or to the following e-mail addresses:

FlemingWM@state.gov and FrankfurtRPSO@state.gov No later than Monday March 06. 2017 14:00 CET

NOTE: No proposals will be accepted after the time specified above.

Any proposal, modification, or revision that is received after the exact date and time specified for receipt of proposals will be "late" and may not be accepted.

mailto:FlemingWM@state.gov mailto:FrankfurtRPSO@state.gov

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An authorized representative of your company must sign the SF-1449 or the offer may be considered non-responsive. This solicitation will be awarded as a firm fixed-price contract and will not be adjusted due to fluctuations in the currency exchange rates.

The successful Contractors shall be in possession of all required permits and licenses to perform the required services in Japan. Communication, correspondence and documentation must be in the English language.

IMPORTANT NOTE TO OFFERORS:

System for Award Management Registration (SAM) is a mandatory requirement, in order to be considered for award. Please review the attached “SAM Quick Start Guide for New Foreign Registrations” which should assist companies that are not registered in SAM. Please consider that the DUNs and NCAGE registration which are a prerequisite for the SAM registration and will take up to two weeks to obtain, the SAM registration will in turn also require up to two weeks for the processing.

Any questions regarding this solicitation may be directed to Wilhelm M. Fleming Tel: (+49) 69 7535 3338, or email FlemingWM@state.gov.

Sincerely, ORIGINAL SIGNED

Tandra A. Jones Contracting Officer