Sentinel Defense_SOW 30 Jan 2025.pdf

STATEMENT OF WORK

30 January 2025

INSTALLATION OF INTRSUION DETECTION SYSTEM BLDG 988 ARMORY, ROBINS

AFB, GEORGIA

1. Description of Work. The contractor shall provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials and any other items necessary for the installation of a Honeywell (Vindicator) Intrusion Detection System at 78th SFS Armory, located on ROBINS AFB, GA. In accordance with this statement of work, any attached appendices, manufacturer standards, applicable US laws, commercial standards and business practices. There will be a required pre-bid site survey by all companies prior to bid.

1.1. Installation. This document will define the general requirements for the installation of an Electronic Security System that will provide both intrusion detection system, silent duress and field panels, site commander, and any other associated equipment that will be needed to complete the project. The requirement is for Intrusion Detection Systems to be installed Bldg.

988 78 SFS Armory All parts and installation work performed must meet applicable security regulatory guidance to include the most current versions of, Department Air Force Instruction (DAFI) 31-101, DoDM 5100.76 DAFMAN31-101 Volume 2, Department of Air Force 31-101 DAFGM2022-01 GENADMIN and related standards. This scope of work requires activities to include: Pre-Bid site survey, logistics, parts purchasing, programming, installation and test. This project requires the installation of software and hardware for multiple components and peripherals to ensure entire ESS system meets minimum standards. A Honeywell certified technician must be present during installation and testing prior to government acceptance.

Project could be viewed in phases as outlined below.

a. Phase 1: Installation:

o Install IT cabinets of appropriate size for the facilities. The cabinets must account for limited space within involved rooms and should not be overly obstructive. The cabinets will house the Vindicator equipment, network switch and UPS devices.

o Installing a dedicated power circuit to serve the IT equipment cabinets. Contractor will work closely with the base Civil Engineering Squadron on locations and available circuits.

o Installing a fiber optic patch cable to link the IT equipment cabinet with the existing fiber optic network patch panel. Contractor will work closely with the 78th ABW Communications Squadron on locating and identifying the available fiber pair and location. Two strands of single mode fiber are required.

o Program and configure Vindicator system at 78 SFS Armory.

o Ensuring that all installation work is in accordance , Department Air Force

Instruction (DAFI) 31-101, DoDM 5100.76 DAFMAN31-101 Volume 2, and Department of Air Force 31-101 DAFGM2022-01 GENADMIN. This includes conduit, wiring and tampering work.

o Fiber connectivity with the Bldg. 988 is limited. For this reason, the contract should account for a minimum fiber optic line requirement to link with BDOC.

b. Phase 2: Training & Maintenance o Training: Provide end user training to personnel who will operate the Vindicator

Site Commander, Intrusion Detection Equipment, and associated equipment pertaining to the Security forces armory at Buildings 988. Each training session, if multiple sessions (no more than two) are required, should not take longer than four hours. Contractor will coordinate closely with the Government on scheduling for various shifts, etc. Total personnel to be trained will be less than 10 and are generally all on one shift.

o Maintenance: Maintenance of system should be accounted for prior to installation.

The government cannot accept the use of a company owned laptop to update the system over the long term. This should be accounted when considering what will be required for system software updates and information transfer.

c. Phase 3: Testing o Perform phase 1, 2 and 3 testing as prescribed in, Department Air Force Instruction (DAFI) 31-101, DoDM 5100.76 DAFMAN31-101 Volume 2, and Department of Air Force 31-101 DAFGM2022-01 GENADMIN. Contractor will coordinate closely with the Government on scheduling and testing. Contractor will obtain project completion signoff from the Government at the end of the successful test. The alarm must be functional for 72 hours and 78 SFS must have been able to actively see the current alarm state and not experience any down time etc. The total time for the testing phases is a minimum of 33 days, 30 days of the 33 days of test must be 30 day continuous operational test. there is no failures and therefore no reason to restart the testing phases.

d. Infrastructure & Tools o The contractor shall furnish and install all necessary infrastructure and incidentals required within the facility to support installation, testing and operation including, but not limited to, cabling, tools, conduits, wiring, interior junction boxes, grounding, shielding, foundations and supports, mounting brackets, environmental protection barriers, lockable, security bolts or screws, tamper resistant screws, hardware, software and any other equipment, parts, and items required to complete the installation and turnover to the user. All components must meet the requirements in the most recent version of, Department Air Force Instruction (DAFI) 31-101, DoDM 5100.76 DAFMAN31-101 Volume 2, Department of Air Force 31-101 DAFGM2022-01 GENADMIN and related standards comply with applicable federal, state and local codes and Robins AFB standards.

1.1.2. Design. The contractor shall conduct a 95% design review with participation by the Government Program Office (PO) and other Government representatives to review proposed designs for compliance with specified requirements and to validate that requirements have been captured and are traceable in the design documentation. The contractor shall also present a summary of up-to-date configuration status accounting information and address information assurance compliance status at each design review. The site design reviews shall be conducted at the site location to allow maximum participation by base personnel. The contractor shall submit design review documentation; the design reviews will not be considered complete until all issues are resolved.

The contractor shall identify a complete listing of proposed long lead items (if applicable), requiring purchase in advance of the 95% design review approval, to meet the contractor’s planned installation schedule. The Government PO will review proposed long lead purchases and the Procuring Contracting Officer (PCO) may provide authorization to purchase, if justified. The 95% Design Review will not be considered complete until all issues are resolved and the contractor has received Government PCO approval to proceed with procurement of equipment and installation. The contractor shall prepare an agenda for the design review and record the minutes of the review. The contractor shall provide a recommended spares parts list

1.1.2.1. Design reviews are intended as a tool to mitigate the risk that the contractor’s design will not meet the contractual effort’s performance requirements. Design reviews do not waive or otherwise release the contractor from its contractual obligation to satisfy all performance requirements of this contractual effort. Any comments or questions communicated to the contractor as a result of design reviews are suggestions to help the contractor mitigate risk.

1.1.2.2. The contractor shall provide an Integrated Master Schedule (IMS) for the program. The contractor shall conduct an Integrated Master Schedule (IMS) baseline review for the Government as part of the 95% design review. Once the baseline is established at the 95% design review, the contractor shall not change the baseline milestones or delivery dates without written Government approval from the Contracting Officer.

1.1.3. Operational Test. The contractor shall conduct operation test in accordance with manufacturer’s standard to meet commercial practice and to ensure the system is functional.

Testing procedures are outlined in paragraph 1.1.d.

1.2. Work Schedule. The contractor shall coordinate with the Government Representative (GR) for the establishment of performance schedule and submit a work schedule to GR no later than (NLT) 15 calendar days prior to commencement of work. The contractor shall not deviate from the approved schedule without obtaining prior approval from the GR.

1.2.1. The government requires a copy of the planned work to include but not limited to, locations and types of components, component manufactures and specifications at least two weeks prior to final installation for review and approval. Included in the plan should be a timeline for project start and completion. Additionally, the plan should identify the installers, country of citizenship and certifications/qualifications. Furthermore, the plan must show that coordination has been done with Honeywell to provide a Honeywell employee as a certified technician to oversee the work and final certification

1.3. Operation and Maintenance Manual: The contractor shall provide five (5) hard-copy and one (1) CD of the manufacturer’s operation and maintenance manuals to the GR.

1.4. Warranty. The contractor shall provide customary commercial warranties.

Notwithstanding anything to the contrary, the full duration of such warranties shall commence at the time of facility turnover. The contractor shall track by item and serial number, manage and enforce open warranties on all failed items. The contractor shall provide copies of all warranties for contractor furnished equipment and materials delivered under this contract. After contract completion, the contractor shall pass through any remaining OEM warranty coverage to the Government.

1.5 Training. The contractor shall provide a system training as outlined in paragraph 1.1.b. The Contractor will provide CDRL A001- Training Report upon completion of the training session IAW DD1423 listed in the solicitation and award.

2.0. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday from 0800 - 1630 except US Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Exceptions shall be coordinated in advance and approved in writing by the Contracting Officer (CO) or GR.

2.1. U.S. Recognized Holidays.

1 January New Year’s Days 3rd Monday in January Martin Luther King Jr.’s Birthday 3rd Monday in February President’s Day Last Monday in May Memorial Day 19 June* Juneteenth National Independence Day 4th of July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

*American holidays falling on a Saturday will be observed on the preceding Friday, and holidays falling on a Sunday will be observed on the following Monday.

2.2. Arrangements of the Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government. The Contractor must make his/her request to the GR five (5) calendar days in advance of his/her intention to work during other periods to allow assignment of additional inspection forces. If such forces are reasonably available, the GR may authorize the contractor to perform work during periods other than normal duty hours/days.

2.3. Temporary Work Stoppage. In the event the U.S. Government requests a temporary shutdown of the facility, the contractor will be notified in writing by the CO. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the CO.

3. Disposal of Materials. All debris and unserviceable materials generated under this contract such as scrap, salvage material, industrial waste, non-recyclable materials and equipment/material not listed on hand-receipts shall be disposed of off-base by the contractor in accordance with all applicable federal, state, and local regulations. Hand receipt items require turn-in action by the contractor when the listed items have to be replaced.

4. Inspection/Acceptance. Upon completion of above work, acceptance inspections shall be conducted by the contractor and the GR. If any deficiencies are found during the inspection, the contractor shall make correction(s) as required, at no additional charge to the Government. The Contractor will provide CDRL A002- Testing Reports will be given to the government upon completion of their install of IDS. IAW DD1423 listed in the solicitation and award.

5. Responsibility for Damages. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government. The Contractor shall notify the CO within one (1) business day of damage to Government property or equipment during the execution of the contract.

6. Government Furnished Properties and Services. The Government will provide reasonable utilities and work space for the contractor to perform the requested duties. The Contractor will provide all equipment and storage space necessary to perform tasks. No covered or secure storage areas will be made available to the contractor. Storage of materials or equipment inside of a government facility shall be coordinated and approved by the CO or GR in writing.

6.1. Toilet Facilities. Use of existing toilet facilities in the immediate work area only will be permitted. Contractor personnel will ensure facility cleanliness is maintained at all times.

6.2 Telephones. The Government will not provide telephone services. If available, the Contractor may use government phones in a case of emergencies or during field and site work.

No long-distance telephone calls will be authorized.

7. Restricted Area/Access Coordination. The GR is responsible for coordinating with the facility manager/user/occupant/requester to provide access, escorts, or temporary visitor access badges for contractor personnel while performing SOW duties. The Contractor shall be responsible for scheduling access/escorts/badges by contacting the facility manager/requester at the Entry Control Point of the restricted/controlled area.

7.1 Restricted/Controlled Areas. Contractor performance within restricted/controlled areas shall require Contractor compliance with various levels of security and established personnel security entry control procedures. The Contractor shall ensure all contractor employees performing services in secured areas are processed for a controlled area, limited access, or visitor badge by the Entry Controller of the restricted/controlled area. Robins AFB security may be viewed as being one of three broad levels, the level in effect being dependent on the location or AREA of Robins AFB in question.

The lowest level of security exists in “GENERAL ACCESS” areas. These areas are all of Robins AFB outside of the "USAF Controlled" and "USAF Restricted" areas.

“USAF Controlled” access areas are the mid-level security areas. Presence within the CONTROLLED ACCESS AREA is by authorization; however, the movement of authorized personnel in and out of these AREAS is generally not impeded.

The highest level of security on Robins AFB is that within the “USAF RESTRICTED AREAS”.

These areas are subdivided to be known as Protection Level 1, 2 or 3 AREAS. Work schedule requests or changes to existing schedules for work to be performed in a “USAF RESTRICTED AREA” shall be submitted at least 7 calendar days in advance for approval and coordination of Robins AFB Security Forces.

7.1.1. Any electronics necessary for the installation must be announced, inspected and approved by the government before entry is allowed.

7.1.2. The contractor shall implement a security program that safeguards program information IAW contractor’s approved internal security processes. The security program shall be consistent with the DoD 5220.22M and DoDM 5100.76.

8. Installation Access. Robins AFB is considered a closed base. All personnel entering must have specific permission of the installation commander for entry. This permission is granted when a Contractor employee is issued an identification card. The Contractor shall coordinate with the 78th CS Plans and Programs office to ensure compliance with security requirements, and with the base security section for installation access. The Contractor shall contact the Government POC seven (7) business days before arriving on Robins AFB in order to make arrangements for Visitors Passes. The contractor shall be responsible to ensure that all of its employees obtain, and keep on their person at all times while working on the base, a USAF identification card. Upon completion of the work or termination of an employee, the contractor shall be responsible for turn in of identification cards to the Contracting Officer or to the Pass and Registration Office of the Security Forces.

NOTE: Failure to turn in badges will result in WITHHOLDING OF FINAL PAYMENT and revocation of any future badges issued by Pass and Registration Office to the employee and the contractor.

8.1. ROBINS AFB ACCESS AFFIDAVIT. The ROBINS AFB ACCESS AFFIDAVIT (Attachment 1) is subject to the privacy act of 1974, Authority: 10 U.S.C. 8012 and 5 U.S.C.

552a (b) (7). Disclosure is Mandatory: Failure to provide the information and Social Security Number (SSN) could result in denied access to the Robins AFB installation.

8.1.1. The ROBINS AFB ACCESS AFFIDAVIT must be delivered to the 78ABW Contracting office 5 duty day prior to the desired day of entry onto Robins AFB. All information on the ROBINS AFB ACCESS AFFIDAVIT must be typed and the authorizing signature must be in blue or black ink. Personal information provided on the ROBINS AFB ACCESS AFFIDAVIT will be cross-referenced against state and federal criminal databases to identify those individuals possessing outstanding warrants. Those individuals with outstanding warrants will be detained at the Visitor Control Center on the desired day of entry, and turned over to Warner Robins Police Department.

8.1.2. The approving authority can make “ink changes” in red ink to correct any errors noted on the form. All changes have to be initialed by the approval authority.

8.1.3 .All individuals with ROBINS AFB ACCESS AFFIDAVIT will still continue to be processed via the 78th SFS. Once it is determined the individual is cleared from any wants or warrants, a copy of the ROBINS AFB ACCESS AFFIDAVIT will issued to the individual to maintain for the duration of the pass. The Robins Gate Guard will use this form as an Entry Authority List (EAL) allowing contractors onto the installation. The contractor will then be able to go to the Gate directly (not the Visitor Control Center (VCC) and verify if their pass is valid.

At this time, someone will physically have to meet them to sponsor them onto the installation.

(Reasons why the form would not be at the guard shack would be erroneous driver’s license number, erroneous information, warrant, or identified as illegal alien).

8.2 Trusted Agent Letter for Day Labor Requests. The purpose of this letter is to provide sponsoring authority to specific contractor individuals as identified by their sponsoring agency (7 CONS, Army Corp of Engineers, etc) to sponsor day laborers on for one day periods.

8.2.1. The sponsoring agency, in coordination with their contractor, will identify contractor individuals that require sponsoring/vouching authority. This authority is given to the contractor for the purpose of sponsoring day laborers/job site personnel sub-contracted as a result of an unexpected or new requirement not previously identified in the current contract. This authority will not be given to contractors for convenience only, but should be limited to the smallest group of manager or foreman contractor personnel needed to complete their assigned contract. It is the responsibility of the sponsoring agency to ensure the Trusted Agent Letter remains current.

Additionally, all reasonable actions should occur to prevent use of this process when a known laborer/sub-contractor was required well in advance of the day labor/sub-contractor request.

(Effective Date: Immediately)

8.2.2. The sponsoring agency will provide this letter to the Pass and Registration Section who will maintain it on file. The Pass and Registration section shall post a copy of the letter at the VCC, as a reference, to verify which contractor personnel have sponsoring/vouching authority.

8.2.3. The Process to get Day Labors/Job Site Personnel Sub-Contracted onto the Installation:

The contractor individuals identified in the Trusted Agent Letter will provide a typed or hand-written form (form will be provided by the 78th SFS) with all individuals they will sponsor onto the installation to the VCC Guard. The VCC Guard will verify the identity of all individuals on the form by checking the information against a valid State/Federal Identification card. The VCC Guard will randomly check a percentage of the individuals via the TLETS. Should any individual not possess a valid identification card, they will be turned away at the VCC and entry to the installation denied. Pen and ink changes can be made to the form, but all information must be validated by the guard before the contractor will be allowed to proceed onto the installation with the sponsored individuals. No AF Form 75/Visitor Pass will be issued to any individual who is sponsored by the Trusted Agent Contractor, unless the sponsored individual will be driving a vehicle onto the installation. Trusted Agent Contractors are encouraged to consolidate all sponsored individuals into the smallest number of vehicles as possible to avoid the issuance of multiple AF Forms 75. Should an AF Form 75 be issued, the driver will be required to produce a valid driver’s license, current insurance card, and current registration for the vehicle being operated. Once on the installation, the Trusted Agent Contractor will be responsible for the actions of the sponsored individuals. Should an incident occur with a sponsored guest, and negligence be proven on the part of the Trusted Agent Contractor, their vouching/sponsoring authority will be revoked. The Trusted Agent Letter can be adjusted to add and delete names of Trusted Agent Contractors as needed, as long as the provisions of this paragraph are followed.

Although the 78th SFS form is used in lieu of the AF Form 75, it carries the same authority and responsibilities. Additionally, the 78th SFS Form will expire at 0001 daily or at the end of the contractor duty day, whichever occurs first. At no time will the Trusted Agent Contractor depart the installation and leave any of his/her sponsored individuals with another contractor that does not have the same vouching/sponsoring privileges.

8.3 Identification of Contractor Vehicles. Contractor vehicles must be marked on each side with company name with either permanent or semi-permanent/magnetic signage.

8.4. Other Vehicle and Licensing Requirements:

8.4.1. All Contractor employees who will be driving a vehicle on Robins AFB shall have a current driver’s license with them at all times while on Robins AFB.

8.4.2. All Contractor vehicles to be operated on Robins AFB will have a valid state registration, vehicle inspection, and insurance. Proof of registration and vehicle insurance must be physically available at all times while the vehicle is on Robins AFB.

8.4.3. Any Contractor employee who will be operating heavy equipment or specialized equipment that requires a license or certification shall be so licensed and/or certified with proof presented to the contracting officer prior to work start.

9. Security Danger Warning, Accident Prevention, Fire Prevention and Fire Protection Requirements. All Contractor operations shall be conducted and performed in accordance with the Department of Labor, OSHA requirements found in 29 CFR 1910 and 29 CFR 1926, project identified national standards, military manuals, instructions, pamphlets, standards and handbooks, and the US Army Corps of Engineers’ Safety and Health Requirements Manual 385- 1-1, dated 03 Sep 96 at https://www.publications.usace.army.mil/USACE-Publications/Engineer- Manuals/. The Contractor shall keep the work site clean and clear of any work debris, materials, supplies, tools, or equipment when work is not taking place.

9.1 Welding, Cutting, and Brazing. The Contractor shall obtain required advance approval for any process that includes welding, soldering, brazing, cutting with or use of a torch, or any other operation that involves a flame or equipment that produces a high degree of heat. Approval must be requested 24 hours in advance via an AF Form 592. Assigned GR will assist in filling out and processing the AF Form 592 when/if required. Operations shall not commence until the Robins Fire Department approves the AF Form 592 and assigns a control number. The Contractor shall put a fire watch in place and shall have appropriate fire extinguishers on-site at the location of the work. The Contractor shall coordinate work start to allow an on-site inspection by Robins Fire Prevention personnel prior to any portion of the work that requires the AF Form 592.

9.2. Security Police and Fire Protection. The Government will provide general on-base security police and fire protection service.

9.3. Hazardous Conditions & Injuries. During the course of performing work under this contract, should the contractor find existing hazardous conditions that create an unsafe working environment preventing him or her from completing the outlined work, the CO shall be immediately notified. The Contractor shall notify the CO or GR within one (1) business day of http://www.publications.usace.army.mil/USACE-Publications/Engineer-any injuries that occur to contractor personnel while they are on the installation.

9.4 Confined Space. Contractors shall obtain all necessary approvals and permits for entry into confined space prior to work start.

9.5. Off Limit Signs. The contractor shall provide warning and/or ”OFF LIMITS” signs at the entrances of jobsite, and barricades around the jobsite while the equipment and/or systems are being serviced. The contractor shall control all personnel desiring access into jobsite areas when work is in progress.

9.6. Fencing. All holes/pits/trenches/manway openings, etc, that are to be left open shall be surrounded with a 48 inch high mesh fence with highly visible orange plastic coating. The fence shall be securely anchored with tension wires and posts to prevent sagging, and shall be located a minimum of 3 feet from the opening to prevent potential falling hazards. When not being worked in, holes shall also be covered with three quarter inch plywood or a metal grating.

Grating spacing shall be small enough to keep out small children.

9.7. Emergency Procedures. The Contractor personnel shall follow the direction of the Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation.

The Contractor personnel shall participate with the Government personnel in all fire and tornado drills at no additional cost to the Government.

10. Contractor Employees. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

10.1 Certifications. The contractor conducting the installation will be a certified Honeywell technician. A Honeywell company representative will also be required to be on scene during installation and final assessment to ensure configuration is compatible with existing Vindicator components and systems resident on Robins AFB.

10.2. Citizenship. All installers must be US citizens. The Contractor shall notify the Government POC before sending a Foreign National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility. No foreign nationals will be allowed to work on this project.

10.3. Contract Manager. The contractor shall provide a contract manager who shall be responsible for all requirements in this SOW. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (CO). The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s names, addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur. The contract manager or alternate shall be available during duty days from 0800 to 1630. The contract manager or alternate shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral) issued in English by the CO or GR.

10.4 Removal of Contractor Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The CO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S.

Government.

This document contains CONTROLLED UNCLASSIFIED INFORMATION (CUI) information which must be protected under the 32 CFR Part 2002.

(Updated 31 Oct 22)

ROBINS AFB ACCESS AFFIDAVIT

X Contractor Student Distinguished Visitor

SECTION I. Applicant Information (To be provided by Applicant)

Name (Last, First, Middle): Sex: _ X_M / _F State-ID/Driver’s License # & State:

DOB MM/DD/YY:

Company Name:

SECTION II. Sponsor Information (To be completed by Badging Agent)

Badging Agent Name:

Phone Number:

Organization/Section:

Building # or Location for Intended Service:

Purpose of Visit:

Expiration Date, Days of the Week, Hours of the Day Access is Needed:

Badging Agent Signature (Digital signature):

APPLICANT ATTESTATION:

I attest that I have been briefed by my employer and/or badging agent and understand the purpose of the criminal background check. I hereby give consent and authorize the 78 SFS to conduct any additional background screenings deemed necessary over the next 12 months, to include comparing/checking my fingerprints against local, state, and federal criminal databases. I voluntarily complete this form and shall provide the 78 SFS/S5P office my biometrics (one (1) front facing photo and a set of fingerprints), valid state-issued identification, proof of registration and insurance, and an unaltered social security card (or secondary form of identification) when requested for processing. I understand that by signing this application below, I acknowledge and understand Robins AFB “Disqualifying Factors” and will inform my badging agent if I am ever convicted of such. The information I have provided on this application is true, complete and correct to the best of my knowledge and is provided in good faith. I understand that knowingly and willfully making falsified statements can be punishable by fine, imprisonment, or both

IAW 18 U.S.C Section 1001.

Applicant Signature: Date:

(Manually sign & date when instructed by 78 SFS/S5P)

FOR 78 SFS/S5P USE ONLY

Disposition of background check: Approved Denied

GCIC Clerk Printed Name/ Signature: Date:

DBIDS ID Number:

All individuals handling this information are required to protect it from unauthorized disclosure. Handling, storage, reproduction, and disposition of the attached document(s) must be in accordance with 32 CFR Part 2002 and applicable agency policy. Access to and dissemination of Controlled Unclassified Information shall be allowed as necessary and permissible to any individual(s), organization(s), or grouping(s) of users, provided such access or dissemination is consistent with or in furtherance of a Lawful Government Purpose and in a manner consistent with applicable law, regulations, and Government-wide policies.

THE BADGING AGENT PROGRAM

Reference: 78 ABW Installation Defense Plan (IDP) 31-101 (17 Sep 20)

A criminal history background and wants/warrant checks will be conducted using the DATAMAX databases to determine if the individual has a criminal history or active wants/warrants. If the DATAMAX check results produce any outstanding wants/warrants or crimes that fall within the items listed in AFMAN 31-101 V3, the employee/student/individual will be issued an Initial Denial for Installation Access Pass Memorandum and denied entry onto the installation. This policy is also in effect for lost or stolen (DBIDs card/passes). If during a check and new disqualifying information IAW AFMAN 31-101V3, is discovered the individual will be denied access and provided guidance on the appeal process. The VCC will notify the Badging Agent or School Counselor, whom ever signed off on the Robins AFB Access Affidavit, of the denial.

Contractors awarded a contract/order/modification that requires work/effort to be performed on Robins AFB shall provide the appropriate Badging Agent a written request containing the following:

A list of all contractor/ subcontractor employees requiring access to Robins AFB The applicable contract/order/modification number, The period of performance (start and stop dates), The location of the work site, The days/hours during which the contractor/subcontractor personnel will require access.

All employees requiring access will need to complete the Robins AFB Access Affidavit and return it to the Badging Agent overseeing the contract. NOTE:

The DoD identification number portion will be filled out when they go to the VCC to retrieve their DBIDS ID card/pass.

The affidavit will ONLY be accepted via org box and only from the Badging

Agent.

Affidavits will NOT be processed if they are incomplete, incorrect, or missing information.

Employee Responsibilities:

Employees will sign the affidavit in front of VCC personnel, consenting to a background check. If the member consents, the background check will be accomplished upon receipt;

if the member does not consent, they will be subject to denial to Robins AFB.

Affidavits will be held by the VCC for 14-days. If employees don’t report to the VCC to retrieve their DBIDS ID card before COB on the 14th calendar day, they will have to restart the application process with their Badging Agent.

Employees MUST have two valid forms of ID. (Social Security card or authorized secondary form of identification)

Employees will receive a DBIDS pass (60-days or less) or a DBIDS card up to a year identified on the affidavit (authorized dates).

Contractor Responsibilities:

Contractors will be required to submit a letter to the Badging Agent immediately after employee(s) being terminated or otherwise leaving their employment on a contract. The letter shall contain the name(s) of the individual(s) with DoD identification number(s).

The Badging Agent will endorse the letter and forward it to the VCC for collection of badge(s). The contractors will collect the badge(s) and return the badge(s) to the VCC.

The prime contractor is responsible for retrieving all contractor/subcontractor DBIDS ID cards (including restricted/controlled area badges, if applicable) upon completion or termination of the contract/order/modification or when an employee no longer has a need for access.

The prime contractor must return all retrieved ID cards to the 78 SFS/S5P section (VCC), along with a letter from the Badging Agent containing the contractor/sub-contractor name, contract number, a listing of personnel and their social security numbers that worked on the contract and the number of ID cards that were retrieved and the number being turned in.

If a contractor’s contract is extended, the contractor will need to re-accomplish a new Robins AFB Access Affidavit, with current information. Each individual will be re-checked through DATAMAX, prior to being issued an ID card. The old ID card will be retrieved at the time the new ID card is issued.

If a contractor loses their ID card, they will need to notify their Badging Agent immediately. The contractor will need to retrieve and complete a Lost/Stolen DBIDS ID Card for Contractors Memo from their Badging Agent and return to the VCC to get issued a new DBIDS ID.